EnMS Charter.pdf

Energy Management System

EnMS Charter Baseline ISO 50001

Guidebook+t in one Document Introductory Presentation 23th September 2011 Permission to use extracts from ISO 50001 was provided by Standards Council of Canada. Copyright  2011 EnMS-Doc Associates All Rights Reserved.

Purpose of this presentation is to provide a summary of “EnMS Charter” the document prepared by EnMS-Doc Associates

to show how document is structured and to demonstrate how important it is for the efficient operation of EnMS 2

It begins with Documentation

(EnMS)

Without Documentation How can you begin?

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Conceptual Business Flow of EnMS Continual improvement

ISO 50001 version Energy policy

Planning

Management review

Implementation and operation

Monitoring, measurement and analysis Checking

Internal audit of the EnMS

Nonconformities, correction, corrective and Preventive actions

Excerpt form “ISO 50001:2011(E)” page vi 4

Practical Business Flow of EnMS Complicated But it contains all of the EnMS operational elements

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Practical Business Flow of EnMS Simplified

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Why “EnMS Charter” ? ISO 50001 Sub-clause 4.1 “General requirements” Asks for “establish, document, implement, maintain and improve an EnMS in accordance with the requirements of ISO 50001”

However, the most important thing that a organisation should recognise is “unless you properly manage the energy that is essential to conduct your business, you face a big hurdle to sustain your own business in the 21st century.

“EnMS Charter” is… The highest level EnMS document to establish, implement document, maintain and improve EnMS, and to define guideline and provisions in setting up a proper path for continual energy performance improvement for the people of organisation in conducting EnMS operation where they can voluntary establish their plan, implement and document enabling them to judge and evaluate energy performance. 7

What is EnMS Charter ? It is to manage invisible living creatures called “energy” by establishing a system that takes you to a rolling cycle of P

D

C

A

“plan-implement-evaluate-take further improvement action”

so that the living creatures perform with proper behavior and amount .

And… for the objectives of achieving energy performance improvement targets, it is a document defining guideline and provisions to lead the people of organisation to possess competent sense of judgment with improvement orientation in aggressively pursuing the best performance practice. 8

“Must not” in EnMS Charter Energy management experts’ role is to orchestrate full participation EnMS, not to run the EnMS on behalf of the organisation.

Including the top management, energy management operation is to have the participation of the entire people of the organisation.  EnMS Charter must not step away from people in general, and only used by energy management experts in the organisation.  EnMS Charter must not be handled only by a closed circuit of energy management expert, and the top management

involvement is at the time of approval. 9

EnMS Charter Objective EnMS Objectives The objective of establishing, document, and implementing EnMS with the ISO 50001 requirements as a baseline is for the company to continually improve its energy performance, including energy efficiency, use and consumption. Implementation of proper and aggressive EnMS operation should lead the company to reducing energy cost, greenhouse gas emissions and other environmental impacts. Additionally, an effective operation of EnMS will enhance the management skill of people which is in line with the company’s sustainable business development.

Purpose of the EnMS Charter Document he “EnMS Charter” in this document covers the EnMS related guideline and provisions that shall be followed throughout the entire operation of EnMS. This document addresses the people of the organisation to pursue the optimum energy performance and to appreciate how business can benefits from the process of the system. Additionally, this document is to serve as a practical management tool for the EnMS to ensure achievement of its objectives. Contents of all EnMS documents have to be coherent to the contents of this document throughout the operation of EnMS 10

The Charter Orchestrates flow of EnMS EnMS Charter: Sets a general guideline and provision for overall EnMS operation Management Documents Energy review plan & report • Action plan & report Energy Policy • Training plan & report • Training plan & report Monitoring & Action Guideline • Continual Improvement Guideline Procurement Guideline • Communication Guideline Audit plan & report • Facility-Equipment List … and other documents considered necessary

• • • • •

Procedure Documents • • • • • • •

Document Management • Continual Improvement Monitoring & Action Boiler • Chiller • Cooling Tower • Compressed Air • Fan/Blower Power Substation • Service Water Facility • Water Treatment Facility Lighting • Packaged AC • Pumps • Power Generator Preparation Line operation • Material Handling Line operation Heat/Cool Line operation • Packaging/Packing Line operation … and other documents considered necessary

Records, Data related documents and minutes etc. 11

“ISO 50001” Document Structure Remarks

Contents Forward Introduction 1. Scope 2. Normative references 3. Terms and definitions 4. EnMS Requirements

About ISO and positioning of the document Summary of the standard in this document Scope: Specifying requirements for EnMS

Any references to make this document valid Terms and definitions used in this document Defining the requirements of ISO 50001

4.1 General requirements 4.2 Management responsibilities 4.3 Energy Policy 4.4 Energy Planning 4.5 Implementation and operation 4.6 Checking (performance) 4.7 Management Review

Annex A Guidance on the use of Clause 4

Establish

EnMS

Define

Scope and Boundaries

Determine

Document

How it will meet the requirements to achieve continual improvement of energy performance Implement Maintain

Strictly informative guide to ensure a proper understanding and appreciation of the contents in Clause 4 12

“EnMS Charter” Document Structure Table of Contents

1. Introduction 2. Scope and Boundary 3. Structure & Organisation 4. Guideline & Provisions

Remarks Document summary and positioning Description of conditions in creating EnMS Description of operation flow & organisation EnMS requirements baseline ISO 50001

4.1 General Requirements 4.2 Management Commitments 4.3 Energy Policy 4.4 EnMS Action Plan 4.5 Implementation and Operation 4.6 Checking Performance 4.7 Management Review 5. EnMS Operational Management Guideline Supplements

Key management elements in bringing forward EnMS operation and to achieving targets regardless of ISO 50001 requirements 13

“EnMS Charter” Requirement Summary & Interpretation

Clause 4. EnMS Requirements 4.1 General Requirements Establish

Define

EnMS

Scope and Boundaries Document

Determine

How it will meet the requirements to achieve continual improvement of energy performance Implement

Maintain

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Clause 4. EnMS requirements 4.2 Management Role 4.2.1 Top management commitment EnMS Champion

Scope & Boundary

Energy Policy

Performance ownership

Planning initiative

Provide resources

Fair evaluation

EnPI assessment

Disseminate EnMS

Management Review

4.2.2 Management representative Top Management Appoints & authorizes

EnMS Owner

Management rep. EnMS Champion

Reports performance

Directs energy management activities • Organise the operation unit

Energy management team EnMS Operation Committee

• Define roles & responsibility • Appoint members 15


Clause 4. EnMS requirements 4.3. Energy Policy Coherent with the nature and scale of, and impact on, the organization's energy use Commitment to continual improvement in energy performance Framework for setting and reviewing energy objectives and target Commitment to ensure the availability of information and of necessary resources to achieve objectives and targets “Energy Policy” Template (EnMS-Policy-M01E)

Commitment to comply with applicable legal and other requirements Supports the purchase of energy efficient products and services Documented, communicated, and understood within the organization Periodically reviewed, and updated as necessary Name of Top Management

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Clause 4. EnMS requirements 4.4. Energy Planning Energy Planning Process 4.4.1 General

A.4.1 Energy Planning Process Concept Diagram

Excerpt form “ISO 50001:2011 (E)” page 16 17


4.4. Energy Planning

Reference: “ISO/DIS 50001(E)” page 14 Sample of applying Energy Planning Process Concept

“EnMS Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)

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Clause 4. EnMS requirements 4.4. Energy Planning 4.4.3 Energy Review a) Analyze energy use based on measurement and other data

b) Based on energy use analysis, identify the areas of significant energy use and consumption

Fig. Sample-1

Fig. Sample-2 c) Identify, prioritize, and record opportunities for improving energy performance, including, where applicable, potential energy sources, use of renewables, or alternative energy sources

Energy Conservation Opportunity

Excerpt form “Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E) “EnMS Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)

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Clause 4. EnMS requirements 4.4. Energy Planning 4.4.3 Energy Review Energy review shall be planned, implemented documented reported. Energy review is to define baseline and target after identifying energy conservation opportunities (ECOs), and will be used as one of evidences for quantifying energy performance improvements.

The energy review shall be updated at defined intervals and in response to major changes in facilities, equipment, systems or processes. “EnMS Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)

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Clause 4. EnMS requirements 4.4. Energy Planning

4.4.4 Energy baseline 4.4.5 Energy performance indicators (EnPIs) From the energy review, energy baseline & EnPI shall be recorded for saving target

Excerpt form “Monitoring & Action Guideline” Guidebook+t (EnMS-Monitor.Gdln-M01E)

Fig. Sample-1

4.4.6 Energy objectives, energy targets and energy management action plans From the energy review, objectives, targets and action plan shall be consolidated in a plan Action name

Product line Change Enhancement

Objectives

Targets

• Close the comp. air valve • Review washing cycle • Reduce detergent for shorter rinse

Reduce power by 720,000kWh Cost red. 3.3 % CO2 emit. Red. 400 t-CO2

By who

By when

Prod.#1 Manager

End March, 2012

Fig. Sample-2 “Monitoring & Action Guideline” Guidebook+t (EnMS-Monitor.Gdln-M01E)

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Clause 4. EnMS requirements 4.5. Implementation and operation 4.5.1 General 1) Apply additional 6 elements in establishing the plan 2) Implement and operate in accordance with the established plan 4.4.2 Legal and other requirements

4.5.2 Competence, training and awareness

4.4.3 Energy Review

4.5.3 Communication

4.4.4 Energy baseline

4.5.4 Documentation

4.4.5 Energy performance indicators (EnPIs)

4.5.5 Operational control

4.4.6 Objectives, targets and action plan

“EnMS Action Plan” Guidebook+t (EnMS-Audit.Plan-M01E)

4.5.6 Design 4.5.7 Procurement of energy services, products, equipment and energy 22


Clause 4. EnMS requirements 4.5. Implementation and operation 4.5.2 Competence, training and awareness  Competence EnMS ensures any person or persons working for, or on its behalf related to significant energy uses are competent on the basis of appropriate education, training, skills or experience.

 Training EnMS shall identify training needs associated with the control of its significant energy uses and its operation

• Workshop • External training • Internal training • Seminar • Etc.

 Awareness EnMS ensures that persons working for or on its behalf are and remain aware of: 1) The importance of conformity with the energy policy, procedures and with the requirements of the EnMS 2) Their roles, responsibilities and authorities in achieving the requirements of the EnMS 3) The benefits of improved energy performance 4) The importance of achieving energy objectives and targets, and the consequences of departure from specified procedures

“EnMS Training Plan” Guidebook+t (EnMS-Training.Plan-M01E)

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Clause 4. EnMS requirements 4.5. Implementation and operation 4.5.3 Communication a) Energy Performance & EnMS Operation Communication b) Awareness and Motivational Communication

Examples can be… • EnMS site and monitoring system links from company portal site • EnMS proprietary bulletin boards • Suggestion Box • Morning meetings • Training sessions

• Motivation and incentive program Etc. Fig. Sample c) External Communication on EnMS • Press release • Web: contact us

• Company newsletter

• Factory tour

• CSR report

• Community activities

“EnMS Communication Guideline” Guidebook+t (EnMS-Comm.Gdln-M01E)

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Clause 4. EnMS requirements 4.5. Implementation and operation 4.5.4 Documentation 4.5.4.1 Documentation Requirements

Scope & boundary

4.5.4.2 Control of Documents

Energy Policy

…. and any other documents considered necessary for ensure proper operation of EnMS

Plan to achieve EnMS targets

Guideline for creating documents

Procedure for documents after released

“EnMS Document Management Guideline” Guidebook+t (EnMS-Doc.Mgmt.Gdln-M01E)

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Clause 4. EnMS requirements 4.5. Implementation and operation 4.5.5 Operational control EnMS Charter Sets a general guideline and provision for overall EnMS operation

Guidelines, Plans, Reports, etc.

Procedures

• Energy review plan & report • Energy Policy • Audit plan & report • Training plan & report • Facility-Equipment List • Monitoring & Action Guideline • Continual Improvement Guideline • Procurement Guideline • Communication Guideline … and other documents considered necessary

• Document Management• Management Review • Lighting • Continual Improvement • Monitoring & action • Pumps• Fan/Blower • Packing Line operation• Compressed Air operation • Chiller operation • Material Handling Line operation • Power Substation operation • Cooling Tower operation • Preparation Line operation • Heating Line operation • Boiler operation • Water Treatment operation • Service Water Facility • Packaged AC • Power Generator operation … and other documents considered necessary

“EnMS Charter” Guidebook+t (EnMS-Charter-M01E)

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Clause 4. EnMS requirements 4.5. Implementation and operation 4.5.6 Design Two types of designing effort for energy efficient performance:  Facility Design  Manufacturing Process Design  Product Design

(Not mention in ISO 50001 but worth consider)

• Review energy aspects in design • Identify as

• Feasibility study • Review Design • Financial analysis • Project proposal

• URS • Construction or modeling • Trial / tests • Acceptance • Verification RESULT

Management Review

Approval Energy Saving Project “EnMS Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)

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Clause 4. EnMS requirements 4.5. Implementation and operation

Collaboration with suppliers is key

4.5.7 Procurement of energy services, products, equipment and energy Procurement of energy services, products and equipments

Procurement of energy supply

 Supplier quotation

 Supplier quotation

- Specs on energy type and rating - Life cycle energy consumption estimate - Life cycle maintenance cost

- Service availability in case of contingency situations  Energy efficiency assessment  Life cycle energy cost vs. maintenance cost assessment  Service flexibility assessment especially in the time of contingency

- Composition specifications of fuel energy - Composition specifications of water

- Heat conversion factor per energy unit - CO2 emission conversion factor per energy unit  Perform composition test once every six months  Check regularly the energy market prices to compare purchase prices

“EnMS Lean Energy Procurement Guideline” Guidebook+t (EnMS-Procure.Gdln-M01E)

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Clause 4. EnMS requirements 4.6. Checking (Performance) 4.6.1 Monitoring, measurement and analysis  Following key characteristics of its operations that determine energy performance shall be monitored, measured and analysed at planned intervals. a) significant energy uses and other outputs of the energy review b) the relevant variables related to significant energy uses; c) EnPIs d) effectiveness of the action plans in achieving objectives and targets d) evaluation of actual versus expected energy consumption.

 Guideline/procedure are useful to : a) Define method of treating records b) Define how to review measurement needs c) Define method to maintain quality of monitoring equipments and records d) Define procedure to identify and act against deviations in energy performance

e) Define procedure for consistent monitoring and action operation “EnMS Monitoring & Action Guideline” Guidebook+t (EnMS-Monitor.Gdln-M01E)

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Clause 4. EnMS requirements 4.6. Checking (Performance) 4.6.2 Evaluation of compliance with legal requirements and other requirements

 EnMS is to stay alert and at planned interval evaluate compliance with legal and other requirements to which EnMS subscribes that are relevant to its energy uses.  The updates and results of evaluation can be consolidated as records in a document containing following information: a) List of legal and other requirements to which it subscribes that are relevant to its energy uses

b) Summary or highlight description of evaluation items for compliance c) Compliance status d) Recommended action e) Additional remarks if necessary

 Recorded information can be presented during management review to serve EnMS purpose. “EnMS Legal & Requirements Compliance Status Report” Guidebook+t (EnMS-LRC.Status.Rep-M01E) 30


Clause 4. EnMS requirements 4.6. Checking (Performance) 4.6.3 Internal audit of the EnMS

 EnMS audit is to be conducted as part of organisation’s audit programme.  Define the EnMS audit:

a) Objective b) Scope c) Responsibility d) Procedure

 Reference ISO19011:2002 “Guidance on the Principles of Auditing” in conducting EnMS audit.  EnMS audit is encouraged to conduct in accordance with voluntary documented EnMS audit plan. (*1)  Audit examines : • EnMS conforms to energy objectives and targets established • EnMS is properly implemented and (*1) ISO 50001 does not require audit energy performance improved plan and report per se, however they are highly recommended for efficient  Record of audit result shall be and effective audit activities. reported to top management. “EnMS Audit Plan” Guidebook+t (EnMS-Audit.Plan-M01E)

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Clause 4. EnMS requirements 4.6. Checking (Performance) 4.6.4 Nonconformities, correction, corrective action and preventive action  Improvement actions

Continual improvement is the heart of EnMS operation

Actions for correction, corrective, and preventive as well as actions to counter nonconformities

 EnMS Continual Improvement Guideline (Problem Resolution management Guideline) A guideline is useful to identify elements requiring improvement, and to define situations for preventive and corrective actions.

 EnMS Continual Improvement Procedure A document defining procedure is useful for the entire work force dealing with actual and potential nonconformity, and through corrective and preventive actions to identify opportunities from continual improvement practices. “EnMS Continual Improvement Guideline” Guidebook+t (EnMS-Cont.Impr.Gdln-M01E)

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Clause 4. EnMS requirements 4.7. Management review  Management review is one of the most important EnMS processes a) Reassures top management role and responsibility b) Accelerates the EnMS progress for continual improvement c) Removes members’ wonder d) Evaluate people’s effort & skill

e) Understands the changes made

 Defining logistics • Purpose • Frequency

• Participants • Procedure

 Input to management review

 Output from management review • Changes in energy performance or EnPI • Changes in energy policy, objectives/ targets or baseline • Allocation of resources. 33

Additional Management Guideline in EnMS Operation

Clause 5. EnMS Operational Management Guideline

Supplements

Following sub-clauses are necessary to control EnMS operation regardless of what ISO 50001 requires: 5.1. Operational Progress Management Ensuring operation is making progress according to the plan

5.2. Change Management Ensuring operation is in line with the changes

5.3. Operational Problem Resolution Management Ensuring operation swiftly to problem faced and turn into opportunity for improvement

5.4. Risk Management Ensuring risk factors are evaluated to secure position for continual improvement

5.5. Preparation for Contingency Ensuring safety is considered in case of emergency situation

5.6. Document Management Ensuring key documents are identified, maintain, updated and available when in need

5.7. Objective and Target Achievement Evaluation Criteria Ensuring objective and target achievement evaluation criteria are defined in order to measure and evaluate progress or result 34

“EnMS Charter” and ISO 50001 Summary

Why ISO 50001 EnMS is attractive? (1) “DATA” Oriented Management System!! Evaluation of energy “PERFORMANCE” can be measured and quantified by the “DATA”

(2) Managing with EnMS performances EnMS performances are A + B of the following: A. Performance of EnMS itself : The standard management performance B. Energy Performance : The performance managed with data such as EnPI

EnMS Performance Energy Performance

(3) Practicality

Management Performance ISO 9001 Generic ISO 14001

Regardless of the size and type of organisation, regardless of if you are subscribing to the national or local requirements, “data” and “performance” based management method can be properly blended into your operation.

Continual Improvement Process (PDCA) 35

“EnMS Charter” and ISO 50001 Summary

What is “ISO 50001 Compliance” Establish guideline and provisions for EnMS operation following ISO 50001 Clause 4, Sub-clause 4.1 - 4.3

Operate business under the established EnMS following ISO 50001 Clause 4, Sub-clause 4.4 & 4.5

Verify if you operate business under established EnMS in conformance to ISO 50001 Clause 4, Sub-clause 4.6

report the result of verification at Management review Clause 4, Sub-clause 4.7

Verification is done by actual result written in reports and records as evidences against written guidelines and provisions, procedures and plans Therefore, documentation is the most important aspect to consider when one seeks efficient operation of EnMS compatible to ISO 50001 36

Summary of Documentation Documentation is key to the success of EnMS operation

Energy Policy

12 Key documents were introduced for ISO 50001 certification The Charter

Document Management Guideline Monitoring Guideline Continual Improvement Guideline

Energy Review Report Action Plan Management Documents

Training Plan

Procedure Documents

Records

Procurement Guideline

Communication Guideline

“EnMS Charter” Guidebook+t (EnMS-Charter-M01E)

Audit Plan

Legal & Requirements Compliance Status Report 37

Final notes… Once you appreciate our message that the “EnMS Charter” enhances efficiency of EnMS operation, and the document is invaluable for energy efficient improvement, we believe this presentation has served its purpose. With the tail wind generated by “EnMS Charter”, other major documents play key role to guide people of the organisation in the right direction to practice continual energy performance improvement.

With ISO 50001 class EnMS Charter, your EnMS operation is on a global scale at your own language.

Thank you Please refer to the exhibit of “EnMS Charter” Table of Contents on next 3 slides. 38

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“EnMS Charter” (EnMS-Charter-M01E) Guidebook+t in one is available from the following “a la carte” menu page： http://www.enms-doc.com/jp/menu/menu_a_la_carte_j.php

Contents were prepared by EnMS-Doc Associates www.enms-doc.com For Questions, comments etc., Please contact:

[email protected] Permission to use extracts from ISO 50001 was provided by Standards Council of Canada. No further reproduction is permitted without prior written approval from Standards Council of Canada.

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EnMS Charter.pdf

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