21. RBI REMITTANCE Section
Section Description
Page
21.01
Issue of RBI DD against Receipt of Cash
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21.02
RBI DD Payment - Cash
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21.03
RBI DD Payment – To find out BGL A/c Transaction Trace No
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21.04
Correction of RBI DD - Cash
452
21.05
Correction of RBI DD Payment - Cash
452
21.06
RBI Remittance Enquiry
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21.07
Payment of Multiple RBI DDs
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21. RBI REMITTANCE For RBI DD, Inventory creation has to be done in VPIS module, as is the case for regular DDs. Menu: VPIS Inventory Maintenance. Inventory Category: „12. Demand Draft‟ Sub Category: ‘3’. 21.01. Issuance Of RBI DD Against Receipt of Cash: Step 1: Receipt of Funds Menu: RBI Remittances Receipt of Funds G/L: Cash Deposit. You will get Screen \\SCR 020010: G/L Cash Deposit. In the Field „Remittance Type‟, select „9. RBI DD‟ from the Drop Down menu. In the Field „Account Number‟, the default value will be displayed as 0. do not change it.
Please
In the Field „Amount‟, enter the Amount of Cash received. Field „Description‟, a short description of the transaction can be entered. In the field 'Override Cash Limit', select „1.Yes‟ or „0.No‟ from the drop down. Select the option 1.Yes, when the customer is in the exempted category for production of PAN for remitting amount more than Rs.50,000/-. In the „Beneficiary Name 1, Beneficiary Name 2, Beneficiary Address1 & 2‟ Fields, type the name and address of the beneficiary. In the Field „Statement Narrative‟, enter particulars of the transaction. In the „Applicant Name 1, Applicant Name 2, Applicant Address1 & 2‟ Fields, type the name and address of the remitter. Remaining fields need not be filled in, while some of the fields are populated by the system itself. Click on Commission button. The Commission amount should be manually feed in. Now Click on Transmit. The Cash Drawer will be opened for you. Enter the amount of Cash Receipt in the Denom In/ Amount In columns. Click on Transmit. An OK message with a system-generated Journal Number appears. Please note this Journal number on the voucher. This is important, as the Journal Number is required while issuing the actual remittance. Note: Funds can also be received in any of the following modes:
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Transfer from Deposit Account: the Deposit Account Number has to be entered in the relevant Field.
Transfer from GL: the BGL Account Number has to be entered in the relevant Field.
Transfer from DEP thr Cheque: the Deposit Account Number and the Cheque Number have to be entered in the relevant Fields.
STEP 2: Issuance Of RBI DD: Menu: RBI Remittances Issue RBI DD Issue. You will be taken to Screen Scr 022146 Remittance Prompt Screen. System Date is picked up by default in the Date Field. The field ‘Institution Code’ displays ‘3’. Do not change this. In the field „Journal Number‟, enter the Journal Number that was generated while receiving the funds. Click on „Transmit‟ button. You will be taken to Screen \\SCR 022018 G/L: RBI DD Issuance. Intermediate BGL Account Number (98589) where the funds received is parked and other relevant details are picked up from the data entry made at the “Receipt of Funds” stage. In the field „Prefix‟: Enter the prefix appearing on the instrument. In the field „Instrument No. From‟: Enter the instrument number. In the „Pay Office‟ Field, „001: RBI Office‟ is the default option. Do not change it. In the „Pay Branch‟ Field, enter the Branch Code of the RBI Branch on which the RBI DD has to be issued. List of the RBI Branch Codes is given at the end of this Chapter. You may use the „Search‟ button provided next to the „Pay Branch‟ Field to locate the RBI Branch Office Code. After entering the Pay Branch Code, please press the Tab key. This will fill in the name of the branch in the „Pay Branch Desc‟ field. Enter the „Beneficiary Name‟, „Beneficiary Add1 & 2‟ and the „Applicant Name‟, „Applicant Add1 & 2‟. Click on Transmit button. OK message is displayed at the left hand bottom corner of the screen. Note: As continuous stationery is not available for RBI DDs, the RBI DDs will have to be hand-written.
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21.02. RBI DD Payment – Cash: Menu: RBI Remittances Payment Cash. You will be taken to Screen \\SCR 021072 ‘RBI DD Payment by Cash’. Field „Instrument Amount‟: enter the RBI DD Amount. Field „Issue Date‟: enter the date of issue of RBI DD. Field „Issue Branch‟: enter the Branch Code of the issuing branch. Field „Prefix‟: enter the prefix appearing on the RBI DD. Field „Instrument Number‟: enter the RBI DD number. Field „Issue Office‟: select the appropriate option - „1. RBI‟ or „2. Treasury Office‟ from the drop-down menu. Field „ Beneficiary Name‟: Enter the name of the beneficiary. Field „Pay Office‟: select the appropriate option „1. RBI‟ or „2. Treasury Office‟ from the Drop Down menu. Field „Pay Branch‟: enter the Branch Code of the paying branch. Field „Encription Reqd.‟: Select the appropriate option. Click on „Transmit‟. Enter denomination-wise details of the Cash being paid in the Cash Drawer. Note: RBI DD can also be paid in any of the following modes:
To Deposit Account: the Deposit Account Number has to be entered in the relevant Field.
Inward Clearing.
21.03. RBI DD Payment: To find out BGL A/C Transaction Trace No: Menu: Branch Accounting (BGL) Enquire Daily Transaction Enquiry. Screen \\ SCR: 020450 G/L: Transaction Enquiry appears. Field „Account Number‟: enter the Account number. Field „Transaction Type‟: select the necessary transaction that you want to enquire upon. The choices in the Drop Down menu are: 01. Financial Transaction
20. Statement Narrative
02. Credit Card Purchase Details
21. Message Description
04. Other Details
36. Transfer Details
47. Account Type/ Home Branch Change Select one of the choices.
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Field „Amount Type‟: from the Drop Down Box, select either „Credits‟ or „Debits‟ or leave the Field blank to select both. To filter the data, the „From Date‟ and „Due Date‟ Fields can be filled in. Click on „Transmit‟. The details will be detailed in the following format: Type Txn- Branch Sl date
Term
User
Txncode
Post- Trace- Description Amount Balance Date no
CORRECTIONS: 21.04. Correction of RBI DD – Cash: Correction is a 2-step process: 1. Correction of RBI DD Issue. 2. Cancel RBI DD Menu: RBI Remittances Correction Receipt of Funds Cash Posting. You will be taken to Screen \\SCR 020110 ‘G/L: Cash Posting Correction’. The Field „Account No‟ will display „0‟. Do not alter this. Field „Trace No‟: enter the Trace No of the transaction. This is mandatory. Field „Amount‟: enter the amount. Click on „Transmit‟. 21.05. Correction of RBI DD Payment – Cash: Menu: RBI Remittances Correction Payment Cash Posting. You will be taken to Screen \\SCR 021172 ‘G/L: RBI DD Presentation – Correction’. Field „Amount‟: enter the RBI DD amount. Field ‘Prefix’: enter the prefix of the DD as appearing on the RBI DD. This is mandatory. Field „Trace No‟: find out the Trace No of the transaction and enter it in the Field. This is mandatory. Field „Instrument No‟: enter the instrument number of the RBI DD. Field „Issue Date‟: enter the date of issue of RBI DD. Field „Issue Office‟: select the appropriate choice, either „0. SBI‟ or „1. RBI‟ or „2. Treasury Office‟ from the Drop Down Box. Field „Issue Branch‟: enter the branch code of the issuing branch.
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Field „Cancellation‟: if the DD is to be cancelled, select „Yes‟ from the Drop Down Box; otherwise, select „No‟. Field „Pay Office‟: select the appropriate choice, either „1. RBI‟ or „2. Treasury Office‟ from the Drop Down Box. Field „Pay Branch‟: enter the Code no of the paying branch. Field „Statement Narrative‟: this is a text Field, where a brief description of the transaction can be given. Click on „Transmit‟. 21.06. RBI Remittance Enquiry: Menu: Inland (Rupee) Remittances Enquiries Other Remittances. You will be taken to the Screen Scr 020500 ‘Remittance Enquiry’. The Field „Institution‟ will display „3‟. Do not alter this. Field „Issue Branch‟: enter the Code No of the Issuing Branch. This is mandatory. Field ‘Remittance Type’, select ‘9. RBI DD’ from the Drop Down Box. Select any one of the following 4 combinations for Enquiry & enter the details: (i) „From Date‟ and „To Date‟ OR (ii) „Prefix‟ and „Remittance No‟. OR (iii) „Status‟: from the Drop Down Box, select one of the options, viz., „00: To be Issued‟/ „1. Issued‟/ „2. Paid‟/ „3. Cancelled‟/ „4. Stop‟/ 5. Refunded‟/ „6. Archived‟/ „7. Lost‟/ „9. Funds Returned‟. OR (iv) „From Amount‟ and „To Amount‟: Click on ‘Search’. The transaction details will be displayed in the following tabular form: Instru Journ ment al No No
Instru ment Prefix
Issu Instru Status Instrum Dup Dup Issue Duplic Revali ed ment Descri ent Instru Instru Date ated dated At Type ption Amount No Prefix par
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Exp Date
Beneficiary Name
Pay Branch
Pay Bank Code
Instru Journ ment al No No
Instru ment Prefix
Issu Instru Status Instrum Dup Dup Issue Duplic Revali ed ment Descri ent Instru Instru Date ated dated At Type ption Amount No Prefix par
Exp Date
Beneficiary Name
Pay Branch
Pay Bank Code
21.07. Payment of Multiple RBI DDs Menu: Batch Transaction Batch Entry Screen. You will be taken to Screen „SCR: Batch Prompt Screen‟. Field „Function‟: select „Transfer batch Screen‟ from the Drop Down Box. Click on „Transmit‟. „Transfer Batch Screen‟ is opened. Field „Description‟: enter brief description of the transaction being performed e.g. „Bulk RBI DD Issue‟. Though this is a text Field, it is mandatory.(The description should not have any special characters like “$” “&”. Otherwise error will be displayed as “Input string was not in a correct format” ) Click on „Create Batch‟ button. A Batch will be created. The Field „Batch ID‟ will display the batch no. The Field „Status‟ will display „Created‟. Field „Check for Supervisor Overrides‟: click in the adjoining Box. This will enable Supervisor overrides and facilitate for on-line authorisation by the supervisor for each transaction, wherever needed. Click on „Add Row‟ button. You will get „Transfer Batch Detail Screen - Web Page Dialog’ Field „Txn Base‟: select „022053: G/L RBI DD Debit Posting‟ from the Drop Down Box. The Fields will default as per the selection made in the Field „Txn Base‟. Field „Amount‟: enter the RBI DD Amount. Field „Instrument Prefix‟: enter the Prefix of RBI DD. Field „Instrument No‟: enter the RBI DD No. Field „Issue Date‟: enter the date of issue of RBI DD. Field „Issue Office: select „1. RBI‟ from the Drop Down Box. Field „Issue Branch‟: enter the Code No of the issuing branch. Fields „Name 1‟ and „Name 2‟: enter the names of the payees.
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Field „Statement Narrative‟: this is a text Field, where the relevant description can be written. Click on „Transmit‟. For each transaction, an ID is generated, which has to be noted on the Voucher. Notice that the Field „Status‟ displays „In Progress‟. At the end of the all transactions Click on Close button. You will get the original screen, wherein all the transactions entered will be displayed serially in a tabular format as shown below: Transaction Dr/Cr
Account Journal Amount Status Response Message No. ID
The total debit amount and the total credit amount will be displayed in the Fields ‘Amount Dr’ and ‘Amount Cr’ respectively. Ensure that these are equal. In the table, the Status of each transaction will be shown as Created. Once you are satisfied with the totals of the batch, Click on Transmit button The System will then post debits first and credits later and completes the batch posting, changing the Status as Posted and Response message OK with customer name. You will finally get a message at the bottom as: Batch Posting Complete.
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HEADING CODE A001 T003 M062 G001 M003 M001 A002 P037 M002 G040 G002 C001 Y001 A044 Y002 T006 P002 Y003 A050 P003 P004 H001 P005 M004 Y004 G003 Y005 P007 A043 P008 Q001 Y008 Y006 M006 T001 Y007 X011 A007 M005 A008 P009 X001 X003 X002 Y009
OFFICE STO-Addateegata STO-Aghunato STO-Aheri STO-Ahwa STO-Ajra STO-Akkalkuwa STO-Alamuru STO-Amarpatan STO-Ambegaon STO-Amirgadh STO-Amod STO-Anini STO-Anupshahr STO-Atmakur STO-Baberu STO-Baghty STO-Banda STO-Bansdih STO-Bantumili STO-Bareli STO-Basanihan STO-Bawanikhera STO-Beohari STO-Bhadgaon STO-Bhatwari STO-Bhiloda STO-Bidhana STO-Bijaipur STO-Buchireddy STO-Budni STO-Car Nicobar STO-Chamoli STO-Chandauli STO-Chandgadh STO-Chantongya STO-Charkhari STO-Chennai STO-Chevella STO-Chikhalda STO-Chintapalli STO-Chowki, STO-Coimbatore STO-Coonoor STO-Cuddalore STO-Dalmau
CODE P015 M017 M018 Y025 Y026 G010 A018 A045 P016 K001 J004 N002 P017 P018 M019 G011 T002 Y027 A020 X012 A049 Y028 Y029 G012 Y030 M020 M021 K002 M022 X013 A014 M023 P020 M024 Y031 P021 M025 Q003 Y032 G015 A052 Y033 Y034 M026 A051
OFFICE STO-Khachrod STO-Khalapur STO-Khandala STO-Khatima STO-Kheragarh STO-Kheralu STO-Kodakandla STO-Koduru STO-Kolaras STO-Kozhikode STO-Kumarsain STO-Kundgol STO-Kusmi STO-Lakhnadon STO-Lanja STO-Limkheda STO-Longleng STO-Lucknow STO-Madugula STO-Madurai STO-Mahadevpur STO-Maharajganj STO-Mahroni STO-Mahuva STO-Malihabad STO-Malsiras STO-Man STO-Manantoddy STO-Mandanagad STO-Mandapam STO-Mandvi STO-Mangalwedha STO-Mansa STO-Matheran STO-Mau STO-Mauganj STO-Maval STO-Maya Bandar STO-Meerut STO-Meghraj STO-Melavaram STO-Mohammad. STO-Mohanlad STO-Mokhada STO-Movva
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CODE OFFICE A041 STO-Satyavedu P027 STO-Seondha M033 STO-Shahuwadi G023 STO-Shehera N008 STO-Shiggaon M034 STO-Shirala N009 STO-Shirhatti A040 STO-Siddavttam DN001 STO-Silvassa P028 STO-Sirmaur M036 STO-Sironcha P029 STO-Sitamau X031 STO-Sivaganga Y046 STO-Soraon N010 STO-Supa M037 STO-Surgana M038 STO-Taloda R002 STO-Tamengalo Y047 STO-Tarabganj A047 STO-Telram P032 STO-Teonthar Y048 STO-Thakurdwa A048 STO-Thambalap X020 STO-Thanjavur Y058 STO-Tharali G024 STO-Tilakwada X021 STO-Tiruchirapalli X022 STO-Tirunelveli X023 STO-Tittagudi T005 STO-Tseminyu G026 STO-Uchhal P033 STO-Udaipura A039 STO-Udayagiri Y049 STO-Ukhimath R003 STO-Ukhrul X026 STO-Ulundurpet Y050 STO-Unnao X024 STO-Uthangarai X025 STO-Uthiramerur G027 STO-Vadgam G038 STO-Vadnagar M063 STO-Vaibhavwadi X029 STO-Vailathikulam G029 STO-Valia Y051 STO-Varanasi
G004 G005 X004 U001 Y010 P039 Y011 M007 X005 M008 Y057 Q002 Y012 M009 A038 Y013 P011 Y014 P010 A012 P012 Y016 A037 M010 X006 Y015 Y017 G006 Y018 A013 A014 Y055 X007 M011 Y056 Y019 G007 P013 M012 R001 Y020 M014 Y021 M057 Y022 Y023 N001
STO-Danta STO-Dediapada STO-Denkani kotta STO-Deogarh STO-Deoprayag STO-Deori STO-Derapur STO-Dhadgaon STO-Dharmapuri STO-Dharni STO-Dibai STO-Diglipur STO-Dudhi STO-Edlabad STO-Eturnagaram STO-Fatehpur STO-Gairatganj STO-Garautha STO-Gariaband STO-Ghanpur STO-Goharganj STO-Gonda STO-Gopalapuram STO-Guhagar STO-Gummidipundi STO-Gyanpur STO-Haidergarh STO-Hansot STO-Hasanganj STO-Hayathnagar STO-Hiramandalam STO-Iglas STO-Ilayangudi STO-Indapur STO-Jakoli STO-Jalaum STO-Jambughoda STO-Janakpur STO-Jaoli STO-Jiribam STO-Joshimath STO-Junnar STO-Kadipur STO-Kagal STO-Kaisarganj STO-Kaladhungri STO-Kalghatgi
M027 N003 N004 G016 Y035 A046 X014 G037 M059 Y036 G018 N006 Y037 Y038 M028 Y039 P022 G017 Q004 X015 X033 A025 X018 G019 A053 M029 P023 M061 X019 X016 T004 Y059 M030 J006 Y040 Y041 A028 X017 Y053 Y042 M031 G020 Y043 P035 A031 Y044 A042
STO-Mulsi STO-Mundargi STO-Mundgod STO-Mundra STO-Munsiari STO-Nagaram STO-Nagercoil STO-Naketrana STO-Nandgaon STO-Naraini STO-Naswadi STO-Navalgund STO-Nawab.Barab. STO-Nawab,Barei STO-Newasa STO-Nighasan STO-Niwas STO-Nizar STO-Non Cowry STO-Ottapidaram STO-PA. Chennai STO-Paderu STO-Palladam STO-Palsana STO-Pamarru STO-Panhala STO-Patan STO-Patur STO-Pennagaram STO-Perundurai STO-Pfutsero STO-Pokhari STO-Poladpur STO-Pooh STO-Powayan STO-Pratapgarh STO-Prathipadu STO-Pudukkottai STO-Purola STO-Purwa STO-Radhanagari STO-Rahpar STO-Rajgarhi STO-Rajpur STO-Rampachoda STO-Rampur STO-Rapur
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K003 X028 M039 X027 G030 A055 P038 G031 G028 A033 A034 X030 Y052 P034 0001 0002 0003 0004 0005 0006 0007 0008 0009 0010 0011 0012 0013 0014 0015 0016 0017 0029 0030
STO-Vayithiri STO-Vedaranyam STO-Velhe STO-Vellore STO-Vijayanagar STO-Vijjamnoor STO-Wadrafnagar STO-Waghodia STO-Wagra STO-Wankidi STO-Wardhannapet STO-Yercaud STO-Zamania STO-Zirapur RBI-AHMEDABAD RBI-BANGALORE RBI-BHUBANESHWAR RBI-MUMBAI RBI-CALCUTTA RBI-DELHI RBI-GUWAHATI RBI-HYDERABAD RBI-JAIPUR RBI-KANPUR RBI-CHENNAI RBI-NAGPUR RBI-PATNA RBI-TIRUVANANTHAPURAM RBI-CEN. OFF. RBI-BYCULLA RBI-CHANDIGARH RBI-BHOPAL RBI-JAMMU
J001 G008 X008 X010 G009 A019 Y024 M016 J002 X009
STO-Kalpa STO-Kamrej STO-Kamuthi STO-Kancheepuram STO-Kandrej STO-Kanekal STO-Karanprayag STO-Karjat STO-Kaza STO-Keeranur
P025 N007 G034 Y045 X032 G021 G022 G032 P036 P031 A032
STO-Rehli STO-Ron STO-Sagbada STO-Sagri STO-Salem STO-Sami STO-Santalpur STO-Santrampur STO-Saraipalli STO-Sardarpur STO-Sathupalli
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