01.08-BGL

08. BRANCH GENERAL LEDGER (BGL) Section

Section Description

Page

08.01

Enquiry/ Amend Branch Clg. Transactions

166

08.02

BGL Account Enquiry

166

08.03

Account Number Search

167

08.04

BGL Transaction Enquiry

167

08.05

Branch Clearing Schedule Detail Enquiry

168

08.06

Branch Clearing Enquiry for Reconciliation

169

08.07

Branch Clearing Schedule Total Enquiry

169

08.08

Transactions in BGL Accounts

170

08.09

Transfer Transactions in BGL Accounts

173

08.10

BGL Correction Transaction

178

08.11

BGL Reconciliation Transactions Systems Suspense BGL Accounts – Reconciliation Procedure Branch Clearing General Account - Revamp

181

Annexure-1

Cash Management Product

202

Annexure-2

Accounting Entries of CMP DDP Collection

204

08.12 08.13

183 197

08. BRANCH GENERAL LEDGER (BGL) Branch General Ledger accounts refer to all the internal and intermediate accounts in Core Banking. These accounts, unlike deposit / loan accounts, have a specific format - NNNNNBBBBBC. The first five digits represent the natural number, the next five digits represent the branch code, and the last digit is the check digit. (Check digit can be found out using the menu – General Enquiry  Display Check Digit.) It is a good idea for the branches to make a list of commonly used BGL accounts, for each function (such as for clearing, BC, DD etc.) so that precious time can be saved in searching for account numbers. 08.01 Enquiry/ Amend Branch Clearing Transactions: Steps

Description

Screen No

1

Enquire/Amend Branch Clearing Transaction

020417

This option is used to generate Branch Clearing Schedule when the schedule is not generated while posting Branch clearing transactions. Menu Navigation: Branch accounting (BGL)  Br Clg Gen Acc (BCGA)  Enq/ Amend Branch Clg Txn SCR: 020417:GL: Enquiry/ Amend Branch Clearing transactions. 

Click the search button to get all the pending branch clearing transaction for which schedules are generated.



Key in Reference Number in the “Enter the reference number of Amend” field and click on Amend.



Data entry Screen for which Schedule details were not given will come up.



Insert appropriate Branch code, Date, Originating and Responding schedule.



Click on Transmit.



A OK message will be displayed.



Go back to the same option in case more than one branch clearing entry is pending for schedule generation.

08.02 BGL Account Enquiry: Steps

Description

Screen No

1

Enquire BGL Account

020400

The navigation path for Short Enquiry is, Branch Accounting (BGL)  Enquire  Account Enter the BGL Account No. Brief description of the Options: There are various types of enquiries available in Scr: 020400

166

1. Normal Enquiry: Normal enquiry: SCR: 032013: „GL Budget Enquiry‟ is displayed, where month-wise break up of a BGL account along with other details could be seen. 2. Bank Cheque short enquiry: SCR: 032015: „GL: Bank Cheque Short Enquiry‟ is displayed, where cheque details in a BGL account are displayed. 3. Bank Cheque Long enquiry: SCR: 029054: „GL: Bank Cheque Long Enquiry‟ is displayed, where details regarding the transaction made through cheques in a BGL account are displayed. 4. Inward/ Outward posting enquiry: SCR: 032019: „GL: Bank Cheque Inward/ Outward posting enquiry‟ is displayed, where details of total transactions and Balance in a BGL account is displayed. Click on Transmit 08.03 Account Number Search: Steps

Description

Screen No

1

Account Number Search

029041

This menu is used for enquiring about the BGL account numbers by giving any or some of the words, which form part of the name of the BGL account. Menu Navigation: Branch accounting (BGL)  Enquiry  Account Number Search. Screen SCR: 029041: „GL: Account Number Search‟ is displayed. 1. Insert brief Account name of BGL account 2. For example, for finding Suspense-T.A Bills account, type ledger name.

Susp in

3. Click on Search. 4. Only 5 records are displayed in one go. Click on more to get more accounts. 5. Note down the required BGL account number for usage. As already said, it is a good idea to note down commonly used BGL account numbers so that valuable time need not be wasted for searching BGL account numbers. 08.04.01 BGL Daily Transaction Enquiry: Steps

Description

Screen No

1

BGL Transaction Enquiry

020450

Menu Navigation: Branch Accounting (BGL)  Enquire  Daily Transaction Enquiry Screen No 020450 G/L: Transaction enquiry is displayed. 1. In the Field Account no. key in the BGL account number.

167

2. Please use the filters to narrow down the search for e.g., in transaction type select from the dropdown „01:Financial transaction‟, „04:Other Details‟ and likewise other filters can be used as per the requirement. The various filters available under Transaction Type dropdown are: 01: Financial Transactions 02: Credit Card Purchase Details 04: Other Details 20: Statement Narrative 21: Message Description 36: Transfer Details 47: Account Type/Home Branch Change Click on Transmit. The transaction details for the BGL account for the current date are displayed. You can now see the transaction details. 08.04.02 BGL Periodic Transaction Enquiry: Steps

Description

Screen No

1

BGL Transaction Enquiry1

020451

Menu Navigation: Branch Accounting (BGL)  Enquire  Periodic Transaction Enquiry Screen No 020451 G/L: Transaction enquiry1 is displayed. 1. In the Field Account no. key in the BGL account number. 2. Please use the filters to narrow down the search for e.g., in transaction type select from the dropdown „01:Financial transaction‟, „04:Other Details‟ and likewise other filters can be used as per the requirement. The filters available are the same as in the case of Daily Transaction Enquiry. 3. Key in the From Date and To Date fields. NOTE: The From Date and To Date cannot be of different months. Click on Transmit. The transaction details for the BGL account for the period are displayed. You can now see the transaction details. 08.05 Branch Clearing Schedule Detail Enquiry: Steps

Description

Screen No

1

Branch Clearing Schedule Detail Enquiry

020409

Menu Navigation:

168

1. Branch Accounting (BGL)  Br Clg Gen Acc (BCGA)  Branch Clearing Schedule Detail Enquiry 2. Screen No 020409 „G/L: Branch clearing schedule detail enquiry‟. 3. In the Field Branch no. key in the Reporting Branch Code. 4. Against Reporting Date, key in the date for which schedule enquiry is to be done. 5. Against Schedule no., key in the schedule no. of the Reporting Branch for which the search is to be done. 6. Reference no. and amount filters are also available to narrow down the search. Click on Search. It will display the entire Branch clearing schedules of the branch with their status. Click on More button to view more records. 08.06 Branch Clearing Enquiry For Reconciliation: Steps

Description

Screen No

1

Branch Clearing Enquiry For Reconciliation

020419

Menu Navigation: Branch Accounting (BGL)  Br Clg Gen Acc (BCGA)  Branch Clearing Enquiry for reconciliation Screen No 020419: „Branch clearing general enquiry‟. 1.

Against Branch no. key in the Reporting Branch Code.

2.

Against Reporting from Date key in the date from which enquiry is to be done.

3.

Against Reporting to Date key in the date upto which enquiry is to be done.

4.

Against Schedule no., key in the Reporting Branch schedule no. for which the search is to be done.

5.

Select from the filters: Other Branch No. or From Amount to Amount or Other Branch From date and Other branch to date as per the requirement.

Click on Search. Click on More button to view more records. 08.07 Branch Clearing Schedule Total Enquiry: This enquiry is useful to get the total amount for a particular schedule on a particular date for the Branch. Steps

Description

Screen No

1

Branch Clearing Schedule Total Enquiry

020410

169

Menu Navigation: Branch Accounting (BGL)  Br Clg Gen Acc (BCGA)  Branch Clearing Schedule total Enquiry Screen No 020410 G/L: Branch Clearing Schedule total Enquiry 1. In the Field Branch no. key in the Branch Code. 2. Against Reporting Date, key in the date for which enquiry is to be done. 3. Against Schedule type, select appropriate Schedule from the dropdown. Click on Transmit. 08.08 Transactions In BGL Account: Various menus have been provided for putting through transactions in BGL accounts. These are used mainly for Cash remittance, Branch clearing transaction, ATM cash replenishment and other BGL transactions. 08.08.01. Cash Posting (Credit) BGL Accounts Steps

Description

Screen No

1

G/L: Cash Depsot

020010

This menu is used for crediting BGL accounts as in the case of Inward Cash Remittance. Menu Navigation: Branch Accounting (BGL)  Credits  G/L: Cash Deposit Screen No 020010 G/L: Cash Deposit 1. Field IOI Flag: Select ‘No’ or ‘Yes’ as the case may be from the drop down 2. In the Field Account no., key in the BGL account to be credited, for example Branch Clearing Account 98611BBBBBC. 3. In the Amount Field, key in the amount. 4. Against statement Narrative, enter brief particulars of the transaction. 5. For Branch Clearing transactions, select the appropriate schedule type from the dropdown (to be left blank for Non-Branch Clearing Transactions) and enter details in the additional fields that are displayed after the schedule type selection. 6. If the transaction being keyed in is a Reversing Entry in a Reconciliation Type BGL Account, the Reference Number (20 digit number starting with SYS000…)of the originating transaction needs to be entered. Otherwise this field is to be left blank. 7. Click on Transmit. 8. The cash drawer of the teller pops up. Key in the denomination wise details of the Cash being deposited.

170

The transaction will be submitted in Queue for authorization (Refer: 14.01). The Queue Reference Number so generated is to be noted on the relative voucher(s). The checker authorizes the Queue after verifying the transaction. On successful authorization, a Journal number will be displayed. For Originating entries to a Reconciliation type BGL account, a 20-digit system generated reference number will be generated. For responding entries to a Reconciliation type of a BGL where the Originating entry is being fully reconciled, a Recon Sequence Number will be generated. The relative Journal / Reference / Recon Sequence Number, as the case may be has to be noted on the voucher. Click on OK. 08.08.02. G/L: Outward Clearing - Cheque Deposit Steps

Description

Screen No

1

G/L: Outward Clearing - Cheque Deposit

020020

Outward Clearing Instruments for credit to BGL accounts can be entered through this menu option also. Menu Navigation: Branch Accounting (BGL)  Credits  G/L: Outward Clearing - Cheque Deposit 1.

Screen No 020020 G/L: Cheque Deposit is displayed.

2.

Against Account no., key in the BGL account to be credited.

3.

Against Amount, key in the amount of the cheque being deposited.

4.

In the Cheque No. field, key in the Cheque no. In MICR code field key in the MICR code of the center.

5.

Against Instrument type, select the Instrument type from the dropdown for e.g. „10: Saving account‟, „11: Current account‟ etc.

6.

In the „Instrument Date‟ field key in the date of cheque as in the ddmmyy format.

7.

Select the appropriate option in the „Statement Narrative‟ and then enter brief description in the next box.

8.

In the „Reference Number field, give the reference number of the Originating Transaction, in the case of a Reversing Entry to a Reconciliation type of a BGL. In all other cases this filed is to be left blank.

9.

Against „Schedule Type‟, if the transaction pertains to Branch Clearing General Account, select the appropriate schedule from the dropdown. For non-branch clearing transactions this field is to be left blank. In case the Schedule Type is selected, the details in the additional fields displayed after the selection, MUST be entered.

171

10. Against Clearing Date, key in the date on which the clearing is to be released. 11. Against clearing type, select the appropriate clearing type from the drop down for e.g. MICR/Non-MICR etc. Note: Appropriate Clearing Session should been opened before hand. Click on Transmit. The transaction will be submitted in Queue for authorization (Refer: 14.01). The Queue Reference Number so generated is to be noted on the relative voucher(s). The checker authorizes the Queue after verifying the transaction. On successful authorization, a Journal number will be displayed. For Originating entries to a Reconciliation type BGL a 20 digit system generated reference number will be generated. For responding entries to a Reconciliation type of a BGL where the Originating entry is being fully reconciled, a Recon Sequence Number will be generated. The relative Journal / Reference / Recon Sequence Number, as the case may be have to be noted on the voucher. Click on OK. 08.08.03. G/L: Cash Disbursement Steps

Description

Screen No

1

G/L: Cash Disbursement

020060

This menu is used debiting BGL accounts through cash as in the cases of Outgoing Cash Remittance and for ATM - Cash Replenishment. Menu Navigation: Branch Accounting (BGL)  Debits  Cash 1. Screen No 020060 G/L: Cash Disbursement is displayed. 2. In the Field „Account no.‟ key in the BGL account to be debited, e.g. enter the Branch Clearing General Account Number 98611BBBBBC in the case of Outward Cash Remittances and 98549BBBBBC in the case of ATM – Cash Replenishment. 3. In the „Amount‟ Field key in the amount to be debited. 4. Fill in the short description in the „Paid To 1‟ field. 5. The „Reference Number‟ field is to be filled in only in case of Reversing Entry to a Reconciliation Type of BGL, else this field is to be left blank. (For reversing Entry – input the system generated 20 digit reference number in this field.) 6. Against „Schedule Type‟, if the transaction pertains to Branch Clearing General Account, select the appropriate schedule from the dropdown. For non-branch clearing transactions this field is to be left blank. In case the Schedule Type is selected, the details in the additional fields displayed after the selection, MUST be entered. 7. Fill in the Statement Narrative. For ATM Cash replenishment, please give the reference as A1T1DDMMYYYY A1 referring to the ATM Number,

172

T1 representing replenishment Transaction number on date and date in the DDMMYYYY format. Click Transmit. The transaction will be submitted in Queue for authorization (Refer: 14.01). The checker authorizes the Queue after verifying the transaction. 8. On authorization, a queue number is generated, which goes to the Group Queue. 9. When the Maker retrieves this Queue item and clicks on Accept, the Cash drawer will pop up. 10. Fill in the denomination wise details of the Cash paid in the cash drawer. Ensure that (Give) / Receive field in the Cash Drawer shows 0 and transmit. A message Cash Drawer Updated … Message returned from host => O.K. will be displayed on the maker‟s terminal on successful completion of the transaction. 08.09 Transfer Transactions In BGL Account: In case of Branch clearing transactions, the details for both transaction part and schedule generation part are accepted in the same screen. The user has to select correct schedule type and give other details required for generation of Schedule, before transmitting the same. Various menus have been provided to put through transfer transactions involving BGL accounts of the branch, which are discussed below: Note: Branch clearing transactions not authorised will not be reported to IOA. 08.09.01. Intra-Branch Steps

Description

Screen No

1

Intra-Branch

020045

This menu is used for the fund transfer between two BGL accounts. Menu Navigation: Branch Accounting (BGL)  Transfer  G/L : Fund Transfer 1. Screen No 020045 ‘G/L: Fund Transfer‟ is displayed. 2. Field IOI Flag: Select ‘No’ or ‘Yes’ as the case may be from the drop down 3. In the Field „Transfer from G/L Account no.‟ key in the account number of the BGL account to be debited. 4. In the „Amount‟ Field key in the amount of transaction. 5. In the Field „Transfer to G/L Account no.‟ key in the BGL account to be credited. 6. Give appropriate narration in the field „Purpose of Transfer‟. 7. Against „Schedule Type‟, if the transaction pertains to Branch Clearing General Account, select the appropriate schedule from the dropdown. 173

For non-branch clearing transactions this field is to be left blank. In case the Schedule Type is selected, the details in the additional fields displayed after the selection, MUST be entered. 8. In case of Reversing entries in a Reconciliatory Type of accounts, the „Reference No.‟ field is to be filled in with the system generated Reference Number of the relative originating transaction. In all other cases this field is to be left blank. Click on Transmit. A Queue reference no. will be generated. The Queue Reference Number so generated is to be noted on the relative voucher(s). The checker authorizes the Queue after verifying the transaction. On successful authorization, a Journal number will be displayed. For Originating entries to a Reconciliation type BGL a 20 digit system generated reference number will be generated. For responding entries to a Reconciliation type of a BGL where the Originating entry is being fully reconciled, a Recon Sequence Number will be generated. The relative Journal / Reference / Recon Sequence Number, as the case may be have to be noted on the voucher. Click on OK. 08.09.02 G/L: Transfer from Deposit Account Steps

Description

Screen No

1

G/L: Transfer from Deposit Account

021031

This menu is used for transfer of funds from a deposit account to a BGL account. Menu Navigation: Branch Accounting (BGL)  Transfer  G/L: Transfer from Deposit Account 1.

Screen No 021031 G/L: Transfer from Deposit Account is displayed

2.

Field IOI Flag: Select ‘No’ or ‘Yes’ as the case may be from the drop down

3.

In the Field „From Deposit Account‟, key in the account number of the Deposit account to be debited.

4.

In the „Amount‟ Field, key in the amount of the transaction.

5.

In the Field „To G/L Account‟, key in the account number of the BGL account to be credited.

6.

Give the appropriate narration in the Field „Statement Narrative‟.

7.

Against „Schedule Type‟, if the transaction pertains to Branch Clearing General Account, select the appropriate schedule from the dropdown. For non-branch clearing transactions this field is to be left blank. In case the Schedule Type is selected, the details in the additional fields displayed after the selection, MUST be entered.

8.

In case of Reversing entries in a Reconciliatory Type of account, the „Reference no.‟ Field has to be filled in with the system generated

174

Reference Number of the relative originating transaction. In all other cases this field is to be left blank. 9.

Click on Transmit.

A Queue reference no. will be generated. The Queue Reference Number so generated is to be noted on the relative voucher(s). The checker authorizes the Queue after verifying the transaction. On successful authorization, a Journal number will be displayed. For Originating entries to a Reconciliation type BGL a 20-digit system generated reference number will be generated. For responding entries to a Reconciliation type of a BGL where the Originating entry is being fully reconciled, a Recon Sequence Number will be generated. The relative Journal / Reference / Recon Sequence Number, as the case may be has to be noted on the voucher. Click on OK. 08.09.03. G/L to Deposit: Steps

Description

Screen No

1

G/L : Transfer to Deposit Account

021051

This menu is used for transfer of funds from a BGL account to a deposit account. E.g.: Debit Branch Clearing General A/c (98611) Credit Customer (Deposit) a/c ( is the 5-digit Branch Code followed by 1-digit Check digit). Menu Navigation: Branch Accounting (BGL)  Transfer  G/L to Deposit 1. Screen No 021051 ‘G/L: Transfer to Deposit Account‟ is displayed. 2. In the Field „From G/L Account‟ key in the account number of the BGL account to be debited. 3. In the „Amount‟ Field key in the amount of the transaction. 4. In the Field „To Deposit Account „ key in the account number of the Deposit account to be credited. 5. Against „Schedule Type‟, if the transaction pertains to Branch Clearing General Account, select the appropriate schedule from the dropdown. For non-branch clearing transactions this field is to be left blank. In case the Schedule Type is selected, the details in the additional fields displayed after the selection, MUST be entered. 6. In case of Reversing entries in a Reconciliatory Type of account, the „Reference no.‟ Field has to be filled in with the system generated Reference Number of the relative originating transaction. In all other cases this field is to be left blank. 7.

Give appropriate narration in the field „Statement Narrative‟.

Click on Transmit.

175

A Queue reference no. will be generated. The Queue Reference Number so generated is to be noted on the relative voucher(s). The checker authorizes the Queue after verifying the transaction. On successful authorization, a Journal number will be displayed. For Originating entries to a Reconciliation type BGL a 20-digit system generated reference number will be generated. For responding entries to a Reconciliation type of a BGL where the Originating entry is being fully reconciled, a Recon Sequence Number will be generated. The relative Journal / Reference / Recon Sequence Number, as the case may be has to be noted on the voucher. An OK will be displayed. 08.09.04. CC/OD to G/L: Steps

Description

Screen No

1

G/L: Transfer from CC/OD Account

022231

This menu is used for fund transfer from CC/OD Account to BGL account. Menu Navigation: Branch Accounting (BGL)  Transfer  CC/OD to G/L 1.

Screen No 022231 G/L: Transfer from CC/OD Account is displayed.

2.

In the Field „From CC/OD Account‟ key in the account number of the CC/OD account to be debited.

3.

Key in the amount of the transaction in the field „Amount’.

4.

In the field Cheque No., the Cheque Number to be given if the transfer is against cheque.

5.

Against „Instrument Type‟ select the appropriate option from the dropdown – most often this option would be 13:Cash Credit Account Cheque if the Cheque number is entered in the previous field.

6.

Against Priority code, select the appropriate option from the dropdown e.g. P: Principal, I: Interest etc.

7.

In the Field „To G/L Account „ key in the account number of the BGL account to be credited.

8.

The date of the Instrument to be given in „Instrument Date’ field.

9.

In case of Reversing entries in a Reconciliatory Type of account, the „Reference no.‟ Field has to be filled in with the system generated Reference Number of the relative originating transaction. In all other cases this field is to be left blank.

10. Against „Schedule Type‟, if the transaction pertains to Branch Clearing General Account, select the appropriate schedule from the dropdown. For non-branch clearing transactions this field is to be left blank. In case the Schedule Type is selected, the details in the additional fields displayed after the selection, MUST be entered. 11. Give appropriate narration in the field Statement Narrative. Click on Transmit.

176

A Queue reference no. will be generated. The Queue Reference Number so generated is to be noted on the relative voucher(s). The checker authorizes the Queue after verifying the transaction. On successful authorization, an OK message is displayed. Note down the reference Number or Recon sequence Number or the Journal Number generated on the voucher. 08.09.05. G/L to CC/OD Steps

Description

Screen No

1

G/L : Transfer to CC/OD

022051

This menu is used for fund transfer from BGL account to CC/OD Account. Menu Navigation: Branch Accounting (BGL)  Transfer  G/L to CC/OD 1. Screen No 022051 G/L: Transfer to CC/OD Account is displayed. 2. In the Field „From G/L Account‟ key in the account number of the BGL account to be debited. 3. In the „Amount‟ Field key in the amount of the transaction. 4. In the Field „To CC/OD Account „ key in the account number of the CC/OD account to be credited. 5. In the Field „Priority‟ select the appropriate option from the dropdown e.g. P: Principal, I: Interest etc. 6.

If it is a branch clearing transaction, select the appropriate Schedule in the Field „Schedule Type‟ from the drop down, else leave the field blank. In case the Schedule Type is selected, the details in the additional fields displayed after the selection, MUST be entered.

7.

In case of Reversing entries in a Reconciliatory Type of account, the „Reference No.‟ Field has to be filled in with the system generated Reference Number of the relative originating transaction. In all other cases this field is to be left blank.Enter appropriate narration in the field „Statement Narrative‟.

Click on „Transmit‟. A Queue reference no. will be generated. The Queue Reference Number so generated is to be noted on the relative voucher(s). The checker authorizes the Queue after verifying the transaction. On successful authorization, an OK message is displayed. Note down the reference Number or Recon sequence Number or the Journal Number generated on the voucher. 08.09.06.G/L to Loans Account: Steps

Description

Screen No

1

G/L to Loans Funds Transfer

023250

This menu is used for fund transfer from BGL account to Loan Account. Menu Navigation: Branch Accounting (BGL)  Transfer  G/L to Loans Account

177

1. Screen No. 023250 G/L to Loan Fund Transfer is displayed. 2. In the Field „From G/L Account‟ key in the account number of the BGL account to be debited. 3. In the „Amount‟ Field key in the amount of the transaction. 4. In the Field „To Loan Account „ key in the account number of the Loan account to be credited. 5. If it is a branch clearing transaction, select the appropriate Schedule in the Field „Schedule Type‟ from the drop down, else leave the field blank. In case the Schedule Type is selected, the details in the additional fields displayed after the selection, MUST be entered. 6. In the Field „Priority‟ select the appropriate option from the dropdown e.g. P: Principal, I: Interest etc. 7. Give appropriate narration in the field „Statement Narrative‟. 8. In case of Reversing entries in a Reconciliatory Type of account, the „Reference No.‟ Field has to be filled in with the system generated Reference Number of the relative originating transaction. In all other cases this field is to be left blank. 9. Click on „Transmit‟. A Queue reference no. will be generated, indicating submission for authorization (Refer: 14.01). The Queue Reference Number so generated is to be noted on the relative voucher(s). The checker authorizes the Queue after verifying the transaction. On successful authorization, an OK message is displayed. Note down the reference Number or Recon sequence Number or the Journal Number generated on the voucher. 08.10.01 BGL Correction Transaction: This menu can be used for reversing the erroneous entries put through on the same day. This is available as sub menu. The user has to key in all the relevant particulars including the TRACE NO. of the original transaction, it must be the replica of the original transaction which is to be reversed. The Trace No. can be found from the Transaction enquiry. (Correction here implies reversal of the wrong transaction). However it needs to be noted that correction cannot be done for Branch Clearing transactions. Branch Clearing transactions have to be reversed through Branch Clearing Reversing Schedules ONLY. Note: The user has to put through the correct transaction after reversing (CORRECTION) the erroneous entry. There are separate correction menus provided for putting through following corrections: 

Intra branch (SCR: 020145 G/L: Correct Fund Transfer)



Cash Disbursement (SCR: 020160 G/L: Cash Disbursement- Correction)



Deposit/CC/OD to GL (SCR: 021131 G/L: Correct Transfer from Deposit A/c)

178



GL to Deposit/CC/OD (SCR: 021151 G/L: Correct Transfer to Deposit A/c).



CC/OD to GL (SCR: 022331 G/L: Correct Transfer from CC/OD Account).



GL to CC/OD (SCR: 022151 GL: Correct Transfer to CC/OD Account)



G/L to Loan Account (SCR: 023350 G/L: To Loans Funds Transfer Correction).

08.10.02 Cash BGL Rectification: This menu is to be used for posting the Cash Rectification transaction. Menu Navigation: Branch Accounting (BGL)  Cash BGL Rectification. Select the appropriate transaction type from the list viz.: Debit Loan Credit Loan Debit CC/OD Credit CC/OD Debit Deposit Credit Deposit Debit BGL Credit BGL Debit BGL Other Branch Credit BGL Other Branch Fill in the mandatory fields. The system will automatically pick up the Cash Rectification Account (BGL 98955BBBBBc) and the Branch Cash Account 1204505001will be updated after the end of that day. Important Points: 1. No direct postings to be done in 98955 account. 2. The account should not be used for updation of cash drawer. 3. The account should not be used for rectification of ATM Replenishment Transaction. 4. The account should not be used for rectification of Currency Chest Transaction. Branches are required to prepare rectification vouchers for these transactions and these duly authorized vouchers are to be kept for auditor‟s verification. 08.10.03 Batch/Technical Rectification: 08.10.03.01 Batch In view of the introduction of the new transfer batch utility wherein a new BGL account 99512 Batch Posting - OLRR has been introduced, Technical Suspense entries will be largely eliminated. It is therefore, necessary that batches be 179

properly monitored. This menu option provides a batch enquiry separately for posted and failed batches. Menu Navigation: Branch Accounting (BGL)  Batch/Technical Rectification  Batch The options are: Posted Enquiry Failed Enquiry Select the appropriate option from the menu. Select batch type from the dropdown and click on execute button. The system will display the list of batches. Select the batch about which an enquiry is to be made and click on Return Batch ID. However, this option is not to be used for rectification of batches, for which the Batch Transaction Menu option only should be used. 08.10.03. Others: This option is to be used for Technical Suspense rectification. Select the appropriate transaction type from the list viz.: Debit Loan Credit Loan Debit CC/OD Credit CC/OD Debit Deposit Credit Deposit Debit BGL Credit BGL Debit BGL Other Branch Credit BGL Other Branch Fill in the mandatory fields. The date to be input is the date of the original transaction for which correction entry is now to be passed. Accordingly the system picks up the appropriate BGL. Branches should not post direct entries to account numbers 99513 and 99514. Branches are required to prepare rectification vouchers for these transactions and these duly authorized vouchers are to be kept for auditor‟s verification.

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08.11. BGL Reconciliation Transactions: For reconciliation of BGL accounts various sub-menus have been provided viz. Reference no. Search, Reconciliation enquiry, and Manual reconciliation. 08.11.01. Reference Number Search Steps

Description

Screen No

1

Reference Number Search

029042

The System generates a unique alphanumeric reference no. (e.g. SYS00000000000000001 - Twenty digits) for all Debit or Credit entries originated in the reconciliatory accounts. This menu is useful in searching for Reference no. of unreconciled entries only. Menu Navigation: Branch Accounting (BGL)  Reconciliation  Reference Number Search. 1. Screen No. 029042 G/L: Reference Number Search is displayed. 2. In the Field „BGL Account Number‟ key in the account number of the BGL account to be enquired. 3. Some filters viz. Date and Amount have been provided to narrow down the search. Click on Search. It will display the outstanding (Debit or Credit) entry along with the reference no., which can be subsequently used for reconciliation. 08.11.02. Reconciliation Enquiry Steps

Description

Screen No

1

Reconciliation Enquiry

029043

This menu can be used for retrieving the details of all the Reconciled as well as Unreconciled entries of a particular BGL account. Menu Navigation: Branch Accounting (BGL)  Reconciliation  Reconciliation Enquiry 1. Screen No. 029043 G/L: Reconciliation Enquiry is displayed. 2. In the Field „BGL Account Number‟ key in the account number of the BGL account to be enquired. 3. The Fields „Reconciliation Status‟ and „Entry type‟ can be used as per the requirement. 4. Some other filters viz. Date, Amount and Reference no. has been provided to narrow down the search. Click on Search. It will display the outstanding (Debit or Credit) entries along with the reference no., which will be subsequently used for reconciliation.

181

08.11.03. Manual Reconciliation: Steps

Description

Screen No

1

Manual Reconciliation

029044

In case of one-to-many, many-to-one and many-to-many reconciliatory type of transactions, the BGL accounts can be credited/debited without matching the originating transactions. After completion of the transactions, the reconciliation is to be done manually using this menu. Menu Navigation: Branch Accounting (BGL)  Reconciliation  Manual Reconciliation 1. Screen No. 029044 G/L: Manual Reconciliation will be displayed. 2. In the field, BGL Account No., give the Account Number. 3. Some other filters viz. Date, Amount and Reference no. have been provided to narrow down the search. Click on Search. 4. The outstanding (Debit or Credit) entries along with the reference no., Entry date, Amount, Currency and Type is displayed. The user has to identify those entries which were already posted but Unreconciled and „Y‟ has to be given against these entries in the field, „Y‟ to Select. Click on Reconcile Note: If the Manual Reconciliation is not done, then the BGL accounts may show NIL balance, but the entries will be outstanding in the Branch Books as Debit and Credit entries.

182

08.12 System Suspense BGL Accounts Reconciliation Procedure: Sl. No 1

BGL No. 98516

BGL Name

Reconciliation Process

SYS SUS– BNK. CQ. TO BE ISSUED AC

(a) Originating credit is posted by the system when the transaction is put through using the Remittance Module- Receipt of funds. Dr Customer / Cash Cr 98516 Sys Susp Banker Chq to be Issued (b) On issuing the Banker Cheque using the Issue option the following entries are passed Dr 98516 Sys Susp Banker Chq to be Issued Cr Banker Cheque Account (c) Normally after the issue of all the banker cheques the balance in the account would become zero. (d) In case there is balance in the account, the branch may use the enquiry option - Inland Remittance > Enquiries > Other Remittance and select status '00:To Be Issued‟ to find the entries where the Banker Cheques have not been issued on the system. (e) Thereafter go through step (b) to issue the banker cheques on system to zeroise the System Suspense Account. (f) In addition to (a) above, credits into this account may be due to the following also. (i) Steps E-transfer / Rapid Remittance credit where the account number is not matching. (ii) TDR Payout where transfer option is selected as banker cheque. (iii) Standing Instruction - Where SI is set up. (g) In the case of (f)(i) above, the user has to go through the menu - Inland (Rupee) Remittance > Steps Rev Posting > ET/RR Rev Posting - to reverse the failed ET/RR entries parked in 98516–Banker Cheque to be Issued Ac. (h) In the case of (f)(ii) and (f)(iii) above, the branch should check for transactions in account and take corrective action.

183

System Suspense BGL Accounts Reconciliation Procedure (Contd.): Sl. No 2

BGL No. 98524

BGL Name


SYS SUSDRAFT TO BE ISSUED AC

3

98528

SYS SUSP - EREALISATION REVERSAL AC

(a) Originating credit is posted by the system when the transaction is put through using the Remittance Module- Receipt of funds. Dr Customer/ Cash Cr 98524 Sys Susp Drafts to be Issued (b) On issuing the Draft using the Issue option the following entries are passed Dr 98524 Sys Susp Drafts to be Issued Cr Drafts Account (c) Normally after the issue of all the drafts the balance in the account would become zero. (d) In case there is balance in the account, the branch may use the enquiry option - Inland Remittance > Enquiries > Other Remittance and select status '00: To Be Issued‟ to find the entries where the Drafts have not been issued on the system. (e) Thereafter go through step (b) to issue the drafts on system to zeroise the System Suspense Account. (f) In addition to (a) above, credits into this account may be due to the following also. (i) TDR Payout where transfer option is selected as drafts. (ii) Standing Instruction - Where SI is set up. (g). In the case of (f) above, the branch should check for transactions in account and take corrective action. (a) The entries into this account are posted by the system for E-Realisation for wrong DDP No., and where DDP entry is already marked off. (b) The entries put through by the system at this stage are Dr Steps E-Realisation Account (98694) Cr 98528 Sys Suspense ER Reversal Ac (c) Using DDP Realisation menu, select Realisation - Dishonour -Cheques (screen 20042) - Yes and complete the transaction. The following entry is passed. Dr 98641 - DDP Other Banks Cr 98644 - DDP Cheques (d) Then manually put through the following entry Dr 98528 Sys Susp ER Reversal Ac Cr 98641 - DDP Other Banks

184


BGL No. 98529

BGL Name SYS SUSP AC FOR EXIMBILLS TXNS

5

98531

CMP – DDP CREDIT COLLECTION AC

6

98532

CMP – DDP DEBIT COLLECTION AC

7

98533

SYSTEM SUSPENSE AC – ORIG CREDIT

Reconciliation Process FOR EXIMBILL BRANCHES ONLY (a) This account is used as an Intermediate Account for EximBills transactions. (b) The originating transactions into this account are put through by the EximBills software. (c) The user has to reverse the entries manually in Bancs24. FOR CMP BRANCHES ONLY a) Please refer to Annexure - 2 for the accounting entries. b) Branches have to set up BGL Sweep to sweep the balance in the account to Branch-4266-CMP Centre. c) If the balance in the account is not zero, please check whether the sweep is set up properly. FOR CMP BRANCHES ONLY a) Please refer to Annexure - 3 for the accounting entries. b) Branches have to set up BGL Sweep to sweep the balance in the account to Branch-4266-CMP Centre. c) If the balance in the account is not zero, please check whether the sweep is set up properly. a) This is a recon-type account - One-to-many, Originating Credit with System generated Ref.No. b) In this account originating and responding entries are manually put through by the users. c) This account should invariably be made zero by the end of day. d) The outstanding entries in the account are available in the daily report Audit_BGL_accounts_age_wise_break_up_gend0805. txt.gz. The reference no. is also available in this report.

185

System Suspense BGL Accounts Reconciliation Procedure (Contd.): Sl. No

BGL No.

BGL Name

8

98534

SYSTEM SUSPENSE A/C – ORIG DEBIT

9

98543

INWARD CLEARING SUSPENSE A/C

Reconciliation Process a) This is a recon-type account - One-to-many, Originating Debit with System generated Ref.No. b) In this account originating and responding entries are manually put through by the users. c) This account should invariably be made zero by the end of day. d) The outstanding entries in the account are Available in the daily report Audit_BGL_accounts_age_wise_break_up_gend0805.tx t.gz. The reference no. is also available in this report. a) Only Inward Clearing transactions should be posted to this account b) Branch should not use it for parking other types of transactions c) When the individual cheques of Inward Clearing are posted the following entries take place Dr Customer Ac (successful debits) Dr 98557 - OLRR Suspense Ac (where customer account could not be debited for any reason) Cr 98543 - Inward Clearing Suspense Ac. (d) On receipt of TR advice for the clearing amount from Service Branch/ Main Branch the following entries are posted. Dr 98543 - Inward Clearing Suspense Ac Cr Branch Clearing General Ac. (e) Balance in this account should be equal to the clearing amount for which TRs have not been received from Service Branch/ Main Branch. (f) Inward Clearing transactions are also posted using the Trickle Feed mechanism. (i) ICL - In this type of Trickle Feed, softcopy received from Service Branch without account numbers is uploaded by branches and consolidated credit is given to 98543 - Inward Clearing Susp Ac. (ii) IAN - In this type of Trickle Feed, softcopy with account numbers is uploaded by branches and individual credits are posted to 98543 – Inward Clearing Susp Ac. (iii) CIL - In this type of Trickle Feed, softcopy of inward clearing of many branches is uploaded by Clearing CPC. The data received from Service Br. is cleaned by Clearing CPC and the account no. is Added using the SAN-MICR codes. In this case the Inward Clearing Ac of Clearing CPC is credited.

186

System Suspense BGL Accounts Reconciliation Procedure (Contd.): Sl.No

BGL No.

10

98549

1

98551

BGL Name

Reconciliation Process (a) This account is used during the day for ATM withdrawal transactions done by the customers CORE on ATMs. TRANS- (b) When the customer does an ATM withdrawal ACTIONS transaction, the following entries take place. ACCODr Customer UNT Cr 98549 – ATM Core Transactions Ac of Branch to which the ATM is attached (Based on Branch Code in Station ID). (c) At the end of the day the balance in the account is transferred to 98549 account of ATM Switch Centre through sweep. Dr 98549 - ATM Core Transactions Ac of Branch Cr 98549042926 - ATM Core Transactions Ac of ATM Switch Centre. Thereby zerosing balance in the account at the branch. (d) Branch should NOT post any manual transactions in the branch account. (e) Branches should continue to use ATM Switch Centre Account 98549042926 - ATM Core Transactions Ac for the following transactions. (i) ATM Cash Replenishment (ii) Reversal of transactions based on SWOS/ BROS reports SYS (a) Originating credit is posted by the system when SUSP – the transaction is put through using the GIFT Remittance Module- Receipt of funds. CHQ Dr Customer/ Cash TO BE Cr 98551 Sys Susp Gift Chq to be Issued ISSUED (b) On issuing the Gift Cheques using the Issue option the following entries are passed Dr 98551 Sys Susp Gift Chq to be Issued Cr Gift Cheque Account (c) Normally after the issue of all the Gift cheques the balance in the account would become zero. (d) In case there is balance in the account, the branch may use the enquiry option - Inland Remittance > Enquiries > Other Remittance and select status '00: To Be Issued1 to find the entries where the Gift Cheques have not been issued on the system. Thereafter go through step (b) to issue the Gift cheques on system to zeroise the System Suspense Account.

187


BGL No 98556

BGL Name


SYS SUSP – TT TO BE ISSUED

13

98557

OLRR – SUSP SYS – SUSP

(a) Originating credit is posted by the system when the transaction is put through using the Remittance Module – Receipt of funds Dr Customer / Cash CR 98556 Sys Susp TT to be Issued (b) On issuing the TT using the Issue option the following account is debited Dr 98556 Sys Susp TT to be Issued (c) Normally after the issue of all the TTs the balance in the account would become zero. (d) In case there is balance in the account, the branch may use the enquiry option Inland Remittance > Enquiries > TT (Telegraphic Transfer) and select status '00: First Step Done‟ to find the entries where the TTs have not been issued on the system. (e) Thereafter go through step (b) to issue the TTs on system to zeroise the System Suspense Account. (a) Balance pertains to the instruments not debited to customer accounts for any reason (b) Manual decision has to be taken to either pay or dishonour the instrument using the menu option - Clearing > Inward Clearing > Presentation > Online Rejection Referral Enquiry. (c) If paid, system will debit customer account. (d) If dishonoured, system will debit 98575 OLRR-DISHONOUR AC Account should become zero on daily basis.

188


BGL No. 98561

BGL Name


SYS SUSP – INTERNET BKG

15

98567

SYS SUSP – eTRANSFER AC

(a) The entries are originated by the system and responded by the system (b) Both originating credits and originating debits are posted to this account. (c) The account should automatically get zeroised. (d) Branch should monitor the account daily. (e) In case balance is found in the account, branch may contact INB Dept with details. For all manual intervention transactions (e.g. draft issue requests etc.) user should enquire through menu - Other Delivery Channels > Internet Banking > Manual Intervention Transactions Requests. The user should take necessary action and change the status in the above screen to „Processed‟ (a) This account is used as intermediate account for Steps E-Transfer transactions (b) On receipt of funds the following entries take place. Dr Customer Cr 98567 Sys Susp E-Transfer Ac (c) On issue of E-Transfer transaction (using the Issue Option) the following transactions take place. Dr 98567 Sys Susp E-Transfer Ac Cr Steps E-Transfer Ac of PSG-DAU-BrCd4430 Thereby zeroising the System Suspense Ac. (d) In case balance is found, it means the step (c) has not been put through. (e) Enquire the status of transactions and put through the step (c).

189

System Suspense BGL Accounts Reconciliation Procedure (Contd.): SL. No 16

BGL No 98568

BGL Name


SYS SUSP – e – REALISATION AC

17

98571

SYS SUS – REJECTED TRICKLE FEED

18

98575

OLRR – DISHONOUR AC

(a) This account is usedas intermediate account for Steps E-Realisation transactions. (b) On receipt of funds the following entries take place. Dr Customer Cr 98568 Sys Susp E-Realisation Ac (c) On issue of E-Realisation transaction (using the Issue Option) the following transactions take place. Dr 98568 Sys Susp E-Realisation Ac Cr Steps E-Realisation Ac of PSG-DAU-BrCd4430 Thereby zeroising the System Suspense Ac. (d) In case balance is found, it means the step (c) has not been put through. (e) Enquire the status of transactions and put through the step (c). (a) All failed Trickle Feed transactions land into this account. (b) The transactions may be both debit and credit in nature. (c) The branch has to go through the Trickle Feed Status reports and reverse the transactions manually. (a) the balance in this account pertains to the dishonoured cheques of inward clearing. (b) At the end of the day, entries should be transferred to 98731 – Branch Suspense account. (c) The entries must be reversed on receipt of TR from Service Branch/ Main Branch as the case may be.

190

System Suspense BGL Accounts Reconciliation Procedure (Contd.): SL No 19

BGL No. 98577

20

98578

BGL Name


CMP FOR CMP BRANCHES ONLY COLLECTION (a) On branch transfer transactions and credit (BRANCH) balance transfer transactions will be put SUSP AC through 98577 CMP Collection (Branch) Suspense account manually and the details will be entered in CMP PC. (b) On branch Transfer Transactions: Dr Customer Cr 98577 CMP Collection (Branch) Suspense a/c (c) Transfer of Credit balance from the Customer a/c: Same as above. Instead of individual transactions, the credit balance at the CMP cut-off time will be transferred to 98577 CMP Collection (Branch) Suspense a/c (d) At EOD, the BGL Sweep takes place transferring the balance to 4266 CMP Centre Dr 98577 CMP Collection (Branch) Suspense Ac Cr CMP Core Collection Account at Branch 4266-CMP Centre (e) The BGL Sweep will ensure that the balance in the account is zeroised at EOD. (f) For detailed procedure, please refer Annexure-1. CMP FOR CMP BRANCHES ONLY BALANCE (a) Transfer of Debit balance from customer TRANSFER account will be routed through 98578 CMP AC Balance Transfer Ac Dr 98578 CMP Balance Transfer Ac Cr Customer (b) Instead of individual transactions, the debit balance at the CMP cut-off time will be transferred to 98578-CMP Balance Transfer Ac. (c) At EOD, the BGL Sweep takes place transferring the balance to 4266 CMP Centre Dr CMP Core Collection Account at Branch 4266 -CMP Centre Cr 98578 CMP Balance Transfer Ac (d) The BGL Pull sweep will ensure that the balance in the account is zeroised at EOD. (e) More details on settings for Sweep are given in Annexure-1.

191

System Suspense BGL Accounts Reconciliation Procedure (Contd.): Sl No 21

BGL No. 98579

BGL Name


CMP LATE RETURN & OTHER DEBITS AC

22

98580

E– COLLECTION TO BE ISSUED AC

FOR CMP BRANCHES ONLY (a) This account is used for handling clearing cheques, which are returned beyond the stipulated return discipline & any other debits. (b) Late Returns and other debit transactions will be debited to 98579 - CMP Late Returns and Other Debits Ac (c) At EOD, the BGL Sweep takes place transferring the balance to 4266 CMP Centre Dr CMP Core Collection Account at Branch 4266-CMP Centre Cr 98579 CMP Late Returns and Other Debits Ac (d) The BGL Pull Sweep will ensure that the balance in the Sys Susp account is zeroised at EOD. (e) More details on settings for Sweep are given in Annexure-1. (a) Originating credit is posted by the system when the transaction is put through using the Remittance Module – Receipt of funds Dr Customer Cr 98580 through Remittance Module (b) On going through the Issue option to issue the E-Collection the following entry is generated. Dr 98580 E-Collection To be Issued Ac Cr E-Collection Ac at PSG-DAU-BrCd-4430 Thereby zeroising the balance in 98580 Ac (c) In case balance is found, it means the step (b) has not been put through. (d) Enquire the status of transactions and put through the step (b).

192


24

BGL No. 98581

98582

BGL Name


ATM CASH DISBURSED – CUST AC NOT DEBITED

(a) Originating transaction is posted by the system where ATM has disbursed cash but the customer account is not debited. (b) The account is a reconciliation type account – one toone, originating debit with system generated reference number. (c) The branch has to post the following entry: Dr Customer Cr 98581 - ATM Cash Disbursed-Cust Ac Not Debited. (d) The transactions posted by the system in this account are given in the report with details ATM_SUSPENSE_POSTINGS_REPORT_infdll30.txt The branch may use the report to reverse the entries. (e) The outstanding entries in the account are also available in the daily report

Audit_BGL_accounts_age_wise_break_up_gend 080 5.txt.gz. The reference no. is also available in this report. CUST AC (a) Originating transaction is posted by the system DEBITED – ATM where Customer account is debited but ATM CASH NOT has not disbursed cash. DISBURSED (b) It is a reconciliation type account - one-toone, originating credit with system generated reference no. (c) The branch has to post the following entry Dr 98582-Cust Ac Debited-ATM Cash Not Disbursed Cr Customer (d) The transactions posted by the system in this account are given in the report with details ATM_SUSPENSE_POSTINGS_REPORT_infdll30.txt The branch may use the report to reverse the entries. (e) The outstanding entries in the account are also available in the daily report Audit_BGL_accounts_age_wise_break_up_gend 080 5.txt.gz. The reference no. is also available in this report.

193

System Suspense BGL Accounts Reconciliation Procedure (Contd.): SL. No 25

BGL No. 98586

BGL Name


INWARD RETURNS SUSPENSE AC

26

98587

OUTWARD RETURNS

27

98588

INWARD COLLECTIONS SUSPENSE AC

28

98589

RBI RFS INTERMEDIATE AC

29

98593

RTGS REJECTED TXNS AC

FOR SERVICE BRANCH ONLY (a) This account is meant for Service Branches only. (b) Other branches should not use this account. FOR SERVICE BRANCH ONLY (a) This account is meant for Service Branches only. (b) Other branches should not use this account. FOR SERVICE BRANCH ONLY (a) This account is meant for Service Branches only. (b) Other branches should not use this account. (a) This intermediate account is used for RBI Remittance Facility Scheme account. (b) This account should be made zero by the end of the day (a) The RTGS transactions are originated in two ways. (i) R - 41 Customer Payment Request (ii) R - 42 Inter-bank Payment Request (b) R-41 transactions would be by debit to Cash, Customer Account or BGL (c) The failed outgoing RTGS transactions (Cash and BGL), which have been returned on rejection by the other Bank land in this account. (d) In case of failed outgoing RTGS transactions (Customer accounts), which have been returned on rejection by the other Bank are credited directly to the account, which was earlier debited. This BGL account is not used in this case. (e) Incoming R-42 transactions will be credited to this account only. The branch should enquire this account and the RTGS Enquiry during the day and take corrective measures to zeroise the accounts.

194

System Suspense BGL Accounts Reconciliation Procedure (Contd.): Sl. No. 30

BGL NO. 98598

BGL Name DRAFT REVERSAL (SCH-55) SYSTEM SUSP AC

Reconciliation Process (a) Please refer to relative chapter under Remittances for detailed procedure of using this account. (b) The outstanding entries in the account are available in the daily report Audit_BGL_accounts_age_wise_break_up_ge nd080 5.txt.gz. The reference no. is also available in this report.

195

System Suspense BGL Accounts Reconciliation Procedure (Contd.): 31

99512

BATCH POSTING OLRR

(a) This account is not accessible by branches they can only view the transaction enquiry. (b) System will ensure that the totals of all debit and credit row in the batch are tallied before allowing Maker to transmit the batch. (c) During the authorisation of the batch, System transmits all debits listed in the batch and after confirmation of successful posting of debits transmits the credits. System also ensures that a Credit does not happen if any one of the debits failed. (d) If first debit failed system will not pass any internal entry. (e) If one or more of the debit posted successfully but One or more of the debit failed then system will pass an internal entry for crediting 99512 – BATCH POSTING - OLRR account with the sum of all posted Debits. (f) If all debits posted successfully but one or more of the credit failed then system will pass any internal entry for crediting 99512 BATCH POSTING – OLRR account with the sum of all failed credits. (g) Branch has to enquire 99512 - Batch Posting – OLRR account and ensure zeroisation of account without fail on daily basis. (h) If any of the transaction in the batch is a government transaction, then additional details for the same must be keyed in through screen number 7055 and ensure that there are no pending additional details at the end of the day. Also note that for PPF and SCSS no additional details are required. (i) To rectify the pending entries in the failed batches, retrieve the concerned batch and rectify the failed rows. No manual entry needs to be passed. (j) Branches should rectify the failed batches and the system will zeroise 99512 - Batch Posting OLRR account on successful rectification of failed batches.

196

08.13 Branch Clearing General Account (BCGA) Revamp 08.13.01 Need for the New BCGA Revamp. In accordance with the recent RBI instructions, Banks have been advised that while computing Net Demand & Time Liabilities (NDTL), for calculation of CRR/ SLR, the net balance in their IOA be treated as Outside Liabilities and included in NDTL. To arrive at such balance, internal transactions (either Originating Debit or transaction between two branches / offices) are to be excluded, so that only the net credit balance that are in the nature of Outside Liabilities are included in NDTL. RBI had also observed that in our Bank TTs are being netted off against Originating Debits in BCGA as a result of which Outside Liabilities are understated. As per RBI guidelines, On Balance Sheet, TTs need to be classified as Bills Payable (like Drafts a/c etc). Further, we also do not have separate accounts to route customer liability transactions and internal transactions in IOA and are including net balance in IOA, if credit, for NDTL calculations. 08.13.02 Difference between DTL and Non-DTL transaction. Transactions involving customer related Originating Credits (for e.g. SC/STEPS etc.) and corresponding Responding Debits would be treated as DTL transactions. Non-DTL transactions are internal transactions (Non- Customer related) and some of the example under BCGA would be Annual transfer of Balances, Annual Closing transactions etc. 08.13.03 Major changes in B@ncs24, consequent to BCGA Revamp. The major developments that have been done in B@NCS24 are: A. Earlier, Schedule 1 & 2 were selected automatically by the system in case of TT transactions in the remittance module. Now the Schedules 1 & 2 are made available in all screens where Branch Clearing account is used. The user has to select the correct branch clearing schedule depending upon the nature of the transaction (either DTL or Non DTL).

197

Schedule 1 and 2 are made available in all the screens as the User has to select manually depending upon the transaction (either DTL or Non-DTL) and also the corresponding BGL a/c 98605(DTL) or 98611(Non DTL)

B. Similarly, in case of realisation of a Short Collection (SC) and Cheque Purchase (DDP) transaction, Schedule 4 was automatically selected by the system. But in the changed process, only DDP realisation will be reported through Schedule 3-4 and SC realisation should be through Schedule 1-2 (as it is a DTL transaction). C. New dropdowns have been provided in DDP/SC realisation screen for selecting Schedule 2 or Schedule 4 as the case may be.

In SC/DDP realization screen the User has to select the correct schedule (either Schedule – 2 or Schedule - 4 as the case may be)

D. Schedule 5-6, which were not available, earlier is now made available in all the screens to reverse Schedule 1 and Schedule 2. Schedule 5 & 6 is to be used in case of their mutual reversals too.

198

Schedule 5 / 6 will be used to reverse Schedule 1,6 / 2,5 made available in all the screens

08.13.04 Changes due to BCGA Revamp. Since customer and non-customer entries are to be segregated in Weekly Statement of Affairs (WSA), two separate BGLs will be used. The existing BCGA – 98611 will be used as BCGA-Non DTL and the new BGL 98605 will be used as BCGA-DTL. Account Number 98605+BBBBB+C 98611+BBBBB+C

Description

CGL Account

Branch Clearing 1109 5050 01 General Account (DTL) Branch Clearing 1106 5050 02 General Account (Non-DTL)

Weekly Mapping Debit Balance: A 41 A Credit Balance: L 44 A Debit Balance: A 31 A Credit Balance: L 33 A

08.13.05 Revised Structure of the Branch Clearing Schedules. The new structure of BCGA schedules is detailed below: Customer Related Transaction: Originating

Responding

Sch.1(Originating Credit)

Sch.2 (Responding Debits for Schedule 1)

Remarks Sch.1: Used only for originating credits favoring Customers and Banks (other than SBI) including SCs Realised (Cheques & Bills), PF related credits, etc,

199

Mapped to BGL Mapped to BGL 98605

excluding DDP Realisations related Transaction Sch.2: Responding customer Debits for Schedule 1. Reversing Schedules: Sch.5Sch.6(Reversing (Reversing Debit for Credit for Sch 1 &6) Sch 2 &5)

Sch.5: Used for reversing Sch. 1. Sch.6: Used for reversing Sch.2. Sch.5 & 6 also function as MUTUAL REVERSING schedules

Mapped to BGL 98605

Non-Customer Related Transaction: Originating

Responding

Remarks

Sch.3(Originating Credit)

Sch.4(Responding Debit for Sch 3)

Sch.7Originating Debit

Sch.8Responding Credit for Sch. 7

Sch.3: Used for Credits other than to Customer Accounts, including DDP Cheques & Bills Realised, Annual Transfer of Balance in various accounts, Transfer Pricing entries, Transfer of Profit, etc. Sch.4: Responding non-customer Debits for Sch 3. Sch.7: All Originating Debits Mapped to (customer related & nonBGL 98611 customer related) are to be put through this schedule only. Sch.8: Responding to Schedule 7 Credits

Reversing Schedules: Sch.10Sch.9(Reversing (Reversing Debit for Credit for Sch. 3, 8 Sch. 4, 7 & & 9) 10)

Sch.9: Reversal of debits in Schedule 4 & 7. Sch.10: Reversal of credits in Schedule 3 & 8. Sch 10 & 9 also function as MUTUAL REVERSING schedules

200

Mapped to BGL Mapped to BGL 98611

Mapped to BGL 98611

09

Precautions to be taken by the user in the changed process.

a. The User has to enter correct BGL account numbers for transactions in DTL or Non-DTL schedules as the case may be. If the user has selected wrong BGL account number, the following error message will be displayed “7306: SELECTED SCHEDULE AND DTL/NON-DTL BCG ACCOUNT DO NOT MATCH”. b. The responsibility to choose the appropriate Originating schedule, depending on the nature (customer/ Non-customer) of the entry lies with the USER at the branch. c. All ORIGINATING DEBITS are to be routed through Schedule 7 of BCGA only. This would include customer related debits like transfer of loan a/c of employees, TT Purchases by Banks, Clearing transactions, Annual Transfer of Balances, Annual Closing Entries, etc. d. Schedule 9 and 10: While using the reversing schedules 9 or 10, the other schedule should not be 10 or 9 respectively. The other Schedule number should be either 3,4,7 or 8. While using the reversing schedule 5 or 6 the other schedule should not be 6 or 5 respectively. The other Schedule Number should be either 1 or 2. e. The USER has to respond the Branch Clearing Schedules as per their Originating Schedules. 10

In CBS, Other critical changes to meet the changed requirements of Treasury has been in the areas of IBIT account, STEPS account, RTGS, LOCL etc. where the accounts have been segregated into DTL / Non DTL balances at the levels of CGL and Weekly. (Courtesy : News@Core Issue 23)

201

Annexure - 1 CASH MANAGEMENT PRODUCT: CARE: Ensure that the CMP Collection Branch (Yes/No) is made YES. Without this change made by BOG Team in CDC, CMP extract cannot be done and the branch has to do the data entry in CBS and then in CMP PC. Follow the instructions given by CMP Centre for necessary changes in CMP PC to suit CBS requirements. If these are not carried out properly, CBS extract cannot be uploaded in CMP PC. The following accounts have been opened in each branch for CMP transactions 98577

CMP COLLECTION (BRANCH) SUSP AC

98578

CMP BALANCE TRANSFER AC

98579

CMP LATE RETURN & OTHER DEBITS AC

The following account has been opened in CMP Centre branch (04266) in Core for CMP transactions 99620042666 CMP CORE COLLECTION AC Name of the Account Purpose CMP Balance Transfer For transferring debit balances only in respect of Account customers whose debit balances are to be swept to CMP CMP Late return & For handling clearing cheques which are returned Other Debits beyond the stipulated return discipline & any other Account debits On branch transfer transactions and credit balance transfer transactions will be put through CMP Collection (Branch) Suspense account (98577bbbbbc, where bbbbb is 5 digit branch code and c is check digit) in B@ncs-24 manually and the details will be entered in CMP PC. On branch Transfer Transactions Transfer of Credit balance from the Customer a/c Transfer of Debit balance from customer account

Debit Customer Credit CMP Collection (Branch) Suspense a/c Same as above. Instead of individual transactions, the credit balance at the CMP cut-off time will be transferred to CMP Collection (Branch) Suspense a/c (98577) Debit CMP Balance Transfer a/c Credit Customer Instead of individual transactions, the debit balance at the CMP cut-off time will be transferred to CMP Balance Transfer a/c (98578)

Late Returns and other debit transactions will be debited to 98579 CMP LATE RETURN & OTHER DEBITS AC

202

Sweep - One Time Activity on the First Day of going Live under CBS Without Fail Before CMP Transactions are Put Through: Sweep transactions have to be fixed for transferring the balances in CMP related branch accounts to CMP Core Collection account. This will be executed during SOD. There will be no STEPS messages, as it was happening under BankMaster. If Sweep transactions are not fixed, the balances will not be accounted for in CMP Centre and will lead to reconciliation problem. Totally 4 (Four) sweep transactions are to be fixed and ensure that correct account numbers are input as given in the table below. Account No

98577bbbbbc

98577bbbbbc

98578bbbbbc

98579bbbbbc

Sweep Type Saving Plus Second Account Second Acct System Start Date End Date Cycle Threshold Balance Resultant Balance Max Accum Sweep Curr Accum Sweep Sweep Multiple Priority Balance Type

Push No 99620042666

Pull No 99620042666

Pull No 99620042666

Pull No 99620042666

GEN: General GEN: General GEN: General GEN: Ledger Ledger Ledger General Ledger *** *** *** *** Daily 0

Daily 0

Daily 0

Daily 0

0

0

0

0

0

0

0

0

0

0

0

0

0.01 1 1: Cleared Funds




***Start Date shall be the 2 nd day of going live under CBS.

Example: If date of migration is 20.02.2005 and First day of live is 21.02.2005, then the Start Day will be 22.02.2005 irrespective whether 22.02.2005 is a holiday for the branch or not.

203

Annexure – 2 Accounting entries of CMP DDP Collections BGLs - 98531 / 98532: During presentations purchase of instruments): For Cheques drawn on both SBI & Non-SBI branches During Mark off: In the Case of Paid instruments

Debit DDP Liability A/c (Ref. No.) Credit CMP DDP-CR Collection A/C For SBI instruments Debit Branch Clearing General A/c (Schedule 4) Destination Branch (Ref No) Credit DDP Liability a/c (Ref No.) For NON_SBI instruments Debit Parking Suspense a/c (Realised) (Ref No) Debit CMP DDP-DR Collection A/C $$ Credit DDP Liability A/c (Ref No)

In case of instruments Returned unpaid

For SBI Instruments Debit CMP DDP-DR Coll. A/C (Full DDP Amt) Debit CMP DDP-DR Coll. A/C (Interest Amt) Credit DDP Liability a/c (Ref No) Credit Interest a/c at the branch For Non-SBI instruments Debit CMP DDP-DR Coll. A/C (Full DDP Amount) Debit CMP DDP-DR Coll. A/C $$ Debit CMP DDP-DR Coll. A/C (Interest amount)

Credit DDP Liability A/C (Full amount) Credit P&T/Charges at the branch Credit Interest a/c Interest amount) Ref. No. - Unique ID generated from the DDP module $$ Collecting Banker's Charges recovered by other banks to be recovered from the customer's a/c in Pooling branches ** 'P&T Charges concerned.

A/C'

and

'Interest

A/C'

of

the

branch

** 'Parking Suspense A/c' can be the branch System Suspense A/c (Others) The balance in these accounts will be swept to 99620042666 (CMP Core Collection a/c) during SOD of the next day. These sweep transactions will be fixed by CMP branches on the first day of going live under CBS.

204

01.08-BGL

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