Invitation Letter

Invitation Letter   An invitation letter  is a type of letter written to an organization or an individul for  their participation or presence in as event or an occasion. the occasion can be official (formal) or personal (informal). There are two types of invitation letters : 1. Officia. ffi fficia ciall invi invita tatio tion n lett letter er are are writ writte ten n for for invi inviti ting ng offic official ialss and and cert certain ain distin distingui guished shed people people.. They They follow follow a formal formal format format.. the invita invitatio tions ns are relate related d to meetings! interviews! training! conferences! etc. ".  Personal . #ersonal invitation letter are written for inviting friends! peers! relatives! family members! or neighbors to social events such as : weddings! birthday parties! anniversaries! baby showers! or other activities. The format is a mi$ture of informal and formal.

 ACCEPTING AN INVITAT INVITATION  ION  %hen wrriting a etter accepting an invitattion to an event! the letter should be brief. The body of the letter should : 

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inform an appeciation that was felt upon receiving the re&uest.  provide a brief section outlining the comfirmation of the details of the event including the date and time.

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inform the invitee that the person will be attending.

 DECLINING  DECLINING AN INVITA INVITATION  %hen writing a letter declining an ivitation to an event! follow this guideline. 1.  Express appreciatio appreciation n for the invitation invitation . 

I was honored to be invited to the opening ceremony for the legend's rt $hibition.

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Than* you for including me on your guest list for the upcoming dinner with +r.,hang.

2.  Express regret that o! "!st #ecline. o!r regret so!n# "ore sincere if o!

can give a specific explanation of $hat prevents o!r acceptance. 

-nfortunately! the mail delayed my invitation! and it did not arrive until yesterday. there is no possible way i can rearrange my schedule at this time. i'm deeply sorry.

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I regret i'll be out of the city on september .  /ovember 11 is our perents'anniversary! and we have made a special plan for  this event.please accept uor regret this time.

%. &ish s!ccess for the event  

0y best regards for the dinner and discussions.

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I do hope the meeting turns out to be profitable for all concerned

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Than* you for thing*ing of me best wishes for an enoyable and successful evening.

 NOTE  : 

 '(VP 

2rom 2rench! it means 34epondez! s'il vous plait.3 or 3#lease reply3. It's definitely telling you that your hosts want to *now if you are attending. 4eply  promptly! withtin a day or two af receiving an invitation. 

 )o$ #o respon# * 'epl in the "anner in#icate# on the invitation.

.  '(VP   and no response card : a handwritten response to the host at the return address on the envelope. 5.  'esponse car#  : fill in and reply by the date indicated and return in the enclosed envelope. ,.  'egrets onl  : reply only of if you can not atted. if your host doesn't hear from you! he is e$pecting you.

Official letter  #arts of an official letter : 

6ender's address

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+ate

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ddressee's name and address

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7retting8salutation

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5ody of letter 

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,omplimantary ,lose

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6ignature

 Personal Letter   part of a personal letter  

The hea#ing ! this includes the addresse! line by line! with the last line being the date. s*ip a line after the heading. The heading is indented to the middle of the page. if  using preaddressed stationary! add ust the date.

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The greeting . The greeting always ends with a comma. the greeting may be formal!  beginning with the word 3dear3 and using the person's given name or relationship! or  it may be informal if appropriate.

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The +o#. also *nown as the  main text or the content. This includes the message you want to write. /ormally in a friendly letter! the beginning of paragraphs is indented. If not indented! be sure to s*ip a space between paragraphs. 6*ip a line after  the greeting and before the close.

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The co"pli"antar close.  This short e$pression is always a few words on a singel line. It ends in a comma. It should be indented to the same column as the heading. 6*ip ane to three spaces (two is usual) for the signature line.

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The signat!re line.  Type or print your name. The handwritten signature goes above this line and below the close. The signature line and the handwritten signature are indented to the same column as the close. The signature should be written in blue or   blac* in*. if the letter is &uite informal! you may omit the signature line as long as you sign the letter.

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 Postscript. if your letter contains a postscript! begin it with P.S and end it with your  initials. 6*ip a line after the signature line to begi the postscript.

90#L : Official Letter 

6% ,hildren rchestra alan hmad ;ani I<8+=>1? a*arta 0arch 1@ 0r. Aasnan 6itompul #resident of /orth 6umatra ,hamber f ,ommerce 54I Tower 1Bth floor! suite C 0edan +ear 0r. sitompul 0y name is 2rida ,how and i am writing on behafl of the children of 6% ,hildren rchastra. %e would li*e to invite you or a representative of the chamber of commerce to attend a special performance entitled: Indonesia Raya

 performed by the 6% ,hildren rchastra and conducted by ose ngel 6alazar (1C year old)! the world's youngest musi* conductor from
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6unday! 0ay C>?.BB p.m

+uration

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a*arta ,onvention ,enter Aall  alan 7atot subroto! a*arta

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It would be a gret pleasure for us if you could attend this music presentation. ;ours sincerely

2rida ,how +irector 

90#L : Personal Letter  shley Falis*i 1?C= range 6treet 2ullarton 6. CBG anuary 1"! "B1= Ai 6ophie! I'm writting this from the cutest little cafe in /ew ;or*. I fell li*e I'm with friendsH 0um's been ma*ing sure we don't miss one sight in the whole city! so we've been wal*ing  practically all day. 6o far we've seen Times 6&uare! 5roadway! ,entral #ar* and The #laza. I caught a glimpse of the 6atatue of Liberty but we're going to go and see it properly tomorrowH The streets are super busy here and everyone loo*s amaizing in their winter coats and hats. I miss being able to feel my fingersH. Aope you're enoying your holidays. 0iss you times a million! see you bac* in delaide on the "Bth. Love!

shley. P.S : i'm bringing you back a souvenir.