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Misrak TVET College Training, Teaching and Learning Materials Development yes

MISRAK TVET COLLEGE under

Ethiopian TVET-System

INFOM!TION TEC"NOLO#$ %&''OT %EVICE Level I

LEARNING GUIDE # 1 &nit o( Competence) Operate 'ersonal Computer Module Title ) Operating 'ersonal Computer L# Code ) ICT IT%* M+ L+* * TTLM Code ) ICT IT%* TTLM+ +-**

LO ) 'rint In(ormation

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INTRODUCTION Learning #uide *st e evision

Learning Guide # 20 Date) +-./+*0 !uthor) IC ICT, IT 2 Misrak TVET College

'age 1 o( *1

Misrak TVET College Training, Teaching and Learning Materials Development This learning guide is developed to provide 3ou the necessar3 in(ormation regarding the (ollo4ing content coverage and topics 2 • • •

%elect the de(ault printer and check printer settings 'rinter documents Vie4 the progress o( print 5o6s

This guide 4ill also assist 3ou to attain the learning outcome stated in the cover page7 %peci(icall3, %peci(icall3, upon completion o( this Learning #uide, 3ou 4ill 6e a6le to 2 • • •

!dd printers i( re8uired and ensured to have correct priner !eing! Change de(ault printer i( appropriate 'rint in(ormation (rom an installed printer

Learning A"iiie! *7 ead the speci(ic o65ectives o( this Learning #uide7 /7 ead the in(ormation 4ritten in the 9In(ormation %heets *: in pages 1.-7 17 !ccomplish the 9%el(.check: in page 7 07 I( 3ou earned a satis(actor3 evaluation proceed to 9Operation %heet *: in pages ;.<7 "o4ever, "o4ever, i( 3our rating is unsatis(actor3, unsatis(actor3, see 3our teacher (or (urther instructions or go 6ack to Learning !ctivit3=*7 -7 ead the 9Operation %heet *: and tr3 to understand the procedures discussed7 discussed7 7 I( 3ou satis(actoril3 per(ormed Operation %heet *, proceed to 9Operation %heet /: in pages *+. **7 "o4ever, i( 3our rating is unsatis(actor3, see 3our teacher (or (urther instructions or go 6ack to Operation %heet *7 ;7 ead the 9Operation %heet /: and tr3 to understand the procedures discussed7 discussed7 >7 I( 3ou satis(actor3 per(ormed Operation %heet /, proceed to 9Lap Test on page */7 "o4ever, i( 3our rating is unsatis(actor3, unsatis(actor3, see 3our teacher (or (urther instructions or go 6ack to Operation %heet /7 <7 Do the 9L!' test: ?i( 3ou are read3@ and sho4 3our output to 3our teacher7 $our teacher 4ill evaluate 3our output either satis(actor3 or unsatis(actor37 I( unsatis(actor3, 3our teacher shall advice 3ou on additional 4ork7 Aut i( satis(actor3 3ou can proceed to Learning #uide /*7

•

$our teacher 4ill evaluate 3our output either satis(actor3 or unsatis(actor37 I( unsatis(actor3, 3our teacher shall advice 3ou on additional 4ork7 Aut i( satis(actor3 3ou can proceed to the neBt topic7

In$%r&ai%n S'ee 1 Learning #uide *st e evision

Se(e" 'e de$au( priner and "'e") priner !eing! Date) +-./+*0 !uthor) IC ICT, IT 2 Misrak TVET College

'age 2 o( *1

Misrak TVET College Training, Teaching and Learning Materials Development

Se(e" 'e de$au( priner and "'e") priner !eing!

'rinters that 3ou can access (rom 3our computer ma3 6e directl3 connected to 3our 'C or 3ou ma3 have access to printers over a net4ork7 ! ne*%r) priner priner could serve man3 computers so 3ou ma3 not 6e the onl3 person sending 5o6s to a printer7 In this case it is particularl3 use(ul to 6e a6le to vie4 the progress o( 3our print 5o6s as the3 ma3 6e sitting in a 8ueue 4aiting to 6e printed7 $ou can also cancel a print 5o6 a(ter 3ou have sent it to the printer7 printer7 C'e") priner! +%u "an a""e!! I( printing over a net4ork there ma3 6e more than one printer 3ou can access7 To check the printers that 3ou have access to) *7 Click on Sar and Sar and then select the C%nr%( ,ane(7 ,ane(7 /7 Dou6le.click on ,riner! and -a.e! to -a.e! to open this item7 17 In ,riner! ,riner! and -a.e! 3ou -a.e! 3ou see the names o( the computers that 3ou should 6e a6le to access7

-igure 1/ 'rinters and FaBes FaBes ?under the Control 'anel@ 4here 3ou can see see the printers 3ou have access to C'ange 'e de$au( priner

Learning #uide *st e evision

Date) +-./+*0 !uthor) IC ICT, IT 2 Misrak TVET College

'age  o( *1


I( 3ou have access to more than one printer printer,, then one o( those printers printers 4ill 6e the de$au( priner7 priner7 This means it is automaticall3 selected 4hen 3ou send a 5o6 to print7 In -igure 1 3ou 1 3ou can see that the de(ault printer has a tick neBt to it7 To set a printer as the de(ault printer) *7 In the ,riner! and -a.e! -a.e! 4indo4 right.click on the name or icon o( the printer7 /7 %elect Se a! De$au( ,riner (rom ,riner (rom the menu7

-igure 2/ ight.click 2/ ight.click on a printer to select %et as De(ault 'rinterto make this printer the de(ault I( 3ou onl3 have one printer availa6le then 3ou 4ill not need ne ed to set a de(ault printer7 printer7 C'e") prining pre$eren"e! $%r a priner 'rinting pre(erences include options (or printing such as) •

•

the sie o( the paper 3ou are printing to 4hether 4hether the document 3ou are printing has a horiontal horiontal ?landscape@ ?landscape@ or vertical vertical ?portrait@ la3out

•

4hether 3ou 4ant to print on 6oth sides or onl3 one side o( the paper

•

ho4 man3 copies o( the document 3ou 4ant to print7



'age  o( *1


$ou can change these options ever3 time 3ou send a document to the printer 6ut 3ou can also set de$au( options de$au( options so that 3our pre(erred pre(erred options are the de(ault de(ault until 3ou change them7

To check or change the de(ault printing pre(erences (or 3our printer) *7 In the ,riner! and -a.e! -a.e! 4indo4 right.click on the name or icon o( the printer7 ?%ee -igure 2@ 2@ /7 %elect ,rining ,re$eren"e! (rom ,re$eren"e! (rom the menu7

-igure / The / The 'rinting 're(erences (or Microso(t O((ice Document Image riter 17 To change change the paper sie sie 3ou 4ant to print on, click click on the arro4 neBt to the 6oB under ,age !ie7 !ie7 %elect a di((erent paper sie (rom the popup menu7 07 To change change the orientation orientation o( 3our document document page page click in the 6utton neBt to either ,%rrai or ,%rrai or Land!"ape7 Land!"ape7 -7 Click OK to OK to save an3 changes or Can"e( to Can"e( to keep the same settings7



'age 3 o( *1


The pre(erences 6oB (or a printer 4ill have di((erent options depending on the model o( the printer, 6ut the 6asic options sho4n in -igure  should  should 6e availa6le (or all printers7 $ou can select more printing pre(erences in a pr%gra&4! a pr%gra&4! ,rin 5%. at 5%. at the time o( printing7

Se($6C'e") 1 Name:____________________

7rien Te! Date:_________________

In!ru"i%n/ In!ru"i%n/ !ns4er all the 8uestions listed 6elo4, i( 3ou have some di((icult3 doing this sel( check,(eel (ree to ask 3our teacher (or clari(ications7 *7 hat printer printer could could serve man3 man3 computer computers s so 3ou ma3 not not 6e the onl3 person person sending sending 5o6s to a printerG /7 This printer printer is automa automatica ticall3 ll3 selected selected 4hen 3ou 3ou send a 5o6 5o6 to print7 print7 17 #ive the the (our ?0@ 'rinti 'rinting ng pre(erenc pre(erences es options options (or printin printing7 g7 07 "o4 to set set de(a de(ault ult printe printerG rG -7 In changing changing printing printing pre(erenc pre(erence, e, 4hat are the the / orientation orientation o( the documentG documentG 7 here 3ou can can select select more more printin printing g pre(erenc pre(erenceG eG



'age 8 o( *1


$ou $ou must a6le to get > points to 6e competent other4ise 3ouHll take another

Operai%n S'ee 1

,rin d%"u&en!

,rin d%"u&en! $ou can send a document to the printer (rom the desktop or (rom 4ithin the application program that created the document7 ,rin %ne %r &%re d%"u&en! $r%& 'e de!)%p To print one or more documents (rom the desktop) *7 Open a (older that contains one or more documents7 /7 Click on the name o( the (ile 3ou 4ant 4ant to print7 17 To print more than one (ile, hold do4n the C%nr%( ?Ctrl@ C%nr%( ?Ctrl@ e3 on 3our ke36oard and keep clicking on (iles to add them to the selection7 07 hen all the (iles are selected, selected, right.c right.click lick on one o( the selected (iles7 (iles7 %elect ,rin (rom the menu7

!ll the (iles 3ou selected 4ill 6e sent to the printer7 ,rin a *e5 page To practice printing a document (rom 4ithin an application program, tr3 printing a page (rom a 4e6site7 $our computer needs to 6e connected to the Internet and have a 4e6 6ro4ser such as Internet EBplorer7 *7 Dou6le.clic Dou6le.click k on the Internet Internet EBplorer EBplorer icon on the desktop desktop to open open the program7 program7 ?I( 3our 4e6 6ro4ser is not on the desktop 3ou ma3 need to open the program (rom Sar then Sar then the A(( ,r%gra&! menu7@ ,r%gra&! menu7@ hen the 6ro4ser program is open 3ou 4ill see the Internet EBplorer menus at the top o( the 4indo47 /7 Click on the -i(e menu -i(e menu then select ,rin (rom ,rin (rom this menu7



'age 9 o( *1


-igure / The / The 'rint command is under the File menu 17 T he he ,rin rin 6oB 6oB allo allo4s 4s 3o 3ou u to chan change ge the the print printer er and and chang change e the the prin printi ting ng pre(erences (or the 5o67 ?Note that an3 changes here do not permanentl3 override the de(ault settings@



'age : o( *1


-igure 3/ The 3/ The 'rint 6oB allo4s 3ou to change print settings and to print (rom 4ithin an application

07 hen 3ou have have made made an3 changes changes to the the print options options click click on ,rin to ,rin to send the page to the printer or click on Can"e( i( Can"e( i( 3ou donHt 4ant to print the page7

$ou $ou can print a document (rom 4ithin an3 application program in the same 4a37 That is) *7 Open the document 3ou 4ant 4ant to print ?Dou6le.click on the (ilename (ilename i( it is not alread3 open7@ /7 Click on the -i(e menu -i(e menu then select ,rin7 ,rin7 17 In the ,rin 6oB check the printing pre(erences (or 3our 5o67 07 Click on ,rin7 ,rin7



'age ; o( *1


Operai%n S'ee 2

Vie* 'e pr%gre!! %$ prin <%5!

Vie* 'e pr%gre!! %$ prin <%5! I( a document is taking a long time to print or the printer is 6us3 4ith other peopleHs print 5o6s, 3ou can check all the 5o6s that have 6een sent to a printer and see 4here 3our 5o6 is in the 8ueue7 From the 8ueue 3ou can also delete a print 5o6 i( 3ou decide 3ou 4ant to cancel it7 To vie4 vie4 the progress o( a print 5o6) *7 Open ,riner! and -a.e! in -a.e! in the C%nr%( ,ane(7 ,ane( 7 /7 Dou6le.click Dou6le.click the printer printer icon to open the print monitor monitor 4here 4here 3ou can see the 5o6s currentl3 in the 8ueue (or that printer7

-igure 8/ Close 8/ Close up o( a print 8ueue 17 The print monitor lists the (iles that have 6een sent to the printer 4hich are either in progress or 4aiting to 6e printed7 The order o( (iles in the list is the order the3 4ill 6e printed7 Check the Sau! column Sau! column ?neBt to D%"u&en Na&e@ Na&e @ to see the name o( the (ile that is currentl3 printing7 Once a 5o6 has printed it 4ill disappear (rom the 8ueue7

Learning #uide

Date) +-./+*0

*1

*st e evision

!uthor) IC ICT, IT 2 Misrak TVET College

'age 10 o( 10 o(


De(ee a prin <%5 To delete a 5o6 (rom the print 8ueue) *7 In the print monitor 4indo4 ? -igure 8@ 8@ click on the name o( the document document 3ou 4ant to delete7 /7 'ress the De(ee ke3 De(ee ke3 on 3our ke36oard7 17 The (ollo4ing 6oB appears)

07 Click on =e! to =e! to delete the print 5o67 Click on N% N% i( i( 3ou do not 4ant to delete it7 -7 The 4ord De(eing 4ill De(eing 4ill appear in the Sau! column7 Sau! column7 Note) I( 3ou are 4orking over a net4ork, 3ou cannot usuall3 delete the print 5o6s that some else has sent ?as 3ou 4ould not have the permission to do this@7

S'%r"u! % 'e prin &%ni%r Note) i( 3ou are not 8uick enough the document ma3 start to print 6e(ore 3ou get a chance to delete it7 %o 3ou ma3 like to use a shortcut to access the print monitor 8uickl37 There There ma3 ma3 6e a shortc shortcut ut to the print print monito monitorr on the Ta!) >ar o( >ar o( 3our desktop7 Other4ise, 3ou can create a shortcut to a print monitor) *7 Open ,riner! and -a.e! in -a.e! in the C%nr%( ,ane(7 ,ane( 7 /7 Click on the printer printer icon 3ou 4ant to access7 access7 "old do4n the mouse mouse 6utton and drag the icon to the desktop7 17 ! shortcut to the print monitor is no4 on the desktop7

$ou can dou6le.click this icon an3time to check the print 5o6s sent to this printer and to delete the 5o6s 3ou have sent7 Learning #uide

Date) +-./+*0

*1

*st e evision


'age 11 o( 11 o(


Lap Te!

,ra"i"a( De&%n!rai%n De&%n!rai%n

Name) JJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJ JJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJ Time started) JJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJ JJJJJ JJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJ

Date) Time (inished)

In!ru"i%n!/ $ou $ou are re8uired to per(orm the (ollo4ing individuall3 4ith the presence o( 3our teacher7 *7 'rin 'rintt thi this s doc docum umen entt /7 Vie4in Vie4ing g the progr progress ess o( o( the print print 5o6 5o6 17 Dele Deleti ting ng a pri print nt 5o6 5o6

Learning #uide

Date) +-./+*0

*1

*st e evision


'age 12 o( 12 o(

Misrak TVET College Training, Teaching and Learning Materials Development 

$our teacher 4ill evaluate 3our output ou tput either satis(actor3 or unsatis(actor37 I( &nsatis(actor3, 3our trainer shall advice 3ou on additional 4ork7 Aut i( satis(actor3, satis(actor3, 3ou can proceed to the neBt topic7

Learning #uide

Date) +-./+*0

*1

*st e evision


'age 1 o( 1 o(

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