Resume & Letter Writing Y
ou often make your first impression on an employer with your resume, and you wa w ant that impression to be outst anding. A n e f f e c t i v e r e s u m e i s a s u c c i n c t l y w r i t t e n s n a p s h o t o f y o u r e d u c a t i o n a n d experience. But it is more than just good w r i t i n g a n d a g e n e r i c l i s t o f a c t i v i t i e s . For a resume to be truly outstanding, it needs to highlight your unique strengths and be custom tailored to the position yoo u w a n t . y
Career Center Resources Search career.berkeley.edu for details about these resources: Career Counselors. 45-minute appointments for individual help constructing your resume or cover letter or getting feedback about their effectiveness. 15-minute Mini Appointments for individual resume or cover letter critiques. Information Lab, Job Search section. Books and binders with resume and cover letter tips and samples. Curriculum Vitae (CV) Information. For PhD students. See CV and Cover Letter information online at PhD section of website. Resume and Cover Letter Workshops. Especially useful if you have never written a resume and are working on your first draft. Specialized Resume Writing workshops.Tailored to certain majors or for those pursuing specialized career fields; e.g., Resume Check for Engineering Majors or Resume Writing for Jobs in Nonprofits . Resume Critiques with employers. Feedback on your resume from a company representative. Special signup online, usually the first week of fall classes.
HOW TO DEVELOP A RESUME 1. Analyze the job description. Read job descriptions and highlight the required and preferred skills, abilities, attributes, and qualifications. Use these words in your resume.
2. Create a list of accomplishments Take some time to think about tasks that you enjoyed doing, did well, and of which you were proud. Include education/training, volunteer experience, jobs, projects, school assignments, travel, and group/team activities. Describe in detail what you did and with whom, the equipment you used, the personal strengths and skills you employed, and the outcome of your efforts. Quantify your results, if possible, and use commonly understood terminology. Don’t be humble; this is your chance to promote yourself. 18 Job Search Guide 2006-2007
Resume formats USE A RESUME TO: Respond to an advertised job vacancy. Send to employers that interest you after you have researched their organizations. Accompany government, graduate school, or other formal application forms. Present at an interview to a potential employer. Reinforce a personal contact you have already established with an employer. Submit to employers before on-campus interviews. Accompany a request to a past or current employer or professor to write you a letter of recommendation. Network for jobs.
3. Analyze experiences for relevant skill areas Reviewing each experience, identify the skills you used that fit with positions for which you are applying.
Several resume formats are available. Select the kind that best presents your background and qualifications. see p. 24 for Sample Resumes. Chronological This type of resume lists your experience in reverse chronological order. Arrange your resume sections sections based upon aspects of your background you wish to stress, putting the most relevant information first. It works best when your work, volunteer, and academic experiences relate directly to the type of job for which you are applying. Most on-campus recruiters and business employers prefer a chronological resume. Skills Using headings that reflect skills, this resume highlights your most important skill areas and knowledge relevant to a given position. This format focuses less on where and when you obtained and used skills, and lists job titles, employers, and dates of employment in a brief section at the bottom of the page. It works well when your work experience is not directly related to your career goal or when you are making a career change.
Hybrid Chronological/Skills This type of resume combines elements from both chronological and skills It allows you to keep the 4. Write descriptive phrases formats. popular chronological format while also Using action verbs see p. 23, write showcasing your most relevant skills near short phrases to describe what you did the top of the document. A hybrid resume that illustrates each skill. Be concise and can be organized in a number of ways, specific. Arrange the descriptive phrases but many start with a skills summary in order of relevance to the position for followed by a list of experiences with which you are applying (most relevant at descriptions in reverse chronological order grouped under skill headings. For the top). see p. 26. an example
RESUME TIPS FOR FIRST YEAR STUDENTS STUDEN TS As
a first or second year student, it’s okay to include work, accomplishments, leadership experience, and highlights highlights of activities from high school. By your third year in college your resume should contain primarily college experiences and activities.
If you don’t have much work experience, incorporate other types of information into your see p. 21 for a the resume. list of Resume Components. Include some of the optional components marked with asterisks.
If you’re creating a resume for the first time, expect to spend several hours putting it together together..
W R e r s i u t i n m g e & L e t t e r
5. Choose an appropriate format
For information about a Curriculum Vitae (CV), used primarily for academic positions at the PhD level, go to Avoid using resume templates that come career.berkeley.edu/Phds/ with word processing applications. Not PhDCV.stm only are employers all too familiar with them, but templates are inflexible – often they won’t allow you to move sections around or to modify headings.
career.berkeley.edu 19
SENDING RESUMES AND LETTERS ELECTRONICALLY To send your resume via email, find out Save your cover letter and resume as the employer’s format preference when “text only” or “plain text,” then cut possible. Although some recruiters accept and paste them into the email. attachments, others prefer your resume in the text of the email message. If you can’t Send it electronically to yourself and to find out the employer’s preference, send a friend with a different email system it both ways in one message. Unless you to see how it will look. are told otherwise, include a cover letter. Send both the resume and cover letter in Text resumes look plain and ordinary, see p. 37 for an one email message. but employers are used to this. They example. are most concerned with the content. When submitting a resume via an organization’s website, use the formatting and display style recommended by the website. To send your resume as an attachment: Create your resume using a common
word processing program. Give the document a name the hiring
To make your resume scannable:
Some large employers utilize resume database tracking systems. They scan incoming resumes into a database and when they have openings, they can retrieve resumes using relevant keywords. It’s okay to ask an employer if you
should provide a scannable resume. Some companies will indicate on their website that they scan resumes and even give formatting tips.
manager will associate with you, such as “MillerJennifer.doc. ”This will enable a recruiter to find your resume once it’s saved on a computer. Don’t name the document “Resume.doc.” Include industry or job-specific keywords, especially relevant skills, understandable abbreviations, major, Be absolutely sure your document is specific fields of study, and experience free of viruses. (e.g., marketing research, java, html, sales, gel electrophoresis). Send it electronically to a friend to make sure it’s easy to open, the formatting stays correct, and the Use 10 to 14 point font size. document is virus-free. Do not use italics, underlining, fancy To send your resume in the text of the fonts, or multiple columns. Use spacing email message: or all capitals for emphasis. The cover letter should appear first,
above your resume. All text should be aligned left. Do not use bold, underlining, bullets,
Not all systems accept boldface, but
unless you are instructed not to use it, it is probably fine. Do not center text.
distinctive fonts, colored text, or html codes. Use asterisks (*), plus signs Print on white paper with a highresolution laser printer. (+), dashes, all capital letters, and combinations of these to highlight When submitting a hard copy by text. mail, do not fold it. 20 Job Search Guide 2006-2007
Resume Components COMPONENT
BASICS
COMMENTS
Identifying Data
Name, street address, email address and phone or message number at the top of the page (include area codes and zip codes). Include personal web page if you want employers to see it. Name of school, major, degree received, graduation date, projected graduation date, or dates of attendance if no degree was completed.
Voicemail message, email address, and website content should be appropriate for a potential employer.
Education
Experience/Work History
Include any course titles relevant to the targeted position. Honors and grade-point average optional; include if among your strong points. If you attended more than one school, list the most recent first. You don’t have to list all the schools you have attended. Do not list high school. Additional training may either go here or under a separate heading. Paid, volunteer or military work. Emphasize Present achievements, contributions, and results or impact tasks, skills, abilities, and accomplishments e.g., streamlined a procedure or made a cost-saving related to the targeted position. Give the job suggestion). Experience does not have to be paid. title, employing organization, and dates of employment.
W R e r i s u A one-line description of the type of position Follows your name and contact information at the top of t i m n you want. your resume. Should be specific rather than a general g e statement of your interests. & Foreign languages, computer skills, office Can be combined under this heading or listed L skills, lab techniques or transferable skills not separately. e mentioned elsewhere in the resume. t t e State if you are fluent in a foreign language. If you understand a language but are not fluent, still r
The components listed below are optional – use if appropriate for your background and the employers you’re targeting Job Objective Skills & Abilities or Summary of Qualifications Languages
mention it. For example: Fluent in Russian, conversational Spanish, or read and write French. In order of importance or reverse chronological Include activities and interests that show leadership or Activities & Interests order, list student activities/ organizations, initiative or that pertain to your career interest. professional associations and committees in which you have participated. List any offices that you held with the skills you used. List offices held, organizations, projects, and If the setting is political or religious, you may want to Community use generic descriptions (e.g., Youth Leader for church, Involvement/Volunteer accomplishments. Speech Writer for City Council candidate). If substantial, Activities these may be listed under “Experience.” Recent graduates and continuing students can Can be listed separately or as a subsection under Honors include academic honors such as Dean’s List, Education. honor societies and scholarships. Briefly describe relevant research projects. List Research & published articles, papers or books. Publications
Travel References
Include if your career interest involves travel or knowledge of other cultures. You do not need to end your resume with the phrase, “References Available on Request,” but this is the best place to state that you have “Portfolio and/or writing samples available on request.”
You can also use this as a way of distinguishing yourself if you have significant travel experience. Create a separate page for references. List names, titles and contact information. Always ask permission before using anyone’s name as a reference. Include people who know about your work related abilities, such as former employers, volunteer project supervisors, and faculty. Do not use relatives or friends.
career.berkeley.edu 21
Resume Dos & Don’ts
Resume Checklist
Do Use good quality (at least 20 lb. bond) paper
Use a readable font and print on a high-resolution printer (laser is best) If you use an objective, make it specific
Are
your name, address, city, state, zip code, phone number and email address at the top of the page ?
Emphasize results produced or impact made, significant achievements, and
recognition from others
Quantify when possible and use specific examples
Does your objective (if used) state clearly the functional areas in which you seek employment and the level of the job you want ?
Did you use bullets, bold, or all capitals to highlight key strengths?
If you know your resume will be scanned, did you omit columns, underlining, and italics?
Is information listed in order of importance and relevance to the position?
Does the resume avoid generalities and focus on specific information about experience, projects, products ?
Did you check the spelling of every word and make sure the grammar and punctuation are correct ?
Do most phrases begin with action verbs such as “developed,” “initiated,” etc.?
Have you been truthful about your accomplishments rather than being falsely modest or hyping them too much?
If you were the employer, would you call you for an interview?
Check the spelling of every word; make sure grammar and punctuation are
correct
Have someone proofread your resume Get feedback from several people
Begin phrases with action verbs such as “developed,” “initiated,” etc. Be truthful about your accomplishments
Keep your resume to one page unless you have extensive experience related to
your job objective
Don’t
Use resume templates that come with word processing software Begin phrases with “I” or use complete sentences
Include personal information such as marital status, social security number, age,
or national origin
Use flashy graphics or colored paper
Mention controversial activities or associations
List unrelated, minor duties such as “opened mail” or “filed documents” Exaggerate your experience
Use meaningless words or phrases such as “seeking a challenging position” or
“seeking a position working with people”
Start phrases in the experience section with “My responsibilities (or duties)
included”
Use abbreviations
22 Job Search Guide 2006-2007
Is the resume pleasing to the eye – easy-to-read font, good layout ?
Verb List for Resumes & Letters Management administered analyzed assigned attained chaired consolidated contracted coordinated delegated developed directed evaluated executed improved increased organized oversaw planned prioritized produced recommended reviewed scheduled strengthened supervised
promoted publicized reconciled recruited spoke translated wrote
Research clarified collected critiqued diagnosed evaluated examined extracted identified inspected interpreted interviewed investigated organized reviewed summarized surveyed systematized
Communication addressed arbitrated arranged authored collaborated convinced corresponded developed directed drafted edited enlisted formulated influenced interpreted lectured mediated moderated negotiated persuaded
Technical assembled built calculated computed designed devised engineered fabricated maintained operated overhauled programmed remodeled repaired solved upgraded
Teaching adapted advised clarified coached communicated coordinated demystified developed enabled encouraged evaluated explained facilitated guided informed instructed persuaded set goals stimulated trained
Financial administered allocated analyzed appraised audited balanced budgeted calculated computed developed forecasted managed marketed planned projected researched
Creative acted conceptualized created customized designed
developed directed established fashioned founded illustrated initiated instituted integrated introduced invented originated performed planned revitalized shaped
Helping assessed assisted clarified coached counseled demonstrated diagnosed educated expedited facilitated familiarized guided motivated referred rehabilitated represented
Words in bold are especially good for pointing out accomplishments.
Clerical or Detail Oriented approved arranged catalogued classified collected compiled dispatched executed generated implemented inspected monitored operated organized prepared processed purchased recorded retrieved screened specified systematized tabulated validated
W R e r s i u t i n m g e & L e t t e r
More Verbs for Accomplishments achieved expanded improved pioneered reduced (losses) resolved (problems) restored spearheaded transformed
from The Damn Good Resume Guide by Yana Parker, Berkeley:Ten Speed Press career.berkeley.edu 23
Chronological Resume for a teaching position ALICIA GUTIERREZ 459 Buena Vista Avenue #3 Berkeley, CA 93700
Objective
School district teaching internship (passed CBEST June 2006)
Education
B.A. American Studies, concentration in Minority Education, May 2007 University of California, Berkeley
Experience
Break the Cycle , Berkeley, CA (September 2006-present) Teaching Intern • Improve 1st graders’ math skills • Motivate underachieving students toward success in their annual district exams • Design individualized curriculums
[email protected] 510-345-9876
This chronological version of Alicia’s resume emphasizes her teaching skills.
Edna Brewer School , Oakland, CA (September 2006-present) Tutor and Teacher’s Aide • Develop a semester teaching unit on culture, ethnicity, and identity • Conceptualize and implement yearlong project for ESL students resulting in a journal of autobiographical works for use as a learning tool and model for other ESL teachers, historical archive, and a source of inspiration for other ESL students • Drafted proposal to finance project, which resulted in award of grant support Panoply Corporation, Berkeley, CA (July 2003-December 2005) Salesperson • Refined communication skills and marketing techniques • Led clothing sales for the months of July and August
Combines paid & volunteer positions under the Experience heading.
National Cheerleaders’ Association , Garland, TX (May-July 2003 & 2004) Instructor and Camp Leader • Instructed students of all ages in cheerleading, gymnastics, and dance • Collaborated with a team of five instructors to create a positive, fun, and lively learning atmosphere
Activities
Rush Chairperson for Chi Omega Sorority (January 2005-December 2005) • Directed team of 70 chapter members in planning recruitment • Recruited women to join Chi Omega Mu Chapter by implementing marketing strategies • Successfully pledged full quota for two semesters • Increased chapter unity and spirit by designing team building activities • Budgeted spending for Rush preparation week and Rush week Managing Editor for Maganda, a Filipino Literary and Art Magazine (September 2004-present) • Designed visual concept for the magazine’s debut • Organized and sought out performers for fundraising and promotional events
Skills
• Proficient in conversational Spanish • Microsoft Word, Excel, Adobe Photoshop, Dreamweaver, SoundEdit Pro, strong Internet skills
24 Job Search Guide 2006-2007
Skills Resume for a marketing position ALICIA GUTIERREZ 459 Buena Vista Avenue #3 Berkeley, CA 93700 Objective
[email protected] 510-345-9876
Entry-level Marketing position
Education
University of California, Berkeley B.A. American Studies, concentration in Minority Education, May 2007 University of Costa Rica, Education Abroad Program
Skills
MARKETING/MANAGEMENT
Good use of numbers to quantify achievement.
This skills version of Alicia’s resume emphasizes her marketing/management skills.
• Coordinated team of ten in planning sorority recruitment, resulting in a chapter membership increase of 35 percent. Implemented a marketing strategy that promoted the benefits of membership. • Organized fundraising and promotional events for literary/art journal, bringing together Filipino artists from areas throughout California. • Achieved highest sales volume while employed at a retail store. • Collaborated with team of five instructors to create a positive, fun, and lively learning atmosphere tailored specifically for each client. COMMUNICATION
• Directed group of 70 sorority members and increased group unity by designing team building activities. • Motivated 15 underachieving students toward success in district exams. • Drafted proposal for educational project resulting in a $600 grant award.
R e s W u m r e i t i n & g e L t t e r
CREATIVITY
• Conceptualized yearlong project for ESL students culminating in a journal of autobiographical works. • Designed visual concept for a magazine debut event. • Developed a semester teaching unit on culture, ethnicity, and identity. SOFTWARE APPLICATIONS
• MS Word, Excel, Adobe PhotoShop, SoundEdit Pro, Dreamweaver, strong Internet skills; designed a web page. Experience
Project Coordinator and Tutor, Edna Brewer School (9/06-present) Managing Editor, Maganda, (9/04-present) Teaching Intern, Break the Cycle (9/06-present) Recruitment Chairperson, Chi Omega Sorority (1/05-12/05) Salesperson, Panoply Corporation (7/03-12/05) Instructor and Group Leader, National Cheerleaders’ Association (Summer 2003 & 2004)
career.berkeley.edu 25
Hybrid (Chronological/Skills) Resume for educational software sales position 459 Buena Vista Avenue #3 Berkeley, CA 93700
ALICIA GUTIERREZ
[email protected] 510-345-9876
Objective
Educational software sales position
Education
University of California, Berkeley B.A. American Studies, concentration in Minority Education, May 2007
Skills Summary
• Knowledgeable of educational software through academic and personal experience • Consistently successful track record in sales • Over one year of experience in teaching and education
Experience
TEACHING
This hybrid version of Alicia’s resume combines the strengths of both skills and chronological resumes. It focuses on two skill sets – teaching and sales/marketing – and shows the experiences in which she used them.
Teaching Intern , Break the Cycle, Berkeley, CA September 2006-present • Improved 1st grade students’ math skills. • Motivated 15 underachieving students toward success in their annual district exams. • Designed individualized curricula.
September 2006-present Tutor and Teacher’s Aide , Edna Brewer School, Oakland, CA • Conceptualized and implemented a yearlong project for ESL students resulting in a journal of autobiographical works for use as a learning tool and model for other ESL teachers, historical archive, and a source of inspiration for other ESL students. • Drafted proposal to finance project, which resulted award of grant support. May-July 2003 & 2004 Instructor and Camp Leader, National Cheerleaders’ Association, Garland, TX • Instructed students of all ages in cheerleading, gymnastics, and dance. • Collaborated with a team of five instructors to create a positive, fun, and lively learning atmosphere. SALES & MARKETING Managing Editor – Maganda , UC Berkeley September 2004- present • Designed visual concept for Filipino Literary and Art magazine’s debut. • Organized and brought together Filipino artists from areas throughout California for fundraising and promotional events. Rush Chairperson , Chi Omega Sorority, UC Berkeley January 2005-December 2005 • Coordinated team of ten in planning sorority recruitment. • Implemented marketing strategies promoting the benefits of membership, resulting in chapter membership increase of 35 percent. • Budgeted spending for Rush preparation week and Rush week. Salesperson , Panoply Corporation, Berkeley, CA July 2003-December 2005 • Refined communication skills and marketing techniques while helping customers select flattering attire. • Led in clothing sales for the months of July and August.
Other Skills
• Proficient in conversation al Spanish • Microsoft Word, Excel, Adobe PhotoShop, Dreamweaver, SoundEdit Pro, strong Internet skills
26 Job Search Guide 2006-2007
Chronological Resume for international business position JANICE WU
2211 Tenth Street, San Francisco, CA 94111
(415) 300-4444
[email protected]
OBJECTIVE Assistant Brand Management position for an International Retailer
GPA is optional, but applicant lists it because it is one of her strong points.
EDUCATION University of California, Berkeley B.A. Japanese with Honors Thesis, December 2006, GPA: 3.72 Hitotsubashi University - Education Abroad Program, Tokyo, Japan Fall 2003-Spring 2004
Student Life Achievement Award, 2006, granted to 25 students who have contributed exemplary community service on campus and in the surrounding community Emerging Leader Alumni Scholarship, 2003 & 2004, awarded by Cal Alumni Association for approximately 100 students per year for outstanding leadership abilities
PROJECTS Undergraduate Research Apprentice Program , UC Berkeley Fall 2005 Brand Equity Research Assistant • Collected and examined cross-cultural brand equity data from various journals & databases • Reviewed and summarized literature on brand equity formation, management, & transferability International Marketing Seminar , Hitotsubashi University, Japan Fall 2004- Spring 2005 Class Project • Developed strategies to promote sales of instant coffee on team of four for a multinational company’s Japanese coffee division • Conceptualized and developed four commercials and two public relations events • Conducted research on youth segments and current trends to form reference materials for firm
EXPERIENCE Deloitte & Touche, LLP , San Francisco, CA Summer 2004 Tax Advisory Intern • Researched and wrote articles for Tax Director to highlight implications of tax rule changes • Analyzed tax returns and financial statements to assist with completion of tax returns for corporations, partnerships, and individuals
R e s W u m r e i t i n & g e L t t e r
U.S. Department of Commerce, Commercial Service, San Francisco, CA Summer 2002 International Trade Intern • Researched and developed objectives, goals, and budget plans for fiscal year 2003 for Middle East team consisting of 25 commercial officers in the US and abroad • Drafted team proposal currently being implemented by the division to promote trade opportunities such as International Buyer Program shows and educational seminars • Contacted international trade liaisons to assess export opportunities for small companies
ACTIVITIES Beta Alpha Psi, National Honors Business Fraternity Spring 2004 Community Service Coordinator • Organized four community service events for over 40 students in local chapter • Acted as liaison between Beta Alpha Psi and local community Youth for Understanding International Exchange Fall 2002-Spring 2004 Volunteer • Conducted telephone interviews with past participants and enlisted them as volunteers • Persuaded approximately 70 prospective students and parents to participate in YFU
SKILLS Languages: Fluent in written and spoken Cantonese and Mandarin; conversant in Japanese
career.berkeley.edu 27
Chronological Resume for architecture position MILES STEVENS 3920 Durant Ave • Berkeley, CA 94704 • 510-547-9230
[email protected]
Education
UNIVERSITY OF CALIFORNIA, BERKELEY B.A. Architecture, May 2006
Relevant Courses
Drawing Studio Design Studio Architectural Acoustics
Relevant Experience
Construction Process & Method History of Architecture & Urbanism Civil Engineering Material Properties
Energy Design in Buildings Landscape Structures Intro Structural Design
BERG JONES ARCHITECTS, Oakland, CA Architecture Intern (6/05-12/05) • Conducted site surveys for Gap, Old Navy, Banana Republic, and Williams Sonoma stores • Prepared as-built drawings using Arris 7.0 • Researched code requirements and prepared survey reports • Constructed site and building models for client proposals
Bullet format works well to draw attention to action verbs.
ATKINS PAINTERS, San Bernardino, CA Web Designer/Painter (7/04-8/04) • Designed and developed company website • Prepared and painted interiors and exteriors of residential and commercial buildings Leadership Positions
AMERICAN INSTITUTE OF ARCHITECTURE STUDENTS (AIAS) UC Berkeley AIAEB Student Representative (12/04-present) • Attend monthly AIA board meetings and events on behalf of student chapter PHI SIGMA FRATERNITY, UC Berkeley Vice President (1/05-1/06) • Organized venues, security, transportation, music, funding for all social events • Managed $18,000 annual budget Executive Vice President (1/04-1/05) • Administered nationally recognized pledge training program • Evaluated fraternity operations and made critical decisions
Describes campus leadership activities.
House Manager (1/03-1/04) • Coordinated 52 residents in routine maintenance and repairs of 10,000 sq ft residence • Supervised demolition, purchasing, contracting and scheduling of $12,000 bathroom renovation project BERKELEY EDUCATES ON ALCOHOL AWARENESS SEMINARS (BEARS, UC Berkeley) Student Director (1/04-12/04) • Developed and presented seminars promoting social awareness of risks associated with irresponsible alcohol use Skills
Technical: AutoCAD 2006, Arris CAD, PhotoShop , Excel,Word, HTML, Java Script Professional: Model making, leadership, teamwork, communication, public speaking
Affiliations
American Institute of Architecture Students, UC Berkeley Interfratern ity Council, Intramural Softball
28 Job Search Guide 2006-2007
Chronological Resume for policy position LENARD I. BORGE
[email protected]
Current Address: 44 Panoramic Way #A Berkeley, CA 94704 (510) 555-8798 OBJECTIVE
List permanent address if there is a chance you will move before employers can contact you.
Permanent Address: 50875 San Miguel Avenue Hacienda Heights, CA 91746 (617) 555-8798
Position in public policy research EDUCATION
B.A. Political Science, University of California at Berkeley, May 2006, 3.8 GPA UCDC Program: Research, internship, and study in Washington DC, 1/04-5/04 Hebrew University of Jerusalem, 10/04-6/05 RELATED EXPERIENCE
Israeli Ministry of Justice, Human Rights Division, Jerusalem 12/04-4/05 Assistant to Director. Conducted in-depth study of prisoner history. Organized conferences, maintained contact with human rights watch groups, and established relations with families of suspected terrorists held in Israeli jails. The Institute of World Politics, Washington D.C. 1/04-5/04 Research Intern. Monitored and briefed director on daily developments and security issues with an emphasis on Russia, national security, global organized crime, and nuclear proliferation. Wrote extensive research paper on Russian Organized Crime/State Sponsored Corruption in former Soviet Union. ASUC Senate 8/03-1/04 Elected Senator. Represented undergraduate and graduate students in an on-campus political forum. Vice-Chairman, Senate Finance Committee. Helped manage a business budget of over $6 million controlled by the Senate. Dispersed funds to student groups and other interests following votes and committee decisions. U.S. House of Representatives Page 8/00-2/01 Democratic Cloakroom Staff, 104th Congress. Aided members of congress in general cloakroom duties, communication between Chamber and offices, and delivery of official documents. ADDITIONAL EXPERIENCE
Sage Nissan,Walnut Creek, CA 6/04-10/04 Salesperson. Sold an average of 15-20 cars monthly. Received #1 Salesman Award for September.
R e s W u m r e i t i n & g e L t t e r
Brings all of his relevant experience to the top of the resume by breaking his experiences into two categories.
Minolta Business Systems, Tarzana, CA Summer 2003 Sales Representative. Engaged in sales of business copiers and f ax machines in assigned territory. Generated over $50,000 in sales. AWARDS
Phi Beta Kappa, January 2005 Dean’s Honor List, UC Berkeley, Fall & Spring 2004 and 2005 Golden Key Honor Society Award Recipien, Fall 2005 Kappa Sigma Chapter Leadership Award, May 2003 LANGUAGES/ INTERESTS
Fluent in Hebrew and Spanish Photography, swimming, running, sailing, travel
career.berkeley.edu 29
Chronological Resume for consulting position Joshua Larson
Makes full use of the page with smaller margins. Margins should be at least 0.75 inch.
2503 Channing Way, Apartment 800, Berkeley, CA 94704 (510) 555-8882
[email protected] EDUCATION: WALTER A. HAAS SCHOOL OF BUSINESS, University of California, Berkeley Bachelor of Science, Business Administration, May 2007 Major GPA: 3.5, Overall GPA: 3.4; SAT Math: 710 Verbal: 800
Consulting firms usually ask for GPA and SAT scores.
WORK EXPERIENCE Catalyst Partners, Inc., San Francisco, CA (12/05-present) Consultant : Work with a team of five students and three Accenture professionals to increase awareness of and participation in client’s online software. Review software and existing marketing plan by interviews. Conduct basic market research with customer base through interviews and paper-based surveys. Develop updated marketing plan and create implementation plan for local roll out of software.
Spherion Technology Infrastructure Solutions, Pleasanton, CA (6/05-8/05, 12/04-1/05) Intern : Gathered and researched leads for account executives. Performed phone interviews with industry executives. Created Excel spreadsheet to track recruiters’ placements. Psychology Department, University of California, Berkeley, Berkeley, CA (1/04-5/04) Research Assistant: Managed team of four behavioral coders for project investigating age differences in emotion. Conducted literature searches and library research. Attended weekly team meetings to assess progress, discuss coding methods, and discuss relevant articles. Made over 40 calls to survey, recruit, and schedule potential participants. ACTIVITIES Eggster Hunt & Learning Festival, Berkeley, CA (8/03-present) Co-Director : Manage 11 committee heads to facilitate all aspects of a 60+ member organization with mission to sponsor five local children’s nonprofits financially and with time and talent and offer a free event consisting of 10 egg hunts and 50+ educational booths geared toward children from disadvantaged and disabled backgrounds. Community Relations Co-Chair : Supervised and developed leadership in 10+ member committee. Screened and selected five agencies and developed working relationships through community service projects and conference meetings. Assisted organization in raising $26K and attracting attendance of 3500+ people at event.
Alumni Scholars Club, Berkeley, CA (8/03-present) Member/Marketing Chair/Freshman Finals Survival Kit Committee : Track and order materials for over 600 kits per semester. Research prices for kit materials and supervise package assembly for distribution. Raised over $15K through extensive mailing to parents of UC Berkeley students. Children’s Hospital Oakland, Oakland, CA (6/03-8/03) 100 Hour Volunteer : Assisted in patient care by playing with patients in the fifth floor playroom and conducting bedside visits. Created and arranged arts and crafts projects for groups of 10 children. HONORS National Society of Collegiate Scholars, California Alumni Association Leadership Scholarship, Robert C. Byrd Scholarship, won four merit scholarships for college. SKILLS & INTERESTS Computer Skills:
Languages: Interests:
Proficient in Microsoft Office, Adobe PhotoShop, Windows XP, and web design languages (HTML, JavaScript). Spanish (conversational), Cantonese (conversational). Avid vocalist, painter and photographer. Accomplished dancer, performed in Oakland Ballet Company’s production of Nutcracker.
Shows a broad range of interests.
30 Job Search Guide 2006-2007
Chronological Resume for laboratory position Anna Liu Local: 333 Haste St. Apt. 200C, Berkeley, CA 94708 (510) 555-8798 Permanent : 1898 20th Avenue, San Francisco, CA 94122 (415) 566-8522 Email:
[email protected]
Education University of California at Berkeley Bachelor of Arts in Molecular and Cell Biology, December 2006 Emphasis in Cell and Developmental Biology
Don’t use the abbreviations BA or BS if your resume will be scanned by employers.
Laboratory Skills Enzyme characterization, RIAs, ion-exchange chromatography, gel electrophoresis, media preparation, protein, assays, plasma preps, aseptic techniques, use of radioisotopes, HPLC, cell fractionation Coursework Biology Physics Cell Biology Chemistry Human Physiology Microbiology Organic Chemistry Human Anatomy Biochemistry
R e s W u m r e i t i n & g e L t t e r
Experience Laboratory Instructor Vista Community College, Berkeley, CA (8/06-present) • Lecture in genetics, immunology, microbiology, and general biology • Prepare stock solutions and media • Supervise teacher assistants and oversee 35 students in each class • Work with a team of professors and teacher assistants in publishing new lab manuals Research Assistant Comparative Endocrinology Lab, University of California, Berkeley (8/05-present) • Plan, organize, and carry out long-term and short-term research projects • Analyze, research, and study evolution of hormones • Develop expertise in metabolic pathways of thyronines • Adept in RIAs, enzyme characterization, and handling radioactive materials Student Caseworker Suitcase Clinic, Berkeley, CA (1/05-5/05) • Interviewed homeless and low-income individuals to obtain general profile and determine their presenting issues • Worked with lawyers, physicians, and social workers to obtain services for homeless individuals English Tutor and Mentor City College of San Francisco, San Francisco, CA (1/04-6/04) • Involved with teaching students the complexities of the English language • Provided assistance to tutors in subjects such as biology Activities Mentor, Chinatown YMCA (8/05-present) Officer , Society of Cal Integrative Biology Undergraduate Students (SCIBUGS) (12/05-6/06) Fundraiser , Recreation Center for the Disabled (8/03-12/05) Additional Skills Corel Quattro Pro, MS Excel, MS Word,WordPerfect, and DOS; fluent in Cantonese
career.berkeley.edu 31
Chronological Resume for computer science position Nancy Lawrence 1899 Fulton Way Apt. # 333 Berkeley, CA 94528 (510) 555-6565
[email protected] http://www.nlawrence.com
Good example of showcasing skills and projects that support objective.
Web page provides opportunity to demonstrate HTML skills.
Objective
Software Engineer
Education
University of California, Berkeley BA Computer Science, May 2007 (GPA 3.1) Design classes: Programming Language & Compilers, Operating Systems, Data Structures, Digital Design, and Database Systems.
Computer Skills
Software: ViewLogic Workview, Oracle, vxWorks Programming: Java, C++ Operating Systems: Windows NT/XP, Unix (BSD, Solaris, Linux)
• Designed and implemented an operating system including thread management, multiprogramming, virtual memory, file systems, and networking capabilities (UNIX, C++)
Projects
• Designed and implemented a disassembler (MIPS RISC assembly language, UNIX, C++) • Developed a serial and infrared sender, receiver, and controller (Xillinx FPGA and software)
WIND RIVER SYSTEMS,Alameda, CA Engineering/QA Co-op Intern : Identified problems of the Real Time Operating System, vxWorks. Communicated with development engineers and recommended solutions. Installed and operated vxWorks. Planned, designed, and implemented regression tests for vxWorks libraries. (5/05-7/06)
Experience
COLLEGE OF SAN MATEO, San Mateo, CA Computer Lab Assistant: Responded to students’ questions and helped them resolve problems in C++ and Java. Developed interpersonal skills and problem solving strategies while working with students from a wide range of backgrounds. Worked in the lab 20 hours/week while completing lower division coursework. (2/03-6/04) SATELLITE TV WORLD, Redwood City, CA Technician : Installed and maintained home satellite television systems. Repaired and rebuilt damaged systems. (1/01-8/02)
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Skills Resume for graduate student seeking editorial position CHRISTOPHER LEWIS 1475 Grand Avenue Apt. 3 Oakland, CA 94602 (510) 555-2217
[email protected] OBJECTIVE
Entry level editorial position
SUMMARY OF QUALIFICATIONS • Staff Editor for The Archaeological Review • Trained in expository, media, and academic writing • Developed archival system for museum film collection • Proficient in Microsoft Word, PowerPoint, Publisher, SASS and Macintosh programs
Good way to bring attention to relevant skills.
SKILLS
Writing/Editing • Edited submitted papers for content, coherence, and language usage. • Transferred edited copy from print to Quark and formatted material for publication. • Completed Master’s dissertation; currently synthesizing select chapters for publication. Research • Developed, implemented, and interpreted six-page questionnaire. • Developed sampling techniques including special variant of standard random sample. • Prepared raw data for computer analysis.
Uses skills format so that he can highlight his writing and editing experiences and de-emphasize his Archaeology background.
Organization/Administration • Coordinated all aspects of four-day, international professional conference. Developed agenda, scheduled speakers, and organized discussion groups. • Catalogued and curated the American Indian Ethnographic Film Collection for the Lowie Museum of Anthropology. • Scheduled and coordinated auditions and interviews for performers and technical staff for commercial and industrial film projects. • Evaluated and contacted prospective clients and talent agencies as production assistant in commercial and industrial film projects.
R e s W u m r e i t i n & g e L t t e r
WORK HISTORY
Field Archaeologist and Lab Analyst Field Archaeologist and Lab Analyst Field Archaeologist Collections Curator Sales Associate
San Jose State University, CA Enlene and Verberie, France Jefferson Park, MD Lowie Museum, Berkeley, CA Canterbury, San Francisco, CA
Spring 2005 Fall 2003 - Summer 2004 Summer 2003 Summer 2002 2000-2002
EDUCATION
M.A. Archaeology, 2007 University of California, Berkeley B.A. Anthropology, 2001 University of California, Berkeley
career.berkeley.edu 33
Chronological Resume for summer position Janet Jones
[email protected] Permanent Address 9347 West Bell Inglewood, CA 90301 (213) 555-1212
SUMMARY OF QUALIFICATIONS
Over five years of customer service experience Experience conducting research and making presentations Outgoing, personable, and enjoy working in teams and on group projects
Campus Address (until 5/22/07) 2222 Dwight Way Apt. #9 Berkeley, CA 94704 (510) 556-1212
This summary focuses the employer’s attention on transferable skills.
EDUCATION
University of California, Berkeley B.A. Political Science, May 2008. Minor: African American Studies
WORK EXPERIENCE
University of California, Berkeley, Career Center 8/06-present Peer Advisor Delivered more than 12 hour-long oral presentations to a variety of student groups Compiled presentation materials on service oriented topics for numerous UC Berkeley student groups and organizations Worked cooperatively on a team of eight to publicize career fairs and workshops Yogurt Park, Berkeley, CA 1/05- present Customer Service Representative Addressed the needs of hundreds of consumers from a variety of racial and ethnic backgrounds Efficiently attended to customer complaints and handled employee conflict resolution Old Navy, Inglewood, CA 6/06-7/06 Promotional Assistant Worked cooperatively with a group of fifteen individuals to effectively execute 4th of July promotional activities Interacted with hundreds of men, women, and children while giving away items for a statewide 4th of July event Clinical Psychology, UCLA Medical Center 6/06- 8/06 Research Assistant Gathered and processed statistical data from numerous participants that was ultimately used in a nationwide survey Hot Dog on a Stick, Los Angeles, CA 6/02-8/05 Assistant Manager Analyzed and implemented new scheduling system resulting in profit increase and store efficiency Kept accurate account of large sums of money and financial transactions Coordinated and supervised numerous recreational activities and events for sixteen employees
COMPUTER SKILLS
MS Word, MS Excel, PowerPoint Research experience on GLADIS, MELVYL library databases
34 Job Search Guide 2006-2007
Chronological Resume for summer internship Jennifer Miller 777 Santa Barbara Ave. Berkeley, CA 94787 (510) 555-5678
[email protected] Objective Education
Relevant Courses
Skills
Summer internship in Chemical Engineering
Listing coursework is helpful, especially if you don’t have related experience.
University of California, Berkeley B.S. Chemical Engineering, Chemistry Minor, May 2008, Junior Standing Chemical Process Analysis Thermodynamics Process Fluid Mechanics Process Control Technical Communication
Environmental Biotechnology Chemical Kinetics & Reaction Engineering Heat and Mass Transfer Separation Processes Air Pollutant Emissions and Control
Lab equipment: Atomic Absorption Spectroscopy, Gas Chromatography, Supercritical Fluid Extraction, and Ion Chromatography Computer: MS-DOS/Windows and Macintosh applications including Microsoft Office, WordPerfect, Cricket Graph, Kaleidagraph, and Mathcad; FORTRAN programming Other: Strong analytical and problem-solving techniques, excellent communication skills, and ability to work successfully both in groups and independently
Related Experience
University of California, Berkeley, Environment, Health and Safety (EH&S) Strawberry Creek Management Intern, Jan. 2006 - present • Assess water pollution sources in Strawberry Creek Watershed using physical parameter and surface water chemistry measurements • Develop a water quality monitoring plan, applying environmental regulatory compliance and urban creek restoration methodologies • Prepare a written report documenting assessment • Attend EH&S project management and implementation meetings
R e s W u m r e i t i n & g e L t t e r
College of Chemistry Instrument Technician for Environmental Chemistry , Aug. 2006 - present • Trained to use Perkin-Elmer 3100 atomic absorption spectrometer, Dionex, Basic Ion Chromatography Module DX-300 series, Perkin-Elmer Autosystem Gas, Chromatograph,and Hewlett-Packard 7680T SFE Module • Demonstrate and explain instruments to students • Prepare laboratory demonstrations and chemical standards College of Chemistry Lab Assistant, Jan. 2005-Aug. 2005 • Assisted in development of water quality and led remediation experiments • Obtained and analyzed water and soil field samples • Performed contamination-free analytical chemistry and prepared standards • Performed extensive library research Additional Experience
Fatapple’s Restaurant and Bakery, El Cerrito, CA Waitress, Host/Busser, Cashier, Sept. 2005 - present
career.berkeley.edu 35
Chronological Resume for summer internship - sophomore Casey Kim Current Address: 1234 University St. #222, Berkeley, CA 94704 (510) 555-0777 Permanent Address: 22222 Sunny Drive, Hemet, CA 92544 (909) 555-9254 Email:
[email protected]
OBJECTIVE
To obtain an internship in the field of Business Administration. EDUCATION University of California, Berkeley Intended Major: Psychology Expected graduation date: May 2009 WORK HISTORY University of California, Berkeley Administrative Intern, Haas Center for Executive Development, February 2006 - present Maintain advertising calendar of events for promotion activities, research prospective companies for programs, coordinate in-house mailings (international and domestic), perform creative advertising editing, data entry, filing and other general office work. Hemet Hoopstars Basketball Camp Basketball Coach, June 2005 - August 2005 Trained and instructed children ages 7-11 in basketball fundamentals. EXTRACURRICULAR ACTIVITIES Priestley Dormitory Hall Association Community Board Representative, September 2005 - May 2006 Provided a sense of community by uniting residents of five dormitory buildings. Planned and executed special events for approximately 1250 residents. Hemet High School Basketball Team Varsity Captain/point guard, Fall 2003 and Fall 2004 Junior Varsity Most Valuable Player, Fall 2002 SKILLS Computer: HTML, Javascript, Microsoft Office software Language: Spoken Korean
36 Job Search Guide 2006-2007
First and second year students may include high school experience and accomplishments.
Resume Format for Emailing Resume as Text
Dear Ms. Walters, Thank you for meeting with me after the career panel yesterday at UC Berkeley. I am very interested in the entry-level manufacturing engineering position we discussed. The following is a copy of my resume and I have also included it as an attachment. I believe my strong mechanical engineering training and work experience in a manufacturing setting make me an ideal candidate. I am available to begin work after January 2, 2007. I look forward to hearing from you. Thank you. John Chang
RESUME John Chang 189 Manor Lane, Walnut Creek, CA 94598 (510) 555-8975
[email protected]
Text format is simple and easy to read with no bullets, bold, underlining or tabs. All text is left justified. See p. 20.
OBJECTIVE Manufacturing Engineer EDUCATION University of California at Berkeley BS in Mechanical Engineering, December 2006 Honors: Pi Tau Sigma (Mechanical Engineering honor society) Regent’s Scholar
R e s W u m r e i t i n & g e L t t e r
RELATED COURSES *Product Development *Measurement Systems *Advanced 3D Modeling *Fluid Mechanics *Applied Fluids *Thermodynamics *Heat Transfer *Properties of Materials PROJECTS *Modeled aluminum tubing framework of a DNA machine and provided cost analysis, vendor information, and component and assembly drawings. *Conceptualized and developed a prototype for a device used to prevent the disastrous effects of household gas leaks. EXPERIENCE RAYTEK, INC., Fremont, CA, May 2005-present Manufacturing Engineering Assistant. Performed daily maintenance and troubleshooting of a manufacturing line. Researched and tested hardware and
NOTE: continue for up to three pages (letter plus resume). career.berkeley.edu 37
COVER LETTERS Always send a cover letter along with an application or resume to an employer. Its purpose is to introduce you and show the prospective employer how your background fits their particular job. Use the cover letter to expand on points from your resume that you feel are especially noteworthy or relevant. You can also let the employer know that you are willing to relocate or that you have a mutual acquaintance. You should demonstrate that you have done your homework on the organization and know how you can be an asset to the employer. Prepare an original cover letter for each job – NOT a form letter.
jobs, internships, volunteer experience, extracurricular involvement (on- and offcampus) and travel.
Beyond Advertised Listings Networking and research leads You will also write cover letters to employers that you identify in your independent job search. Through networking or research, you will learn of specific openings or job titles that interest you.
Be sure to indicate in the first paragraph what position you’re seeking. If a specific person alerted you to the job opening, include that person’s name and professional affiliation (e.g., “Professor Jane Seymore in Berkeley’s Civil Engineering Department suggested I contact you about your Sanitary Cover letters for advertised Engineer opening”). Employers receive listings many letters and resumes. They are more likely to read letters that mention specific 1. Research the employer Research the prospective employer’s people they know. organization to see how your skills and abilities meet the organization’s needs, Prospecting Letters and how well your values match those If you are inquiring about possible openings, you are sending an Inquiry or promoted by the organization. career.berkeley.edu/Infolab/ResEmp. Prospecting Letter. Address your letter to stm Resources to Research Employers . a specific individual, usually the person In your cover letter, show why you are who supervises the functional area where a good fit. Send the letter to a specific you’d like to work. Be as specific as person whenever possible; otherwise, use possible about the type of position that “Dear Hiring Manager” or “Dear Human interests you. Ideally, your research will reveal the job titles used by this employer. Resources Manager.” If not, use commonly understood generic job titles in the field. The more specific 2. Analyze the job description you are, the clearer it will be that you’ve Take a good look at the job responsibilities and qualifications and design your cover done your homework and that you know letter to match these as much as you can. what the employer needs and what you Often job listings are short and vague. have to offer. In this case, draw from your research of similar jobs to infer what skills and abilities might be required. For instance, if you were looking for a job with a bank, it would be appropriate to mention courses and past experience related to finance. 3. Analyze your background Think about your background in relation to the job responsibilities and qualifications. Ask yourself, “What have I done that is similar to what this job entails ?” Consider courses taken, classroom projects, past work experience, summer 38 Job Search Guide 2006-2007
COVER LETTER DOS AND DON’TS Do
Use paper that matches your resume
Write an original cover letter for each employer and position
State in the first sentence why you are writing
Show that you know your career goals and how they relate to the position and the organization Demonstrate originality and enthusiasm
Make your points succinctly; every point should support your application Proofread for typos and accuracy of address and telephone numbers
Run Spell Check on your computer before you print your final copy, but remember that it cannot detect the wrong form of the word or a homonym
Print envelopes using a computer printer
Keep copies of all materials for your records
Follow up with the employer if you hear nothing after a couple of weeks. Inquire if any further information is needed and reiterate your interest.
Don’t
Make the letter more than one page
Use generic, all-purpose cover letters – never copy cover letters
Exaggerate your skills or experience
R e s u m e s & L e t t e r s
Cover Letter Suggested Content and Layout The following is intended as a guide. Cover letters should be unique and original.
Your street address City, State Zip Code Email address (Area Code) Phone Number Month Date, Year
This information may be set at left margin.
Mr./Ms./Dr. First and Last Name of Person Position or Title Employer Organization’s Name Employer Street Address/P.O. Box City, State Zip Code Dear Mr./Ms./Dr. Last Name of Addressee:
R e s W u m r e i t i n & g e L t t e r
Tell the reader why you are writing (i.e., regarding the position in which you are interested; if appropriate, indicate how you learned of the position and/ or organization). Make a general statement about being a good candidate for the job. Explain why you have targeted this particular organization: in so doing, demonstrate your knowledge of its products, ser vices and operations. (This means you must research the potential employer.) Stress what you have to offer, not what you want from, the employer. Identify those parts of your experience (paid or non-paid) which will be of interest to this employer. Students and recent graduates should draw attention to relevant course work, special projects and campus activities. In some cases, you will add detail to items included in your resume. Refer the reader to your enclosed resume for additional information. Demonstrate your understanding of the duties of the position in which you are interested, and state how your unique qualifications fit the position. Request an interview appointment, or tell the reader that you will contact him/her soon in order to see if you can schedule a mutually convenient appointment. If the employer is some distance away, indicate when you would be available for an interview. (For example, if you will be traveling to the employer’s location during an academic holiday, indicate the days you will be in that area.) Thank the reader for his/her time and consideration. Sincerely,
This information may also be set at left margin.
Type your name Enclosure
career.berkeley.edu 39
Cover Letter for existing opening 2121 Elm Street Berkeley, CA 94541
[email protected] December 28, 2006 Ms. Susan Merrill PricewaterhouseCoopers Dispute Analysis & Corporate Recovery Group 100 Palm Street Los Angeles, CA 90000 Dear Ms. Merrill: As a Business Administration major at UC Berkeley with a strong background in economics, accounting, and finance, I am very excited to hear of a staff consultant position with PricewaterhouseCoopers. For the past eight months, I have been working part-time at Wells Fargo Bank. As part of the Investment Management Group, I participated in facilitating the merger process with First Interstate Bank, creating monthly management reports, collecting and preparing financial information, and working alongside management on a variety of projects. I am proficient at Excel, Access, Lotus 1-2-3, and other computer applications. I believe the qualities you seek are well matched by my track record: Your Needs
My Qualifications
Accounting Experience
• Currently working with the Investment Management Group at Wells Fargo.
Finance Experience
• Prepared income tax returns for retail businesses and low income households.
Strong Communication Skills
• Led team in preparing income tax returns by determining clients’ specialized needs. • Interact constantly with Wells Fargo managers and vendors.
Solid Accounting and Finance Education
• Coursework in intermediate financial accounting, auditing, economics, introductory finance, and investments. • Graduating Business Administration Major with 3.5 GPA.
Professional Accomplishments
• Independently created databases to facilitate expense tracking for IMG Finance and Marketing.
Since a resume cannot take the place of an interview, may we set up a time to talk? I can be contacted at (555) 333-1111. I look forward to talking to you soon. Sincerely,
Although it’s better to indicate that you will call them, it’s okay to wait for a call if they specifically state “no calls” in their listing.
Mary Jones
40 Job Search Guide 2006-2007
Cover Letter for advertised position Know your audience—before you write the letter, review the position description, the organization, and how your experience and interests match the needs of the employer.
8999 Oakland Ave Oakland CA 94611 (555) 588-9999
[email protected] March 9, 2007
Human Resources-LC The Humanitarian Foundation PO Box 1878 San Francisco, CA 94119-3223
Immediately indicate what you are applying for and how you heard of the opportunity.
Dear Human Resource Manager:
Refer to your resume, drawing attention to the most relevant experience(s) and qualifications. Express enthusiasm and share information which may not be on your resume.
I am interested in your Logistics Coordinator position, which I found listed in Opportunity NOCs. My last position was as a Seminar Scheduler for a diversity training company in San Jose, in which I supported people on the front lines (facilitators, teachers, therapists, activists) with the logistical help they needed. I am looking for work in the nonprofit sector, and my experience and degree in Ethnic Studies make me a strong candidate for the Logistics Coordinator position. The enclosed resume describes my education and experience. I enjoy seminar coordination and learned a great deal in my last position. I would very much like to continue workshop planning. Most of my negotiations with clients and co-workers took place on the phone, requiring excellent communication and documentation skills. I have been using primarily Macs at the office, but I have used PCs off and on since high school. I am not afraid to try new software, and am looking for a position where I can continue to grow and learn.
R e s W u m r e i t i n & g e L t t e r
I can bring to the table hard work, commitment, integrity, humor, and fairness. I am drawn to the Humanitarian Foundation because its focus is aligned with my interests, which include diversity issues, ecological awareness, and children’s rights. I want to be in a work environment where people are honored and where I feel that I am making a difference. I believe that your organization provides such an environment. The calendar on the Foundation’s website indicates that many of your large events are at night and on weekends, which my schedule can easily accommodate. I am available for interviews at your convenience and look forward to learning more about your organization. Thank you for your consideration. Sincerely,
M abel
Gutzman
Mabel Gutzman
Suggest next steps and show appreciation
Demonstrate that you are so interested in this job that you did your homework and learned more about the organization. Show that you understand their needs beyond the written job description.
career.berkeley.edu 41
Prospecting Letter
333 College Avenue Berkeley, CA 94765
[email protected] (555) 223-7777 November 15, 2006
Ms. G. M. Price Hall Corporation 1234 Silicon Drive Sunnyvale, CA 94567 Dear Ms. Price:
Since you don’t have a mutual contact, you have to find another way to form a bond with the reader. Establish that you are interested specifically in this company and explain why you are targeting them.
Show that you’ve done your homework and know something about the company. Unless you establish this, you may lose the reader’s interest.
I have followed your company with considerable interest for some time. I am particularly impressed by the investment community’s high regard for your performance. Recently I read that your earnings are expected to increase as you continue to benefit from the introduction of new products and from a growing international presence. These developments have prompted my letter.
Stress what you have to offer, not what you hope to gain.
I will graduate from the University of California, Berkeley in May 2007 with a B.S. in Mechanical Engineering. My experience includes the assembly, configuration, troubleshooting and support of Intel Pentium and PentiumPro-based PCs and servers running Microsoft Windows 2000 and NT. As a systems professional with your organization, I would bring a knowledge of Intel-based computer programs as well as skills in other technical areas such as video, electrical, communications and networking. While I do not know what your staffing plans might be at this time, I would welcome the opportunity to meet with you. I will telephone your office to arrange an appointment. Sincerely,
Su sa n T. Davis Susan T. Davis
42 Job Search Guide 2006-2007
Keep the letter short and to the point. The person reading it is probably very busy, and the letter is just to get her interested in making an appointment. Be assertive in the closing.
Cover Letter to mutual acquaintance Peter Cummings 555 Rodeo Drive Berkeley, CA 94532
[email protected] (510) 555-8765
December 17, 2006 Ms. Mary Smith Sony Pictures Entertainment 1000 Picture Blvd., Ste 900 Culver City, CA 90000 Dear Ms. Smith:
Begin with the name of your mutual acquaintance–this creates an immediate connection.
Jane Jones, a friend and Senior Financial Analyst at Sony Pictures, suggested that I forward my resume to you. Based on my conversations with Jane and a review of your website, I believe Sony Pictures is an outstanding match for my educational skills, work experience and professional interests. I am a highly motivated individual with a passion for finance and hope to contribute to the team at Sony Pictures as a Financial Analyst. My interest in finance has grown steadily during my business school studies, driven mostly by my desire to understand how business decisions are made. Beginning with my first finance class, and continuing with more in-depth study of corporate finance and managerial accounting, I have been able to see how financial data can be used to make business decisions - whether in launching a new product or acquiring a new company. The classes have also made it evident that the decision-making process does not occur in a vacuum, but requires keeping a big-picture pers pective. This appeals to me tremendously as it follows directly from what I have been studying: business with its detailed focus on the company, and economics with its broad perspective on industry and the marketplace. Working as a Financial Analyst with Sony Pictures would be a natural extension of the academic foundation I have gained. My work experiences also reflect my desire to become involved with challenging projects such as those offered by your organization. At Boston Scientific, I created numerous forecast and inventory reports for the Global Supply Chain Management team. This required significant attention to detail and analytical work. I further developed my communication and financial skills by working on numerous cost efficiency projects for the Microbiology department, including the creation of a corporate-wide standing order matrix.
Draw attention to relevant skills & demonstrate when and how you used them.
R e s W u m r e i t i n & g e L t t e r
It is building from these experiences that I would contribute to Sony Pictures. My educational background, corporate experience, interpersonal and analytical skills, and fascination with financial decision-making would enable me to do outstanding work as a Financial Analyst. Please do not hesitate to contact me with any further questions, as I would like to meet with you at your convenience to discuss the possibility of full time employment. Sincerely,
P eter Cummings Peter Cummings
career.berkeley.edu 43