DATO, VENICE B.
I.T. 5
PEÑAS, ALYSSA JOYCE B.
PROF. E M TORRES
ACTIVITY 1 QUESTIONS
A. Archi Archivin ving g a rc!r rc!r" " i# an an a$%rna%iv %! "$%ing a rc!r"& 'ha% i# %h (n)% %ha% can ( "riv" *r!+ i%& B. Ar Ar $arg $arg (a%c (a%ch h #i0# #i0# r*ra($ %! #+a$$ (a%ch #i0# hn i% c!+# %! "a%a r!c##ing& E1$ain.
C. Di#c/# Di#c/### %h i+! i+!r%a r%anc nc !* acc!/n%ing in"n"nc in"n"nc in acc!/n%ing in*!r+a%i!n #-#%+#. 4# an 1a+$ a#i" *r!+ invn%!rc!n%r!$.
D. D!# D!# (an3in (an3ing g #-#%+ #-#%+ /# /# ra$ !n6$in r!c##ing !r (!%h ra$ %i+ an" (a%ch r!c##ing. Pr!vi" a #cnari!.
ANSWERS
D$%ing +an# r+!ving rc!r"# !r in*!r+a%i!n c!+$%$- hi$ Archiving +an# +!ving %h rc!r" !r in*!r+a%i!n in a r+ann% #%!rag %! *r / a #ac in %h #-#%+. Th (n)% !* archiving a rc!r" i# i% $%# -!/ r%riv -!/r rc!r" hn %h n" !* i% ari##. N!. S+a$$ (a%ch #i0# ar r*ra($ %han $arg (a%ch #i0# (ca/# #+a$$ !n# r!"/c *r 2//#, giv *a#%r c-c$ %i+, incra# /rgnc-, an" "cra# ri#3 %hr!/gh *a#%r *"(ac3. I% i# i+!r%an% (ca/# %h in*!r+a%i!n r$ia(i$i%- r2/ir# r2/ir# %h /# !* acc!/n%ing in"n"nc. in"n"nc. Th acc!/n%ing ac%ivi%i# +/#% ( #ara% an" in"n"n% !* %h */nc%i!na$ ara# +ain%aining r#!/rc#. Dci#i!n# +a3r# in %h# */nc%i!n# r2/ir r2/ir %ha% #/ch vi%a$ in*!r+a%i!n ( #/$i" (- an in"n"n% #!/rc %! n#/r i%# in%gri%-. An 1a+$ !* acc!/n%ing in"n"nc i# %h a-r!$$ r!c##. I% !rgani0# a$$ %h %a#3# !* +$!- a-+n% an" %h )$ing !* +$!- %a1#. Th# %a#3# inc$/" 3ing 3ing %rac3# !* h!/r#, ca$c/$a%ing ag#, i%hh!$"ing %a1# an" ""/c%i!n#, rin%ing an" "$ivring chc3# an" a-ing +$!-+n% %a1# %! %h g!vrn+n%. Ban3ing #-#%+ /## (!%h ra$ %i+ an" (a%ch r!c##ing. Ra$ %i+ i# /#" hn r!c##ing %ran#ac%i!n# i%h!/% "$a- $i3 hn %h c/#%!+r# "!#i% +!n- in %h (an3 !r i%h"ra# +!n- *r!+ %h (an3, %h rc!r" !* %h c/#%!+r# r7c% %hir c/rrn% #%a%/# !r %h %ran#ac%i!n# %h- +a". Ba%ch r!c##ing i# /#" (- %h (an3 in %r+# !* a-r!$$
E.
F.
9.
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#-#%+, %hr i# n! n" %! 3 %rac3 !* h! +/ch an +$!- ha# arn" vr- +in/% !* %h "a- an" "!ing %hi# vr- %! 3# i# $i3$- #/8cin%. 9iv a% $a#% !n cri%ria Th cri%ria %ha% in7/nc #$c%i!n !* "a%a %ha% in7/nc #$c%i!n !* #%r/c%/r# inc$/" %h in#r%i!n !* rc!r" in%! "a%a #%r/c%/r& 'ha% "a%a a )$. Thi# i$$ n" #2/n%ia$ #%r/c%/r #! a# #%r/c%/r i# #/i%" *!r %h rc!r"# i$$ a/%!+a%ica$$- ( in#r%" in%! %ha%& %h righ% a%h. In a "irc% acc## #%r/c%/r, ach rc!r" i# a##ign" in a /ni2/ "i#3 $!ca%i!n !r a""r## %ha% i# "%r+in" (- i%# 3- va$/. Bca/# !n$- a #ing$ va$i" $!ca%i!n 1i#%# *!r ach rc!r", /"a%ing %h rc!r" +/#% !cc/r in a $ac !* a "#%r/c%iv /"a% ar!ach %ha% $av# n! (ac3/ c!- !* %h !rigina$ +a#%r )$ an" !n$- %h c/rrn% va$/ i# avai$a($ %! :! "! (ac3/ %h /#r. I* %h c/rrn% +a#%r (c!+# r!c"/r# *!r )$# i%h a "a+ag" !r c!rr/%", n! (ac3/ vr#i!n "irc% acc## #%r/c%/r 1i#% *r!+ hich %! rc!n#%r/c% %h )$ hi$ sequential fle /"a% r!c## r!"/c# n "i;r *r!+ #2/n%ia$ )$#& h-#ica$ +a#%r# )$. Th n )$ c!n%ain# a$$ !* %h rc!r"# *r!+ %h !rigina$ )$, inc$/"ing %h!# %ha% r /"a%" (- %ran#ac%i!n# an" %h!# %ha% r n!% /"a%". Th !rigina$ +a#%r c!n%in/# %! 1i#%. I* %h c/rrn% +a#%r )$ (c!+ $!#%, "a+ag", !r c!rr/%" (- rr!n!/# "a%a, a n )$ can ( cra%" *r!+ %h !rigina$ +a#%r )$# an" %h c!rr#!n"ing %ran#ac%i!n )$#. :! "! -!/ c!n#i"r I %hin3 MS O8c S-#%+ i# a (ac3(!n Micr!#!*% O8c S-#%+#& #-#%+ (ca/# i% c!n#i#% %h (a#ic #-#%+ I# i% a %/rn3-, (ac3(!n #%r/c%/r in hich %! (/i$". Th ri+ar!r vn"!r #/!r%" r!c##ing $!gic i# r!gra++", an" %h #-#%+& E1$ain -!/r vn"!r %hn "#ign# %h /#r in%r*ac# %! an#r. #/i% %h c$in%<# /ni2/ n"#. I* a cr%ain #-#%+ in a (/#in## i# cn%ra$i0" Y#, %h h!$ (/#in## i# cn%ra$i0" i* a "!# i% +an %ha% %h cr%ain #-#%+ i# cn%ra$i0" (ca/# h!$ (/#in## i# r#!/rc# an" "a%a !* %h c!+an- ar cn%ra$i0"& E1$ain -!/r #har" (- %h +anag+n% an" +$!-# !* an#r. =Y!/ ar %h c!+an-. nc!/rag" %! giv rac%ica$ (/#in## ca##>
I. I* acc!/n%an%# ar vi" a# r!vi"r# !* in*!r+a%i!n, %hn h- ar %h- c!n#/$%" a# #-#%+ /#r# in %h #-#%+ "v$!+n% r!c##& 9iv a rac%ica$ 1a+$ %! #/!r% -!/r an#r. J. In ha% #cnari! "!# ra$ %i+ r!c##ing a"van%ag!/# !vr (a%ch r!c##ing =I# i% %ran#ac%i!n# %ha% ar "n"n% i%h !n an!%hr !r %ran#ac%i!n# %ha% ar in"n"n% i%h !n an!%hr&> J/#%i*- -!/r an#r.
Acc!/n%an%# a# n" /#r# +/#% r!vi" a c$ar ic%/r !* %hir n"# %! %h r!*##i!na$# h! "#ign %hir #-#%+#. E1a+$, %h acc!/n%an% +/#% #ci*acc!/n%ing r/$# an" %chni2/# %! ( /#", in%rna$ c!n%r!$ r2/ir+n%#, an" #cia$ a$g!ri%h+# #/ch a# "rcia%i!n +!"$#.
Ra$ %i+ r!c##ing #-#%+ r!c## %ran#ac%i!n# in"ivi"/a$$- a% %h +!+n% %h vn% !cc/r#. Bca/# rc!r"# ar n!% gr!/" in%! (a%ch#, %hr ar n! %i+ $ag# (%n !cc/rrnc an" rc!r"ing c!+ar" i%h (a%ch r!c##ing #-#%+.
REA %ra%# %h acc!/n%ing #-#%+ a# a vir%/a$ rr#n%a%i!n !* %h ac%/a$ (/#in##. In !%hr !r"#, i% cra%# c!+/%r !(c%# %ha% "irc%$- rr#n% ra$6!r$"6(/#in## !(c%#. F!r 1a+$, in %h #a$# r!c##, !n vn% !/$" ( #a$#hr g!!"# ar givn / an" %h !%hr !/$" ( ca#h rci%, hr ca#h i# rciv". Th# %! vn%# ar $in3" a ca#h rci% !cc/r# in 1chang *!r a #a$, an" vic vr#a. Th "/a$i%- r$a%i!n#hi can ( +!r c!+$1, .g., in %h +an/*ac%/ring r!c##, i% !/$" !*%n inv!$v +!r %han %! vn%#. Th %hr gnra$ r!($+ a##!cia%" i%h "a%a r"/n"anc- ar 'a#%" S%!rag Sac,M!r "i8c/$% Da%a(a# 4"a%#, A L. 'ha% ar %h gnra$ P!##i(i$i%- !* Inc!n#i#%n% "a%a. E1a+$#, r!($+# a##!cia%" i%h A/%!ni+!/# #-#-%+ "v$!+n%# ac%ivi%i# "a%a r"/n"anc- an" giv "i#%ri(/%" %hr!/gh!/% %h )r+ can r#/$% in a rac%ica$ 1a+$ *!r ach /#r ara rinvn%ing %h h$. An!%hr ach. 1a+$ c/#%!+r "a%a 1i#% !n$- !nc, (/% i# #har" (- acc!/n%ing, +ar3%ing, an" r!"/c% #rvic# /#r#. ?. Th REA +!"$ i# (a#" !n %h r+i# %ha% (/#in## "a%a +/#% n!% ( r*!r+a%%" !r ar%i)cia$$c!n#%rain" an" +/#% r7c% %h a$$ r$van% a#c%# !* %h /n"r$-ing c!n!+ic vn%#.@ E1$ain i% (- giving a rac%ica$ 1a+$ !* REA +!"$ =hich i# !* c!/r# n!% !n %h (!!3>
Th *!/r $v$# ar T! +anag+n%, +i""$ +anag+n%, !ra%i!n +anag+n% an" !ra%i!n r#!nn$#. E1a+$.,Ora%i!n# +anagr, %hi# in"ivi"/a$ i# %h $a"r *!r %h !ra%i!n an" ha# !vra$$ r#!n#i(i$i%- *!r %h )nancia$ #/cc## !* %h (/#in##. Th !ra%i!n# +anagr han"$# 1%rna$ r$a%i!n# i%h $n"r#, c!++/ni%- $a"r# an" vn"!r#.=h!ri0!n%a$> Fr2/n%$-, %hi# in"ivi"/a$ a$#! i# in charg !* i%hr r!"/c%i!n !r +ar3%ing *!r %h (/#in##. Thi# r#!n i$$ #% in +!%i!n %h vi#i!n, #%ra%gic $an an" g!a$# *!r %h (/#in## =vr%ica$>. Thr */n"a+n%a$ %a#3# !* "a%a +anag+n%, #%!rag, r%riva$ an" "$%i!n, N. 'ha% ar %h %hr #%!rag, *!r a##igning 3-# %! a n rc!r"# */n"a+n%a$ %a#3 !* "a%a an" #%!r# %h+ in %hir r!r $!ca%i!n in %h +anag+n% an" giv a "a%a(a#. R%riva$ i# %h %a#3 !* $!ca%ing an" rac%ica$ 1a+$ *!r ach 1%rac%ing an 1i#%ing rc!r" *r!+ %h %a#3. "a%a(a# *!r r!c##ing. D$%i!n i# %h %a#3 r+ann%$- r+!ving !(#!$% !r r"/n"an% rc!r"# *r!+ %h "a%a(a#. F"(ac3 i# a *!r+ !* !/%/% %ha% i# #n% (ac3 %! %h #-#%+ a# a #!/rc !* "a%a. F!r 1a+$, an invn%!r- hav *a$$n %!, !r O. 'ha% i# *"(ac3& 9iv a ($!, %hir +ini+/+ a$$!a($ $v$#. rac%ica$ 1a+$ !* i% In%rna$ *"(ac3 *r!+ %h in*!r+a%i!n i$$ an" h! i# i% (n)cia$ %! ini%ia% %h invn%!r- !r"ring r!c## %! %h #-#%+& r$ni#h %h invn%!ri#. Si+i$ar$-, 1%rna$ *"(ac3 a(!/% $v$ !* /nc!$$c%" c/#%!+r acc!/n%# can ( /#" %! a"/#% %h !rgani0a%i!nG# cr"i%6gran%ing !$ic-. M. 'ha% ar %h $v$# !* ac%ivi%- in %h -ra+i" rr#n%ing %h hirarch!* +anag+n%& 9iv a% $a#% !n r#!n inv!$v" in %h *!/r $v$# !* !rgani0a%i!n =.g. Chi* E1c/%iv O8cr ($!ng# %! %! +anag+n%>. 9iv 1a+$# !* vr%ica$ 7! an" h!ri0!n%a$ 7! !* in*!r+a%i!n.
Car"ina$i%- i# %h n/+ric +aing (%n n%i%i# in#%anc#. i* %hin3 !* n%i%i# in %h ER "iagra+ a# )$# !* rc!r"#, car"ina$i%- i# %h +a1i+/+ n/+(r !* rc!r"# in !n )$ %ha% ar r$a%" %! a #ing$ rc!r" in %h !%hr )$ an" vic vr#a. *!r 1a+$, ach P. 'ha% i# +an% (#a$#r#!n in %h !rgani0a%i!n i# a##ign" car"ina$i%- in E6R !n a/%!+!(i$. I* in#%a" %h !rgani0a%i!nG# "iagra+& Pr!vi" an !$ic- r %! a##ign a #ing$ a/%!+!(i$ %! 1a+$ (a#" !n a ca# !n !r +!r r#!n# h! #har i%, %hi# !$icrc!r". !/$" ( r7c%" (- a HM r$a%i!n#hi. Si+i$ar$-, %h MM r$a%i!n#hi (%n vn"!r an" invn%!r- i+$i# %ha% %h !rgani0a%i!n (/-# %h #a+ %- !* r!"/c%# *r!+ !n !r +!r vn"!r#. A c!+an- !$ic%! (/- ar%ic/$ar i%+# *r!+ a #ing$ vn"!r !/$" ( r7c%" (- a HM car"ina$i%-. . 'ha% r!c##ing r2/ir# I% i# ra$6 %i+ r!c##ing %ha% i# r2/ir# c!n#i"ra($ c!+/%r c!n#i"ra($ c!+/%r n%!r3ing, (ca/# n%!r3ing& I# i% ra$6%i+ rc!r"# ar n!% gr!/" in%! (a%ch#, %hr !r (a%ch r!c##ing& ar n! %i+ $ag# (%n !cc/rrnc an" E1$ain. rc!r"ing. C!#% acc!/n%ing nc!+a### a (!"- !* c!nc%# an" %chni2/# %ha% #/!r% %h !(c%iv# !* (!%h )nancia$ acc!/n%ing an" +anagria$ acc!/n%ing. Ac%ivi%- 6 Ba#" C!#%ing can ( a$i" in #rvic in"/#%ri# !%hr %han %h!# "#cri(" hr. I% ha# R. 'h- i# c!#% acc!/n%ing (c!+ incra#ing$- i+!r%an% *!r c!+ani# a$#! a$ica($ in #rvic 6 h!# +ar3%# ar (c!+ing +!r !rin%" (/#in## #/ch a# c!+%i%iv. Sinc ABC i# ra$$- a(!/% c!#% h!#i%a$#& E1$ain. +anag+n%, /#ing i% a$$!# #rvic c!+ani# %! r"/c an" c!n%r!$ %hir c!#%# in !r"r %! +a3 c!rrc% ricing an" !%hr "ci#i!n#, an" %! incra# %hir r!)%a(i$i%-. I% i# $i3$- %! c!n%in/ %! (c!+ +!r rva$n% in %h #rvic in"/#%r- in %h */%/r. Manag+n% r!r%ing i# ca$$" "i#cr%i!narS. 'h- i# +anag+n% r!r%ing (ca/# %h !rgani0a%i!n can r!r% c!n#i"r" ch!!# ha% in*!r+a%i!n %! r!r% an" h! %! "i#cr%i!nar- r!r%ing& r#n% i%. Tran#ac%i!n )$ i# ca$$" %+!rar- )$ T. 'h- i# %ran#ac%i!n )$ (ca/# i% /#" %! chang !r /"a% "a%a in a ca$$" a %+!rar- )$& +a#%r )$.
