BR100_FT_SSHR_Setup_v1.0.doc

BR100 APPLICATION SETUP

FT ORACLE SELF SERVICE HRMS SETUP

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Crea Creati tio on Date Date::

06-D 06-Dec ec-2 -200 006 6

Last Up Updated :

06-De cc- 20 2006

Control Ref:

FT/SSHR/BR100-1!0

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Document Control

Authors

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06-Dec-2006

S)san (iller

Self Serice HR(S +,ple,entation

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Version

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06-Dec-2006

S)san (iller

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06-Dec-2006

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Contents

Doc),ent Control...........................................................................................................................2 1! Responsi.ilities........................................................................................................................... 7 2! Sste, rofile "al)es ............................................................................................................ 10 #! Define (en)s.............................................................................................................................12 #! Define F)nctions .......................................................................................................................22 &! Sec)rit rofiles ........................................................................................................................33 $! +nfor,ation Tpes Sec)rit ................................................................................................. 35 6! ersonali9ation ..........................................................................................................................3 Header Leel ersonali9ation ............................................................................................ 3 ersonal +nfor,ation ............................................................................................................37 "ie5 Special +nfor,ation ersonali9ation .................................................................... 43 ,ploee Sicness roof Details .....................................................................................45 ,ploee 3ssociations .........................................................................................................4 ro4ra,,in4 roficienc.................................................................................................... 4! Contact Sicness roof Details ......................................................................................... 4" ersonal +nfor,ation ;(ana4er Self Serice< .............................................................50 d)cation and =)alifications ;(ana4er Self Serice<..............................................54 ,ploee Sicness roof Details ;(ana4er Self Serice< .....................................55 '! (essa4es.....................................................................................................................................57 %! >orflo5 Confi4)ration .........................................................................................................3 ?! >orflo5 rror rocess ......................................................................................................... 4 ?! Define ,ail 3ddress............................................................................................................. 5 #$%2&#&'%!doc #1 (arc* 2010

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10! >orflo5 Clean)p rocess ................................................................................................. 11! nterprise Brandin4 ..............................................................................................................7 12! B)l User Creation................................................................................................................! 1#! 3pproals Set)p ....................................................................................................................." @pen/Closed +ss)es......................................................................................................................70 @pen +ss)es............................................................................................................................. 70 Closed +ss)es...........................................................................................................................70

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@racle 3pplications or @racle Self-Serice >e. 3pplications7 5*ic* applications f)nctions a )ser can )se7 5*ic* reports and conc)rrent pro4ra,s t*e )ser can r)n7 and 5*ic* data t*ose reports and conc)rrent pro4ra,s can access! SSHR is s)pplied 5it* predefined responsi.ilities7 *o5eer7 it is reco,,ended to create o5n responsi.ilities .ased on t*e seeded responsi.ilities! System A!ministrator , Responsi$ilities Responsi$ility Name Application Responsi$ility -ey Data .roup (enu Name

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7" Define 6unctions Description* 3 f)nction is a part of an applicationJs f)nctionalit t*at is re4istered )nder a )ni8)e na,e for t*e p)rpose of assi4nin4 it to7 or ecl)din4 it fro,7 a responsi.ilit! T*e

,ploee Self Serice ,en) contains t*e f)nctions t*at e,ploees can perfor, on t*eir o5n records7 for ea,ple7 t*e ersonal Details f)nction! T*e (ana4er Self-Serice ,en) contains t*e sa,e f)nctions as t*e e,ploee ,en) pl)s additional f)nctions t*at t*e ,ana4er can carr o)t for t*e e,ploees for 5*o, t*e are responsi.le! Application Developer , Application , 6unction 6unction 1ser 6unction Name Description ype Parameters )(# Call

6unction 1ser 6unction Name Description ype Parameters )(# Call

6unction 1ser 6unction Name

#$%2&#&'%!doc #1 (arc* 2010

FTAHRAC+A(RASS FT Contact tra +nfor,ation (4r Contact tra +nfor,ation SS>3 sp f)nction pCalledFro,KFTAHRAC+ASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAHRAC+ASS FT Contact tra +nfor,ation Contact tra +nfor,ation SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRAC+AISARCp+ te,TpeKHRSS3pCalledFro,KFTAHRAC+ASSperson+DKpFro,(en)K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTAHRAC+ASS

FTAHRA(ASUSA3CT+@SA(RASS FT Halted 3ctions (4r

#! Define (en)s

22

22

Description ype Parameters )(# Call



6unction 1ser 6unction Name Description ype

#$%2&#&'%!doc #1 (arc* 2010

Halted 3ctions SS>3 sp f)nction p(odeKL(D3 @3!spM aRe4ionCodeKHRAR@CSSA(ARICTAT@ASSaRe4ion3pplication+dK%00 FTAHRA(ASUSA3CT+@SASS FT Halted 3ctions Halted 3ctions SS>3 sp f)nction p(odeKD3pFro,(en)K @3!spM aRe4ionCodeKHRAR@CSSA(ASUSAD3AT@ASSaRe4ion3pplication+dK%0 0 FTAHRAR+F@A(RASS FT ersonal +nfor,ation (4r ersonal +nfor,ation SS>3 sp f)nction pCalledFro,KFTAHRAR+F@ASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAHRAR+F@ASS FT ersonal +nfor,ation ersonal +nfor,ation SS>3 sp f)nction #! Define (en)s

2#

23

Parameters

)(# Call



6unction 1ser 6unction Name Description ype Parameters

#$%2&#&'%!doc #1 (arc* 2010

p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRARS@3LA+F@ AISARCp+te,TpeKHRSS3pCalledFro,KFTAHRAR+F@ASSperson+D KpFro,(en)K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTAHRAR+F@ASS FTAHRARS@3LAR@CSSASS FT ersonal 3ctions ersonal 3ctions SS>3 sp f)nction p3ssi4n,ent+DKperson+DK @3!spM aRe4ionCodeKHRARS@3LAR@CSSAT@ASSaRe4ion3pplication+dK%00 FTAHRARS@ATRASS FT (ana4er 3ctions Tree "ie5 (ana4er 3ctions SS>3 sp f)nction pDestinationKHRA3CT+@SASSpCalledFro,KaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAHRA=U3L+F+C3T+@A(RASS FT =)alification (4r d)cation and =)alifications SS>3 sp f)nction pCalledFro,KFTAHRA=U3L+F+C3T+@ASSaddBreadCr),.K

#! Define (en)s

2&

24

)(# Call


)(# Call



#$%2&#&'%!doc #1 (arc* 2010

@3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAHRA=U3L+F+C3T+@ASS FT =)alification d)cation and =)alifications SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRA=U3L+F+C3T+@ AISARCpCalledFro,KFTAHRA=U3L+F+C3T+@ASSp+te,TpeKHRSS3pCa lledFro,KHRA=U3L+F+C3T+@ASSperson+DKpFro,(en)K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTAHRA=U3L+F+C3T+@ASS FTAHRARSU(A(RASS FT Res),e (4r Res),e SS>3 sp f)nction pCalledFro,KFTAHRARSU(ASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAHRARSU(ASS FT Res),e Res),e SS>3 sp f)nction pCalledFro,KFTAHRARSU(ASSperson+DKpFro,(en)K @3!spMaRe4ionCodeKHRARSU(AT@ASSaRe4ion3pplication+dK%00

#! Define (en)s

2$

25




#$%2&#&'%!doc #1 (arc* 2010

FTAHRAS+TA(RASS FT Special +nfor,ation Tpes (4r Special +nfor,ation Tpes SS>3 sp f)nction pCalledFro,KFTAHRAS+TASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAHRAS+TASS FT Special +nfor,ation Tpes Special +nfor,ation Tpes SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRAS+TAISARCp+ te,TpeKHRSS3pCalledFro,KFTAHRAS+TASSperson+DKpFro,(en)K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTAHRAS+TASS FTAHRA(D+RAR@ASS FT ro a4e ,ploee Director ro a4e SS>3 sp f)nction @3F)ncKFTAHRA(D+RAR@ASS @3!spMpa4eK/oracle/apps/per/selfserice/e,pdir/5e.)i/,pDirro

#! Define (en)s

26

2

6unction 1ser 6unction Name Description ype

FTAHRA(A"+>SASS FT ( +nfor,ation ( +nfor,ation: erson Details SS>3 sp f)nction

Parameters )(# Call



#$%2&#&'%!doc #1 (arc* 2010

@3!spM pa4eK/oracle/apps/per/selfserice/,4rie5s/5e.)i/,ploee"ie5saRe4ion 3pplication+dK%00@3F)ncKFTAHRA(A"+>SASS FTAHRA(RA"+>SASS FT ( ,ploee +nfor,ation ( ,ploee +nfor,ation: @erie5 SS>3 sp f)nction pCalledFro,KpDestinationKHRA3CT+@SASSp(ana4erna.ledKaddBreadC r),.K @3!spM pa4eK/oracle/apps/per/selfserice/,4rie5s/5e.)i/(ana4er"ie5s@3F)ncK FTAHRA(RA"+>SASS FTAHRA"+>SAS3RCHA++T+3L FT HR "ie5s erson Searc* +nitial Screen Searc* ,od)le for HR "ie5s SS>3 sp f)nction @3F)ncKFTAHRA"+>SAS3RCHA++T+3L @3!spM aRe4ionCodeKHRASURARS@AS3RCHAT@1ASSaRe4ion3pplication+dK %00p"ie5(en)KHRA"+>SpDestinationK

#! Define (en)s

2'

27




)(# Call

#$%2&#&'%!doc #1 (arc* 2010

FTAHRAL@3ASS FT Leae of 3.sence Leae of 3.sence SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRAL@3AISARCp +te,TpeKHRSS3pCalledFro,KFTAHRAL@3ASSperson+DKpFro,(en)K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTAHRAL@3ASS FTAHRAL@3A(RASS FT Leae of 3.sence (4r Leae of 3.sence SS>3 sp f)nction pCalledFro,KFTAHRAL@3ASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTA"+>AHRAS+TASS FT "ie5 Special +nfor,ation Tpes Special +nfor,ation Tpes SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRAS+TAISARCp+ te,TpeKHRSS3pCalledFro,KFTA"+>AHRAS+TASSperson+DKpFro,(e n)K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTA"+>AHRAS+TASS

#! Define (en)s

2%

2!



)(# Call


#$%2&#&'%!doc #1 (arc* 2010

FTA"+>AHRAS+TA(RASS FT "ie5 Special +nfor,ation Tpes (4r Special +nfor,ation Tpes SS>3 sp f)nction pCalledFro,KFTA"+>AHRAS+TASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAAHRAS+TASS FT Sicness roof Special +nfor,ation Tpes Special +nfor,ation Tpes SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRAS+TAISARCp+ te,TpeKHRSS3pCalledFro,KFTAAHRAS+TASSperson+DKpFro,(en) K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTAAHRAS+TASS FTAAHRAS+TA(RASS FT Sicness roof Special +nfor,ation Tpes (4r Special +nfor,ation Tpes SS>3 sp f)nction pCalledFro,KFTAAHRAS+TASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

#! Define (en)s

2?

2"


)(# Call



)(# Call

#$%2&#&'%!doc #1 (arc* 2010

FTA3SSAHRAS+TASS FT 3ssociations Special +nfor,ation Tpes Special +nfor,ation Tpes SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRAS+TAISARCp+ te,TpeKHRSS3pCalledFro,KFTA3SSAHRAS+TASSperson+DKpFro,(en )K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTA3SSAHRAS+TASS FTA3SSAHRAS+TA(RASS FT 3ssociations Special +nfor,ation Tpes (4r Special +nfor,ation Tpes SS>3 sp f)nction pCalledFro,KFTA3SSAHRAS+TASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAL3AHRAS+TASS FT ro4ra,,in4 Special +nfor,ation Tpes Special +nfor,ation Tpes SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRAS+TAISARCp+ te,TpeKHRSS3pCalledFro,KFTAL3AHRAS+TASSperson+DKpFro,(en )K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTAL3AHRAS+TASS

#! Define (en)s

#0

30



)(# Call


6unction

#$%2&#&'%!doc #1 (arc* 2010

FTAL3AHRAS+TA(RASS FT ro4ra,,in4 Special +nfor,ation Tpes (4r Special +nfor,ation Tpes SS>3 sp f)nction pCalledFro,KFTAL3AHRAS+TASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTA"+>AHRAC+ASS FT "ie5 Contact tra +nfor,ation Contact tra +nfor,ation SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKHRAC+AISARCp+ te,TpeKHRSS3pCalledFro,KFTA"+>AHRAC+ASSperson+DKpFro,(e n)K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTA"+>AHRAC+ASS FTA"+>AHRAC+A(RASS FT "ie5 Contact tra +nfor,ation (4r Contact tra +nfor,ation SS>3 sp f)nction pCalledFro,KFTA"+>AHRAC+ASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAAHRAC+ASS #! Define (en)s

#1

31



)(# Call

#$%2&#&'%!doc #1 (arc* 2010

FTAAHRAC+A(RASS FT Sicness roof Contact tra +nfor,ation (4r Contact tra +nfor,ation SS>3 sp f)nction pCalledFro,KFTAAHRAC+ASSaddBreadCr),.K @3!spMaRe4ionCodeKHRARS@ATRAT@ASSaRe4ion3pplication+dK%00

FTAFCAHRAR+F@ASS FT Cons)ltin4 Staff ersonal +nfor,ation ersonal +nfor,ation SS>3 sp f)nction p3(TranTpeKSSHR(Sp3(3pp+dK%00processa,eKFTAHRARS@3 LA+F@AISARCp+te,TpeKHRSS3pCalledFro,KFTAFCAHRAR+F@ASS person+DKpFro,(en)K @3!spM aRe4ionCodeKHRACR3TAR@CSSAT@ASSaRe4ion3pplication+dK%00@3 F)ncKFTAFCAHRAR+F@ASS

#! Define (en)s

#2

32

8" Security Profiles Description* SSHR )ses sec)rit profiles to control a )sers access to person records! For ea,ple7 a sec)rit profile can 4ie a ,ana4er access to t*e records for all t*e e,ploees and

5orers in t*e depart,ent! )R(S Super 1ser , Security , Profile Name 3usiness .roup View 2mployees View 2mployees View Applicants View Contacts View Can!i!ates Allow .rante! 1sers

FT SSHR S)perisor Sec)rit Foc)sT*read Restricted Restricted Restricted Restricted one es

9rgani4ation Security Position Security Payroll Security Supervisory Security

Restrict B S)perisor ;person-.ased<

(iscellaneous Custom Security Static #ists

Name 3usiness .roup View 2mployees

#$%2&#&'%!doc #1 (arc* 2010

FT HRS Diision Sec)rit Foc)sT*read Restricted #! Define (en)s

##

33

View 2mployees View Applicants View Contacts View Can!i!ates Allow .rante! 1sers 9rgani4ation Security 





9rgani4ation )ierarchy Specify op 9rgani4ation &nclu!e op 9rgani4ation

Restricted Restricted Restricted one es Sec)re @r4ani9ations . @r4ani9ation *ierarc* and/or or4ani9ation list FTA@r4ani9ationAC*art

H),an Reso)rces  Serices

es

Position Security Payroll Security Supervisory Security (iscellaneous Custom Security Static #ists

ote: T*e re,ainin4 sec)rit profiles of ot*er diisions 5ill .e created in t*e sa,e 5a as a.oe!

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

#&

34

:" &nformation ypes Security Description* Use t*is for, to attac* tra +nfor,ation Tpes ;+T< to self serice responsi.ilities )R(S Super 1ser , Security , &nformation ype Security

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RAC@T3CTA+F@ATS

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

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35

;" Personali4ation Description: T*e @racle 3pplications ersonali9ation Fra,e5or7 a co,ponent of t*e @3 Fra,e5or7 ena.les o) to ,odif t*e appearance and .e*aior of self-serice

pa4es! o) can c)sto,i9e o)r 5e. pa4es in line 5it* corporate standards and data re8)ire,ents7 and strea,line o)r self-serice process flo5s to reflect 5orin4 practices! )ea!er #evel Personali4ation 2mployee Self Service ,
Scope 6unction #ocation Site 9rgani4ation Responsi$ility

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9riginal Definition

6unction

#ocation

Site

9rgani4ation

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PersonSummaryRN  Or!an"#a$"on Ema"% A&&ress

ro,pt

@r4ani9ation ,ail 3ddress

N

N

,ail 3ddress

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N

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Em'%oyee Num(er

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N

S$a)) Num(er

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N

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

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9riginal Definition

6unction

#ocation

Site

9rgani4ation

Responsi$ility

Ta.leLao)t G Social Sec)rit ),.er

ro,pt

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N

N

SS ),.er

N

N

Ta.leLao)t G ,ploee ),.er Ta.leLao)t G @r4ani9ation ,ail 3ddress

ro,pt

,ploee ),.er

N

N

Staff ),.er

N

N

ro,pt


N

N

,ail 3ddress

N

N


#$%2&#&'%!doc #1 (arc* 2010

Re4ion: Basic Detail Update a,e ntr FT ersonal +nfor,ation United States +ncl)de Foc)sT*read FT ,ploee Self-Serice

#! Define (en)s

#'

37



9riginal Definition

6unction

#ocation

Site

9rgani4ation

Responsi$ility

Pre)"*

Rendered

True

N

N

False

N

N

M"&&%e Name

ro,pt

M"&&%e Name

N

N

Se+on& Name

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N

Su))"*

S)ffi N

N

N

First a,e

ro,pt Tip (essa4e a,e

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N N

N N

First a,e

Tip Tpe

N

N

N

lon4(essa4e

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N



Re4ion: Basic Detail Update @t*er ntr FT ersonal +nfor,ation United States +ncl)de Foc)sT*read FT ,ploee Self-Serice


9riginal Definition

6unction

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Site

9rgani4ation

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To5n of Birt*

Rendered

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N

Tr)e

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Co)ntr of Birt*

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ationalit

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ro,pt


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ro,pt


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,ail 3ddress

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Fle: 3dd er Details F!!!

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#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

#%

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(ain A!!ress

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United States +ncl)de

Site 9rgani4ation Responsi$ility

ote: 1! 2!


Foc)sT*read FT ,ploee Self-Serice

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9riginal Definition

6unction

#ocation

Site

Fle: 3ddress Description

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N

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FTAHRA+STA> N AH+RA3DDRSS FTAHRA+STA(3+ N A>ACHA3DD

Defa)lt Sin4le Tet Col),n: (ain 3ddress Static Stled Tet: (essa4e a,e Hrne5*ireaddressinst Static Stled Tet: (essa4e a,e Hraddressne5c*4inst

9rgani4ation

Responsi$ility

N

9ther A!!ress Scope 6unction #ocation Site

#$%2&#&'%!doc #1 (arc* 2010

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#! Define (en)s

#?

3"

Foc)sT*read

9rgani4ation

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9riginal Definition

6unction

#ocation

Site

9rgani4ation

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Tet

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N

N

Ho,e Co)ntr 3ddress

N

N

Static Stled Tet: Hraddressne5c*4inst

(essa4e a,e

N

N

N

FTAHRA+STASC DA>ACHA3DD

N

N

9riginal Definition

6unction

#ocation

Site

9rgani4ation

Responsi$ility

Tr)e

N

N

False

N

N

(err&tor) Address Scope 6unction #ocation Site 9rgani4ation Responsi$ility

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@t*er 3ddress 2mergency Contacts Scope 6unction

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United States

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9riginal Definition

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9rgani4ation

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Defa)lt Sin4le Col),n: ,er4enc Contacts

Tet

,er4enc Contacts

N

N

,er4enc Contacts/et of in

N

N

Re4ion: Dependents 3nd Beneficiaries

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+ncl)de

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9riginal Definition

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Site

9rgani4ation

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Defa)lt Sin4le Col),n: Dependents 3nd Beneficiaries

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N

Dependents

N

N

(essa4e Tet +np)t: Select Dependent 3nd Beneficiar:

ro,pt

Select Dependent 3nd Beneficiar:

N

N

Select Dependent:

N

N

Scope 6unction

#$%2&#&'%!doc #1 (arc* 2010

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&1

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United States

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Static Stled Tet: ;Hr+nstr)ction1<

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HRA2%?#%2AC@TAS N LCTATT

#ocation

Site

9rgani4ation

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N

,,FT_HR_-.0000_CO NT_SELECT_T,T

N

N

#ocation

Site

9rgani4ation

Responsi$ility

Depen!ents an! 3eneficiaries

Re4ion: Dependents and Beneficiaries

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6unction

United States

#ocation

+ncl)de

Site

Foc)sT*read

9rgani4ation


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Static Stled Tet: ;Hr+nstr)ction<

(essa4e a,e

HRA+ STAC@TA (R N AUD3TA3

N

FTAHRA+SAC@T A(RAUDA3

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N

Static Stled Tet: ;Hr+nstr)ction2<

(essa4e a,e

HRA+ STAC@TADB N AUD3TA3

N

FTAHRA+STAC@ TADAUDA3

N

N

Review and Confirm Scope

#$%2&#&'%!doc #1 (arc* 2010

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#! Define (en)s

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6unction #ocation Site 9rgani4ation Responsi$ility

FT ersonal +nfor,ation United States +ncl)de Foc)sT*read FT ,ploee Self-Serice



9riginal Definition

6unction

#ocation

Static Stled Tet: ;(s4+nstFor,Re4<

(essa4e a,e

HRA+ STAR"+ >AF @R(AR

FTAHRA+STAR"+ N >AF@R(AR

Site

9rgani4ation

Responsi$ility

N

N

N

View Special &nformation Personali4ation 2mployee Self Service , View Special/9ther &nformation , Personali4e Region

Scope 6unction #ocation Site 9rgani4ation

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#$%2&#&'%!doc #1 (arc* 2010

Re4ion: Special +nfor,ation Tpe FT "ie5 Special +nfor,ation Tpes United States +ncl)de Foc)sT*read FT ,ploee Self-Serice

#! Define (en)s

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9riginal Definition

6unction

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Site

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N

N

N

N

Flo5 Lao)t: Rendered ;SitTa.le3ctions< GS).,it B)tton: 3dd

Tr)e

False

N

N

N

N

Sin4le Selection: C*ec .o to selection G Selection B)tton: Delete

Rendered

Tr)e

False

N

N

N

N

Sin4le Selection: C*ec .o to selection G Selection B)tton: Update

Rendered

Tr)e

False

N

N

N

N

(essa4e Stled Tet: Rendered Start Date

Tr)e

N

N

Tr)e

N

N

(essa4e Stled Tet: Rendered nd Date

Tr)e

N

N

Tr)e

N

N


#$%2&#&'%!doc #1 (arc* 2010

a4e: @racle Self-Serice H),an Reso)rces: Special +nfor,ation FT "ie5 Special +nfor,ation Tpes United States +ncl)de Foc)sT*read FT ,ploee Self-Serice

#! Define (en)s

&&

44



9riginal Definition

6unction

#ocation

Site

9rgani4ation

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a4e B)tton Bar: ai4ation Bar G S).,it B)tton: Cancel a4e B)tton Bar: ai4ation Bar G S).,it B)tton: Sae For Later

Rendered

Tr)e

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N

N

N

N

Rendered

Tr)e

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N

N

N

N

a4e B)tton Bar: Rendered ai4ation Bar G S).,it B)tton: et

Tr)e

False

N

N

N

N

#ocation

Site

9rgani4ation

Responsi$ility

N

N

N

2mployee Sickness Proof Details 2mployee Self Service , 2mployee Sickness Proof Details , Personali4e Region

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Responsi.ilit

Re4ion: Special +nfor,ation Tpe FT Sicness roof Special +nfor,ation Tpes United States +ncl)de Foc)sT*read FT ,ploee Self-Serice



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Se4,ent List

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FTA(AassADetO N Sicness roof o!O Date of iss)eOlace of iss)eOpir DateO Re,ars

#$%2&#&'%!doc #1 (arc* 2010

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&$

45



9riginal Definition

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9rgani4ation

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Selection B)tton: Delete

Rendered

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N

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N

Site

9rgani4ation

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N

N

N

Site

9rgani4ation

Responsi$ility

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6unction

United States

#ocation

+ncl)de

Site

Foc)sT*read

9rgani4ation

Responsi.ilit




9riginal Definition

6unction

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(essa4e a,e



2mployee Associations 2mployee Self Service , 2mployee Associations , Personali4e Region



#$%2&#&'%!doc #1 (arc* 2010

Re4ion: Special +nfor,ation Tpe FT 3ssociations Special +nfor,ation Tpes United States +ncl)de Foc)sT*read FT ,ploee Self-Serice Personali4ation Property

9riginal Definition

6unction

#! Define (en)s

#ocation

&6

4



9riginal Definition

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N


Rendered

Tr)e


#ocation

Site

9rgani4ation

Responsi$ility

FTA3ssociationsO N a,eOosition in associated .odOStart DateOpir DateO Re,ars

N

N

N

False

N

N

N

Site

9rgani4ation

Responsi$ility

N

N

N

N

Re4ion: /oracle/apps/per/selfserice/reie5/5e.)i/Reie5R!+nstrR FT 3ssociations Special +nfor,ation Tpes United States +ncl)de Foc)sT*read FT ,ploee Self-Serice



9riginal Definition

6unction


(essa4e a,e


FTAHRA+STAR"+ N >ASUB(+T

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

#ocation

&'

47

Programming Proficiency 2mployee Self Service , Programming Proficiency , Personali4e Region


Re4ion: Special +nfor,ation Tpe FT ro4ra,,in4 Special +nfor,ation Tpes United States +ncl)de Foc)sT*read FT ,ploee Self-Serice

ersonali9ation @.ect

ersonali9ation ropert

@ri4inal Definition

F)nction

Location

Site

@r4ani9ation

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Se4,ent List

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N

N

N

N

Selection B)tton:

Rendered

Tr)e

FTALan4)a4eAroO Lan4)a4eOReadO >riteOSpeaO(ot*er Ton4)eORe,ars False

N

N

N

N

#$%2&#&'%!doc #1 (arc* 2010

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&%

4!

ersonali9ation @.ect

ersonali9ation ropert

@ri4inal Definition

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Location

Site

@r4ani9ation

Responsi.ilit

(essa4e Tet +np)t: Start Date

Rendered

Tr)e

N

N

Tr)e

N

N

(essa4e Tet +np)t: nd Date

Rendered

Tr)e

N

N

Tr)e

N

N

Delete

Contact Sickness Proof Details 2mployee Self Service , Contact Sickness Proof Details , Personali4e Region


Re4ion: Contact tra +nfor,ation FT Sicness roof Contact tra +nfor,ation United States +ncl)de Foc)sT*read FT ,ploee Self-Serice



9riginal Definition

6unction

#ocation

Site

9rgani4ation

Responsi$ility


Rendered

Tr)e

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N

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N

N

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

&?

4"


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9riginal Definition

6unction

#ocation


(essa4e a,e



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9rgani4ation

Responsi$ility

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Personal &nformation %(anager Self Service' (anager Self Service , Personal &nformation , Personali4e Region 3asic Details Scope 6unction #ocation Site 9rgani4ation Responsi$ility

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S).,it B)tton: Update

Rendered

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false

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

$0

50


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9riginal Definition

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Site

9rgani4ation

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Rendered

Tr)e

N

N

N

N

false

S).,it B)tton: 3dd

Rendered

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N

N

N

N

false

(ain A!!ress Scope 6unction #ocation Site 9rgani4ation Responsi$ility

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Site

9rgani4ation

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S).,it B)tton: Update S).,it B)tton: 3dd

Rendered

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N

N

N

N

false

Rendered

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N

N

N

false

9ther Address

#$%2&#&'%!doc #1 (arc* 2010

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$1

51


Re4ion: @t*er 3ddress FT ersonal +nfor,ation United States +ncl)de Foc)sT*read FT (ana4er Self-Serice



9riginal Definition

6unction

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Site

9rgani4ation

Responsi$ility


Rendered

Tr)e

N

N

N

N

false

S).,it B)tton: 3dd

Rendered

Tr)e

N

N

N

N

false

2mergency Contacts Scope 6unction #ocation Site 9rgani4ation Responsi$ility

Re4ion: ,er4enc Contacts @erie5 FT ersonal +nfor,ation United States +ncl)de Foc)sT*read FT (ana4er Self-Serice



9riginal Definition

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9rgani4ation

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S).,it B)tton: 3dd

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false

Depen!ents an! 3eneficiaries Scope

#$%2&#&'%!doc #1 (arc* 2010

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#! Define (en)s

$2

52

6unction #ocation Site 9rgani4ation Responsi$ility

FT ersonal +nfor,ation United States +ncl)de Foc)sT*read FT (ana4er Self-Serice



9riginal Definition

6unction

#ocation

Site

9rgani4ation

Responsi$ility

S).,it B)tton: 3dd

Rendered

Tr)e

N

N

N

N

false

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

$#

53

2!ucation an! >ualifications %(anager Self Service' (anager Self Service , 2 !ucation an! >ualifications , Personali4e Region


Re4ion: d)cation and =)alifications FT =)alification United States +ncl)de Foc)sT*read FT (ana4er Self-Serice



9riginal Definition

6unction

#ocation

Site

9rgani4ation

Responsi$ility

B)tton: 3dd =)alification

Rendered

Tr)e

N

N

N

N

False

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

$&

54

2mployee Sickness Proof Details %(anager Self Service' (anager Self Service , 2mployee Sickness Proof Details , Personali4e Region


Re4ion: Special +nfor,ation Tpe FT Sicness roof Special +nfor,ation Tpes United States +ncl)de Foc)sT*read FT (ana4er Self-Serice



9riginal Definition

6unction

#ocation

Site

9rgani4ation

Responsi$ility

S).,it B)tton: 3dd

Rendered

Tr)e

N

N

N

N

False

Selection B)tton: Update

Rendered

Tr)e

N

N

N

N

False


Rendered

Tr)e

N

N

N

N

False

Scope 6unction #ocation

#$%2&#&'%!doc #1 (arc* 2010

a4e: @racle Self-Serice H),an Reso)rces: Special +nfor,ation FT Sicness roof Special +nfor,ation Tpes United States #! Define (en)s

$$

55

Site 9rgani4ation Responsi$ility

+ncl)de Foc)sT*read FT (ana4er Self-Serice



9riginal Definition

6unction

#ocation

Site

9rgani4ation

Responsi$ility

a4e B)tton Bar: ai4ation Bar G S).,it B)tton: Cancel

Rendered

Tr)e

N

N

N

N

False

a4e B)tton Bar: ai4ation Bar G S).,it B)tton: Sae For Later

Rendered

Tr)e

N

N

N

N

False

a4e B)tton Bar: Rendered ai4ation Bar G S).,it B)tton: et

Tr)e

N

N

N

N

False

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

$6

5

?" (essages Description* (essa4es Dictionar can .e )sed to create lon4 or s*ort ,essa4es for o)r SSHR )sers! o) can create field tet to assist )sers 5*en enterin4 data in partic)lar fields and

replace deliered instr)ctions and ,essa4es or add tet to ite,s or re4ions t*at are deliered 5it*o)t tet! Application Developer , Application , (essages

Name #anguage Application Num$er 9riginal Current (essage e@t Current (essage e@t

Name #anguage Application Num$er

HRAR+F@AB3S+CADT3+LSAT@C1 US H),an Reso)rces 0 Correct or co,plete t*e c)rrent details!

Correct or co,plete t*e c)rrent details! ;e!4! spellin4 ,istaes<

FTAHRAT+AF+RSTA3( US H),an Reso)rces 0

9riginal Current (essage e@t Current (essage e@t

Name #anguage Application

#$%2&#&'%!doc #1 (arc* 2010

T*e first na,e is t*e initial na,e as s*o5n in o)r Sicness roof!

FTAHRA+STAR"+>AF@R(AR US H),an Reso)rces #! Define (en)s

$'

57

Num$er 9riginal Current (essage e@t Current (essage e@t



Reie5 o)r c*an4es and7 if needed7 attac* s)pportin4 doc),ents! @t*er5ise o)r re8)est 5ill not .e approed!

HRAC@F+R(AS(TA&A3RASS US H),an Reso)rces 0 o)r c*an4es *ae .een s).,itted for ,ana4er approal!

o)r c*an4es *ae .een s).,itted for (ana4er 3pproal! lease ,ae s)re o) attac*ed t*e s)pportin4 doc),ent if needed7 ot*er5ise o)r re8)est 5ill not .e approed!

FTAHRA+STA>AH+RA3DDRSS US H),an Reso)rces 0


Name

#$%2&#&'%!doc #1 (arc* 2010

nter t*e date o)r c*an4e taes effect! Select o)r co)ntr and enter o)r address! For California t*is 5ill .e t*e *o,e/resident address

FTAHRA+STA(3+A>ACHA3DD

#! Define (en)s

%$5!

#anguage Application Num$er

US H),an Reso)rces 0


Name #anguage Application Num$er 9riginal Current (essage e@t

Current (essage e@t

Name #anguage Application Num$er 9riginal Current (essage e@t

#$%2&#&'%!doc #1 (arc* 2010

nter t*e date o)r c*an4e taes effect! Select o)r co)ntr and enter o)r address! For California t*is 5ill .e t*e *o,e/resident address!

HRA2%?#6%ASSAC@TA(RA@"R> US H),an Reso)rces 2%?#6% nter or )pdate infor,ation a.o)t people o) 5ant *),an reso)rces to contact in t*e eent of an e,er4enc! o) can desi4nate ,ore t*an one person as an ,er4enc Contact7 .)t onl one ri,ar Contact! nter or )pdate infor,ation a.o)t people o) 5ant *),an reso)rces to contact in t*e eent of an e,er4enc! o) can desi4nate ,ore t*an one person as an ,er4enc Contact7 .)t onl one ri,ar Contact ;Select et of in as ri,ar Contact
HRA2%?##%ASSAC@A@"R">A(S1 US H),an Reso)rces 2%?##% 3dd or )pdate infor,ation a.o)t o)r .eneficiaries or dependents!

#! Define (en)s

$?

5"

Current (essage e@t



3dd or )pdate infor,ation a.o)t o)r dependents!

HRA2%?##%ASSAC@A@"R">A(S2 US H),an Reso)rces 2%?##% ote: eople o) enter *ere .eco,e dependents or .eneficiaries onl after o) co,plete Benefits nroll,ent! ote: lease ,ae s)re o) attac*ed/send t*e s)pportin4 doc),ent if needed7 ot*er5ise o)r re8)est 5ill not .e approed!

FTAHRA&$0000AC@TASLCTATT US H),an Reso)rces &$0000


Name #anguage Application

#$%2&#&'%!doc #1 (arc* 2010

Use t*is pa4e to )pdate an eistin4 contact7 or enter a ne5 contact! To enter a ne5 contact7 clic Contin)e 5it*o)t selectin4 an eistin4 contact fro, t*e dependants list!

FTAHRA+SAC@TA(RAUDA3 US H),an Reso)rces

#! Define (en)s

60

0

Num$er

0




Use t*is pa4e to proide e,er4enc contact infor,ation! +n t*e eent of an e,er4enc7 t*e co,pan 5ill tr to reac* o)r ri,ar Contact first!

HRA+STAC@T3CTADLT US H),an Reso)rces 0 Use t*is pa4e to re,oe t*is contact! nter an nd Date to specif 5*en to re,oe t*e contact! Use t*is pa4e to delete a contact! To do so )st nter an nd Date to specif 5*en to delete t*e contact!

FTAHRA+STAC@TADAUDA3 US H),an Reso)rces 0


Name

#$%2&#&'%!doc #1 (arc* 2010

Use t*is pa4e to proide infor,ation a.o)t a dependent and specif t*e personJs relations*ip to o)!

FTAHRA+STAR"+>ASUB(+T

#! Define (en)s

61

1

#anguage Application Num$er

US H),an Reso)rces 0


#$%2&#&'%!doc #1 (arc* 2010

Reie5 o)r c*an4es .efore s).,ittin4!

#! Define (en)s

62

2

" Workflow Configuration Description* @racle Self-Serice >e. 3pplications )tili9e t*e capa.ilities of @racle >orflo5 to ,ana4e transaction flo5s! T*e 5orflo5s are e,.edded 5it*in SSHR and control t*e flo5

of infor,ation .et5een t*e HR professionals7 t*e ,ana4ers7 t*e e,ploees! T*e @racle >orflo5 B)ilder ena.les o) to cop t*e deliered processes and ,odif t*e, to s)it o)r re8)ire,ents! T*e deliered 5orflo5 processes are 5it*in t*e HRSS3 ite, tpe! Workflow 3uil!er , )RSSA , Personal &nformation

3asic Details

HRA3R@"3LAR=AFL3 Set "al)e to es in t*e reie5 pa4e 

(ain A!!ress


Secon!ary A!!ress


Contacts


Workflow 3uil!er , )RSSA

Create t*e follo5in4 ne5 processes in HRSS3 5orflo5 .ased on standard process Stan!ar! Process Name

New Process Name

HRARS@3LA+F@AISARC

FTAHRARS@3LA+F@AISARC

HRAR@CAH@AU(AISARC

FTAHRAR@CAH@AU(AISARC

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

6#

3

B" Workflow 2rror Process Description* er 5orflo5-ena.led f)nction *as an error process! T*e process r)ns 5*en a sste, error occ)rs! T*e process sends a notification and a description to t*e Sste,

3d,inistrators +D! o configure a workflow error process*

1! 

2! 

dit t*e 5orflo5 error process in HRSS3 5orflo5: HRAST3D3RDARR@RARC C*an4e t*e tet of t*e error ,essa4e . editin4 t*e Self-Serice HR Sste, rror (essa4e: HRASST(ARR@RA(S

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

6&

4

B" Define 2mail A!!ress Description* ,ail addresses of e people in o)r error ,essa4es t*ro)4*o)t SSHR! o) set )p t*e e,ail addresses for o)r enterprise in t*e >orflo5 B)ilder! o change email a!!resses*

1!

@pen t*e @racle >orflo5 B)ilder!

2!

@pen o)r confi4)red HR ite, tpe ;HRSS3<

#!

Select 3ttri.)tes!

&!

Select t*e follo5in4 attri.)te and enter t*e appropriate e,ail address in t*e Defa)lt "al)e field: 

#$%2&#&'%!doc #1 (arc* 2010

HR Depart,ent ,ail +D

#! Define (en)s

6$

5

+" Workflow Cleanup Process Description* T*e 5orflo5 clean)p process ena.les o) to re,oe 5orflo5 processes t*at are left r)nnin4 if a sste, cras*es or a )ser +D is disa.led or re,oed! T*e process cleans

)p te,porar ta.les . re,oin4 red)ndant transaction infor,ation! o) can specif 5*ic* transactions are 8)eried . t*e process . settin4 t*e Transaction Stat)s para,eter! o) r)n t*e clean)p process . r)nnin4 t*e conc)rrent pro4ra, Co,plete Def)nct HR >orflo5 rocesses fro, t*e S).,it Re8)est Set 5indo5! Before o) r)n t*e clean)p process7 o) ,)st define a re8)est set t*at r)ns t*e )r4e @.solete >orflo5 R)nti,e Data ;FD>FR< conc)rrent pro4ra, .efore t*e Co,plete Def)nct HR >orflo5 Reso)rces ;HR>FDFCT< conc)rrent pro4ra,! 3 re8)est set 5ill created 5it* t*e follo5in4 steps! 1! 2! #! &! $! 6! '! %! ?! 10! 11!

+n t*e Re8)est Set field7 enter t*e na,e of o)r re8)est set! lace o)r c)rsor on t*e ara,eters field in t*e ro5 for t*e )r4e @.solete >orflo5 R)nti,e Data process to open t*e ara,eters 5indo5! Select t*e ite, tpe for 5*ic* o) 5ant to re,oe o.solete 5orflo5 r)nti,e data! +f o) leae t*e field .lan7 t*e process 5ill p)r4e o.solete data for all ite, tpes! +f applica.le7 enter an ite, e! nter t*e n),.er of das for 5*ic* o) 5ant to r)n t*e process! For ea,ple7 if o) 5ant to p)r4e o.solete data for t*e last ' das7 enter '! Select t*e persistence tpe of t*e data to .e p)r4ed ;Te,porar or er,anentorflo5 rocesses process to open t*e ara,eters 5indo5! Select t*e ite, tpe to .e incl)ded in t*e process! nter t*e n),.er of das for 5*ic* o) 5ant to r)n t*e process! For ea,ple7 if o) 5ant to r)n t*e clean)p process for t*e last ' das7 enter '! Select t*e transaction stat)ses to .e 8)eried in t*e pro4ra,

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

66



++" 2nterprise 3ran!ing Description* o) can replace t*e defa)lt @racle Brandin4 5it* Co,pan Brandin47 5*ic* appears in t*e )pper left corner of t*e >e. pa4es7 5it* o)r o5n Brandin4! o overwrite the !efault 3ran!ing with your own 3ran!ing*

1! 2!

Create a Brandin4 Sae and na,e t*e Brandin4: FDSSC@R!4if ;@racle Brandin4< lace t*e 4if in t*e @3A(D+3/Lan4)a4eG director! 

#!

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

6'

7

+0" 3ulk 1ser Creation

er @racle SSHR )ser needs to .e re4istered 5it* a )ser na,e7 pass5ord and responsi.ilit! T*e creation or deletion of t*ese )ser acco)nts can often .e ti,e cons),in47 partic)larl if o) are restrictin4 a )sers access 5it* a responsi.ilit associated 5it* a sec)rit profile and a ,en)! 3 set of conc)rrent pro4ra,s *ae .een created for @racle HR(S applications to a)to,ate t*e creation and ,ana4e,ent of lar4e 4ro)ps of )ser acco)nts! T*ese pro4ra,s are partic)larl )sef)l if o) *ae to create a lar4e n),.er of )ser acco)nts at initial installation7 for ,ana4in4 ne5 *ire )ser acco)nts7 or for ,ana4in4 acco)nts for ter,inated e,ploees! Description*

T*e conc)rrent pro4ra,s are: 1! 2! #!

User 3cco)nt ,ploee tract rocess Data ),p n4ine Data ),p B)l ceptions Report

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

6%

!

+7" Approvals Setup

3pproals processes ena.le o) to decide 5*et*er transactions carried o)t . SSHR )sers need approal .efore t*e are s).,itted to t*e HR ta.les! o) can define different approal re8)ire,ents for different transactions and ar t*e approal re8)ire,ents as re8)ired! 3ll approals ,ec*anis,s )sed in SSHR follo5 a .asic approal loop! T*e lo4ic c*ecs 5*et*er t*e c)rrent approer is t*e final approer in t*e *ierarc*! +f t*e c)rrent approer is not t*e final approer7 t*e application fetc*es t*e net approer 5*o t*en receies t*e approal notification! T*e net approer can reect t*e transaction7 approe t*e transaction7 reassi4n t*e transaction7 or send t*e transaction for correction to anone in t*e approals c*ain! Description*

@racle 3pproals (ana4e,ent ;3(< 5*ic* is inte4rated 5it* @racle self serice 5orflo5 5ill .e )sed to confi4)re t*e approals process Category

6unction

Approver

SS)R Dynamic Approval

A(2

Basic Details

Diision/Depart,ent HR (ana4er

E

*one ),.ers ;Cons)ltin4 Staff<


E

Personal &nformation

Professional Details

(ain 3ddress


E

Secondar 3ddress


E

,er4enc Contacts


E



E

Special &nformation ypes %S&'

ro4ra,,in4 roficienc


E

Sicness roof Details


E

2@tra &nformation ypes %2&'

Dependent Sicness roof Details


E

A$sences

3ppl for Leae

1! 2!

Depart,ent Head Diision/Depart,ent HR (ana4er

E

(anage 2mployee 2vents

ro,otion

T*e re8)estor 5ill select t*e approers/recipients )sin4 SSHR Dna,ic 3pproals

E

Transfer

T*e re8)estor 5ill select t*e approers/recipients )sin4 SSHR Dna,ic 3pproals

E

Diision/Depart,ent HR (ana4er 5ill .e deried )sin4 3( . follo5in4 t*e .elo5 lo4ic! 1! 2! #!

Derie t*e re8)estors or4ani9ation fro, t*e assi4n,ent Use ri,ar @r4ani9ation Hierarc* to find o)t t*e Diision/Depart,ent of t*e re8)estor Derie Diision/Depart,ent HR (ana4er ,aintained in DFF attri.)te of Define @r4ani9ation for,

#$%2&#&'%!doc #1 (arc* 2010

#! Define (en)s

6?

"

BR100_FT_SSHR_Setup_v1.0.doc

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