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COST CENTER ACCOUNTING GENERAL LEDGER
END USER TRAINING DOCUMENTS
F.05 - Foreign Foreign Currency Valuation Functionality At month end, you have to carry out a foreign currency currency valuation. This process valuates valuates all transactions posted in foreign currency. To perform the valuation you should enter an exchange rate for the end of the month. This valuation covers the following accounts and items: 1. Foreign currency balance sheet accounts – 2. Open items posted in foreign currency (Vendors and customers) You have the following options for the foreign currency valuation: a) You can carry out the valuation in local currency, (company code currency), b) You can valuate in parallel currency (for example, group currency). You can also use different valuation methods (for methods (for example, lowest value principle). The posting of valuation is done by a batch input session. It is recommended that you run each valuation separately, for e.g. you will create a separate batch input for customer open items, then another one for vendors and another one for GL. Scenario At every month month end closing (where (where balance balance sheet sheet and profit profit & loss account account is reported monthly) you need to perform a foreign currency valuation for GL, customer and vendor open items. Requirements
GL, Customer and Vendor Master, the accounting transactions posted in foreign currencies (different than company code currency). Configuration done for foreign currency valuation.
Double click on F.05 - Foreign Currency Valuation.
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Foreign Currency Valuation
2.
Update the following fields:
Field Name
Field Descriptio n
Values
Company code
Company code
9100
Evaluation Key Date
Key date for the foreign currency valuation.
31.01.2006
Valuation method
A unique key for determining a foreign currency valuation method. This key can be valid for cross-chart of accounts.
ZDCR
Batch input session name
Code identifying the batch session that is created
Document date
Date the transaction occurred
31.01.2006
Posting date
Date that the business transaction occurred
31.01.2006
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FCV012006
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3.
Field Descriptio n
Posting period
Fiscal month when the transaction posts to the General Ledger
Reversal posting date
Date when you want to post a st reverse. Normally the 1 day of next month
Values 1
01.02.2006
Now you need to select the accounts you want to valuate. Click
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Foreign Currency Valuation
4.
Click Valuate vendor o pen items
5.
Click Valuate custom er open it ems Button
.
.
You can select only particular vendor / customer accounts to be valuated. If you leave the selection fields empty (like in our example), all the accounts will be selected for valuation.
6.
Click Execute Button to perform valuation. Note that the system does not create the postings immediately but creates a batch input session instead.
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Foreign Currency Valuation
Note: The system displayed a report presenting valuated vendor and customer open items. Press POSTINGS Button to display the accounting documents that were created. These documents have not been posted yet; they’re stored in a batch input session:
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Foreign Currency Valuation
7.
Click Back Button
8.
To post the valuation, you need to process the Batch Input Session that you’ve just created. You can open another SAP session. From the main menu choose System Services Batch input Sessions
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Batch Input: Session Overview
9.
Select the session you want to process. (Select the row which contains your Batch input session, e.g. FCV012006)
10.
Click Process
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11.
Click
12.
Click Process Button
13.
As a result of valuation some accounting documents were posted. To display them use the transaction FB03 (Document Display):
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to begin posting of documents.
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Display Document: Initial Screen
14.
Update the following fields: Field Name
15.
Field Descriptio n
Document number
Number of the SAP R/3 document that is internally assigned by SAP R/3 when certain transactions are completed
Company code
Enter here company code number
Fiscal year
Fiscal year number
Click Enter Button
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Values 100000020
9100 2006
to confirm your entries.
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Display Document: Overview
Note: The above document shows zero balance because is displayed in Document currency.
16.
To display your document in local currency Click Display currency Button .
