SAP SuccessFactors Employee Central Technical and Functional Specifications
This specifications document describes key features and functionalities of SAP SuccessFactors Employee Central. Key Features and Functionalitie Functionalities: s: ●
HR Transactions
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New Hires and Onboarding
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Changes and Transfers
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Position Management
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Time Off
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Payroll Time Sheets
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Reporting, Compliance and Auditing
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Integration & Extensibilit Extensibility y
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SuccessFactors Employee Central Payroll
HR Transactions Table 1: HR Transactions Key Features and Descriptions Key Features
Description
Organizational Chart
Provides an intuitive way for HR professionals, managers and employees to navigate t hrough the organization, understand department structure and reporting relationships relationships.. Drilldown capabilities enable users to learn more about individuals within the organization.
Effective-Dated Transactions
Process future-dated and /or retroactive HR transactions, re port using effective dates and predefined periods in time, and provide effective-dated transactions with full history for em ployee records and valid table values.
Employee Self-Service
Employees can update information and run actions such as advances and deductions. They can update personal data (ad dress, name, emergency contacts, marital status, interests, career interests, etc.) update bank information, and access preintegrated payroll and benefits portals to make or change benefit elections, contributions and tax withholdings.
Key Features
Description
Manager Self-Service
Managers can access employee information for which they have security rights. View personal information, employment history, salary history, training history, performance history, education information, professional awards, languages, profi ciencies, external work history, and more. An intuitive inter face allows managers to initiate and execute many types of changes for anyone on their team: promotion, relocation, ter mination, bonus, salary change, etc.
Workflow Automation
Automate workflow and track a transaction through its lifecy cle from inception to execution, including approvals, routing and historical tracking. Create and manage as many levels of approvals as needed for selected transactions.
Notifications
Automated notifications of status changes, compliance, new hires, terminations, etc., for HR professionals, managers and employees for which they have security rights
Mass Changes
Change job information and/or job relationships for any userdefined selection of employees to efficiently execute organiza tional changes or manager reassignments affecting large numbers of employees.
New Hires and Onboarding Table 2: New Hires and Onboarding Key Features and Descriptions Key Features
Description
Recruiting Integration
Pull new hire information directly from SAP SuccessFactors Recruiting Management, removing the need to re-enter data between employment stages.
Basic Worker Information
Track work demographics such as: position/job info, supervi sor/manager, function, location, business unit and division, department, work location/mailstop, legal entity, cost center/ general ledger code, gender, nationality/ethnicity (where le gally permitted) marital status, date of birth, National ID num ber, Social Security number, allowances, emergency contacts, province, etc.
Employee Type
Capture and update employee type: regular, full-time, parttime, contractor, consultant, contingent, co-op or student hire.
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SAP SuccessFactors Employee Central Technical and Functional Specifications
Key Features
Description
Immigration and Citizenship Information
Capture information like visa/green card expiration dates, na tionalities, passport number/place of issue and languages spoken.
Capture & Validate SSN or Other Unique Identifier (SIN)
Capture and validate social security numbers (SSN) or other unique identifier to help ensure that there are no duplicates.
Employee History
Track employee history, including company, industry, and skills/experience.
Country-specific Information
Country-specific information is included for all employees, in cluding country of residency, and country of work location, if different.
Onboarding
Process new hires efficiently, including connecting new hires with the right people and relevant information, required forms and task management.
Changes and Transfers Table 3: Changes and Transfers Key Features and Descriptions Key Features
Description
Track Employee Status
Track whether employees are active, on leave or terminated.
Track Employee Transfer Information
Track employee transfer information, including reason for transfer, transfer date, transfer to and from departments, transfer from one company to another, and transfer supervi sor.
Track Specific Change or Transfer Dates
For each employee, track dates of hire, rehire, seniority, ad justed service, anniversary, effectiveness of union code, trans fer, termination, retirement, and promotion.
Leave of Absence
Track dates and information pertaining to employee leave of absence and return.
Global Expatriate Assignments
Support transfers between countries. Includes the ability to have different employee arrangements between the same countries.
Promotions and Demotions
Track & maintain data pertaining to promotions & demotions, including grade change, title change, transfer, responsibility change, cost center change, and step progression.
SAP SuccessFactors Employee Central Technical and Functional Specifications
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Key Features
Description
Terminations
Initiate termination, and track all relevant data, including ter mination dates (termination effective date, last day worked, pay through date, next pay date, etc.) termination reasons, re hire eligibility status, severance, and customizable term checklists.
Position Management Table 4: Position Management Key Features and Description Key Features
Description
Position-Driven Succession Management
Relationship between incumbents and successors is estab lished through a position hierarchy that supports planning for succession of a vacant position as well as nominating a To Be Hired person as a successor to an incumbent.*
Position-Driven Recruiting
A job requisition may be initiated from the position organiza tion chart. Customer configurable rules use position data to determine the appropriate requisition approvals and applica tion processes. At the end of the recruiting process, Recruit ing Management sends the job, application and offer data into SAP SuccessFactors Employee Central for new hire process ing, and the candidate-to-employee conversion preserves the candidate’s profile data and historical application informa tion.**
Create Positions, Store and Track Related Information
Create one or more positions online with appropriate controls. Store & track position category (regular, part-time, season, in terns, confidential), job description, job title, grade, business unit, division, department., supervisor name, name of previ ous employee in that position, and name of incumbent em ployee.
Track and Maintain Position Reporting Relationships
Track and maintain a position-based organizational structure. Manage how a position type report to another. Easily reclas sify positions and reporting relationships within position con trol tables.
Position Vacancy Tracking
Track and maintain open positions and vacancies easily in the position-based organizational structure.
Track Status/Events
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Track status & events associated with a position.
SAP SuccessFactors Employee Central Technical and Functional Specifications
Key Features
Description
Validate Job Codes and Job Descriptions for Positions
Validate job codes and job descriptions for positions; for ex ample, a position must be submitted with a valid job code and description.
* Please note: Succession Management is sold separately as part of SAP SuccessFactors Succession and Career Development product. ** Please note: Recruiting Management is sold separately as part of SAP SuccessFactors Recruiting Management product.
Time Off Table 5: Time Off Key Features and Descriptions Key Features
Description
Holiday Calendar and Work Schedules
Define the days and times your employees will work.
Absence Management
Allow your employees to request different types of absences by using their mobile device or desktop. Define time types for absences such as vacation and sick leave, but also for longterm absences such as maternity leave, which might cause an employee status change. Implement validation rules to carry out specific checks while absence requests are being entered by the employee. Use custom fields if additional information should be entered as part of an absence request.
Time Accounts
Track absences against balances on time accounts. Create new entitlements or regular accruals based on rules for time accounts and make them available to employees. Define pe riod end processing rules to close time accounts and carry over balances. Enable HR Administrators to view employee time account balances to make changes or request absences on behalf of others.
Workflows
Approve or decline absence requests. Use alerts and notifica tions to inform an employee if somebody has entered an ab sence request on their behalf.
Reporting
Use standard reports to gain information on employee absen ces or time account balances
SAP SuccessFactors Employee Central Technical and Functional Specifications
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Payroll Time Sheets Table 6: Payroll Time Sheets Key Features and Descriptions Key Features
Description
Time Recording
Allows employees to record their working time or any other at tendance time. Create your own time types, such as working time, administration, or travel time, to differentiate among various attendance types.
Overtime Calculation
Define flexible daily or weekly overtime calculation rules. Set up overtime thresholds (for example, 10 hours per day), or sum of planned times per week. Choose which absence types shall be incorporated into the overtime calculation and which will not. Define if public holidays shall be incorporated or not.
Pay Type Generation
Set up rules to generate pay types for base hours, paid absen ces, public holidays, and overtime hours.
Cost Center allocation
Allow your employees to record times to different cost cen ters. For all pay types that are generated based on this time recording (base pay, overtime pay, etc.), a cost center split is performed.
Approval
Approval workflows can be configured for time sheets. If an approval workflow is set up, approvers can approve or decline the time sheet.
Reporting
Standard reports allow reporting on hours recorded, unap proved timesheets, and generated pay types.
Reporting, Compliance and Auditing Table 7: Reporting, Compliance and Auditing Key Features and Descriptions Key Features
Description
Standard Reports
Generate any number of standard reports (data audit, out-ofthe-box HR reports, turnover reports, executive dashboards, etc.), run them on the fly or on a predefined schedule, and generate them in local languages.
Online Report Designer
All fields in SAP SuccessFactors Employee Central can be re ported on. Use the online report designer to build customized reports.
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SAP SuccessFactors Employee Central Technical and Functional Specifications
Key Features
Description
Shareable Reports
Publish reports to any number of constituents based on se curity access rights.
As-of-Date Reporting
Run reports based on data beginning on a specified date.
Date Range Reporting
Run reports based on data within a specified date range.
Audit Reports
Run various audit reports including, audits of inactive users, audits of unauthorized user attempts, and security reports of users' capabilities by function.
Audit Compliance
Includes audit tracking and reporting to support audit stand ards, Sarbanes-Oxley compliance, and compliance with other government regulations.
Audit Trails
View audit trails of current changes being made in a compre hensive report, including when data is updated as a result of interface/integration with another application.
Compliance
Supports statutory and regulatory compliance through locali zation by delivering country-specific functionality.
Integration & Extensibility Table 8: Integration & Extensibility Key Features and Descriptions Key Features
Description
Prepackaged SAP ERP Integrations
SAP develops, supports, and maintains prebuilt, configurable end-to-end integration processes for SAP ERP HCM and SAP ERP FIN. These integrations comprise add-ons for SAP ERP and middleware content for Dell Boomi (operated by SAP). Some effort may be required to tailor the processes of a spe cific customer. See implementation handbooks for detailed scope description: http://help.sap.com/hr_ec/.
Prepackaged Templates
Template connectors for 3rd party benefits, time, payroll, fi nance, and travel, applications. Encapsulates HR-XML stand ards and best practice knowledge of integration patterns in each of these categories. Helps expedite implementation and saves time and money for customers. Prepackaged template integrations are maintained by the customer.
SAP SuccessFactors Employee Central Technical and Functional Specifications
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Key Features
Description
APIs
Use APIs to build custom integrations on SAP HANA Cloud In tegration technology and custom extensions on SAP HANA Cloud Platform. Custom integrations and extensions are maintained by the customer.
Metadata Framework
Create custom objects and functionality in SAP SuccessFac tors Employee Central as required. Define objects, fields, be havior, and the look and feel of the application through a webbased user interface, without coding. Create business rules to implement custom logic.
SuccessFactors Employee Central Payroll SAP SuccessFactors Employee Central customers seeking control of a managing their payroll with the flexibility of a cloud solution can now have both through SuccessFactors Employee Central Payroll. Leverage the expertise from SAP’s leading global payroll engine to handle complex payroll processes, help ensure compliance, and address considerations like collective bargaining agreements and reporting. SuccessFactors Employee Central Payroll is a cloud solution that integrates with payroll BPO services such as ADP and NorthgateArinso. It is currently localized to support 30 countries. Table 9: SuccessFactors Employee Central Payroll Key Features and Description Key Features
Description
Receive Employee Time, Commission, and Expense Data
Provides key inputs to calculate gross pay that vary by payroll cycle.
Calculate Gross Pay
Gross pay is calculated based on the number of hours worked, pay rate, and other inputs such as commission, overtime pay and other one-time payments and overrides.
Received Deductions
Benefits and other vendors provide the deductions to be made from the employee's gross pay.
Collect and Process Garnishments
Record any court-ordered deductions.
Calculate Net Pay
Calculate the net amount that employees will receive after de ducting tax, other deductions and garnishments.
Process Checks and Bank Transfers
After net pay is calculated, checks are printed and mailed, or the amount deposited in the employee's bank account.
Off-Cycle Pay Processing
Allows for special one-time pay processes, such as bonus pay ments and termination payouts.
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SAP SuccessFactors Employee Central Technical and Functional Specifications
Key Features
Description
General Ledger Posting
After the conclusion of a payroll run, the results can be trans ferred and posted to the applicable customer financial sys tem.
Taxes and Remittance Processing
Taxes, other deductions and garnishments may be remitted to the recipients within the specified time.
Year-End Processing
Generate documents that are provided to employees as well as regulatory authorities at the end of the year.
Disclaimer SAP retains the right to change, at any time in its sole discretion, the Cloud Service (without materially diminishing the Cloud Service's functionality during a subscription term), this specification sheet, and/or the location of the data center(s) from which the Cloud Service is hosted.
SAP SuccessFactors Employee Central Technical and Functional Specifications
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