Abu Dhabi Mar ine Oper ating Company (ADM-OPCO) P. O. BOX 303, Abu Dhabi, United Ar ab Emir ates HEALTH, SAFET Y & ENVIRONMENT DIVISION (HSED)
GUIDELINES ON HEALTH, SAFETY & ENVIR ONMENT MANAGEMENT SYSTEM (HSE MS) FOR CONTR ACTOR S
HSE-402 HSE Cover Page
GUIDELINES ON HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM (HSE MS) FOR CONTRACTORS
HSE - 402
COPYRIGHT ABU DHABI MARINE OPERATING COMPANY - ADMA OPCO
All rights reserved. The information contained in this document is regarded as confidential. Recipient(s) other than ADMA-OPCO’s employees undertake both during the continuance of their services to ADMA-OPCO and after termination to maintain in safe custody and not to use any such information for any purpose other than a purpose falling within the scope of the Agreement or Contract under which this document was supplied. Recipient(s) further agree not to dispose of , make copies, in whole or in part of such information or permit the use or access of the same by any Third Party unless the prior written permission of ADMA-OPCO Manager Health, Safety and Environmental Division.
ADMA-OPCO GUIDELINES ON HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SYSTEM FOR CONTRACTORS
HSE - 402 By
Name
Title
Division
Action
Originator Review
S.Elsayed
HSE Eng
S.Freiwat
HSE A.C
M. Sherbini
OPSL
Approval
Endorsement
M. Al-Muflehi A. Al-Thahli
HSED
HSED
MHSE CM
HSED CMD
1 0
01/2005 12/1995
General review Issued for Implementation
REV.
DATE
DESCRIPTION/ TEXT AFFECTED
Standard form Rev.1
Signature
Date
GUIDELINES ON HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM (HSE MS) FOR CONTRACTORS
HSE - 402
I. TABLE OF CONTENT PAGE I.
TABLE OF CONTENT ...................................................... ........................................................... .............. 3
II.
DISTRIBUTION LIST....................................................................... ...................................................... 4
III.
AMENDMENT PROPOSAL ............................................................... ................................................... 5
IV.
AMENDMENT RECORDS....................................................... .......................................................... .... 6
1.
ADMA-OPCO POLICY AND STRATEGY....................................................................... ....................... 7
2.
POLICY REQUIREMENTS............................. ................................................................ .......................... 7
3.
LEGISLATION AND INDUSTRY STANDARDS...................................................................... .............. 7
3.1 3.2 4.
ISSUES FOR CONSIDERATION BY ADMA-OPCO .................................................. ........................... 8
4.1 4.2 4.3 5.
LOCAL LEGISLATIONS .................................................... ........................................................... .............. 7 I NTERNATIONAL STANDARDS................................................... ........................................................... .... 8
CATEGORY A - HIGH R ISK OPERATIONS ..................................................... ............................................ 9 CATEGORY B - MEDIUM R ISK OPERATIONS.......................................................... .................................. 9 CATEGORY C-LOW R ISK OPERATIONS ........................................................ ............................................ 9
INTERFACING OF HSE MANAGEMENT SYSTEM (ADMA-OPCO & CONTRACTORS)........... 9
5.1 5.2 5.3 5.4 5.5
MANAGEMENT STRUCTURE R ESPONSIBILITIES AND ACCOUNTABILITIES.............................................. 10 COMMUNICATION........................................................... ........................................................... ............ 10 WORK PROGRAMME AND PROCEDURES ...................................................... .......................................... 10 EQUIPMENT: FITNESS FOR PURPOSE ................................................... ................................................... 10 MONITORING, AUDITING AND R EVIEW ....................................................... .......................................... 10
6.
EFFECTIVE HSE MS AUDIT SYSTEM ................................................................ ................................ 10
7.
CONTENT OF HSE MANAGEMENT SYSTEM.................................................................. ................. 10
7.1 HSE POLICY......................................................... ........................................................... ...................... 10 7.2 LEADERSHIP & MANAGEMENT COMMITMENT ...................................................... ................................ 11 7.3 HAZARD IDENTIFICATION, R ISK ASSESSMENT AND CONTROL .................................................. ............ 11 7.4 HEALTH R ISK IDENTIFICATION AND MONITORING .......................................................... ...................... 11 7.5 E NVIRONMENTAL PROTECTION .......................................................... ................................................... 12 7.6 HSE PLANNING, OBJECTIVES AND TARGETS ........................................................ ................................ 12 7.7 ORGANISATION, R ESPONSIBILITIES AND R ESOURCES ...................................................... ...................... 12 7.8 STANDARDS AND PROCEDURES .......................................................... ................................................... 13 7.9 TRAINING, AWARENESS AND COMPETENCE .......................................................... ................................ 13 7.10 EQUIPMENT CONTROL, MAINTENANCE AND I NTEGRITY ASSURANCE ................................................... 13 7.11 CRISIS AND EMERGENCY MANAGEMENT .................................................... .......................................... 14 7.12 ACCIDENT / I NCIDENT, NEAR MISSES, SUBSTANDARD PRACTICES & CONDITIONS R EPORTING , I NVESTIGATION AND A NALAYSIS ......................................................... ........................................................... .. 14 7.13 MONITORING AND PERFORMANCE MEASUREMENTS ....................................................... ...................... 14 7.14 AUDIT, MANAGEMENT R EVIEW & IMPROVEMENT .......................................................... ...................... 14 7.15 TECHNICAL AUDIT (SITE/FACILITIES I NSPECTION)............................. ................................................... 15
Rev: 01
Date: Jan-2005
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GUIDELINES ON HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM (HSE MS) FOR CONTRACTORS
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II. DISTRIBUTION LIST
NO.
HOLDER
LOCATION
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21.
Rev: 01
Date: Jan-2005
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III. AMENDMENT PROPOSAL TO: HEALTH, SAFETY & ENVIRONMENTAL DIVISION
DATE:…………..
FROM: -------------------------------------------------------------------
Phone:…………..
DETAILS OF PROPOSED CHANGE / AMENDMENT MANUAL (S): SECTION (S): PAGE (S) AFFECTED: DETAILS:
ON COMPLETION PLEASE RETURN THIS FROM TO: Manager Health Safety & Environment
Rev: 01
Date: Jan-2005
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GUIDELINES ON HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM (HSE MS) FOR CONTRACTORS
No
For Audit Use, Checked
Incorporated By
IV. AMENDMENT RECORDS Pages/Sections affected
Name
01
General review
S.Saad
30-01-05
01
General review
S.Freiwat
30-01-05
Rev: 01
Date: Jan-2005
Signature
HSE - 402
Date
Signature
Date
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GUIDELINES ON HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM (HSE MS) FOR CONTRACTORS
HSE - 402
1. ADMA-OPCO POLICY A ND STR ATEGY ADMA-OPCO places a continuing emphasis on the management of health, safety and environmental protection implemented by the Contractors working in its sphere of operations in order to ensure that all reasonable protection is provided to preserve personnel, plant, equipment and the environment in accordance with ADNOC policies, codes of practice, statutory legislation and the rules and regulations enforced by ADMA-OPCO. These guidelines are established to ensure that a standard and uniform approach is adopted by ADMA-OPCO for the evaluation of Health, Safety and Environment Management Systems developed and implemented by Contracting Companies at various phases of business. The guidelines should help adopt a common strategy by ADMA-OPCO for dealing with different categories of contractors in the aspects of HSE Management from the pre-qualification stage up to the completion of contract.
2. POLICY R EQUIR EME NTS 2.1.
2.2.
2.3.
2.4. 2.5.
2.6.
2.7.
2.8.
ADMA-OPCO will ensure that contractors establish an HSE Management System, which is conversant with the risk associated with their activities and joint operations. ADMA-OPCO will ensure that contractors establish effective HSE programs with clear performance targets to control losses and minimize waste ADMA-OPCO will strive to ensure that Contractors standard will be to a level fully consistent with the local, regional and international recognized industry standards. ADMA-OPCO will strive for contractors’ safety standard and performance to be equivalent to theirs. ADMA-OPCO HSE Management System will establish the appropriate levels of control and assessment required at different stages of any contract agreement i.e. pre-qualification, terms & conditions, work procedures, etc. ADMA-OPCO will communicate openly with contractors and encourage them to participate actively in industry and legislative forums on HSE issues. ADMA-OPCO will ensure proper interfacing between the HSE Management Systems (i.e. ADMA-OPCO and Contractors) in the context of related operations. ADMA-OPCO will have in place an auditing programme for contractors, which maximise quantitative measurements of success and HSE improvement.
3. LEGISLATIO N A ND I NDUSTR Y STA NDAR DS 33..11 L LO OC CA AL LL LE EG GIISSL LA AT TIIO ON NSS •
Rev: 01
Abu Dhabi Emirate Law No. 8 of the year 1978 ‘Conservation of Petroleum Resources’.
Date: Jan-2005
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•
Ministry of Labour and Social Affairs’ Federal Law No. 8 of the Year 1980’.
•
Ministry of Labour and Social Affairs ‘Ministerial Order No. 32 for the year 1982’.
•
ADNOC Codes of practice. 33..22 IIN NT TE ER R N NA AT TIIO ON NA AL L SST TA AN ND DA AR R D DSS
•
OHSAS 18001 (Occupational Health & Safety Assessment Series).
•
ISO 9000 series of quality rating standards set by the Geneva based International Standardisation Organisation (ISO).
•
BS 5750 - The British version of the ISO 9000.
•
ISM Code - “The International Management Code for the Safe Operation of Ships and for Pollution Prevention” also known as the “International Safety Management Code”.
•
Other Recognised International HSE Management system such as UK Health & Safety Executive, “Successful Health & Safety Management”, ISRS “International Safety Rating System”, etc.
4. ISSUES FOR CO NSIDER ATIO N BY ADMA-OPCO
Rev: 01
•
Contractors should be urged to develop their own HSE Management Systems in proportion with the risks encountered during a contract period, so as to reduce the risks to as low as reasonably practicable level, taking into account the cost benefit to achieve this objective.
•
ADMA-OPCO shall set and agree the standard against which contractor will be assessed in line with these guidelines.
•
The adequacy and effectiveness of an HSE Management System are dependent on the extent of risks the contractor is managing for the duration of contract. As risks may vary in nature, frequency and the severity of consequences, the HSE Management System developed by the contractor should also be flexible and dynamic to maintain an acceptable standard, taking into account the contract duration and value.
•
In this context, it may be useful to classify the contractors into different categories based on HSE risks encountered. This categorisation is not for commercial purpose, and should not lead to business implications. The purpose of the proposed categorisation is to help contractors in developing adequate HSE Management System.
•
ADMA-OPCO shall also take into account this categorisation at the phases of the pre-qualification, selection, contract execution and end of contract evaluation to ensure the adequacy and effectiveness of Contractors HSE Management System. The recommended categories of contractors are as follows:
Date: Jan-2005
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44..11 C CA AT TE EG GO OR R Y YA A -- H HIIG GH H R R IISSK K O OPPE ER R A AT TIIO ON NSS
The contractor would normally be involved in operations with major hazardous and high consequences. This category includes: 1. 2. 3. 4. 5. 6. 7. 8.
Drilling and Exploration Seismic Survey (Offshore) Production testing and well stimulation (Offshore) Construction/maintenance and overhauling of oil and gas facilities Transport by air Marine Services including supply, towing, moorings, subsea work, etc. Wireline and logging Transport of hydrocarbons and highly dangerous materials
44..22 C CA AT TE EG GO OR R Y YB B -- M ME ED DIIU UM M R R IISSK K O OP PE ER R A AT TIIO ON NSS
The contractor would normally be involved in operations with medium type hazards likelihood and medium consequences or low medium likelihood and high consequences. This category includes: 1. 2. 3. 4. 5.
Shot blasting and painting of HC plants/facilities Catering Asbestos abatement Drilling Services (cementing and mud logging) Road transport of hazardous material
44..33 C CA AT TE EG GO OR R Y YC C--L LO OW W R R IISSK K O OP PE ER R A AT TIIO ON NSS
The Contractor would normally be involved in low risk operations with low risk likelihood and low consequences. This category includes: 1. 2. 3.
General maintenance in municipal areas Road transport of non-hazardous material Gardening and general services
5. I NTER FACI NG OF HSE MA NAGEME NT SYSTEM (ADMA-OPCO & CO NTR ACTOR S) An effective interfacing arrangement of the two HSE Management Systems is considered to be very essential for assigning responsibilities and establishing clear communication and programmes. The key aspects to be considered in the systems interface process between ADMAOPCO and a Contractor are:
Rev: 01
Date: Jan-2005
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55..11 M MA AN NA AG GE EM ME EN NT T SST TR R U UC CT TU UR R E E R R E ESSP PO ON NSSIIB BIIL LIIT TIIE ESS A AN ND D A AC CC CO OU UN NT TA AB BIIL LIIT TIIE ESS
a) Management Structure b) Individual Responsibility and Accountability c) Operational Support 55..22 C CO OM MM MU UN NIIC CA AT TIIO ON N
d) e) f) g)
Routine Management of Change Emergency Accidents/Incidents
55..33 W WO OR R K K PPR R O OG GR R A AM MM ME EA AN ND D PPR R O OC CE ED DU UR R E ESS
h) i) j) k) l)
Changes to Programme Procedures Permit to Work (PTW) Emergency Procedures Crew Manning Levels
55..44 E EQ QU UIIP PM ME EN NT T:: F FIIT TN NE ESSSS F FO OR R PPU UR R P PO OSSE E
m) Plant and Equipment Control n) Material Control o) Third Party equipment standards 55..55 M MO ON NIIT TO OR R IIN NG G,, A AU UD DIIT TIIN NG GA AN ND D R R E EV VIIE EW W
p) Audits q) Management involvement in review r) Update HSE Plan
6. EFFECTIVE HSE MS AUDIT SYSTEM 6.1. 6.2. 6.3.
ADMA-OPCO shall have in place an effective auditing system. Auditing of Contractors will be in accordance with HSEMS Audit Protocol. The audit should be designed to assess the key elements of Contractors HSE Management system as detailed in item (7) here below.
7. CO NTE NT OF HSE MA NAGEME NT SYSTEM An effective HSE Management System should help achieve specific objectives, and should be of a form that is suitable to each contractor’s operation. Typical elements of HSE Management System are detailed as follows: 77..11 H HSSE EP PO OL LIIC CY Y
HSE Policy statement is the cornerstone of the HSE MS and establishes the overall vision. The HSE Policy statement should be issued and singed by the most Senior Management Level.
Rev: 01
Date: Jan-2005
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HSE Policy should be specific, clear, concise and motivating. HSE responsibilities and accountabilities should be identified and well known. HSE Policy should be distributed to all concerned, displayed on notice boards and explained to the workforce in group meetings. HSE Policy should be reviewed and revised as necessary taking into consideration any changes in the activities of the contractor. 77..22 L LE EA AD DE ER R SSH HIIP P& &M MA AN NA AG GE EM ME EN NT TC CO OM MM MIIT TM ME EN NT T
Senior Management should demonstrate commitment to HSE issues at all levels through their daily activities and style of work. Key issues include: • • • • •
•
•
Visible expressions of commitment by Senior Personnel. HSE matters should be placed as item No. 1 on their agenda. All senior managers should set a personal example to others. Management and Site HSE Committees to be established. Physical HSE tours of working sites to be conducted by Senior Management. A feedback system should be established to encourage and facilitate employee feedback on HSE matters. A positive culture should be promoted at all levels.
77..33 H HA AZ ZA AR R D D IID DE EN NT TIIFFIIC CA AT TIIO ON N,, R R IISSK K A ASSSSE ESSSSM ME EN NT TA AN ND DC CO ON NT TR R O OL L •
The purpose of this element is to ensure that hazards, risks and environmental exposures are identified and properly controlled:
•
The following methods should be adopted to identify and control the risks: o
o
o
o
A team involving representatives of all areas of concern conducts assessments. All items identified during the risk assessments are to be documented, communicated and monitored through completion. Risk Register is the most appropriate document to identify hazards and specified control/mitigation measures for proper follow up. Assessment team performs a continual review of actual or proposed changes in the activities in order to update the Risk Register.
77..44 H HE EA AL LT TH H R R IISSK K IID DE EN NT TIIF FIIC CA AT TIIO ON NA AN ND DM MO ON NIIT TO OR R IIN NG G
Exposures to hazardous agents shall be assessed and managed and protection of personnel shall be established by elimination of hazard, substitution, engineering control and as a last resort by provision of personal protective equipment (PPE). The following items should be considered: • • • •
Rev: 01
Date: Jan-2005
Health monitoring programmes to be developed. Hazard control programmes to be established. Evaluation, selection and enforcement of PPE. Hearing conservation policy to be in place Page 11 of 15
GUIDELINES ON HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM (HSE MS) FOR CONTRACTORS • •
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HSE - 402
Personal Hygiene Standards to be established and enforced. Medical fitness standards to be established and implemented.
E EN NV VIIR R O ON NM ME EN NT TA AL LP PR R O OT TE EC CT TIIO ON N
Environmental aspects and their impact on the activities of the company should be identified and control measures should be implemented to reduce such impact. The following items should be considered: • •
• •
• •
Environmental Protection Policy to be in place. Environmental Impact Assessment to be devised and implemented for new projects. Waste disposal Policy to be in place. Liaison with relevant parties including government bodies to be maintained. Environmental awareness training to employees. Certification of contractor to ISO 14001 is encouraged.
77..66 H HSSE EP PL LA AN NN NIIN NG G,, O OB BJJE EC CT TIIV VE ESS A AN ND DT TA AR R G GE ET TSS
The purpose of this element is to address the methodology and structure for identifying and achieving objectives and targets utilizing the elements of the HSEMS. The Objectives and Targets process provides the necessary structure for identifying specific actions, responsibilities and schedules required to achieve the objectives and targets. The following items should be considered: • • • • •
77..77
Set annual objectives and targets based on risks identified. Develop action plans and supporting tasks. Assign responsibilities and set completion dates Measure overall progress in achieving objectives and targets A periodic review for effectiveness and improvements
O OR R G GA AN NIISSA AT TIIO ON N,, R R E ESSPPO ON NSSIIB BIIL LIIT TIIE ESS A AN ND D R R E ESSO OU UR R C CE ESS
The purpose of this element is to specify the organisational responsibilities and accountabilities of employees to support the Management System. Employees at all levels in the organisation should have HSE responsibilities and accountabilities. The following items should be considered: • •
• • •
Rev: 01
Date: Jan-2005
Availability of adequate organisation structure Job descriptions in place showing each team member’s HSE competencies, responsibilities and function. Organisation clearly shows position of HSE professionals. Available resources to implement and control HSEMS. Adequacy of manpower level to comply with the requirements of the required services.
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77..88 SST TA AN ND DA AR R D DSS A AN ND DP PR R O OC CE ED DU UR R E ESS
This element of the HSE MS addresses the need for standards and procedures to ensure the proper and consistent management of HSE issues effecting all levels of the organisation. The following items should be considered: Availability of HSE Standards / Manuals. Users are involved in the development of Standards & Procedures. • Suitability of the Standards & Procedures to the nature of work. • Documents are controlled and frequently reviewed to reflect any • changes. Clear responsibility for review and updating of Standards and • Procedures. Clear reference to national and international standards. • 77..99 T TR R A AIIN NIIN NG G,, A AW WA AR R E EN NE ESSSS A AN ND DC CO OM MPPE ET TE EN NC CE E
This element of the HSE MS assures that individuals possess the necessary knowledge and skills to safely perform their assigned tasks. The following items should be considered: • • • • • • • •
New employee orientation Job specific training On-the-Job training External / specialised training (Certification) HSE Awareness Campaigns (Posters, bulletin and competitions). Competence Assurance Management System. HSE Training Standards and Plan. Implementation of career development plan.
77..1100 E EQ QU UIIP PM ME EN NT TC CO ON NT TR R O OL L,, M MA AIIN NT TE EN NA AN NC CE EA AN ND D IIN NT TE EG GR R IIT TY Y A ASSSSU UR R A AN NC CE E
Assurance of integrity of equipment will be implemented by developing and implementing maintenance schemes, quality control and certification. The following items should be considered: •
•
•
•
Rev: 01
Date: Jan-2005
A system is in place for planned preventative maintenance in accordance with regulatory and established standards/practices. Existence of quality assurance programme to ensure equipment integrity. A system is in place for Certification and Classification of facilities/units. A system is in place to manage changes in facilities and operations.
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77..1111 C CR R IISSIISS A AN ND DE EM ME ER R G GE EN NC CY YM MA AN NA AG GE EM ME EN NT T
Emergency Procedures and restoration plans will be developed and implemented to preserve resources and restore business post an emergency. The following items should be considered: Identification of potential major emergency scenarios and procedures • to be used in such scenarios (e.g. fire, H2S, explosions and rescue operations). Training of employees on handling emergencies. • Drills and exercises to be conducted as per set programmes. • Emergency equipment to be provided in accordance with legislative • requirements. 77..1122 A AC CC CIID DE EN NT T // IIN NC CIID DE EN NT T,, N NE EA AR R M MIISSSSE ESS,, SSU UB BSST TA AN ND DA AR R D D PPR A C T I C E S & C O N D I T I O N S R E P O R T I N G , I N V E S T I G A R ACTICES & CONDITIONS R EPOR TING, INVESTIGAT TIIO ON N A AN ND DA AN NA AL LA AY YSSIISS
All accidents, near misses, substandard practices and conditions shall be reported, investigated and analysed. Corrective actions for preventing recurrence shall be taken and followed-up. The following items should be considered: •
• •
• •
Enforcement of accident/near misses reporting to be implemented through no blame culture. Compliance with legislative requirements. Accidents/Near Misses to be analysed to determine causes (Immediate and Basic) and trends. Follow-up on remedial actions to be implemented. Lessons learned to be communicated to workforce.
77..1133 M MO ON NIIT TO OR R IIN NG GA AN ND DP PE ER R FFO OR R M MA AN NC CE EM ME EA ASSU UR R E EM ME EN NT TSS
This element of HSE MS addresses the measurement of performance with regard to objectives and targets. The following items should be considered: • • •
• • •
KPI’s HSE Objectives & Targets Quantitative and qualitative achievements in HSE issues (e.g. Training, Audits, corrective actions completion…) Communication of results to workforce Comparison of performance with other similar business organisations Performance measurement data to be used during the Management Review
77..1144 A AU UD DIIT T,, M MA AN NA AG GE EM ME EN NT T R R E EV VIIE EW W& & IIM MPPR R O OV VE EM ME EN NT T
This element of the HSE MS addresses the auditing process and the improvement initiatives identified during the review process to ensure continuous improvement. The following items should be considered: Rev: 01
Date: Jan-2005
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GUIDELINES ON HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM (HSE MS) FOR CONTRACTORS • • • •
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Policy, scope and frequency of HSE auditing. A system to follow up on findings of audits. Senior Management involvement in the HSE Review. Updates in the HSE plan based on the findings of the review process.
77..1155 T TE EC CH HN NIIC CA AL LA AU UD DIIT T ((SSIIT TE E//F FA AC CIIL LIIT TIIE ESS IIN NSSP PE EC CT TIIO ON N))
This element addresses the full technical audit by the team to verify compliance with standards with regard to physical conditions on the Site.
Rev: 01
Date: Jan-2005
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