How to Get More Done in Less Time

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How to Get More Done in Less time

Paret’s Law States:

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80% of results flow from 20% of the tasks, products and effort.

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Parks’s Law States:

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A task will swell in (perceived) importance and complexity in relation to the time allotted for its completion.

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There are tw syergstc appraches fr creasg prdctvty that are verss f each ther:

1. Limit tasks to the urgent and important to shorten your work time (80/20). 2. Shorten work time to limit tasks to the Urgent and Important (Parkinson’s Law). The best solution is to use both together. Identify the few critical tasks that contribute the most to your income or impact and schedule them with very short and clear deadlines. You must learn to focus on the CRITICAL few vs. the TRIVIAL many.

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(Credit Tim Ferris )

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© 2011 Praxis Now, LLC. All ri ghts reserved. Do not duplicate.

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Jh Assaraf’s Rles fr Beg Hghly Prdctve

1. Do less and do it better, to completion – do not overpromise and overcommit to yourself or others. 2. Focus on the urgent FIRST – then focus on the highest impact and highest incomeproducing tasks. 3. Organize daily and simplify tasks into manageable chunks – be sure to take regular breaks to keep your brain sharp.

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4. Develop a daily, weekly and monthly routine and stick to it – add the routine to your calendar in the same manner you would add appointments. 5. Take baby steps – start small and make small steps daily. Once it becomes habit, add more steps little by little. 6. Eliminate clutter – schedule time, once a week, to eliminate clutter and piles. Keep organized!


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7. Find a coach or accountability partner – gain support from someone to help keep you on track and moving forward with your goals. 8. WRITE DOWN YOUR GOALS and TASKS daily. Just be sure to review and reprioritize as needed. Unclear goals and priorities = lack of clarity = low motivation and productivity! 9. Segment your list into Urgency Zones: Urgent (due today) – keep to a maximum 3 to 5 tasks. Ask yourself a simple question when evaluating what is Urgent vs. Not Urgent. Will you have to work late tonight to complete this task?

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Highest impact – this includes very important meetings, planning, review, development of strategies, tactics and ideas. Highest income – these are revenue generating activities. Anything that will br ing in money now, or in the near future. In the future – these are tasks you review every week/month and move into the higher zones if/ when necessary. Keep these out of sight until your weekly review, because having long to-do lists creates adverse psychological effects, which results in procrastination and wasting time.


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10. Focus on progress, not perfection – always have room for review and tweaking. Obsessing over perfection leads to results of analysis paralysis – going nowhere. 11. Do it or Delegate it – don’t try to do it all, especially things you are not good at. 12. Defer it – don’t do tasks as they come in. An example would be to not respond to every email immediately. Set aside specific time during the day to review. 13. Delete it – this goes hand in hand with eliminating clutter. Some tasks have a short life span and lose impact over time. 14. Use a simple task tracking system – do not use multiple systems to organize your to-do list (e.g. phone, sticky notes, note book, laptop, computer). This can lead to conflicts and confusion.

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If you are using your phone and computer, be sure they sync.

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15. Eliminate distractions – turn off your phone, email alerts, instant massages, lock your office door and tell people you do not want to be disturbed.

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16. Be mindful – everything that is urgent and important to others, may not be urgent and important to you. This relates to setting your priorities.You don’t need to attend every meeting or meet everyone else’s demands. You should not answer the phone just because it rings or reply to emails, Skype or any other distraction if it’s going to take away from your productivity. 17. Tame your chaos and eliminate your tolerances.

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18. Learn to say NO. _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________


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BonuS TiP! Mre Eergy = Hgher Prdctvty Maage yr eergy thrgh:

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Md ■

Relax – have unscheduled time for fun

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Practice positive affirmations

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Eliminate psychic vampires and other negative sources in your environment

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Meditate daily

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Bdy ■

Get physical exercise

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Eat energy rich foods

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Drink plenty of water

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How to Get More Done in Less Time

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