Southeastern Free Will Baptist College
ASSESSMENT PLAN 2016-2021
Physical: 532 Eagle Rock Rd., Mail: PO Box 1960, Wendell, NC 27591 (919) 365-7711, fax: (919) 365-4940,
[email protected], www.sfwbc.edu
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Table ofContents Section
Page
Evaluation Policy and Schedule .............................................................................. 3 Evaluation Purpose and Descriptions ...................................................................... 5 Faculty Classroom Evaluation ........................................................................ 5 Faculty Evaluations ........................................................................................ 5 Support Staff Evaluations ............................................................................... 6 Evaluation of the President ............................................................................. 6 Board Evaluations .......................................................................................... 6 Program Evaluations/Assessment ........................................................................... 6 Procedures for Department Chairs ................................................................. 7 General Education Program Assessment................................................................ 7 Assessment of Students and Student Life ............................................................... 8 Students ......................................................................................................... 8 Library ............................................................................................................ 8 Student Services ............................................................................................ 8 Student Life .................................................................................................... 8 Services to theLocal Church ........................................................................... 8 Strategic Long Range Plan...................................................................................... 8 Evaluation of Assessment ....................................................................................... 9 Assessment Week .......................................................................................... 9 Student Evaluation of Instruction ........................................................................... 10 Evaluation of Publications ..................................................................................... 10 NOTE:The data collected by the Assessment Committee isadrivingforce for the Strategic Long RangePlan.
Southeastern F.W.B. College Assessment Plan
Southeastern Free Will Baptist College Assessment Plan (Including Policies andProcedures) Revised4/01/2016 Evaluation Policy and Schedule The Institution conducts regular evaluations of its employees and Board of Directors against theresponsibilities in the approved jobdescription. Also, the Institution conducts assessment of its faculty, staff, students, and alumni to determine their evaluation of the Institution. Category President (Board Manual) Administration
Professors
Full-Time Staff
Part-Time Staff
Students
Alumni
What Job Description Presidential Evaluation Form(TBA Spring 2017) Job Description Job Description Course Evaluations Selected Syllabi(TBA Fall 2016) Faculty Satisfaction Survey Job Description Employee Satisfaction Survey Job Description Employee Satisfaction Survey Student Satisfaction Survey New Student Survey Junior Focus Group(TBA Spring 2017) Senior Exit Interview(TBA Spring 2016) Alumni Survey(TBA Spring 2017)
Who Board of Directors President Academic Dean Assessment Committee
Direct Supervisor
Direct Supervisor
Office of Student Life Assessment Committee Department Chairs Assessment Committee
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Time Frame September
December
March
April/May
Timeline for Assessment Activities Tasks Responsibility Distribute New Student Office of Student Life Survey Distribute Course Evaluations Assessment Committee Distribute Church Office of Student Life Christian Service Forms(TBA Fall 2016) Distribute Support Staff Office of Administration Survey Distribute Faculty Survey Office of Academic Dean Distribute Student Office of Student Life Services Survey Distribute Course Assessment Committee Evaluations Perform Senior Graduate Department Chairs Interviews Perform Junior Class Assessment Committee Focus Group Distribute Board of Directors Survey(TBA President Spring 2017) Distribute Presidential Evaluation Form(TBA Board of Directors Spring 2016) Selected Program Reviews Based on Department Chairs Academic Program Office of Academic Dean Review Cycle Collect Professional Office of Academic Dean Development Review Forms(TBA Spring 2017) Distribute Church Christian Service Office of Student Life Forms(TBA Spring 2016)
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Evaluation Purpose andDescriptions Faculty Classroom Evaluation Purpose: The faculty evaluation program is to improve the quality of instruction. Evaluation results may be used when considering faculty for rehire or advancement, but should not constitute the sole determining factor. The administration reserves the right to sit in on any classroom session for the purpose of evaluation. Other factors could include service to the institution, involvement in professional organizations, and progressive scholarship. Methods of evaluation are asfollows: 1.
Personal Evaluations: These evaluations will be done by the instructor in conjunction with the preparation or revision of the course to improve teachingperformance.
2.
Student Evaluations: Student evaluations will be done in all the courses the instructor teaches. Evaluation will occur on Populi by the students to be collected and analyzed for future improvement. Frequency distributions and group means, as well as individual item analysis, will be compared across the faculty.
3.
Syllabus Analysis: The Academic Committee in cooperation with the AD will review a sample of each instructor's course syllabus to insure that proper attention has been given to meeting published syllabus requirements [see Syllabi template on Populi sharedfiles (TBA Fall 2016)].
4.
ClassroomPerformance: a. The AD and/or the Department Chair will visit the largest class taught by the instructor at a prearranged time to evaluate classroomperformance (TBA Fall 2016/Spring 2017). b. A final consultation with the AD and the Department Chair will be held to formulate goals for implementing a positive plan to improveinstruction (TBA Spring2017).
Faculty Classroom Evaluation Schedule:The AD will determine the schedule for evaluating faculty in the classroom. FacultyEvaluations 1. 2.
3.
Professional Development Forms: Collected in April/May, these forms are reviewed by the Academic Dean (AD).(TBA Spring 2017) Student Evaluation of Instruction: Students are required to complete these forms (for each course) through the campus Populi system. Data is reviewed by the AD and forwarded to eachinstructor (See p. 8 forprocedure). Course Syllabi Evaluations: For each course taught, faculty
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members are required to submit to the AD a syllabus using the required format. The AD and/or Academic Committee will periodically review a syllabus for eachinstructor. (TBA Fall 2016) Classroom evaluations: a. AD and/or Department Chairs will observe and evaluateclassroom instruction to promoteimprovement. (TBA Fall 2016/Spring 2017) b. The AD will determine how often instructors need tohave classroomevaluation. End of Year Evaluations: Full-time faculty members will schedule an end of the yearevaluation with the AD during the Spring Semester(TBA Spring 2017). This assessment will involve either a self-evaluation form and/or an evaluation form completed by theAD.
4.
5.
Support StaffEvaluations: All staff members are evaluated against their job description by their immediate supervisor. Job descriptions are revised regularly to accurately reflect the expectations (TBA Spring 2016). Evaluation of the President: The President is evaluated each spring by the Board of Directors in regular session. The job description and evaluation are available in the BoardManual (TBA Spring 2017). Board Evaluations: Each member of the Board of Directors completes a self- evaluation to help improve effectiveness [using the Board of Directors Evaluationform (TBA Spring 2016)]. ProgramEvaluations/Assessment Components: 1.
Comparative Curricular Analysis: Each Department Chair is responsible for comparing respective program requirements to similarinstitutions on the following rotating basis: Academic Program/Major Review Cycle Department Date of Review Bible/ Biblical Studies 2016-2017, 2019-2020 Christian Education/ Business 2017-2018, 2020-2021 Sacred Music/ Religious Arts 2018-2019, 2021-2022
2.
Senior Graduate Interviews are conducted annually by the Department Chairsduring the end of the Spring semester (TBA Spring 2016).
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3.
4.
5.
Student Surveys are administered during April. (The school office puts the survey online for Assessment Day and leaves itup for one week. The Assessment Committee then reviews the data, quantifies it, and forwards it to members of the AdministrativeCommittee.) Program (Curricular) Development Review: Annual reviews andrevisions take place during the course of the college year. Proposed changes are submitted to the Academic Committee for further review. [See Program Development Review–Policies and ProceduresManual (Availability TBD).] Alumni Surveys: Surveys are sent to alumni who graduated five years previously. Purpose: Five years affords students sufficient time to complete most mission requirements, to complete graduate school, and/or to have some experience in their field of study, thus giving them better insight into their experience at Southeastern Free Will BaptistCollege.
Procedures for Department Chairs Department Chairs need to be actively involved in the Assessment of their Programs. Each Department Chairshould perform the following tasks: 1. 2.
3. 4.
5.
Contact each graduating senior within the respective department at the end of the Spring semester. Collect and maintain an assessment binder of data in office. This binder may include data collected during senior interviews, advisement, mentoring, comparative curricular analysis, letters from employers, or any other method pertinent to that particular program evaluation. Include changes that are made to the program as a result of information collected. Track Graduates: Keep a list of graduates, year of graduation, andcurrent occupation and/or graduate school attended. This information will help assess the program by evaluating the students’ vocation as it is linked to their program ofstudy. Document data collection and any proposed changes to the program. These changes should be submitted to the Academic Committee for approval. General Education ProgramAssessment
Components: 1.
Junior Focus Groups: Juniors are engaged annually for assessment on specified day in April/May. (Each student who is classified as a junior is notified in advance of date,time, and place.)Members of the Assessment Committee ask specific questions about each course taught in the general education
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2.
program. Data is compiled and given to the various instructors who teach in the General Education Program.(TBA Spring 2017) Alumni Surveys: Questions or comments about the general education program are discussed by the assessment committee and then forwarded to thefaculty. (TBA Summer 2017) Assessment of Students and Student Life
Assessment ofStudents 1.
2. 3.
4.
Entry Level English Placement: English course placement for entering freshmen is based on an exam administered by the English department. Students who score less than70/C are placed in English 100. Those who score higher than 70/C are placed in English 101. Classroom Evaluations: Instructors set academic requirementsin their course syllabus and assign grades according to each student’s academicperformance. Program Specific Requirements: Students are required to fulfill certain academic, internship, and program specific requirements as are outlined in their program of study and areevaluated upon the completion of eachrequirement. Capstone Courses: Required of seniors in most degree programs, these courses assess the overall skills and knowledge that have beenacquired throughout each student’s educationalexperience in a particular program.
Assessment of Library (Full assessment program on file in the Office of the Librarian) 1. 2.
StudentSurveys Circulation
Assessment of StudentServices 1. 2.
StudentSurveys AlumniSurveys (TBA Summer 2017)
Assessment of StudentLife 1. 2.
StudentSurveys AlumniSurveys (TBA Summer 2017)
Assessment of Service to the LocalChurch 1. 2.
Christian Service Records Church Christian Service Evaluation Forms (TBA Spring2016)
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Strategic Long Range Plan(SLRP) Data compiled by the Assessment Committee is distributed to the Administrative Committee and is used in the planning and implementing of the Strategic LongRange Plan(SLRP). Evaluation ofAssessment Process: Each year, the Assessment Committee will choose an area of assessmentto be evaluated. The committee will evaluate thefollowing: 1. 2. 3. 4.
Any forms or instruments being used in this particular areaof assessment. The percentage or ratio of participants from the targetedpopulation. The procedure for administering these assessment tools and the success in gatheringdata. The effective distribution of thedata.
Procedure: The Assessment Committee will perform the following tasks: 1.
2. 3. 4.
Evaluate the assessment tool. A form will be provided to the committee members to evaluate the instrument being utilized (i.e., formsurvey). (TBA Spring 2017) Evaluate the participationrate. Suggest and discuss improvements. Decide what changes should be implemented.
Assessment Week is held annually during the Springsemester. 1.
2.
3. 4.
Junior Focus Groups: Meeting in a classroom with members of the Assessment Committee, the junior focus group primarily evaluates the general education program. This data is compiled and forwarded to the instructors in the General Education department. Student Satisfaction Surveys: All students meet in chapel on a specified day for the survey instructions. Then students are sent to various computers on campus to complete the online survey. The survey will be available online for one week. The survey includes questions which assess the entire campus. Senior Graduate Interviews: To assess their experience in their particular program, seniors meet at various scheduled times with their Department Chairs. Assessment Week is evaluated by the Assessment Committee at the next committee meeting. All data is reviewed, quantified, and forwarded to the AdministrativeCommittee.
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Student Evaluation ofInstruction Purpose The student evaluation of instruction is an important assessment instrument for the evaluation (by students) of the instruction of individual courses. The results can indicate to the instructors the areas that they are doing well and/or the areas thatneed improvement in either course content orinstruction. Procedure 1. 2.
3.
The evaluation instrument will be made available on Populi at the end of the semester and should be completed by the last day of classes. Instructors must explain to their classes the importance of thestudent evaluation ofinstruction. Students are required to complete the course evaluation instrument to see their grade in a particular course. In class, instructors must announce that the course evaluations are open and must be completed by the end of the semester.
Responses The responses from the student evaluations will be sent to each instructor after grades are completed. The AD will also receive acopy. Exceptions Courses with less than four students will not be recorded in order to protectstudent identity and insureconfidentiality. Evaluating InstitutionPublications All publications are evaluated, revised, and updated on a regular basis. The principle publication is the annual College Catalogwhich is revised and updated annually under the leadershipof the AD. Prior to inclusion in the CollegeCatalog, all curriculum changes must be approved by the faculty, administration, and Board under the guidelines outlined in Curriculum Development Review. The Student Handbook is revised and updated each year by the Dean of Students and other employees involved in studentaffairs. The Board of Directors has the final authority for policies published in the catalog and the handbooks of the institution. To allow a reasonable time for review and questions, members of the Board of Directors will be provided the proposed catalog or handbook at least one week prior to any vote for its approval. The existing publications remain in force until new publications are approved by theBoard.
