Contents Introduction .................................................................................................................................................. 2 Configuration Guide ...................................................................................................................................... 2 1. Define External Confirmation Control .................................................................................................. 2 2. Setup Confirmation Control .................................................................................................................. 4 Master Data .................................................................................................................................................. 7 1. Vendor master ...................................................................................................................................... 7 2. Info record............................................................................................................................................. 8 Transactional Data ........................................................................................................................................ 8 1. Create Purchase Order .......................................................................................................................... 8
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Introduction Confirmation control in SAP is the mechanism of tracking the various stages of the procurement process from the time the purchase order is sent to the vendor, up until the goods receipt is done. The different stages could be PO receipt, order acknowledgement, Exfactory date communication, shipping notification etc. Depending on the business requirement the confirmation control in SAP can be set up in such a way that each of these stages can be tracked with a confirmation to the purchase order by defining them as a Confirmation Category. The grouping and sequencing of the Confirmation Categories is done in the setup of the Confirmation Control key. Standard SAP provides a set of commonly used Confirmation Categories and Confirmation Control keys, allowing the flexibility to additional Confirmation Categories and Confirmation Control keys to be defined. In this document we will see how this can be achieved.
Configuration Guide There are few configurations that are needed to be setup in order to define additional Confirmation Categories. Note – It is advised to create a new Confirmation Control key rather than changing any SAP standard keys, since changing them will cause inconsistencies once used on purchase orders.
1. Define External Confirmation Control
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IMG Path:
Here you define the Z categories that are needed with the description.
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2. Setup Confirmation Control Here we will group and sequence the confirmation categories we defined previously. The Confirmation Control key will be on the purchase order which will indicate what confirmations to expect for that purchase order. Note – Standard Confirmation Categories can be used together with the Z categories that we defined. IMG Path:
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Here you define the Z confirmation key with the description. Check the “Create Inbound” setting if you require this confirmation key to create inbound delivery as part of the shipping notification confirmation category.
Once it is saved, highlight the confirmation key and double click on Confirmation Sequence.
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Here you would define the Categories in sequence of how you expect the confirmations. For example starting with order acknowledgement, PO receipt to shipping notification. In addition to the sequence you need to make the following setting depending on the requirement for each confirmation category. MRP Relevant – Determines if the confirmation category updates are relevant for MRP. Once a confirmation is entered it will update the Stock type on the MRO stock requirement list to L – Confirmations. GR Relevant – Indicates if the confirmation is completed with a goods receipt. This is typically done for final confirmation category which used for the GR. GR Assignment – Specifies whether the GR is assigned to the confirmation. This needs to be done together with the GR relevant setting explained above. Note – If the GR Assignment is not ticked for on the LA Confirmation category which is GR relevant, then inbound delivery Post Goods Receipt would not create the goods movement document as the inbound will have the No Goods Movement ticked.
Confirmation Required – Indicates if the confirmation category is mandatory to be entered. Confirmation Internal – Indicates whether the confirmation category is to be used internally only. Once these setting are done, save the confirmation control key. 6
Master Data Confirmation control key is the attribute that will be assigned in master data. It can be done Vendor Master or the Info Record and will be copied over to the purchase order. The confirmation control key in the info record will take precedence over the vendor master.
1. Vendor master Transaction: XK01
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2. Info record Transaction: ME11
Transactional Data 1. Create Purchase Order Transaction: ME21N The confirmation control key will automatically default from the info record or the vendor master. However you can also maintain the confirmation control key directly on the purchase order as well.
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Subsequently, you can enter the confirmation categories in sequence with the date and quantity. Same category can be entered multiple times for split deliveries and Reference field can be used to maintain external references. If you require an inbound delivery for goods receipt an LA confirmation category should be the final confirmation. LA confirmation will be automatically created on the purchase order with the creation of the inbound delivery.
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Note – Only one GR Relevant confirmation category can exist on a Confirmation Control key. This will complete the setup of Confirmations during the procurement process.
Author: Malith Tharaka Perera E-Mail:
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Disclaimer This article is done based on my research and readings, unless otherwise stated. The views expressed are my own and not of anyone else. Author accepts no liability for the content of the articles in this website or for the consequences of any actions taken on the basis of the information provided. Using this information is at the users own discretion and responsibility.
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