Configuration setting for Debit Memo and Credit Memo.docx

Configuration setting for Debit Memo and Credit Memo 1 Creating Sales Document Types Defining the Sales Document Type Use The sales document type determines how the system processes the sales document. For example, depending on the sales document t ype, the system determines which screens to display and which data to ask you for. The sales document types used for this business scenario are sales orders.

Prerequisites Set-up Sales Area

Procedure Menupath S!"# - Sales and Distribution - Sales - Sales Documents - Sales Document $eader - Define Sales Documents Types

Transaction Code: VOV8 cti!ities Create the Sales Document Types %D" &Copy of D" - Debit Memo "e'uest( ) %C" &Copy of C" - Credit Memo "e'uest( •

 Accept all associated copy controls

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*umber "ange as applicable, and

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Make the following settings  Field name

ZDR 

 Description

Debit Memo Request

 Number Range

Maintain appropriate data

 Incompletion Procedure Procedure

Maintain as standard / modify as requirement

 Billing Section - Order-Rel Order-Rel Bill Bill Type Type

ZDR 

+inally, sae your entries.

"# ssigning Pricing Procedure to Sales Document Types Procedure Menupath - S!"# - Sales and Distribution - asic +unctions - !ricing - !ricing control - Define and Assign !ricing !rocedures

cti!ities •

Double-choose Assign document pricing procedures to order types.

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e hae maintained document pricing procedures to order types as /A/, which is aailable in standard.

$# Creating%ssigning Sales Document &tem Categories $#1# Defining &tem Categories Use 0tem categories are used to control how sales sales document items are processed. This includes determining an item/s releance to pricing, costing, and billing.

Prerequisites The Sales #rder Types hae been created.

Procedure Menupath - S!"# - Sales and Distribution - Sales - Sales Documents - Sales Document 0tem - Define 0tem Categories

Transaction Code: VOV' 1se Standard 0tem category as proided by SA! &23 ) 43(

$#" Defining &tem Category ssignment Use 0n this menu option, you can specify which item categories the system proposes during document processing for each sales document type and item category group. At the same time, you can specify additional item categories with which the system default can be oerwritten. There is a ma5imum of three possible alternatie item categories.

Procedure Menupath - 0M4 path - Sales and Distribution - Sales - Sales Documents - Sales Document 0tem - Assign 0tem Categories

Transaction Code: VOV( cti!ities  Assign item categories as shown in the table below Sales Document Type

Item Category Group

Default Item Category

ZDR

NRM

!"#

ZDR

!$IS

!"#

ZCR

NRM

G"#

ZCR

!$IS

G"#

*ormally it is defaulted, but only re'uired to be checked to ensure the same. Sae your entries.

(# Creating )illing Document Types (#1# Defining the )illing Document Type Use 0n this menu option you define your illing Type that represents the different business transactions in billing.

Prerequisites •

Set-up Sales Area.

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Sales Document Type Created

Procedure Menupath S!"# - Sales and Distribution - illing - illing Documents - Define illing Types

Transaction Code: VO* cti!ities •

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Create the illing Document Types %D" © of D" - Debit Memo( ) %C" © of Credit Memo(  Accept all associated copy controls

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*umber "ange as applicable, and

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Make the necessary changes in settings if re'uired. +inally, Sae Sae your entries.

(#"# Copying Control for )illing Documents Use 6ou can use re'uirements in cop y control to specify how a sales document should be is to be billed as far as 6ou re'uirements are concerned.

Procedure Menupath S!"# - Sales and Distribution - illing - illing Documents - Maintain Copying Control for illing Documents

Transaction Code: VT* cti!ities: •

Double-choose on Copying control Sales document to billing document, if you are using the ordinary 0M4 path. #therwise use the transaction code 7T+A to access the functionality directly.

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Define copy controls for source sales document %D" to target billing document %D" © of D" to D"( ) %C" to %C" © of C" to C"(

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Copy all settings

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Sae The configuration for %C" &Credit Memo( can be maintain similar to that of %D", as mention aboe

Explain What Is Credit Memo What is the difference between credit memo request and credit note and can we see the credit note in the system?

Credit memo request %ill be created %&en you &a'e to pay to t&e customer( )e*cess  bill or damages or c&ange in t&e price+( Credit memo request is a Sales document type ),),-.+0 based on t&is you %ill create credit memo ),1.+( #&ile creating t&e credit memo you %ill get a bloc2 %&ic& %ill be remo'ed by an aut&orised person set( T&e credit memo can be seen %it& transaction ,1.3 and credit memo request %it& ,-.3(

Credit memo request is a sales document used in complaints co mplaints processing to request a credit memo for a customer( If t&e price calculated for t&e customer is too &ig&0 for e*ample0 because t&e %rong scale prices %ere used or a discount %as forgotten0 you can create a credit memo request( T&e credit memo request is bloc2ed for furt&er  processing so t&at it can be c&ec2ed( If t&e request is appro'ed0 appro'ed0 you can remo'e t&e  bloc2( T&e system uses t&e credit memo request request to create a credit memo( 4ou 4ou can use credit memos in Sales and Distribution )SD+ for assigning credit memo requests to t&e open in'oices and in 1inancial -ccounting )1I+ for assigning credit memos and payments to t&e open in'oices and carry out clearing %it& t&em( If you use bot& 1inancial -ccounting -ccounting )1I+ and Sales and Distribution )SD+0 t&ere is a 5 relations&ip bet%een t&e credit memo request and t&e credit memo item posted in 1inancial -ccounting -ccounting )1I+( -s soon as you bill t&e credit memo request toget&er %it& ot&er sales orders0 or distribute t&e items of one credit memo request to se'eral billing documents0 t&e assignment is no longer 'alid and t&e system %ill not process it( 1or credit memos0 credit memo requests0 and payments0 you &a'e t&e follo%ing assignment options5 •

-ssignment to a single in'oice

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-ssignment of a partial amount to an in'oice

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-ssignment to se'eral in'oices

#&en you post credit memos0 t&e payment programmed processes t&em automatically( automatically( If t&e credit memo is specifically related to a particular open in'oice item0 t&e payment program automatically attempts to offset t&e credit memo against t&e open item( If it is not possible to completely offset t&e credit memo against an in'oice0 you can post a debit memo to t&e 'endor0 %&o is to reimburse t&e amount( T&en you can apply a multile'el dunning program(

Credit Memo Based On Return eli!ery I ha!e sales return scenario where I want to ma"e credit memo based on return deli!ery# What are the steps and settin$s for copy control for creatin$ credit memo in %&'( with return deli!ery %l'(n

Credit memo in Return al%ays refers to t&e Return order NT to t&e Return deli'ery(

So create t&e Credit memo %it& reference to t&e Return order0 t&ere %ill be no error0  but before t&at ensure t&at you &a'e released t&e bloc2 from t&e Return order( 1irst copy billing type from G" )T6code ,1-+ and t&at copied billing Type Type maintain in sales document type )T6code )T6code ,,7+ in for deli'ery related billing(