SAP CO NOTES INDEX PARTICULARS
Page No.
CO Areas and Basic Settings for Controlling Cost Center Accounting Online Reconciliation Leger 1. Creation of of GL Masters 2. CO Customization 3. FI Customization Cross Company Code Postings Maintain Overhead structure Statically Key Figures (SKF) Assessment Internal Orders Budgeting and Availability Control Profit Center Accounting Integration 1. Tran Transa sact ctio ionn Key /Pr /Proc oces esss Key 2. Valu aluatio ationn Clas Classs 3. Assi Assign gnmen mentt of of acc accou ount ntss 4. MM Cust Custom omiz izat atio ionn 5. FI Consultant job in MM 6. Assignmen Assignmentt of Accoun Accounts ts for for Automatic Automatic Postings( Postings(MM MM to FI) FI) 7. FI Cons Consul ulta tant nt job job in in SD SD 8. SD Steps 9. Co-Profitability Analysis (CO-PA) 1. Data flow in CO-PA 2. Customization 3. SD End user area Report Painter Product Costing 1. Co Consultant Job (Activity based costing) 2. PP Cons Consul ulta tannt job job 3. CO End User area 4. MM En End Us User area area 5. PP End End use userr are areaa Actual Costing 1. CO Cons Consul ulta tant nt job job 2. PP cons consul ulta tant nt area area 3. Asse Assett Acco Accoun unti ting ng area area New General Ledgers (ECC 6 New Features ) 1. Customization 2. Document Splitting Central Excise and Sales Tax 1. Central Excise Excise Customization Customization (Purchase) 2. Central Excise Excise customization customization (Sales) 3. SD End user area Financial Statement Version Asset Accounting Area Project Report
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3 11 23 25 27 28 31 34 38 42 46 60 64 76 77 78 89 90 97 100 115 120 120 122 126 129 132 134 144 146 147 149 153 153 167 174 179 180 188 192 195 211 217 228 237 238
CONTROLLING (CO)
This is used for internal reporting in Co organizational Hierarchy – Highest node is controlling area. In FI Highest node is company , Company code CO AREAS :
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Cost Cost E Elem lement entss Acco Account unting ing:: T Too upda update te Co record recordss / sub modul modules es cost cost elemen elements ts are requir required. ed.
There are two types of cost elements 1. prim primary ary cost cost eleme element ntss 2. Seco Second ndar aryy cos costt E Ele lemen ments ts 2.
Cost Center Accounting: This is used to view department wise costs.
3.
Inte Intern rnal al orde orders rs:: Thi Thiss is is use usedd to to vie view w cos costs ts for for spe speci cifi ficc tas task. k. Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle, Vehicle, Telephone wise expenses production order costs / Exhibition costs. Create each vehicle as n order and capture the costs Production order: Create production order as on internal order and capture the costs. Exhibition costs: Sales men salaries , Advertisement discounts to customers conveyance. Create a exhibition order
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Profit Profit center center acco account unting ing : This This is is used used to view view profit profitabi abilit lityy produ product ct wise wise / Divis Division ion wise wise / Locati Location on wise wise if if business area is not used in FI
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Prod Produc uctt Cos Costi ting ng :Thi :Thiss is is use usedd for for valu valuat atio ionn if if inv inven ento tori ries es Eg: Finished goods and work in process. Profit Profitabi abilit lityy anal analysi ysis: s: Thi Thiss is is used used to view view profit profitabi abilit lityy for for numbe numberr of of param paramete eters rs at a time time.. Eg. Sales order wise / Customer wise / Product wise / Plant wise / Sales organization wise profitability this is reporting tool
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BASIC SETTINGS FOR CONTROLLING: Maintain controlling area
FI Organization Organizat ion Structure Structur e
CO. Organization Organiza tion Structure
Company | Company code | Business area
Controlling | | | Cost Center
Scenario – 1 Company | Company code | Business area
=
Controlling Area | Cost Center
---
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(a)Controlling area at company code level, b)Business area will be assigned in cost centers.) Scenario -2 Company | Company code | Business area
=
Controlling Area | | | Cost Center
---
(a )Controlling area at company (group) level no. of company codes will have one controlling area, b) Business area will be assigned in cost centers.
1) When management wants to view number of company codes cost centers data at a time – It is not possible in 1 st Scenario – It is possible 2 nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code c ode – Directly it is possible in 1 st scenario.
Also it is possible in 2 nd Scenario – By creating cost center groups. It means 2nd Scenario is more flexible. MAINTAIN CONTROLLING AREA: Path : SPRO – Controlling – General controlling – Organization – Maintain controlling area (Tr.Code is OKKP)
If we go for 1 st scenario – company code should be the controlling area. If we go for 2 nd scenario we can use any code for controlling area code. Double click maintain controlling area. Select new entries button Controlling area Name Company code to controlling area Currency type
:BIL
:controlling area forBIL : Select controlling area same as company code : select 10 company code currency.
Once we select 10 company code currency , currency field, field, Chart of Accounts filed and Fiscal year variant filed will be be updated automatically. Cost Center Center standa standard rd hierarc hierarchy hy : BILHIE BILHIER R Save Select yes button for the message system to create as a standard hierarchy Select create request button Short description : Co customization for BIL Press enter Press enter once again to save in the request.
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COST CENTER STANDARD HIERARCHY:
Cost center standard hierarchy
: BILHIER
Cost centers
| Dept. A Dept.B
Dept.C
At the time of cost center creation – It will ask under which hierarchy we are creating the cost centers. In the report – when we give cost center Dept.A – It gives only Dept.A date. When we give cost center Dept.B – It gives only Dept.B date. When we give cost center hierarchy BILHIER BI LHIER – It gives all the cost centers data.
Double click on assignment of company codes folder Select new entries button Give the company code : BIL Select save button or Ctrl+S Press enter to save in your request Double click on a activate components / control indicators folder Select new entries button Fiscal year
:2007
Cost center
: Select component active
Select active type check box Order management select component active. Select profit center accounting check box Save Ignore the warning message press enter MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS:
1. CO through through posting posting from from FI (Business (Business transactio transactionn – COIN COIN CO No rang interval for the business transaction –COIN FI
Manual posting F-02
Document type And no.ranges SA | 01 | 1-100000
Co COIN | | 1-00000 Automatic posting
1. Repost Repost Co line items items (Busines (Businesss transac transaction tion –RKU3) –RKU3)
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Option 1 Posting in FI Wages A/c Wages A/c Wages A/ To bank
Dr Dr Dr
100000 De Dept.A 200000 De Dept.B 300000 Dept C 600000
1 FI Document 1 Co Do Documen ment – COIN Note :Automatic posting is a business transaction Option 2 Posting in FI Wages A/c
Posting in CO Dr
600000 Dept common Dept A 100000 Dept.common Dept B 200000 Dept. Common Dept C 300000
To Bank 2 1 1
600000 Post Co line item
Documents FI Document CO Document –COIN
No FI document 1 CO Document – RKU3
Transfer document wise/line item wise Total documents generated 1. 2.
FI Document CO Documents
Wages A/c
Dr
600000 De D ept Common Dept A 300000 Dept Dept Commo Commonn Dept Dept B 200000 200000 Dept Common Dept C 300000
Rent A/c To bank
Dr
50000 Dept A 650000 Repot CO line item
Transfer line item wise Transfer document wise / Line item wise Report costs ( Business transactions – RKU1)
This is used when we split the cost center into number of cost centers or transfer for wrong cost center postings. No FI document will be generated CO document only will be generated Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X
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Dept A
Dept X
30/04/2008 30/05/2008 30/06/2008
400100 Salaries 200000 400100 Salaries 250000 400100 Salaries 275000 ---------400100 total 725000
30/04/2008 03/05/2008 30/06/2008
400101 wages 400101 wages 400101 wages
100000 150000 125000 ---------375000 400101 wages 125000
Total 400101 30/04/2008 31/05/2008 30/06/2008
400300 Re R ent 400300 Re R ent 400300 Re R ent 400300 Total
400100 Salaries 200000
500000 50000 50000
-------150000 400300 Rent 40000
Planning primary costs ( Business transaction RKP1)
Planning cost center wise or no. range interval for all the types , budgeting cost center wise for each cost element. Path: SPRO- Controlling – General controlling – Organization- Maintain number ranges for controlling document (T.Code is KANK)
Controlling area : BIL Select maintain groups button From the menu select group – Insert Text: Co doc no. range interval for BIL From number :1 To number :100000 Enter Double click on business transactions COIN RKU3 RKU1 RKP1 Select Co.No.range interval for BIL check box From the menu select Edit – Assignment element group Save Ignore the message press enter Note :Usage of Version locked locked authorized person only only Eg; Cost Accountant Accountant MAINTAIN VERSIONS:
Version are nothing but budgets Original budgets Revised budget Re revised budget
Version 0 version 1 Version 2
We can compare actual with original original budget, Revised budget budget and Re revised budget Path: SPRO – Controlling –General controlling – Organization – Maintain versions
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Select version 0 (Plant /actual version ) Double click on settings for each fiscal year folder Give the controlling area
: BIL
Enter Select new entries button Fiscal year
:2008
Exchange rate type
:select B (Bank selling rate)
Once budgeting is completed at end user are a select version locked – So that no body can change budget figures. Select save button or Ctrl+S Press enter to save in your request Select bank arrow Planning is made attend user area after planning’s completed we select version locked check box , no body can change planned figures.
COST ELEMENT ACCOUNTING:
To update CO records / sub modules cost elements are required There are 2 types of cost elements 1. Primary cost element A)Primary cost elements are our general ledger accounts B) Posting to primary cost elements are possiable
2 Secondary cost elements A)Secondary cost elements are other than general ledger accounts B) Postings to secondary cost elements are not possible. They are used to allocations / Settlements Dept C Dept A Dept B (Service Dept) (Production Depts) Salaries 100000 Wages 200000 Power 5000 In the month end, by using secondary cost element, we allocate costs from service to production Depts.
COST ELEMENT CATEGORIES
PRIMARY COST ELEMENT CATEGORIES:
1. 3. 11. 11.
Prim Primar aryy cost cost / cost costss red redac acti ting ng rev reven enue ues. s. Thi Thiss use usedd for for exp expen endi ditu ture re acc accou ount ntss Accrua Accruall / Deferr Deferral al per surcha surcharge rge :Th :This is is used used for for month month end provis provision ionss onl onlyy in in CO CO Reve Revenu nues es:: T Thi hiss is is use usedd for for inco income me acco accoun unts ts
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Sales Deduction: This is used for
expenditure accounts like sales commission Trade discount where COProfitability analysis module is activated internal order settlement to GL External settlement( Settlement from CO – FI): This is used for allocation of internal Accounts / Assets.
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SECONDARY COST ELEMENT CATEGORIES:
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allocation of internal order settlement settlement Internal settlement (Settlement from CO to CO) This is used for allocation
31. 41.
Order/ Project Results analysis: This is used for work in process calculations is product costing. Overheads rates :This is used for calculation of raw material overhead rate /
to cost centers.
cost
Production overhead rate in product costing . postings from one Assessment: This is used for allocation of primary cost element posing and secondary cost postings cost center to other cost centers. Internal Activity Allocation: This is used for calculation of activity types in production cost. Eg: Machine hours rate / labour hour rate in product costing.
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COST CENTER ACCOUNTING
This is used to view department wise costs we use cost center accounting. 1. Creati Creation on of prim primary ary cost cost eleme element nts, s, we can crea create te A) FI Area | B)CO Area |- Co Area C)Automatic creation | 2. 3. 4. 5. 6. 7. 8. 9. 10.
Displa Displayy cost cost elem element entss create createdd Creation Creation of filed filed status status group group by making making cost center center required required entry field field Assign Assign new new filed filed status status group group in GL GL expendi expenditure ture accoun accounts ts Crea Creati tion on of of cost cost cen cente ters rs.. Creati Creation on of cost cost cent center er groups groups.. Creati Creation on of cost cost elem element ent groups groups To enter enter excha exchange nge rate rate for for type type M for for INR to to Euro Euro Post Postin ingg of tra trans nsac acti tion on in in FI To view view cost center center wise wise report. report. 11. To view CO documents
1. A) Creat Creation ion of of primar primaryy cost cost elemen elementt at FI area area Use to FS00 – GL masters creation Give the GL account number : 400100 Salaries Account Company code : BIL Form the menu select GL Account display Now select edit cost element button Valid from date :01.04.2008 To date :31.12.9999 comes automatically Enter Cost Cost eleme lemennt cat catego egory : Sele Selecct 1 (Pri (Prima mary ry cos cost / cos cost redu reduci cinng reve revennues ues) Select save button or Ctrl+S
1. B) Creation of Primary cost element at CO area: Use transaction code FS00
Path: Accounting- Controlling- Cost element accounting-Master data-Cost element –Individual processingCreate primary primary (Tr.code KA01 )
Cost element
: 400300 Rent Account
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Valid from :01.04.2008 to 31.12.9999 Enter Cost el elemen ment category :1 (pr (primary cost /c /cost reducing revenue) Save 1. C) Auto Automat matic ic creati creation on of of primar primaryy cost cost elem element ents: s: 1)
Marked default settings (OKB2)
path : SPRO-Controlling-Cost element accounting-Master data – Cost elements –Automatic creation primary and secondary cost elements-Make default settings.(Tr.code is OKB2)
Give the chart of Accounts : BIL Enter Account from :400301 Account to :499999 Cost element category select 1 Save Press enter to save in your request Create batch input session (OKB3)
Same path as above
Give the controlling area
: BIL
Valid from
:01.04.2008
Valid to
:31.12.1999
Session name
:BIL (This is text field)
Execute Execute batch input session (Tr code is SM35)
Same path as above Select session name
: BIL
Select process button Select session
:BIL
Select display errors only radio button Select process button We get a message processing of batch input session completed. Ignore the message & select exit batch input button
Display primary cost elements created (KA03) Path: Accounting-Controlling-Cost element accounting-Mater data-Cost element –Individual processing – Display- (Tr code is KA03)
Select drop down button beside cost element Give the Controlling area : BIL Enter
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Creation of field status group by making cost center required entry field: (Tr.Code is O BC4)
Select field status variant: BIL Double click on filed status groups folder 100000 equity share capital G001
We can’t make cost center required for balance sheet accounts
400100 Salaries Account
G001 For G004 we make cost center required and assign in salaries account (i.e in expenditure accounts)
Double click on field status group G004 cost accounts Double click on General data Text make it required entry field Select next group button Cost center select required entry filed Select next page or page down button two times. Business area make it option entry filed Save Press enter to save in your request Assign group new field group in GL expenditure accounts (FS00)
Give the GL account 400100 salaries account Company code
:BIL
From the menu select GL account change select create / Bank / Interest tab Filed status group change to G004 Save Give the GL Account No.400300 Rent A/c Company code
:BIL
From the menu select GL account change Change field status group to G004 Save Creation of cost centers: Path: Accounting-Controlling-Cost center accounting-Master data-Cost center-Individual processing-create (Tr.code is KS01)
Cost center
: Dept A
Valid from
:01.04.2008 to 31.12.9999
Enter Give the name
: Dept A
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Give the description
: Dept A
Person responsible
:Mr.A
Cost center category
: Select 1 production
Hierarchy area
: select BILHIER
Business area
:BILH
Currency
:INR
Select save button or Ctrl+S Ignore the warning message press enter One more cost center
: Dept B
Valid from
:01.04.2008 to 31.12.9999
Reference cost center
: Dept A
Controlling area
: BIL
Enter Change the name to Dept B Change the description to cost center Dept B Change the person responsible
: Mr B
Other fields are common Select save button Ignore the warning message press enter Cost center
: Dept C
Valid from
:01.04.2008 to 31.12.9999
Reference cost center
: Dept A
Controlling area
: BIL
Enter Change the name to
: Dept C
Change the description to cost center : Dept C Change person responsible to Mr.C Cost center category
: Select to 2 (service cost center)
Select save button or Ctrl+s Ignore the warning message press enter Creation cost center groups:
Hierarchy Cost centers Category Business Area
: BILHIER Dept A Dept B Dept C Dept X Dept Y Dept Z Production Prod Service Production Production Service HYD HYD HYD HYD HYD BGL BGL BGL BGL
If we want to see all cost centers data – BILHIER If we want to see production cost centers data – Create a cost center group and assign Dept A . Dept B, Dept X and Dept Y.
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If we want to see HYD cost centers data cost – cost center group and assign Dept A, Dept b and Dept C If we want so settled production cost centers data – create A cost center group and assign Dept A and Dept B Path : Accounting – Controlling – Cost center accounting – Master data- Cost center group – Create (Tr.code is KSH1)
Give the cost center name
: BILHYD PROD
Enter Description Hyderabad Hyderabad production cost cost centers BIL Select Edit Cost Center Insert cost center button Select the cost centers Dept A Save
Dept B
Creation of cost Element group:
FI : Account groups Personnel cost
CO:Dept wise personal cost or Administration
400100 salaries
Create cost element group personnel and assign 400100 -400199
400101 Wages 400102 Bonus 4001 400103 03 Staf Stafff wel welfa fare re and and Adm Admin inis istr trat atio ionn 400300 Rent 400301 Telephone exp 400302 Petrol exp
Crea Create te cost cost elem elemen entt gro group up admi admini nist stra rati tion on and and assign 400300-400399 In the report center Dept A Dept C Or Cost center GRP Cost element Or Cost element GRP personnel administration
Path: Accounting –Controlling-Cost center accounting-Master data-Cost element group –Create (Transaction code: KAH1)
Cost element group name : BILADMIN Enter Description : Administration expenses for BIL Select insert cost element button (Shift+F4) (Edit –Cost element –Insert cost element) From 400300 to 400399 Save To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)
Select new entries button Exchange rate type
: M (Average rate)
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Valid from
:01.10.2008
From currency
: INR
To
: EUR
Direct quotation
:0.02
Select save button or Ctrl+S Press enter to save in your request Posting of transaction in FI Transaction code:F-02
Give the document date : Today’s date Type :SA Company code :BIL Posting key :40 Account :400100 salaries account Enter Give the amount :500000 Cost center : Dept A Text :Salaries posting One more expenditure Post key :40 Account :400300 Rent account Enter Amount :100000 Cost center : Dept A Text : Rent posting Posting key : 50 Account :200105 SBI current account Enter Amount :* Business area :BILH Text : Expenditure posting From the menu select Document Simulate Select save button or Ctrl+S To view cost center wise report: Path: Accounting –Controlling-cost center accounting –Information system-Report for cost center accounting-Line items –Cost centers: Actual line items (Transaction :KSB1)
Cost center select Dept A (if you want change the posting posting dates) Select execute button Keep the cursor and the first line item Select document button Select back arrow Select change layout button (Ctrl+F8) Select Document no.under column set Select value in reporting currency under displayed displayed columns
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Select left arrow or show selected filed button Select reference document no.under column set Select value in report current under displayed columns Select left arrow Select business transition under column set Select document no. under displayed columns Select left arrow Enter To view co documents: Path :Up to reports for costs center accounting path is same -Line items – Co documents :Actual costs (transaction code is KSB5)
Document no. :1 to 100000 Execute Select folder button for document no.1 Report co line items:
Business transaction RKU3 FI doc.13 001 001 4001 400100 00 Sala Salari ries es Report co line item 002 400300 Rent 003 200105 SBI
5000 500000 00 Dept Dept A 1500 150000 00 Dept Dept B 50000 Dept C 100000 Dept A 600000
Report co line item Transfer document wise /line /line item wise , transfer line item wise No FI document will be generated Only document will be generated Path: Accounting – Controlling-Cost center accounting –Actual postings-Report line items-Enter (Transaction code is KB61)
Select do document no. :13 Comp Compan anyy code code :BIL :BIL Fiscal year :2008 Execute Double click on line item no.1 Amount under new account assignment 150000 Cost center :Dept B Select new item button Select next button Amount under new account assignment 50000 Cost center : Dept C Save Go and see the cost center report KSB1
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Give the cost center
Dept A
Select execute button To view cost element wise to total Select cost element column Select sub totals button (Note:That is dues cost element wise total) Repot costs (Business transaction RKU1)
This is used when we split a cost center in to number of cost centers or wrong cost center postings. No FI document will be generated Only CO document will be generated Transfer cost element wise (GL account wise) Path : Accounting-Controlling-cost center accounting –Actual postings-manual reporting of costs – Enter (Transaction code is KB11N)
Cost center (old)
: Dept A
Cost element 400100 Salaries Amount
:100000
Cost center new: Dept C One mo more cost center (old)
: Dept A
Cost element
:400300 Rent
Amount
:25000
Cost center (new)
: Dept C
Enter Select save button or Ctr+S Period lock:
FI A) Transaction which effect FI To open and CO eg:COIN B) Transaction which effect No check only CO Eg.RKU3, RKU1 C) Transaction which effect To open only FI Eg.Debit balance sheet and credit balance sheet Sept .08 March
CO To open To open No check Oct 2008 to March 2009
An expenditure posting in FI for September. We can’t post since periods are not open. Path: Accounting – Controlling-cost center accounting-Environment –Period lock-chang (Tr.code is OKP1)
Controlling area Fiscal year
: BIL :2008
Select actual button
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Select period
:01
Select lock period button Save Set controlling area :(OKKS): Path :up to Environment the path is same
Set controlling area
Give the controlling area :BIL Enter Real time integration of controlling with FI on line reconciliation ledger This is used when we get for 2 nd scenario (no.of company codes having one controlling area ) all the company codes should use same Char of Accounts. Planning cost center wise Path :Accounting –Controlling cost center accounting –Planning –Cost and Activity inputs –Change (KP06)
Version
:select 0 (Original budget)
From period
:1
To period
:12
Fiscal year
:2008
Select next page or page down button Cost center group
:BILHIER
Cost element From
:400000
Cost element To
:499999
Free
Form Bsed
If we select radio button We have to select cost element from the drop down list and plan against the Climents
If we select from based radio button The cost element list in a available on screen plant against cost elements
Select form based radio button Select overview screen button For cost element 400100 Plan Fixed cost 1500000 Distribution key 1 Equal distribution Select cost element
400100
From the menu select Goto –Period screen Select back arrow Fro cost element 400300 Plan fixed cost 960000 Distribution key 1 To plan for Dept B –Select next combination button To go back to previous dept –select previous combination button Save
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To view variance report cost center wise Path :Accounting – Controlling-Cost center accounting –Information system –Reports for cost center accounting – Plan /Actual comparisons comparisons –Cost centers: Actual /Plan/Variance (Tr code code is S_ALR_87013611)
Controlling area
:BIL
Fiscal year
:2008
From period
:10
To period
:10
Plan version
:0
Cost center Value
:Dept A
Execute Keep the cursor on Salaries A/c actual costs amount Select call up report button Double click on cost centers : Actual line items keep the cursor on the first line item. Select document button
ONLINE RECONCILIATION LEDGER
Reconciliation used when nd when number of company codes having one controlling area – 2 Scenario It can be at controlling area All the company codes should use the same Chart of Accounts reconciliation ledger, it generated in a document in FI due to online reconciliation
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BIL Controlling area | -----------------------------------------------------------------------| | Company code BIL company code BSL | | ----------------------------------------------------------------------| | | | | | Dept A Dept B Dept C Dept X Dept Y Dept Z
If salaries paid and posted FI at (F-02) Salaries A/c ---------------------------------100000 | | Out of 100000 salaries 20000 belongs to company code BIL If we use the reconciliation account at cost center level and the 20000/- is transfer to company code BSL (Dept X) it passes the entry in financial automatically Here Reports at – No FI records In BIL Books BSL Dr 20000 To Salaries a/c 20000 In BSL books Salaries account To BIL a/c
Dr 20000
20000
Customization at Finance:
To copy company code BIL customization c ustomization including including accounting to BSL Path :SPRO-Enterprise structure structure – Definition –Financial accounting accounting –Edit, copy, Delete, Check company code(T.Code EC01)
Double click on copy, delete, check company code From the menu select organization object – copy organization object From Company code
:BIL
To company code
: BSL
Enter Select Yes for the message (for copy the GL accounts) Select No button allocate a different local currency Ignore the message press enter Select create request button Short description :Customization for Birla Steel Limited Press enter Enter once again to saving the request
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Go on press enter till you got the message company code BIL copied to BSL with out 75 number range object Ignore the message press enter Select back arrow Double click on edit company code data Select position button Give the company code
:BSL
Enter Select company code
: BSL
Select address button change the company name to
: Birla Steel limited
Enter save and Save in your request button Assign company code to company Path :SPRO-Enterprise structure-Assignment –Financial accounting-Assign company code to company
Select position button Give the the company company code code : BIL Enter For the company code :BSL assign BIL(group name) Select save button or Ctrl+S Press enter to save in your request Document type SA should allow inter company postings: (OBA7)
Select type
: SA
Select details button Select inter company postings check box Save Press enter to save in your request Creation of GL Masters FS00 BIL Books
BSL Books
1) FI/CO reconciliation account under only expediter group which should not be a cost element 400150 –Personnel group 2) Birla Steels limited, current assets, Loans & Advances 200160 Birla Steel Limited
1)FI/CO reconciliation account under any expenditure group which should not be a cost element 400150 personnel group 2)Birla Industries Limtied current Assets, Loans & Advances 200161 – Birla Industries Limited
Same chart of accounts BIL chart of accounts BIL BSL chat of accounts BIL When we use same chart of accounts, account description should be same in all a ll the company codes.
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In BSL books – If we create account No.200160 – It takes Birla Steels Limited- we can not crate our account in our books. Creation of GL masters FS00
Give the GL account no. Company code
:400150
:BIL
Select with template button Give the the GL account account o. o. :400100 :400100 Salaries Salaries Company code
: BIL
Enter Change short text & GL account long text to FI/CO reconciliation account Select create / bank /interest tab Field status group change to ‘ICCF’ CO < -> FI reconciliation posting Save Give the GL Account No.200160 Company code
: BIL
Select with template button Give the GL Account No.200100 Cash A/c Company code
:BIL
Enter Select type/Description /tab Change short text GL account long text to BIRLA STEEL LIMITED Select create / Bank/Interest tab Filed status group change to G067 Deselect relevant to cash flow check box Save Give the GL account No.400150 Company code
:BSL
Select with template button Give the GL account 400150 Company code
:BIL
Enter & Save Give the GL account 200161 Company code
:BSL
Select with template button Give the GL account 200160 Company BIL Enter
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Select type / Description tab Change short text +GL long text to Bila Industries limited Save Prepare cross company code Transaction (Transaction code is OBYA) Path :SPRO-Financial accounting-GL accounting –Business transactions-Prepare cross company code transactions
Company code 1 BIL Company code2 BSL Enter Posted in BIL cleared against BSL Debit posting key :40 Account debit :200160 ( Birla Steel Limited) Credit posting key :50 Account credit :200160 Posted in BSL Cleared against BIL Debit posting key :40 Account debit :200161 Bilra Industries Limited Credit posting key :50 Account credit :200161 Save Press enter to save in your request CO customization ( tr code is OKKP)
Maintain controlling area Assign company BSL to controlling area BIL Select controlling area
:BIL
Select details button Company code to controlling area: Select cross company code cost accounting Reconciliation ledger document type
:SA (GL accounts document)
Double click on activate components / control indicators folder Select company code validation check box Double click on assignment of company codes folder Select company code
:BIL
Select copy as button Change the company code to BSL Enter & save Ignore the warning message press enter Activate reconciliation ledger (Tr code KALA)
Note: Follow through path
Path:SPRO –Controlling –Cost element accounting-Reconciliation ledger-Activate deactivate reconciliation ledger
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Double click on activate reconciliation ledger Controlling area
:BIL
Select Execute button Ignore the warning message press enter Define adjustment accounts accounts for reconciliation posting
Same path
(Tr code code is OK17)
Double click on define accounts for automatic postings Select change account determination button Save Reconciliation account: Give the account no.400150 FI/CO Save Press enter to save in your request FI CUSTOMIZATION Define variant for real time integration: Path :SPRO-Financial accounting (new) (new) Financial accounting global setting setting (new) – Ledger-Real time integration integration of controlling with financial accounting –Define variants for real time integration
Select new entries button Variant for real time integration B1 Select real time integration active check box Select account determination active check box Key date active from :01.04.2008 Document type
:SA
Ledger group (FI) Text variant for
:0L :BIL
Select cross company code check box Select cross business area check box Select cross profit center check box Save Press enter to save in your request Assign variants for real time integration to company code:
Same path. Select new entries button Comp Compan anyy code code :BIL :BIL Variant
:B1
Comp Compan anyy code code :BSL :BSL
22
Variant
:B1
Save Press enter to save in your request Creation of cost center for company code BIL (KS01)
Give the cost center department X Valid from To date
:01.04.2008 :31.12.9999
Reference cost center :Dept A Controlling area
:BIL
Enter Change the name to
:Dept X
Change the description to cost center dept X Change company code to
BSL
Select save button or Ctrl+s Ignore the warning message press enter Repost costs (F-02)
Cost Cost center center old old :Dept :Dept A Cost element :400100 Salaries Amount :20000 Cost Cost cen center ter new new Dept ept X Save To make text filed optional for field status group G004 cost accounts(Tr.code is OBC4)
Select field status variant for BIL
Double click on field status groups folder Double click field status G004 Double click on General data Text make it optional entry field Press enter to save in our request Go and see the FI documents (Tr.code is FB03)
Select document list button Give the the company company code code :BIL Enter the date :From date
To Date
Execute Double click on document no. Select back arrow Chang the company code to BSL
23
Execute Double click on document no.
CROSS COMPANY CODE POSTINGS
Company code
:BIL
BSL
Outstanding expenses of BSL paid by BIL BSL
Dr To Bank
25000 25000
Paying company code : BIL Credit Bank Debit outstanding exp
Outstanding 25000 To BIL 25000
:BSL
:BIL 25000 25000
Use the Transaction code code :F-02
Give the document date :Today’s date Type :SA Company code :BIL Posting key :50 Account no. :200105 SBI CA Enter Amount :25000 Business area :BILH Text :outstanding expense payment on behalf of BSL Posting key :40 Account no :100500 out standing exp. New company code :BSL Enter Amount :* Business area :BILH Text :+ From the menu select document Simulate Double click third line item Business area :BILH Text :+ Select next item button Business area :BILH Text :+
24
Select save button or Ctr+S Posting by Company code Cross company code no. FI posted by Company code Cross company code no.
:BIL
:BSL
:15
08
:2
08
By viewing the cross company code document number – We know which company code has initiated the posting. Select continue button Accrual orders (Imputed cost calculation)
This is used for month end provision only in CO This is used for irregular expenses like Bonus Cost element category should be 3 Accrual/ Deferral per surcharge Define CO.No.range in interval for business Transaction
:KAZ1 – Actual cost center accrual
FI Month end provision
1. Accru Accrual al / Def Defer erra rall docu docume ment nt A. Bonus Bonus prov provisi ision on for Nov 30.11.2008 Bonus A/c To Out standing exp. B. Reverse next month 1st 01.12.2008 01.12.2008 Outstanding Exp. To Bonus A/c C. Bonus Bonus provis provision ion for Dec. Dec. 31.12.2008 Bonus A/c To Out standing exp
2. Open Open ite item m man managem agemen entt A). Bonus provision for Nov. 30.11.2008 Bonus A/c To Outstanding exp. B). Bonus provision for Dec. 31.12.2008 Bonus To Outstanding exp
Dr.10000 Dr.10000
Dr 20000
10000
Dept A
10000
Dept A
20000
Dept A
Dr10000 10000 Dr.10000
Dept A 10000
Dept A
Month end provision
Number of companies will not prepare profit & loss and Balance sheet every month, the will not make provision in the books every month in year end, companies follow accrual basis of accounting. They make provisions for the whole year. Expenditure for all the the months Less (other than March) Expenditure for March More In SAP when we take production an accounting entry will be generated automatically – Finished goods valuation will be based on costs for the month.
25
Stock valuation valuation will be accrua accruall orders orders
Lower in all all month month other than March
Accrual orders
Higher in March
Create overhead structure Salaries 100000 Bonus -10% on salaries 1000
Debit cost center credit cost center Dep Dummy (No accounting entry)
In the month end
Dept A
Bonus
1000 allocation to Dept A costs will be allocated to production orders – There by Dept A will be zero- production valuation will be correct.
Dept Dummy Bonus
1000
In the year end – in FI when we make bonus provision for the whole year. 31.03.2009
Bonus A/c Dr 1200000 To Outstanding 1200000
Dept Dummy
Dept dummy values in the year end 31.0 31.03. 3.20 2009 09 Dept Dept dumm dummyy
1200 120000 0000 ======
Apri Aprill to Marc Marchh 1000 10000* 0*12 12 = 1200 120000 00 =====
In the year end Dept dummy values will be zero. Creation of GL master bonus account – personnel cost (FS00) group:-
Give the GL Account No. :400105 Company code :BIL Select with template button Give the GL account no. :400100 (salaries) Company code :BIL Enter Change short and GL account long text to Bonus account Save Select edit cost element button (F8) Valid from da date :01.04.2008 to 31.12.9999 Enter Cost element category :Select 3 accrual deferral per surcharge save Creation of cost center – Dept dummy (KS01)
Give the cost center
: Dept dummy
Reference cost center
: Dept A
Controlling area
:BIL
Enter
26
Change name to Dept dummy Change description to cost center: Department dummy Select save button Ignore the warning message press enter Maintain overhead structure: Path:SPRO-Controlling –Cost element accounting-Accrual calculation –percentage method-maintain overhead structure (Transaction code is KSAZ)
Select create over head structure button (F7) Over head structure :BIL1 Description :BIL overhead structure Select save button Row Base 10 B1 Enter Give the name salaries Select create button Row O/H rate (Over head rate) Description FR 20 B2 Bonus Enter Give the name Bonus Dependency :KRS1(controlling area) Select create button Save Ignore the message press enter Keep the cursor on overhead structure BIL1 Select assignment button (F5) Controlling area :BIL Select actual accrual radio button Select continue button Valid from 1 2008
valid to
12
2008
overhead structure BIL1
Save Double click on overhead structure BIL1 Keep the cursor on B1 From the menu select Goto calculation base From cost element 400100 Save Kept the cursor on B2 From the menu select Goto overhead rate Valid from 1 2008 Save From 10
Valid to 12 2008 To
10
Actual overhead 10% Crdit B3
Keep the cursor on B3
27
To
CR 10
10
B3
From the menu select go to credit Company code :BIL Business area
:BILH
Valid to
:12
Cost element
:400105
Cost center
:Dept Dummy
2008
Save Define CO.no range interval for the business transaction KAZ1-Actual cost Center accrual:(Transaction Code KANK)
Give the controlling area
:BIL
Select maintain group button Double click on KAZ1- Actual cost center accrual Select CO.No range interval for BIL check box From the menu select Edit-Assigned element group Save Ignore the warning message press enter
1.
Posting of salaries for the month of August F-02
Give the document date end posting date :03.08.2008 Date
:03.08.2008
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:400100 Salaries A/c
Enter Ignore the warning message press enter Amount
:100000
Cost center
Dept A
Text
:Salaries posting
Posting key
:50
Account no
:200105 SBI current Account
Enter Amount
:*
Business area
:BILH
Text
:+
From the menu select document Simulate and save
28
Accrual calculation (KSA3) Accounting – Controlling –Cost element accounting-Actual postings –Accrual calculation
select cost center radio button give the cost center : Dept A period fiscal year :2008 deselect test run check box select details list check box Execute Select next list level button
:5
Go and see the cost center report KSB1
Give the cost center
:Dept A
Posting date
:01.08.2008 to 31.08.2008
Execute Select back arrow Give the cost center
: Dept dummy
Execute Bonus provision in the year end in FI Transaction F-02
Give the document date & Posting :31.03.2009 Type :SA Company code :BIL Posting key :40 Account no. :400105 bonus account Enter Ignore the warning message press enter Amount :10000 Cost center :Dept dummy Text :Bonus provision for the year 2008-09 Posting key :50 Account :100500 outstanding exp. Enter Amount :* Business area :BILH Text :+ Document – Simulate and save Go and see the cost center report KSB1
Give the cost center Posting date Execute
:Dept dummy :01.04.2008 to 31.03.2009
STATICALLY KEY FIGURES (SKF)
29
This is used as a basis for allocation of costs from one cost center to other cost centers. Eg. Employee / Area/ Telephone calls Dept C Dept A Dept B (service Dept) (Production departments) Salaries 500000 No.of employee of A and B Rent 100000 Sq.meter are of A & B Telephone Exp25000 No.of telephone calls of of A & B Enter CO. No range interval for the business transaction. RKS RKS (Ent (Enter er stat statis isti tica call key key figu figures res)) SKF SKF cate catego gory ry Fixe Fixedd Tota Totall Fixed
Total
If we choose fixed, values To SKF are common for all months in the year, if we don’t make changes in between Eg: Employee / Area
If we choose total We have to enter values for SKF, for each and every month Eg: Telephone calls
No.of Employees April 2008 May 2008 June July Aug Sep | Oct
100 | | | | | |
100 | | | | Sep 150
Dec Jan.’09 Feb March
| | || |
Dec | Feb |
|
Aprl 2008 May June July Aug
No.of Telephone calls 1000 1500 2000
Oct Jan 2009 March
Define co.no range interval for the business transaction RKS-Enter Statistical Statistical key figures Transaction Code is (KANK )
Give the controlling area Select maintain groups button
: BIL
Double click on RKS Select Co.No.range interval for BIL check box From the menu select Edit Assignment element group. Save Ignore the warning message press enter. Create Statistical key figures Path :Accounting – Controlling –cost center accounting processing – Create (Tr.Code is KK01)
master Data-Statistical key figures – Individual
Give the statistical key figure :EMP
30
Enter Give the Name
:Employee
Statistical key figure unit of measurement : Select EA each Key figure category :Select fixed values under radio button Save Path : Accounting –Controlling – Cost Center accounting –actual postings-statistical postings-statistical key figures-Enter (Tr.code is KB31N)
Received cost center
: Dept A
Statistical KF
: EMP
Total quantity
:500
Received cost center
: Dept B
Statistical KF
:EMP
Total quantity
:250
Save Period end closing
In the month end, we allocate costs from one cost center to other cost centers
Dept C (Service department) Salaries Wages Rent
500000
Dept A Dept B (Production departments) no.of employee of A and B 300000 No.of employee of A and B 50000 Percentage basis
Basis of allocation can be percentage method statistical key figures method /activity type (machine hour / labour rate) Allocation methods:
1. Assessmen ment : A) Transfer pr primary co cost po postings and se secondary cost po postings. Dpt X Dept C Dept A Dept B Wages Wages 100000 100000 Salari Salaries es 500000 500000 Salari Salaries es 400000 400000 Salari Salaries es 300000 300000 Wages 300000 Rent 50000 Add all 85500 Add all from C 95000 10% All All from from Dept Dept X 1000 100000 00 -----------------------------Less 950000 1255000 395000 ===== ======= =======
Allocation Primary cost postings Secondary cost postings B) Receiving cost centers can’t track original cost element Dept A and B will not show the transfer value – how much salaries wages and rent. C) Define Co.No.range Co.No.range interval for business business transaction transaction RKIU actual overhead overhead assessment. assessment.
31
2. Dist istribu ributtion ion A) Transfer Transfer only only primary primary cost postings postings B) Receiving Receiving cost cost center center can can track track origin original al cost cost elements. elements. C) Sender Sender should should be only only cost center center D) Define Co.No.range interval for the business transaction RKIV actual overhead distribution. 3. Peri Period odic ic repo repost stin ing: g: A) Transfer Transfer only only primary primary cost postings postings B) Receiving Receiving cost center center can can track original original cost elements. elements. C) Sender Sender can be a cost center center or interva intervall order. order. D) Define Define Co.No.range Co.No.range interval interval for the busine business ss truncation truncation.. RKIB periodic reposting. 4. Indire Indirect ct activi activity ty alloca allocatio tion. n. A)Transfer only primary cost postings. B) Receiving cost center can track original cost elements. C) Sender should be only cost center. D) Transfer quantities as well as values. E) Define Co.No.range interval for the business truncation. RKIL RKIL Indire Indirect ct activi activity ty alloca allocatio tionn . Which over method we follow, we have to create cycles. When the allocation basic is different for the cost elements in the cost center, we have to create number of cycles for number of segments for a cycle. Dept C (Service Department) Salaries Wages Rent
Dept A Dept B (Production departments)
500000 No.of employees of A and B 300000 No No.of employees of A and B 50000 Percentage basis
Option 1: Cycle 1 (Salaries and wages al allocation) | Segment 1 Option 2
Cycle 2 (Rent allocations) | Segment 1
Cycle 1 | ---------------------------------------------| | Segment1 Segment2 (Salaries (Salaries and wages alloc allocation ation)) (Rent allocat allocation) ion)
32
ASSESSEMENT
1.
Creation secondary cost element : i.e (that is) assessment cost element : Path: Accounting –Controlling –Cost element accounting-Mater data-Cost element –Individual processing – Create secondary (KA06)
Give the controlling area
:BIL
Enter Cost element
:1000000
Vali Validd fro from
:01. :01.04 04.2 .200 0088
to 31.1 31.12. 2.99 9999 99
Enter Name and description :Assessment cost element. Cost element category
:42 (Assessment )
Save
2. Define Co.No.range interval for the business truncation- RKIU-Actual overhead assessment Use the Truncation code code :KANK
Give the controlling area
:BIL
Select maintain groups button Double click on RKIU Select Co.No.range interval for BIL check box From the menu select Edit –Assignment element group. Ignore the message press enter Creation of assessment cycle: Accounting –Controlling –Cost center accounting-Period and closing –Current settings–Define assessment (Tr.code S_ALR_87005742)
Give the cycle :BIL1 Start date :01.04.2008 Enter Text : Assessment cycle Select iterative check box. Select save button or Ctrl+S Press enter to save in your request Select iterative check box
33
Dept C Salaries Less :Allocation Add: Allocation Less :Allocation Add: Allocation Dept Z Wages Add: Allocation Less : Allocation
500000 Dept B 500000 De Dept Z -------0 90000 90000 ------0 1800
Dept A
400000 Dept X 50000 Dept Y -------450000 Dept C 450000 ------0 ====
60% 300000 54000 30% 150000 27000 10% 50000 9000
50 % 30%
225000 4500 135000 2700
20%
90000
1800
We have to run number of items to make both cost center values zero. If we select interactive check box, system will run number of items automatically till both cost center values become zero. Select attaché segment button. Segment name
: Segment 1
Description
: Salaries allocation
Assessment cost element
:select 1000000
Sender rule
:select posted amounts
Share in %
:100
Select actual value origin radio button Receiver rule
:Select variable portions
Variable po portion ty type
:Select ac actual statistical ke key fifigures
Select sender / receivers tab Sender cost center
:Dept C
Under Cost element
:400100 (Salaries a/c)
Under Re Receiver cost ce center grou roup
:BILHYDPROD ROD
Select receiver tracing factor tab Statistical key figure
:EMP
Select receiver weight factors tab Select save button or Crl+S Press enter to save in your request Select attaché segment button Segment name segment2 Description
:Rent allocation
Assessment cost element
:1000000
34
Sender rules
:Posted amount
Sharing in %
:100%
Select actual value origin radio button Select receive rule
:Fixed percentages
Select senders/ receivers tab sender cost center
:Dept C
Cost element
:400300 (Rent )
Receiver cost center group
: BILHYDPROD
Select receiver tracing factor tab Dept
A
70
Dept
B
30
Save Press enter to save in your request Go and see the cost center Report (Tr code is KSB1)
Give the cost center Posting date Execute Select cost element column Select sub totals button Dept C Salaries Rent
:Dept C :01.10.2008 to 31.10.2008
A 1500000 500 100000 100000 50000 50000 25000 70 17500
B No.of employees 250 Percentage basis 30 7500
Execution of assessment cycle: Path :Accounting –Controlling –Cost center accounting –Period end closing-Single functions-Allocations – Assessment (KSU5)
Give the period :7 (October) Fiscal year
:2008
Deselect text run check box Select details list check box Cycle select
:BIL1
Execute Select receiver button
35
INTERNAL ORDERS
This is used to view costs for a specific task. Eg. A) Vehicle wise running expenses Management has to task decision whether to sell the (or) keep the vehicle in company A) petrol expenses for the vehicle
B) Repairs to the vehicle
It we take GL accounts in FI –we will not create each vehicle wise petrol expenses and repairs account. In cost center accounting –vehicles will be under administration cost center and the petrol expenses repairs and administration expenses will be posted to administration cost center. By creating vehicle as an internal order we can get the costs.
B) Telephone expenses:
If we want to know telephone wise expenses in FI –we will have one account for all telephones. If we take cost center –It will be entered in administration cost center - We can not get telephone wise expenses directly. By creating telephone as an order we can get telephone wise expenses.
C) Production order costs
In a month no. of production orders will be executed. Some production orders consume more raw material and same production orders consume less raw material. If FI we have only GL account raw material consumption – We don’t know order wise consumption. By crating production order, we can get order wise costs. D) Exhi Exhibi biti tion on cost costss Company is conducting an exhibition Salesmen salaries
One account
36
Conveyance Advertisement Discounts
Different account Different account Different account
We don't know the exhibition costs by creating an order we can get exhibition costs Orders will be of 2 types 1)Real orders
2)Statistical orders
Settlement is possible We can settle order
settlement not possible statistical orders are used for decision making
To
Cost Center (Internal settlement) From Co to Co GL Accounts Assets (External settlement ) (From CO to FI) When we transfer from cost center –To cost centers allocation by assessment / Distribution periodic reposting / Indirect activity allocation. When we transfer from Internal order settlement. Eg. Telephone Telephone expenses expenses Dr 50000 50000 Cost center center Dept Order Tel no.66110883 To Bank 50000 The cost will be allocation to production orders from CO In the production order valuation we can’t take.(50000+50000) We have to take only one time 50000 When we are posting to no. of cost objects are will be real and others will be statistical. At the time of order creation there there is a statistical order check box. A) When we select select statistica statisticall order is statisti statistical cal order check check box. Order is statistical (Automatically cost center will be real) B) If we don’t don’t select statistical order check check box Order is real (Automatically cost center will be statistical ) Statistical order : Telephonewise expenses order we create as statistical order. Telephone expense To Bank
Dr 50000 50000
Cost center Dept A Order Telephone no.66611983 Statistical
Cost Center Dept A Telephone expenses 50000 Allocation to paid order 50000 Cost center Dept A – Zero In the month end we allocation costs from Dept A to production orders there by cost center Dept A will be zero. Order telephone no.66611983 Telephone expenses 50000 Management can see telephone wise expense at any point of time afterwards.
37
Suppose we create order as real order Telephone expenses Dr 50000 To Bank 50000
Cost center Dept A order telephone no.66611983 Real
Cost center c data Telephone Expenses Telephone expenses
Order Telephone no.6661987 Allocation to production 50000
50000 50000
Order will be zero In the month end we allocate cost from order telephone no.66611983 to production order there by order will be zero. Afterwards management can’t see telephone wise expense. Creation of order types: Path : SPR O –Controlling –Internal orders – order master data-Define order types (KOT2_OPA)
Select new entries button Order category
:Select 01 Internal order (Controlling)
Enter Order type
:BILT
Description
:Telephone orders for BIL
Planning profile
:select 000001 (General budget /plant profile)
Object class
:Select Over head cost
Select release immediately check box Save We get message no.range not processed Ignore the message press enter Select assign /change interval button beside no.reage interval Double click order type type :BILT Select motor pool A-ZZZZZZZZZZZZ(External) A-ZZZZZZZZZZZZ(External) From the menu select Edit Assign element group Save Ignore the message press enter Creation of filed status group by making cost center and internal order required entry fields (OBC4)
Select field status variant
:BIL
Double click on field status group folder Select field status group G004 cost accounts Select copy as button Change the filed status group to G002 Change the text to cost accounts (CC & IO required)
IO =Internal order
Enter
38
Save
CC=Cost Center
Press enter to save in your request Double click on G002 Double click on additional account assignment CO /PP order make itit required entry entry field. Save Creation of GL master telephone expense (FS00)
Give the GL account no.400305 Company code :BIL Select with template button GL account 400300 Rent account Company code :BIL Enter Change short text and GL a/c long text to Telephone expenses Select crate / Bank/Interest tab Change the filed status group to G002 Save Select edit cost element button Valid from date
:01.04.2008
Enter Cost element category :Select 1 Save Creation of Internal orders: Path :Accounting –Controlling-Internal orders-Master data-Special functions –Order –Create (Tr code is KO01)
Order type
:Select BILT
Enter Order no.
:BIL 66611983 (Telephone no.)
Description
:Telephone order no.66611983
Company code Business area
:BIL :BILH
Select control data tab Select statistical order check box Save One more order Order type
:BILT
39
Enter Order
:BIL66611984
Description
:Telephone order no.66611984
Company code Business area
:BIL :BILH
Select control data tab Select statistical order check box Save Creation order group Up to master data the path is same
Order group
Create (Tr code is KOH1)
Give the order group name :BILHYDTEL Enter Description :Hyderabad order group (GRP)for BIL Select insert order button(Select menu bar Edit Order Insert Order) Select to orders :BIL66611983 :66611984 Save Posting of transaction in FI (F-02)
Document date
:Today’s date
Type Company code
:SA :BIL
Posting key
:40
Account no.
:400305 Telephone exp
Enter Give the amount
:100000
Cost center
:Dept A
Order
:BIL66611983
Text
:Telephone expenses
Posting key
:50
Account no.
:200105 (SBI current account )
Enter Amount
:*
Business area
:BILH
Text
:+
From the menu select –Document –Simulate and save To view internal order wise report Path :Accounting –Controlling-Internal order-Information system-Reports for Interval orders -Line items –Order -Actual line items-(Tr. Code is KOBI
40
Give the order no.BIL66611983 Remove the order group Execute Keep the cursor and telephone expense line item select document button Planning order wise Path :Accounting –Controlling –Internal orders –Planning –Cost and activity inputs –Change (KPF6)
Version From period
:0 :8 (November)
To period
:8
Fiscal year
:2008
Select next page or page down button Give the order no.
:BIL66611983
Cost element
:400305 Telephone expense
Select from based radio button Select view screen button Cost element
:400305
Total plan cost
:75000
Select save button or Ctrl+S To view variant report order wise Path :Accounting Controlling-Internal order –Information system-Reports for internal order-Plant /Actual comparisons-Order :Actual / plan / Variance (S_ALR_87012993)
Controlling area
:BIL
Fiscal year
:2008
From period
:8 (Current month)
To period
:8
Pant version
:0
Order values
:BIL66611983
Execute Real orders:
They are used for vehiclewise expenses Petrol expenses To Bank
Dr 50000
Orde rder no.AP .AP9Z1234 50000
In the month end:
Cost center Dept A Cost center Dept B Cost center Dept C Settlement can be percentage basis / ratio basis /Amount basis
Order no.AP9Z1234 Settle to
41
Order No AP9A1234 Petrol expenses 50000 Allocation De Dept A 25000 Dept B 15000 Dept C 10000 -----------50000 50000 ==== ==== Order will be zero Petrol expense Dr 50000 To Bank
Cost center:Common Order No.AP9Z1234 Statistical 50000
In the month end from cost center common allocate to Dept A, Dept B and Dept C by assessment / Distribution / Periodic posting /Direct activity allocation.
Petrol Expenses
50000 --------50000 ====
Cost center will be zero Order no.AP9Z1234 Petrol expense
50000
Cost center common Allocation to Dept A 25000 Dept B 15000 Dept C 10000 ------50000 =====
=====
Management can see vehicle wise expenses at any point of item afterwards. Creation of filed status group by making only internal order required entry filed (OBC4)
Select filed status variant
:BIL
Double click on filed status group folder Select field status group G002 Select copy as button Change field status group to G010 Change the text to cost accounts (IO required ) Enter and save Press enter to save in your request Double click on G010 Double cock additional account assignments Cost center make it optional entry field Save
42
Creation of GL master petrol expense under administration group group (FS00)
Give the GL Account no. Company code
:400310 :BIL
Select with template button Give the GL account no.400300 Rent account Company code
:BIL
Enter Change short text and long text to petrol expenses Select create/bank /interest tab Field status group
:G010
Save Select edit cost element button Valid from date
:01.04.2008
Enter Cost element category
:01
Save Creation of secondary cost element i.e. Statement cost element (KA06):
Give the cost element :1000001 Enter Name and description settlement cost element Cost element category :Select 21 internal settlement Save
Maintain allocation structure: Path :SPRO-Controlling –Internal orders-Actual posting- Settlement-Maintain allocation structures
Select new entries button Allocation structure
:B1
Text
:BIL allocation structure
Save Press enter to save in your request Select
:B1
Double click assignments folders Select new entries button Assignment
:01
Text
:Vehicle expenses settlement
43
Save Select
:01
Double click on source folder From cost element
:400310 Petrol expenses
Save Press enter to save in your request Double click on settlement cost elements folder Select new entries button Receiver category
:Select CTR cost center
Settlement cost element
:1000001
Save Petrol expenses will be settled to cost center by using secondary cost element settlement cost element. Through orders. Maintain settlement profiles: Same path
Double click on maintain settlement profiles Select new entries button Settlement profiles
:BIL1
Description
:BIL settlement profile
Allocation structure
:B1
Select to be settled in full radio button Double click on CTR cost center Select % settlement check box Select equivalence number check box Select amount settlement check box Under valid receivers For cost center
:Select settlement required
Max.no. distribution rules Residence time
:999
:12 months
Save Press enter to save in your request Rule 1:
Order Order no.AP9 no.AP9Z12 Z1234 34 settle settle cost cost cent center er Dept Dept A 30000 30000 Petrol Petrol expenses expenses 50000 50000 settle settle cost center center Dept Dept B 15000 Dept C 5000 Rule 2
Order No.AP9Z1234 Settle to cost center Dept A 85% Petrol expenses 50000 Settle to cost center Dept B 10%
44
Order no.AP9Z1234 settle to cost center Dept 4: Petrol exp 50000 Dept 3: Dept 1:
5%
Maintain number range for settlement documents:
Go through Same path (Tr.code is SNUM) Select maintain maintain groups button Double click on controlling area BIL
Select Standard accounting document check box From the menu select Edit Assign element group Save Ignore the message press enter Creation of order type (KOT2_OPA)
Select new entries button Order category
:Select 01 Internal order (controlling)
Enter Give the order type
:BILV Vehicle order type BIL
Settlement profile
:BIL1
Budget profile
:0000001 (General budget profile)
Object class select
:Overhead costs
Select release immediately check box Save Ignore the message press enter save in your request Select assign /Change intervals button beside no.range interval Double click on BILV Select motor pool A-ZZZZZZZZZZZZZZ A-ZZZZZZZZZZZZZZ external external check box From the menu select Edit –Assign element group. Save Ignore the message press enter Define co.no.range interval for the business truncation K0A0-Actual settlement. Use the transactions code (KANK)
Give the controlling area
:BIL
Select maintain groups button Double click on KOAO actual settlement Select co.no.range interval for BIL check box Form the menu select Edit –Assign element group.
45
Save Ignore the warning message press enter END USER AREA: Creation of internal order (KO01)
Give the order type Enter Give the order
:BILV
:AP9Z1234
Description Company code
:Vehicle no.AP9Z1234 :BIL
Business area
:BILH
Select control data tab Deselect statistical order check box Select settlement rule button Category
:CTR cost center
Settlement receiver
:Dept A
Give the percentage
:70
One more Category
:CTR
Settlement receiver
:Dept B
Percentage
:30
Save Ignore the warning message press enter Posting of petrol exp F-02
Give the document date :Today’s date Type
:SA
Company cod
:BIL
Posting key
:40
Account no.
:400310 petrol exp.
Enter Give the amount
:100000
Give the order no.
:AP9Z1234
Text
:Petrol exp.
Posting key
:50
Account no.
:200105 SBI current account
Enter Amount
:*
46
Business area
:BILH
Text
:+
From the menu select menu m enu document –Simulate and save Actual settlement : Path :Accounting –Controlling-Internal order-Period end closing-Single functions-Settlement –Individual processing (K088)
Give the order
:AP9Z1234
Settlement period
:8 (current month)
Fiscal year
:2008
Deselect test run check box Select check transaction date check box Select execute button Select details list button Note Note : Order means overall overall expenses expenses Eg: Vehicle Vehicle Expenses Expenses Cost Element means each item wise :Eg.Vehicle expenses for Petrol, Repairs, Driver salary etc
BUDGETING AND AVAILABILITY CONTROL Planning
Budgeting
1. We We can plant cost element wise in the order 1.Budgeting will be done order wise 2. We can do planning period wise in a year 2. Budgeting should be done year wise (Month wise) 3.Micro level (L (Lower level) 3. Marco level (High level) For budgeting SAP has given availability control Order no.AP9Z1234 Budget amount 500000 Option 1 Giv Give Warning To the user If actual amount exceeds 85% of budget 425000
47
Option2 Option 3 Give ive warn warnin ingg Give ive To the user Error1 And inform to Budget manager
Or If the variance is above 20000 i.e actual 5200000 Or Both Whichever activity comes first Or If a actual amount exceeds 70% of budget go for option1 If actual amount exceeds 85% of budget go for option 2 If actual amount exceed 100% of budget go for for option 3 When we do budgeting it generate a document –We have to give budgeting –No. range interval only for 04 (Hard coded by SAP) This is given at client level and not at controlling area level –it is not year specify. Note Note : Order Order Eg.V Eg.Vehi ehicle cle Expens Expenses es Cost element :Eg.Vehicle :Eg.Vehicle for petrol, repairs,Driver salary salary etc., Maintain no.range for budgeting: Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintain no.ranges for budgeting (Tr code is OK11)
Select change intervals button Define tolerance limits for availability control
Same path Select new entries button Controlling area
:BIL
Profile
:select 000001 General budget profile
Tr.group
:++ all activity groups
Action
:select 2 waring with mail to person response
Usage
:85
Save Press enter to save in your request Specify exempt cost elements from availability control
Same path Petrol expenses Repairs Drivers salary is Fixed cost We can specify when we post to driver’s salary all with order AP9Z1234 –Even if, it exceeds 85% of budget no. message need to be given. It is known expenditure
Select new entries button Controlling area :BIL Cost element
:400100 Salaries account
48
Save Press enter to save in your request Maintain budget manager
Same path
Select new entries button Controlling area
:BIL
Order
:BILV
Object class
:OCost (Overhead cost)
User name
:SAP user (budget manager)
Save Press enter to save in your request Budgeting order wise (END USER AREA) Path :Accounting-Controlling –Internal order-Budgeting-Original order-Budgeting-Original budget –Change (Tr code is K022)
Order
:AP9Z1234
Enter For the period :500000 (Budget amount) Over / budget also 500000 From the menu select Extras –Availability: –Availability: Control –Activate Save
Posting of petrol expenses (F-02)
Give the document date :Today’s date Type Company code
:SA :BIL
Posting key
:40
Account no.
:400310 Petrol expenses
Enter Give the amount
:350000
Order
:AP9Z1234
Text
:Petrol expense
Posting key
:50
Account no.
:200105 SBI current account
Enter Give the amount
:*
Business area
:BILH
Text
:+
49
From the menu select –Document –Simulate and save Ignore the message press enter To view in box of the budget manager
Path :SAP MenuOffice –Work place (Tr code is SBWP) Select inbox folder We get a message accounting document no.
PROFIT CENTER ACCOUNTING
This is used to view profitability division wise /product wise /location wise if business area is not use in FI
50
Idea scenario Company FI | Comp Compan anyy code code FI | Business area FI (Location) | ---------------------------------------------------------------------------------------| | | | Steel Cement Pharma Co-profit center Division Division Division Accounting | | Product wise Co profitability Analysis Option 1 Hyderabad location | Steel Cement Pharma
Option 2 HYD | Steel
Profitability
Profitability Balance sheet
BGL | cement
MOM | Pharma
The advantage of profit center accounting is it derives profit center automatically though derivation rules. A) In case of expenditure Tough cost centers B) IN case revenues Automatic account assignment C) In case of balance Though business area Sheet it items (Applicable for option 2) Eg:a) At the time of creation of cost center assign profit center Dept A-Assign profit center steel b) At the time of posting wages a/c Dr Dr 500000 Dept A To Bank 500000 It updates cost center Dept A as well as profit center steel. We have to create dunning profit center. At the time of posting, when there is no derivation rules, system updates dummy profit center. Transfer form dummy profit center to respective center. Create derivation rule so that future transactions will not go to dummy profit center. They will go to respective profit centers. Set controlling area (OKKS) Path :SPRO-Controlling –Profit center accounting-Basic settings-Set controlling area
Give the controlling area Enter
:BIL
Maintain controlling area settings: (OKE5)
(Follow through path )
Path :Up to base settings the path is same- Controlling area settings-Maintain settings-Maintain controlling area settings
Standard hierarchy
:BIL
Select elimination of business volume check box
51
Profit center local currency type
:Select 20 Controlling area currency
Select confirm button Select store truncation currency check box Save Elimination of internal business volume
Purchase Order | | | | Goods Receipt
Material no. Vendor no. Plant Profit center Qty Rate
1234 HYD Steel 1 Kg 100
1 Profit center steel
It should no take in steel profit center 100+100 It should take only one time Create dummy profit center Path :SPRO-Controlling-Profit center accounting-Master data-Profit center-Create dummy profit center(Tr code is KE59)
Double click on dummy profit center Give the dummy profit center
:BIL dummy
Select basic data button
Name
:BIL dummy
Description
:Dummy profit center for BIL
Profit center group
:BIL
Save Set control parameters for actual date Path : Up to basis settings the path is same Controlling area settings -Activate direct postings-Set control parameters for actual data (Tr code is 1KEF)
Select new entries button From year :2008 Select Line items check box Select online transfer check box Save Maintain plan versions
Up to activate the path is same Plan version Maintain plan version Select version
:0 Plan /Actual Version
Double click on settings for profit center accounting folder
52
Select new entries button Year
:2008
Select online transfer check box Select line items check box Exchange rate type
:B (bank selling rate)
Save Press enter to save in your request Define no. ranges for local documents
A) At the time time of creation creation of cost center center –Assign –Assign profit profit center center Dept A-Assign profit center B) At the the time time of postin postingg Wages A/c 500000 500000 Dept A To Bank 500000 When there is no derivation rule –It updates dummy profit center Transfer from dummy profit center To Profit center steel No FI document will be generated No co document will be generated once profit center document will be generated (local) Path :SPRO-Controlling-Profit center Accounting-Actual postings-Basic settings: Actual –Define number ranges for local documents (Tr code is GB02)
Select maintain groups button Select actual document from direct posting with GB01 check box From the menu select interval Maintain Give the company code
:BIL
Enter Select interval button Year
:2008
From no
:1
To
:100000
Enter and save Press enter to save in your request Select back arrow Select planned doc.with direct posting with GB01 check box Form the menu select interval maintain Give the company code
:BIL
Enter Select interval button Year
:2008
From no.
:100001
53
To no.
:200000
Enter and save Creation of profit center: Path :Accounting-Controlling-Profit center accounting-Master data-Profit center-Individual processingCreate (Tr code is KE51)
Give the profit center
:Steel
Select master data button Analysis period to
:01.04.2008 to 31.12.9999 Name
:Steel
Long text
:Profit center steel
Person responsible
:Mr A
Profit center group
:BIL
select activate button (Shift+F1) One more profit center profit center cement select master data button name :Cement long text :Profit center cement person responsible :Mr B profit center group :BIL select activate button Create account groups up to master data the path is same Account group create (Tr code is KDH1)
Give the account group name
:PLITEMS ( Profit & Loss)
Enter Description
:P & L accounts for BIL
Select insert account button From
:300000
To
:499999
Save Select Back Arrow Account groups
:BSITEMS
Enter Description
:Balance sheet accounts for BIL
Select insert account button Form A/c
:100000
54
To A/c
:299999
Save Assign profit center in cost center Path :Accounting-Controlling-Cost center accounting-Master data-Cost center-Individual processing-Change (KS02)
Give the cost center
:Dept A
Select master data button Give the profit center
:Steel
Select save button or Ctrl+S Ignore the warning message press enter Cost center
:Dept B
Enter Profit center
:Cement
Save Ignore the warning message press enter Creation of sales account as revenue element (FS00)
Give th the GL account no. Company code
:300000 Sales A/c
:BIL
Select edit cost element button Enter Cost element category :Select 11 Revenues Save
Maintain automatic account assignment of revenue elements Path :SPRO-Controlling –Profit center accounting –Actual postings-Maintain automatic account assignment of revenue elements (Tr code is OKB9)
Select new entries button Company code
:BIL
Cost element
:300000 Sales A/c
Account assignment details
:Select 2 Business area is mandatory
Save Press enter to save in your request Select
:BIL with cost element 300000
Double click on detail per business area /valuation area folder
55
Select new entries button Option 1 HYD location | Steel cement Pharma 300000 HYD Steel 3000 300001 01 Sale Saless ceme cement nt HYD Cement 300002 Sales pharma HYD Pharma Business area Profit center Business area Profit center Save
Option 2 HYD
| Steel
BGL
MUM
| | Ce C ement Pharma 3000 300000 00 Sale Saless acco accoun untt HYD BGL Mum
Steel Cement Pharma
: BILH : Steel : BILB : Cement
Choose addition balance sheet and p & L accounts
Applicable for second scenario: Application for second option Same path
Select choose accounts (Tr code is 3KEH)
select new entries button Account from
:100000
Account to
:299999
Default profit center
:Steel
Save Press enter to save in your request Select profit center determination button Select crate step button Step description
:Profit center derivation though business area for balance sheet items.
Select drop down button under name column Select GSBER businesses area Save Select maintain rule values button Select source field intervals on /off button Account no.100000 To account no.299999 Business area
:BILH
Profit center
:Steel
56
Account no
:100000
To account no.
:299999
Business area
:BILB
profit center
:Cement
Save END USER AREA
1) Plann Planning ing prof profit it cente centerr wise wise for p & L item itemss
Path :Accounting –Controlling –Profit center accounting –Planning –cost /Revenues-Change (Tr code is 7KE1)
Version select
:0
From period
:8
To period
:8
Fiscal year
:2008
Company code
:BIL
Select next page or page down button Profit center
:Steel
Account group
:PLITES
Select from based radio button Select overview screen button Per account no.300000 Sales account Profit center reporting currency
:600000 (Minus report currency)
For account no.400100 salaries A/c without any sign Save Planning profit center wise for balance sheet items (Only for second scenario) Up to planning the path is same
Version
:0
From period
:8
To period
:8
Balance sheet accounts change (Tr code is 7KE3)
Fiscal year :2008 Company code
:BIL
select next page or page down button Profit center steel Account group
:BSITEMS
Select form based radio button Select overview screen button For account
:100300 SBI rupee term loan
57
Profit center reposting currency 20000- with minus sign For 200105 SBI current account profit centers c enters reporting currency 200000 without any sign Save
Posting of cash sales (F-02)
Give the document date
:Today’s date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:200105 (SBI current account)
Enter Amount
:550000
Business area
:BILH
Text
:sales posting
Posting key
:50
Account no.
:300000 (Sales a/c)
Enter Amount
:*
Business area
:BILH
Text
:+
Form the menu select Document –Simulate and save Posting of salaries (F-02)
Document date
:Today’s date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:400100 Salaries a/c
Enter Give the amount Cost center
:475000 :Dept A
Text
:Salaries posting
Posting key
:50
Account no.
:200105 SBI current account
Enter Amount
:*
58
Business area
:BILH
Text
:+
Document –simulate and save To View variance report profit center wise for P & L items Path :Accounting –Controlling –Profit center accounting-Information system-Repost for profit center accounting-Interactive reporting –Profit center group:Plan /actual /variance (Tr code is S_ALR_87013326)
From period
:8 (Current /Running month)
To period
:8
Fiscal year
:2008
Plan version Profit center values
:0 :steel
Profit center accounts groups
:PLITEMS
Select execute button To view variance report profit center wise for balance sheet items: Up to interactive interactive reporting the path is same same /Variance (Tr code S_ALR_87013336) S_ALR_87013336)
Profit center group: Balance sheet accounts plant / Actual
From period
:8 (Running month)
To period
:8
Fiscal year
:2008
Plan version Profit center values
:0 :Steel
Balance sheet account group
:BSITEMS
Execute Transfer of values from one profit center to another profit center One cost center works for no.of profit centers we an assign only one profit center is cost center. In dept A Profit center steel From profit center steel transfer to cement Manual transfer through cycles No.FI document will be generated No.CO document will be generated Only profit center document will be generated. Path :Accounting –Controlling-Profit center accounting-Actual postings-Profit center document –Enter (Tr code is 9KE0)
Layout select 8A-001 document :Profit center /account Select execute button Company code
:BIL
59
Select Enter screen button Profit center Account no.
:Steel :400100 Salaries
In profit center local currency 500000 –(with minus sign) Profit center
:Cement
Account no.
:400100 Salaries
Amount
:500000 (without minus sign)
Save
INTEGRATION
Organization structure : FI: Business area Company | Company code MM:- Structure SD: Structure Business area | Factory / Sales organization Company code level / | Plants Branch/Port | Regional location | | | Storage locations locations Raw material material / Finished goods Distribution-> Direct sales sales through through /Packing material Channel Agents | | Division Product groups/ products Why we create port as a plant: Keep the material on ship HYD Chennai Factory Port
Customer
60
Export sale – Terms of delivery-FOB (Free on Board) ownership will be transferred once we kept the martial on ship. Business area will be assigned to plants, plants will be assigned to sales organization business area will be assigned to sales organizations. In SD module, combination of sales organization, distribution distribution channel and division –One sales area. Sales Area 1 Hyd sales Org. | Direct sales | Steel
Sales Area 2 Hyd Sales org | Through agents | Steel
Movement types: Similar to posting keys in FI 101 Material receipt against purchase order /production order 102/122 Reversal of 101 201 Issue to cost centers 202 Reversal of 201 261 Issue to orders 262 Reversal of 261 521 Production receipt without production orders. Reversal of 521 522 561 Opening stocks taking 562 Reversal of 561 601 Delivery (sales) 602 Reversal of 601 Difference between 201 and 261
Cost centers Issue material (Movement type 261) Stores items to issue (Mov.type 201) (cost center 201)
Dept A Production order 1
Dept B
Dept C
Production order 2 Production order 3
Material issue is identifiable to production orders use movement type 261 Material issue is not identifiable identifiable to production production orders use movement type 201 Transaction key /process key
a) BSX b) WRX c) PRD d) GBB
Inventory postings Goods receipt /Invoice receipt (GR/IR) Price difference /Production order differences Offsetting entry for inventory postings (i) VBR consumption (ii) VNG Scrapping (iii) BSA Opening stocks (iv) ZOF Production receipt without production order (v) AUF Production receipt with production order (vi) VAY Delivery where sales account is created as revenue element (CO implemented) (vii) VAX Delivery where sales account is not created as revenue element (Co not implemented) (viii) AUA production order differences
61
Eg: 400000 Raw material consumption 200121 Inventory raw material For consumption Raw material consumption Dr To Inventory raw material For GBB For BSX
VBR
Assign account no.400000 Assign account no.200121
Valuation class:
Valuation class determines the GL accounts to be posted automatically. A) Raw materials Local Imported Inter unit purchases Inter company purchases 4 Valuation class B) Stores :Local 2 valuation class C) Finished goods own manufacturing 1 valuation class Valuation grouping code / valuation modifier /Valuation modification key:
Company codes Chart of accounts Plants Local raw materials
BIL BIL
BCL
BSL
HYD-BGL RM1 RM2
BGL-MUM RM3-RM1
HYD-MUM RM2-RM3
Incase of purchases, 200121 –Inventory raw material local When we follow same chart of accounts for numbers of company codes, Instead of assigning accounts number of times, assign only one time by using valuation grouping code. Valuation Areas Plants HYD BGL BGL MUM HYD MUM
Chat of accounts BIL BIL BIL BIL BIL BIL
Company code Valuation Grouping BIL BIL BCL BCL BSL BSL
X X X X X X
For X in case of RM local purchases assign account number 200121, inventory Raw material local. This is similar to posting periods in FI
A) Define posting period variant B) Assign posting period variant to company codes
X
X to BIL X to BCL X to BSL
c) Define posting periods for variant X for X—1, 2008 –12,2008
62
Material types
Price controls
Raw materi materials als Stores Stores & spares spares ERSA Pack Packin ingg & mate materi rial al Finishing Finishing goods goods FERT Semi finished goods Purc Purchhased ased Produced Trading goods Services
ROH V-Movi V-Moving ng averag averagee price price purcha purchase se price price V-Moving V-Moving average average price purchase purchase price VERP VERP V-Mo V-Movi ving ng aver averag agee pric pricee purc purcha hase se pric pricee S-Standard S-Standard price Raw materials materials + HALB Overheads V-Mo -Moving ing aver averag agee pri price Purc Purchhase ase pric pricee S-Standard price Raw material+Overheads HAWA VV-Moving average price Purchase price DIEN
Semi finished goods purchased
Dept A
Dept B Dept C 15 days Sales order –To be delivered with in 2 days
Dept D
FG
Purchase an item where with In 2 days purchase an item Where processing of A,B and C is completed D processing of D
Semi finished goods produced Dept A Dept B Dept C Dept D Issue RM 15 days time Sales Dept –got an order for sale where the processing of A and B is completed Take production After completion Of B and sell Trading goods: Purchase FG and sell FG without doing any processing. Services: Plant is is ha having op operat rating ca capacit city No sales orders Job work for others We get job work changes –Material Does not belong to us - Materi Material al type typess are are simil similar ar to to accou account nt groups groups in FI - There There we create create GL GL master masterss here here we create create mater material ial mast masters ers.. - GL master master are created created under under account account group group where where as material material masters masters are are created created under under material material type. type. - Material Material master master is created created at plant plant level-wh level-when en number number of plants plants are using using the the same material material it will will be extended(copied) to other plants. - For For mate materi rial alss we can open open 2 per perio iods ds at at a time time.. Oct Nov. When we open Dec.-Automatically Oct will be closed. Where we crate material master –We will have number of tabs (Views) Basic data Purchase view Sales view MRP view Quality Ware house management Accounting Costing MM Flow
A) Material requisition By production Dept to Stores B) Purcha chases req requisition By stores to purch rchases C) Call for enquiries, Get quotations and do price comparisons By purchase Dept. D) Create purchase order Vendor number, Material
63
Quality, Rate, Plant, Company code Delivery terms, payment terms, Purchase organization It is optional It will work through work flow
E) Release If P.O value is less than Rs.10000
To be released by manager purchases
If P.O valu valuee is is Rs. Rs.10 1000 0000 and and abov abovee And less than 100000 if P.O value is 10000 and above
To be rele releas ased ed by by GM( GM(Pu Purc rcha hase ses) s) To be released by Director
Once we save the purchase order, based on the value it goes to the inbox of the command authorized person, till is releases we can’t take goods receipt. Goods receipt –With reference to P.O Inventory RM local DR 100 To GR/IR R/IR clea clearring ing RM loca locall 100 100 Balance sheet current asset BSX Balance sheet current liability WRX (Qty in GR*Rate as per P.O) Invoice verification-Against PO/GR GR/IR clearing RM local DR 100 Balance sheet CL WRX To party 100 Balance sheet CL From PO, Party no. will be taken i) Raw material consumption RM Consumption Local DR 100 P & L Debit GBB VBR To inventory RM local 100 BS C/A(Current Asset) BSX J) Wages payment Wages A/c DR 20 P & L Debit To Bank 20 BS CA K) Production Receipt At product cost Inventory FG DR 120 BS C/A (FG =Finished goods) To INC/DEC in stocks FG 120 P & L Credit GBB
BSX
ZOF – In case of on production order /CPP module not implement GBB AUF –in case of production order (PP module implemented) SD steps
L) Delivery –At product cost INC /DEC in stocks FG DR 120 P & L Credit GBB VAX –If sales account is not created as revenue element (Co not implemented /GBB VAY –If sales account is created as revenue element (Co Implemented) To Inventory FG 120 BS C/A M) Sales billing
Custom Customer er A/c A/c DR 150 BS C/A From From sales sales order, order, custom customer er numbe numberr will will be taken taken To Sales 150 P & L credit ERL LCL=Local Inventory FG=Raw material consumption local +wages GR=Goods receipt INC/DEC STK FG=Increase /Decrease stock finished goods
64
P & L account H)
RM can local Wages Net profit
100 L)Sales 150 20 J)INC/DEC STKFG 120 30 K)INC DEC STK FG -120 ------150 ===
0 ----150 ===
Balance Sheet Surp Surplu luss in P & L Acco ccount unt F) GR/IR CLG RM RM LCL 10 100 E) GR/IR CLRG RM LCL -100 a) Sundry creditors RM
100
30
F) INV INV RM LCL 100 H) INV RM LCL -100 0 --------0 I) Bank -20 j) INV FG 120 K)INV FG -120 0 L)Sundry debtors 150 ----------130 130 === ===
Integration rules
A) In material material master master we specify specify valua valuation tion class class B) For valuation class we assign GL accounts based on the nature of transaction C) At the time time of material receipt/Issue stores stores person enters movement type, material number and quantity. Our accounts will be up dated automatically based on accounts assignment to valuation class which is specified in material master Eg: Material no. Valuation RM1 (local)
3000 RM local 200121-INV-RM Local
Local Raw Material
1. Purchase order
2. Goods receipt Movement Material Qty Save
Inventory postings BSX
RM1 60 kgs
GR/IR Consumption Clearing (GBB VB V BR) (WRX) 100520-GR/IR 40000-RM -RM CLRG RM LOCAL Consumption-IMP
Material –RM1 Vendor -1234 Qty-100 Kgs Rate 5 Rs Save P.O.No.1 with reference to P.O-P.O No.1 Type:101 Debit BSX Credit WRX
Material Doc no.200001 200121 –Inventory RM local DR 100520 100520 GR/IR CLR RM Local 300 (Qty IN GR *Rate as per P.O) 60*5
200121
300
Raw material consumption
65
Movement type 20 2 01 Debit GBB Credit BSX 200121 Material RM1 3000 Qty 10 Kgs 400000 RM Consumption LCL 200121 Inventory RM Local (Qty issued * Moving average rate)
VBR
DR
Debit A/c No. 400000
50 50
Imported raw material
1. Purchase order
Material -R -RM2 Vendor -4567 Qty-1Kg Rate -100 PO No.2 2. Goods Goods recei receipt pt-- with with refere reference nce to to PO-PO PO-PO No.2 No.2 Movement type:101 Debit BSX 200122 Credit WRX 100521 Martial RM2 3001 Qty 1 Kg Save Material Doc No.200003 200122Inventory RM IMP DR 100 100521 GR/IR CLRG RM I MP 100 (Qty IN GR* Bate as per P.O) 1*100 Raw material returns Material doc no.200003 Movement
Type
102
Debit WRX Credit BSX
Material RM2 Qty 1 Kg Save Material doc no.200004 100521 GR/IR CLR RM IMP DR 200122 Inventory RM I MP
3001
100521 100122
100 100
Why SAP does not support purchase accounting why it supports inventory accounting:
RM –Local raw material
1 2 3 Not includ included ed in purch purchase ase Bill Bill receiv received ed Less Less stock stock report reported ed Provision statement by stores RM consumption=Qty Value Opening stock 0 0 0 0 Add purchase 0 516.50 516.50 _____________________________ 516.50 516.50 Less :Closing stock 300 300 200 -----------------------------------------Raw material consumption X X X ======================== Wrong wrong wrong 1. Purchase order material no. RM 1 Vendor 1234 Qty 100 Kgs Rate 5 Rs Excise 10 %
66
CST Other change
2% 1%
Material receipt:
We get excise invoice to claim cenvat –Final invoice many come or may not come. Only excise invoice received Basic price 500 Excise 50 Stores person updates his records with the above data. Issue: Not included in purchase provision statement:
Account Dep gets a statement from stores in the month end material received r eceived bills not received to make purchase provision. Stores person –By mistake he has not included the above item in the purchase provision statement. Account Dept.gets closing stock statement from stores-in the statement he is showing 60 kgs stock at 5Rs.300 Issue2 –Closing stock valuation wrong
We have received invoice after words in invoice Basic Excise CST2% Other 1%
11
Bill amount
500 50 5.5 ------566.50
500 11
5.5 -------516.50
wrong 50 --50
Purchase a/c cenvat receivable In the month end stores person sends closing c losing stock statement 60 kgs at Rs.5 Should be value 516.5/100*60=309 516.5/100*60=309 *Issue less stock reported by stores If this month production production is more, profitability will be more. If this month production is less, profitability will be less. Physical stock available -60 Kgs Reporting to accounts only 40 kgs 40*5=200 Inventory accounting 1. Purchase order
2. Goods receipt Movement type Material Qty Save
Material no.RM1 Vendor 1234 Qty 100 Rate 5 Tax code A1 (10% Excise +2% CST) other charges 1% PO no.1 with reference to PO no.1 101 RM1 100
Entry will be passed automatically Inventory RM local DR DR 516.50 To GR/IR CLR RM Local 516.50 Qty in GR*Rate as per PO
67
Stor Storee reco record rdss : Mate Materi rial al RM1 RM1 Qty :Value Receipt Receipt :100 Kgs 516.50 516.50 Account records 200121 Inventory RM local 516.50 DR 3. Raw material consumption Movement Movement type type 201 Material RM1 Qty 40 Kgs Save Accounting entry will be generated automatically RM consumption local DR 206.5 (516.5) 100*40 To Inventory RM local 206.6 Qty issued moving .AVG price Stores records: Material RM1 Qty Value Receipt 100 Kgs 516.50 Issue 40 Kgs 206.6 ----------60 Kgs 309.9 Accounts records 200121 Inventory RM local 516.50 DR 206.60 DR CL stock value 309.9
Price differences are two types 1)Batch method
2)Moving average method | ------------------------------------------------------| | | Stock fully available Stock partly available Stock no available
1st method –Batch method: RM1 PO PR Batch Qty 1 100 2 50 -----
150 10 --140
Rate 10 40
Amount 1000 2000 ----3000 100 ---2900 180 ----3080
10
----140 Break up 1 90 2 50
12 40
10 RS
BILL for 12Rs 1.Material Receipt Inv RM local DR 1000 BSX To GR/IR CLR RM LCL/100 WRX 2. Raw Material consumption RM consumption local DR 100 GBB VBR To INV RM local 100 BSX 3. Invoice verification GR/IR CLRG RM LCR DR 100 WRX INV RM LOCAL DR 180 BSX 90*2 Price diff RM LCL 20 PRD 100*2 To Vendor 1200 form PO vendor no. is taken
1080 2000
68
Preparation in P & L account : Raw material consumption : Raw material consumption +/ price difference RM Eg: RMC 100 PD RM 20 ---120 === For the truncation key PRD –We can assign raw material consumption account or price difference RM A/c
Moving average method: stock fully available RM1
PO Price :10
Final Bill for Rs.12
Qty rate amount1. Goods receipt Bill qty 100
10 50 ---150 20 ---Average bill 130 ---130
1000 Inv.RM local DR 1000 BSX 40 2000 To GR/IR CLRG RM LCL 1000 ------ 2. 2 . Raw material consumption 3000 RM consumption local DR 400 GBB VBR 20 400 To INV RM local 400 BSX ----2600 3.Invoice verification GR/IR CLRG RM LCL DR 1000 WRX 200 GR/IR R/IR CLRG CLRG RM LCL DR 1000 1000 WRX WRX ----2800 INV RM Local DR 200 BSX 100*2 To Vendor 1200 form PO Vendor no.is taken
Consumption rate: Value / Qty 3000/150=20 Next consumption rate Value / Qty 2800/130=21.54 3rd method moving average method: Stocks partly available RM1
Bill qty 100
AVBL QTY
PO Qty 10 50 --150 130 ----20
Price Rate 1000 40 20
10Rs
Bill for 12Rs 1.Material receipt
Amount 1. Goods receipt INV RM local DR 1000 BSX 2000 To GR/IR CLRG RM 1000 WRX ----3000 2600 2. Raw material consumption -----RM comp local DR 2600 GBB VBR 400
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40 ---440
---20
TO inv RM local 2600 BSX 3.Invoice verification GR/IR CLR RM LCL DR 1000 WRX INV RM Local Dr 40 BSX 20 *2 Price diff RM DR 160 PDR To Vendor 1200 fr f rom PO vendor no.is taken
Consumption rate
Value / Qty 30000/150=20 Next consumption rate:
Value qty 440/20=22.00 Incase of batch method –It has checked batch wise for the material. In case of moving average method –if has checked material wise. 4th Method-moving average method: Stocks not available safety socks RM1
PO Price
Bill Qty100
AVBL Qty
Qty 10 50 ---150 150 ---0
10 Rs
Rate 1000 40 ---20
Bill for Rs12 1. Mate Materi rial al rece receip iptt Amount Inv RM local DR 1000 BSX To GR/IR CLRG RM LCL 1000WRX 2000 2. Raw material consumption -----RM Consume local DR 3000 GBB VBR 3000 3000 To INV RM Local ----3. Invoice verification 0 GR/IR CLRG RM LCL DR 1000 WRX Price Diff RM DR 200 To Vendor 1200 form PO vendor no.is taken
Sales and Distribution Flow:
1. Inqu Inquir iryy and and quot quotat atio ion: n: 2. Sales Sales order order : Produc Product,t, Plan Plant,t, Sales Sales organi organizat zation ion,, custo customer mer no., no., quant quantity ity,, rate rate delive delivery ry terms, payment terms. 3. Delive Delivery ry :Wit :Withh refere reference nce to sale saless order order A) Delivery without without post goods issue issue (Delivery without PGI) PGI) ownership is not transferred. Eg. Export sales –Terms of delivery –FOB (Free on board) Hyderabad Factory Delivery without PGI
Chennai Port
No FI document only material document
Customer Delivery with PGI FI document material document
FI document :At product cost Increase /Decrease in stocks FG DR GBB VAY-If sales account is created as revenue element (Co implemented)1 GBB VAX if sales account is not created as revenue element (Co not implemented) To inventory FG BSX
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B) Delivery with Post Goods Issue (Delivery with PGI)
Eg. Local sales terms of delivery –Ex works Hyderabad factory Customer Delivery with PGI With refe referen rence ce to deli delive very ry Sales Billing: With Customer account DR To Sales SD-Pricing procedure
From sales order :ERL
Eg: From From R egion egion To Region Customer Material
2 3 4 Andhra Andhra Andhra Andhra Andhra Andhra Tamilnadu Andhra Tamilnadu Taxable Non-taxable Non-taxable TaxableNo eNon-taxable Non-taxable
1 Andhra Andhra Andhra Taxable Taxable
Basic price Excise % on basic VAT % on Basic+Excise
CST % on basic+ E Exxcise
From H sales Condition type: KOFI (Account (Account assignment-FI) assignment-FI) KOFK (Account Assignment –CO) Assignment of accounts
1 Application area
2 Conditio n type
3 4 Chat of Sales accoun origination ts HYD
5 Account assignment group for customers 01
6 Account assignment group for materials 03
V-Sales & Distribution
KOFI
BIL
V-Sales & Distribution
KOFI
BIL
HYD
02
03
V-Sales & Distribution
KOFI
BIL
HYD
01
01
V-Sales & Distribution
KOFI
BIL
HYD
01
03
01Domestic revenues
01 Traded goods
02-Foreign revenues
02 Services
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7 8 Accoun t keys ERL
300001 – Sales Local own goods ERL 300002-Sales exports own goods ERF 300003 Sales local trading goods ERL 400350 – Sales Freight Local revenue own goods ERF Freight Revenu es ERBRebates /Tradin g Discou nts
03Afflicated company revenues
03 Finished goods
ERS Sales Deducti ons
Note :ERS :Sales commission Bank
5000 From customer 5000 Reimbursement of expenses MM CUSTOMIZATION
MM consultant job 1. Defin efinee Pla Plants nts Path: SPRO-Enterprise structure- Definition –Logistic general-Define copy, delete check plant.
Double click on define plant Select new entries button Plant
:BILP
Name
:BIL HYD Factory plant
Factory calendar
:Select B2 or 01 (B2=BIL HYD Factory Calendar)
Save Give the name
(01=Standard calendar) :BIL Hyderabad factory plant
Country
:IN
Enter Select create request button Short description
:MM customization for BIL
Press enter Enter once again to save in the request Define division: Path :Up to logistic –General the path is same-Define copy, Delete, check division.
Double click on define division Select new entries button Division Name
:BS (It is a text filed) :Steel Division
Save Press enter to save in your request Maintain storage location
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Path :SPRO-Enterprise structure –Definition- materials management –Maintain storage location (OX09)
Give the plant
:BILP
Enter Select new entries button Give the storage location
:HYD
Description
:Hyderabad storage location
Save Press enter to save in your request
Maintain purchasing organization
Same path
Select new entries button Purchase organization :BIR Description
:BIL Purchase organization
Save Press enter to save in your request Assign plant to company code: Path : SPRO-Enterprise structure –Assignment–Assignment- logistics logistics General –Assign plant plant to company code ( Tr code is OX18)
Select new entries button Company code
:BIL
Plant
:BILP
Save Press enter to save in your request Assign business area to plant/valuation area and division Path :Same path -Select plant /valuation area –Division button
Select new entries button Plant
:BILP
Division
:BS
Business area
:BILH
Save Press enter to save in your request Assign purchasing organization to company code
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Path :Up to assignment the path is same –Materials management –Assign purchasing organization to company code
Select position button :Give the purchase org:BILR Enter For BILR for assign company code BIL Save Press enter to save in your request Assign purchasing organization to plant:
Same path Select new entries button Purcha Purchasin singg org :BILR :BILR Plant :BILP Save Press enter to save in your request Create purchasing groups Path :SPRO-Materials management –Purchasing –Create purchasing groups.
Select new entries button Purchasing group
:BIL
Description
:BIL RM purchasing group
Save Press entr to save in your request Define material groups:( OMSF) Path :SPRO-Logistic general –Material master-Settings for key fields –Define Material groups.
Select new entries button Material group
:BILC
Mat Materi erial gro group upss desc descri ript ptio ionn
:Ch :Chemic emicaals
Press enter to save in your request Maintain company code for material management: Path :SPRO-Logistic General –Material master-Basic settings-Maintain company code for materials management
Select position button Give the comp code
:BIL
Enter Year
:2008
Period
:7 (October)
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Note : This period enter carefully, if you once enter not modified
Select ABP check box (ABP stands for Allow Back Period Posting) Note: September entries allowed Save Ignore the warning message press enter Press enter to save in your request Define attributes of material types: Path:up to the material master the path is same – Basic settings –Material type-Define attributes of material types.
Select position button Select material type
:ROH (Raw materials)
Enter Select ROH Double click on quantity / Value updating folder Select position button Valuation area
:BILP ( Nothing but plant)
Enter For BILP select quantity updating, value update check box Save Press enter to save in your request Select back arrow Select material FERT for finished product Double click quantity / value updating folder Select position button Valuation area :BILP Enter For BILP select quantity updating check box value updating check box Save Set tolerance limits for price variance for purchase order Path: SPRO-Material management –Purchasing –Purchase order –set tolerance limits for price variance
Sele Select ct TIKY TIKY
:PE :PE & SE for for com compa pany ny code code 1000 1000
Select copy as button Enter the company code to BIL For tolerance key
:PE
Enter
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Change the company code to :BIL For tolerance key
:SE
Enter and save Press enter to save in your request Plant parameters: Path :SPRO-Materials management –Inventories management –Physical inventory –Plant parameters
Select plant :1000 Select copy as button Change the plant to BILP Enter and save Press enter to save in your request Set tolerance limits for goods receipt Path :Up to inventory management and physical inventory the path is same -Goods receipt-Set tolerance limits
Select tolerance key B1,B2,VP for company code 1000 Select copy as button Change the company code to BIL for B1 Enter Change the company code BIL for B2 Enter Change the company code to BIL for VP Enter and save Press enter to save in your request Maintain default values for tax codes Path: SPRO- Materials management –Logistics invoice verification-Incoming invoice maintain default values for tax codes
Select new entries button Company code :BIL Save Press enter to save in your request Set tolerance units for invoice verification Path:Up to logistics invoice verification the path is same – Invoice block-Set tolerance limits
select tolerance key BD, ST for company code 1000 select copy as button
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change the company code to BIL for BD enter change the company code to BIL for ST save
Define automatic status change Path :Up to the logistic invoice verification the path is same – Invoice verification in back ground –Define automatic status change
Select new entries button Company code
:BIL
Select save button or Ctrl+S Press enter to save in your request Group together valuation areas: Path :SPRO-Material management –Valuation and account assignment-Account determination-Account determination without wizard-Group togather valuation areas.
Select position button Valuation :BILP Enter Give the valuation grouping code :X Save Press enter to save in your request Define valuation classes: Path :Same path – Select valuation class button
Select valuation class 3000 Raw materials local Select valuation class 7920 Finished products Select copy as button Change valuation class 3000 to BIL1 Change the description to Raw materials local Change valuation class 7920 to BIL2 – Finished product Enter and save Press enter to save in your request
FI consultants job:
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1. Crea Creati tion on of of GL mast master erss FS00 FS00 A) Inventory Inventory RM local B) Inventory finished goods C) GR/IR clearing clearing RM local local D) RM consumption local E) INC/DEC in stocks FG Give the GL account no. Company code
Current Current assets assets loans loans & advances advances -doCurrent Current liabiliti liabilities es & Provision Provisionss RM Consumption Increase /Dec in stocks
200121
BIL
Select with template button Give the GL account no.200120 Inventory RM Company code
:BIL
Enter Change the short text to Inventory RM local Change the GL a/c long text also inventory RM local Select control data tab Tax category
:select * (All tax allowed)
Select posting without tax allowed check box Select create/Bank/Interest tab Field status group change to G006 Material accounts Save Note :Before post select automatically only check check box 200121 Ignore the warning message press enter GL account no.
:200122
Company code
:BIL
Select with template button Give the GL a/c no.200121 Company code
:BIL
Enter Select type/description tab Change short text and GL a/c long text to inventory FG Save GL account Company code
:100520 :BIL
Select with template button GL account Company code
:100500 outstanding exp. :BIL
Enter Change short text and GL account and long text to GR/IR clearing RM local Select control data tab
78
Tax category
:*
Select posting without tax allowed check Sort key
:014 Purchase order
Select create /bank /interest tab Field status group change to G045 goods/Invoice received clearing accounts Save G/L account
:400000
Comp Compan anyy code code :BIL :BIL Select with template button Give the GL account no.400100 Salaries a/c Comp Compan anyy code code :BIL :BIL Enter Select type/description tab Change the account group to RM consumption Change short text and GL account long text to RM consumption local Select create /bank /interest tab Field status group to change to G003 Material consumption accounts Save Select edit cost element button Valid from
:01.04.2008
Enter Cost element category :Select 01 Save GL account
:300200
Company code :BIL Select with template button Change the GL a/c no.300100 Exchange gain Company code :BIL Enter Select type/Description tab Change account group to Increase /Decrease stocks Change short text and GL account long text to Increase/Decrease in stocks FG Select create/Bank/Interest tab Change field status group to G030 change in stock accounts Save *Assignment of accounts for automatic postings
79
Path :Up to account determination determination without wizard the path is same same – Configure automatic postings (Tr code is OBYC) (MM to FI Integration )
Select cancel button Select account assignment button Double click on transaction BSX inventory posting Give your Chart of Accounts
:BIL
enter Select valuation modifier check box Select valuation class check box Save Valuation modified
Valuation class
Account
X
BIL1 RM RM local
200121 Inventory RM local
X
BIL2 Fi F inished products
200122 Inventory FG
Save Press enter to save in your request Select back arrow Double click on transaction WRX GR/IR clearing account Select valuation modifier check box Select valuation class check box Save Valuation modifier Valuation class
:X :BIL1 RM local
Account no.
:100520 GR/IR clearing local
Save Press enter to save in your request Select back arrow Double click on GBB offsetting entry for Inventory posting Select General modification check box Valuation modifier check box Valuation class check box Save Valuation modifier X
General modification
Valuation class
Account
VBR (consumption)
BIL1 RM local
400000 RM consumption local
80
X
ZOF (Production receipt BIL2 BIL2 Fini Finish shed ed prod produc ucts ts without production order) AUF with production BIL2 VAY (Delivery where sales BIL2 account is created as revenue element Co implemented) VAX Delivery where is sales BIL2 account is not created as revenue element CO not implemented
X X
X
Save Press enter to save in your request Document types and no.ranges (OBA7)
WE
:Goods receipt
WA
:Goods issue
RE
:Grass invoice receipt
Tr code is OBA7 Select WE WE
:Goods receipt
Select details button Number rage
:50
Select number range information button Comp Compan anyy code code :BIL :BIL Select change intervals button Select interval button No.range
:50
Year
:2008
From no.
:800001
To no.
:900000
Enter and save Ignore the warning message press enter Select back arrow 3 times Select type WA Goods issue Select details button Number range
:49
Select no.range information button Company code :BIL Select change intervals button Select interval button
81
3002 300200 00 Incr Increa ease se / Decrease stocks FG 300200 300200
300200
No.range
:49
Year
:2008
From no.
:900001
To no.
:1000000
Enter and save Ignore the warning message press enter Select back arrow three times Select RE gross invoice receipt Select details button
No. range
:51
Select no.range information button Company code :BIL Select change intervals button
No.range
:51
Year
:2008
From no.
:1000001
To no.
:1100000
Enter and save Ignore the warning message press enter MM end user area
Creation of vendor master XK01 Give the company code :BIL Purchasing organization
:BILR
Account group
:BIL2 MM vendors for BIL
Enter Give the name
:Nagarjuna Steels Limited
Country
:IN
Select next screen button 3 times Reconciliation account :select 100501 100501 Sundry Sundry credit RM Sort key
:012 vendor
Select next screen button Payment terms
:0001
Select next screen button 2 times Order currency
:INR
Select GR based invoice verification check box Save
82
Creation of RM material master Path :Logistics –Materials management –Material master-material-Create(Genral) master-material-Create(Genral) –Immediately (Transaction code MM01)
Material
:BILRM1
Industry se sector
:Mechanical en engineering
Material type
:Raw material
Press select views button Select basic data1, purchasing, general plant data/storage1/accounting1 Select organization levels button (bottom side) Give the plant
:BILP
Storage location
:HYD
Enter Give the description
:Raw material 1
Basic unit of measurement
:KG
Material group
:BILC (Chemicals)
Division
:BS (Steel)
Select purchasing tab Purchasing group
:BIL
Select accounting one tab Valuation class
:select BIL1 (RM local)
Price control
:select V moving average price
Moving price
:50
Select save button or Ctrl+S To open material periods for November: Up to material master the path is same –Other-Close period (Transaction code is MMPV)
From company code Give the period
:BIL :8 (November)
Fiscal year
:2008
Select check and close period radio ra dio button Execute Purchase order creation Path :Logistics – Material management –Purchasing –Purchase order-Create-Vendor/supplying plant known (The transaction code is ME 21N)
Give the purchasing organization
:BILR
83
Company code
:BIL
Enter Give the purchasing group
:BIL
Item
:10
Material
:BILRM1
PO quantity
:100 Kg
net price
:75
Plant
:BILP
Give the currency
:INR
Vendor no.
:2001
Save Note the purchase order no.4500017092 Goods receipt: Path :Logistics –Material management –Inventory management –Goods movement –Goods receipt- for purchase order –PO number known (The ( The transaction code is MIGO)
Select goods receipt Give purchase order no.4500017092 Enter Storage location select :HYD Select quantity tab Quantity in delivery note
:100
Select item ok check box Select save button or Ctrl+S Select display button Enter Select document information tab Select FI documents button 200121 Inventory RM local 7500
BSX BIL1
BILRM1
100520 GR/IR CL CLRG RM local -7500 BILRM1 Qty .Received(GR) *Rate as per PO 100*75
BIL1
WRX
Note: change USTAX to GTAX Invoice verification: Path :Logistics –Materials management –Logistics-Invoice verification –Document entry-Enter invoice (Transaction code is MIRO)
84
Give the invoice date
:Today’s date
Reference
:Party bill no.1234
Text
:Invoice verification
Purchase order
:4500017092
Select payment tab Payment terms
:0001
Baseline date
:today’s date
Select base data tab Tax code
:select V0
Enter Business area
:BILH
Select beside data tab Amount
:7500
Enter Select save button or Ctrl+s From the menu select invoice document –Display Select follow on document button 2001 Nagarjuna Steels Limited 7500 –From party no is taken 100520 100520 GR/IR GR/IR CLRG CLRG RM local 7500 BILRM1 BIL1
Raw material consumption Path :Logistics –Materials management –Inventory management –goods movement –goods issue (Transaction code is MB1A)
Movement Movement type type :201 Plant
:BILP
Storage location
:HYD
Enter Give th the ccoost ce center
:Dept A
Material
:BILRM1
Quantity
:30
Select save button or Ctrl+S From the menu select goods –Issue display Enter Select accounting documents button Select accounting document number BSX
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200121 Inventory RM local
2250-BILRM1
BIL1 GBB VBR
400000 RM consumption LCL 2250-BILRM1
BIL1
Qty consumed * moving average price 30*75 To view stock ledger Path :Logistics –Materials management –Inventory management –Environment –Stock for posting date (Transaction code is MB5B)
Material no. Company code
:BILRM1 :BIL
Plant
:BILP
Selection date
:01.04.2008 to 31.03.2009
Select valuated stock radio button Execute SD CUSTOMIZATION SD consultant’s job
1.
Define region:(State) Path :SPRO-SAP netweaver-General settings-Set countries –Insert regions
Select new entries button Country
:IN
Region
:AP
Description
:Andhra Pradesh
Save Select create request button(F8) Short description SD customization for BIL Save in your request Define sales organization Path :SPRO-Enterprise structure structure –Definition –Sales and contribution –Define,copy,delete,check,-Sales –Define,copy,delete,check,-Sales organization
Double click on define sales organization Select new entries button sales organization
:BILS
Descr escrip ipttion ion
:BIL :BIL HYD
statistics currency
:INR
Sale Saless orga organnizat izatiion
save, Ignore the warning message press enter
86
Give the name
:BIL HYD sales organization
country
:IN
region
:AP
press enter To save in your request Define distribution channel Same path -Sales & distribution –Define,copy, –Define,copy, delete,check distribution distribution channel
Double click on define distribution channel Select new entries button Distribution channel
:BD
Name
:Direct sales
Save Press enter to save in your request Define shipping point Path :SPRO-Enterprise structure –Definition-Logistic –Definition-Logistic execution –Define, copy, delete, check shipping point
Double click define shipping point Select new entries button Shipping point
:BISH
Description
:BIL HYD shipping point
Save
Name
Country
:BIL HYD shipping point :IN
Enter Press enter once again to save in the request Assign sales organization to company code: SPRO-Enterprise structure –Assignment-Sales & Distribution –Assign sales organization to company code
Select position button Sales organization :BILS Enter For sales organization
:BILS
Assign company code
:BIL
Save Press enter to save in your request
87
Assign distribution channel to sales organization
Same path Select new entries button Sales organization :BILS Distribution channel
:BD
Save Press enter to save in your request Assign division to sales organization
Same path Select new entries button Sales organization :BILS Division
:BS
Save Press enter to save in your request Setup sales area:
Same path Select new entries button Sales organization :BILS Distribution channel
:BD
Division
:BS
Save Press enter to save in your request Assign sales organization –distribution channel- plant:
Select new entries button Sales organization :BILS distribution channel
:BD
Plant
:BILP
Save Press enter to save in your request Define rules by sales area: Path :Up to sales and distribution the path is same –Business area account assignment –Define rules by sales area
88
Select position button Sales organization :BILS enter For sales organization
:BILS
Rule select
:001 (Business area determination from plant / division )
Save, press enter to save in your request Assign shipping point to plant: Path :SPRO-Enterprise structure –Assignment-logistic execution –Assign shipping point to plant
Select find button Enter
:BILP
Press enter Select
:BILP
Select assign button Select BISH check box enter Save Press enter to save in your request
Define common distribution channels: Path :SPRO-Sales & Distribution –Master data –Define common distribution channels
Select position button Give the sales organization :BILS Enter Distribution channels for condition :BD Distribution channels for customer master :select BD Save Press enter to save in your request Define common divisions:
Same path Select position button Sales organization :BILS Enter Division fo for co conditions :select BS BS Division for customer master :select BS Save Press enter to save in your request
89
Maintain pricing procedures Path :SPRO-Sales and distribution –Basic functions –pricing –Pricing control –Define and assign pricing procedures
Double click on maintain pricing procedures Select pricing RVAA01 standard Double click on control data folder Condition type SKTV cash discount Condition type MWST output tax Deselect required check box Save Ignore the warning message press enter to save Define pricing procedure determination: Upto define and assign pricing procedures the path is same
Double click on define pricing procedure determination Select new entries button Sales organization
:BILS
Distribution channel
:BD
Division
:BS
Document pricing procedure
:select A standard
Customer pricing procedure
:select 1 standard
Pricing procedure
:select RVAA01 standard
Condition type
:select PR00 price
Save Press enter to save in your request Define tax determination rules: Path :SPRO-Sales and distribution –Basic functions- Taxes –Define tax determination rules
Select new entries button Tax country :IN for India Sequence :1 Tax ca category :UTXJ Ta Tax Ju Jursdict co code Save Setup partner determination:
Partner functions SP Sold to Party SH Ship to party
Customer No. 1 1 Not modifiable 1 2 Modifiable
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BP Bill to party PY Payer
1 1
2. Modifiable 2 Modifiable
If we don’t specify separately (SP,SH,BP and PY)all we be only customer Path :Up to basic functions the path is same-Partner determination –Set up partner determination
Double click setup partner determination for customer master Double click on partner functions folder Select position button Partner function
:SP
Enter Select partner function SP Double click on account group function assignment folder Select new entries button Partner function
:SP
Account group
:BIL2
Partner function
:SH
Account group
:B1L2
Partner function
:BP
Account group
:BIL2
Partner function
:PY
Account group
:BIL2
Ignore the warning message press enter to save in your request Double click on partner determination procedures folder Select new entries button Partner determination
:BIL
Name
:BIL partner determination procedure
Save Ignore the warning message press enter Select partner determination
:BIL
Double click partner functions in processor folder Select new entries button Partner function
:SP
Select not modifiable check box Select mandatory check box Select partner function
:SH select mandatory function check box
Sele Select ct part partne nerr fun funct ctio ionn
:BP :BP sel selec ectt man manda dato tory ry func functi tion on chec checkk box box
Sele Select ct part partne nerr fun funct ctio ionn
:PY :PY sel selec ectt man manda dato tory ry func functi tion on chec checkk box box
91
Save Press enter to save in your request Double click on partner determination procedure assignment folder Select position button Account group
:BIL2
Enter For BIL2 Assign partner procedure BIL Save Assign shipping points SPRO-Logistics execution-Shipping –Basic shipping functions –Shipping point and goods receiving point determination –Assign shipping point
Select new entries button Shipping conditions
:select 01 as soon as possible
Loading group
:0003 manual
Plant
:BILP
Propose shipping point
:BISH
Save Press enter to save in your request
FI consultant job:
Creation of GL master sales local own goods under sales group –FS00 Give the the GL a/c no. :300005 :300005 Company code
:BIL
Select with template button Give the GL a/c no. no. :300000 sales sales account Company code
:BIL
Enter Change short text and GL a/c long text local own goods Select control data tab Tax category
:*
Select posting without tax allowed check box Select create /Bank /Interest tab Field status group G029 revenue accounts Save Select edit cost element button Valid from :01.04.2008
92
Enter Cost element category :11 Revenues Save * Assignment of account for automatic postings: Path :SPRO-Sales and Distribution –Basic function-Account assignment/costing Revenue account determination –Assign –Assign GL accounts (Transaction (Transaction code is VKOA)
Note : This is Important Tr code Double click on table one Select new entries button Application area
:Select V Sales & Distribution
Condition ty type
:KOFI ac account da data
Chart of accounts :BIL Sales organization :BILS Account assignment group of customer
:Select 01 domestic revenues
Account assignment group of material
:03 Finished goods
Account key
:Select ERL sales revenues
GL account
:300005 sales local own group
Save Press enter to save in your request SD end user area
Creation of customer master
:XD01
Company code
:BIL
Sales organization
:BILS
distribution channel
:BD
Division
:BS
Account group
:SD customer for BIL
Enter
Name
:DLF Industries Ltd
Country
:IN
Region
:AP
Select company code data button Reconciliation account
:200110 sundry debtors
Sort key
:031 customer no.
Select payment transaction tab Terms of payment
:0001
Select sales area data button
93
Customer pricing procedure
:select 1 standard
Select shipping tab Delivery priority
:select 02 normal
Shipping conditions
:select 01 as soon as possible
Delivery plant
:BILP
Select billing documents tab Select price determination check box In CO term termss und under er deli delive very ry and and pay paymen mentt ter terms ms Terms of payment
:sel :selec ectt E EXW XW form form plan plantt
:0001
Account assignment group :select 01 01 domestic domestic revenues revenues For Tax category UTXJ Tax classification classification :select 1 liable for tax Save Creation of finished goods material master (MM01)
Give the material
:BILFG
Industry sector
:Mechanical engineer
Material type
:Finished product
Press select views button Select basic data 1 Select Sales
:Sales organization data 1
Select Sales:sales org.data 2 Select Sales
:General /plant data
Select MRP1 Select general plant data /storage 1 Select accounting 1 Select organization levels button Plant
:BILP
Storage location
:HYD
Sales organization :BILS Distribution channel :BD Enter Description
:Finished product
Base unit of measurement :KG Division
:BS
Gross weight
:1 kg
Select sales :select 1 sales :Sales org.1 tab Division
:BS
94
Tax classification :select 1 (Taxable) Select sales :sales, :sales, sales organization 2 tab Account assignment group :select 03 finished goods Select sales :General /plant tab Available check
:select KP no check
Transportation group
:select 0003 container
Loading group
:select 0003 manual
Select MRP1 tab MRP type
:select ND no planning
Select accounting 1 tab Valuation class
:select BILL2 finished product
Price control
:select S standard price
Standard price
:400
Save Creation condition types: Path : Logistics –Sales & Distribution Distribution –Master data-Conditions –Select using conditions type-create type-create (Transaction code is VK11)
Condition type
:PR00 price
Select key combination button: Select material with release status radio button Enter Sales organization BILS Distribution channel
:BD
Material
:BILFG
Amount
:600
Valid from Valid to
:01.04.2008 :31.03.2009
Save Select back arrow Condition type
:select UTXJ tax Jursdict code
Select key combination button Select domestic taxes radio button Enter Country
:IN for India
Tax classification for customer :1 Tax classification for material :1 Valid from Valid to
:01.04.2008 :31.03.2009
95
Tax code
:A0 (0% output tax)
Save Ignore the message press enter CO –PROFITABILITY ANALYSIS (CO-PA)
Co for Controlling PA for Profitability Pr ofitability Analysis This is used to view profitability profitability for number of parameters at a time: Eg: Customerwise /Productiwise /Productiwise /Sales order wise plant wise, Sales organization profitability. profitability. Account based profitability /costing based profitability profitability analysis / both (in India we use both) PP Module MM Module FI Module product costing SD module CO-PA CO Module Define an operating concert Operating concern can be equal to controlling area or above controlling area Controlling area can be equal to our company code or above company code Company code =controlling area =operating concern Data structure
Characteristics Customer Product Sales order Plant Sales organization Sales employee Country
Value fields ------
| ----
| | |- |
Sales cost of goods sold net profit
|
Profitability segment It consists of A) System System defaul defaulted ted characteris characteristics tics Eg: customer / Product / Sales order /Plant /Sales organization B) Clien Clientt requir required ed charact characteri eristi stics cs Eg: Sales employee / Industry Data flow in SD module:
1. Inqu Inquir iryy and and quot quotat atio ionn 2. Sales order order –customer –customer /product /product /plant sales sales organization organization /quantit /quantityy /rate delivery delivery terms payment payment terms. 3. Delive Delivery ry with with refe referen rence ce to sales sales orde order. r. A) without without posting posting goods goods issue issue (withou (withoutt PGI) B) with post goods goods issue issue (with (with PG1) 4. Sales Sales billi billing ng with with refer referenc encee to deliv delivery ery Data flow in Co-PA
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SD condition types
CO-PA value fields
PR00 Price VPRS Costs (Product costs) (up to COGM level)
VV 010 – Revenues VV 140 – Cost of goods sold CO - +FI COGM Admin & SD Exp. (Both –costing based and account based)
We are going to MAP: PR00 =VV010 VPRS=W140 Product cost : Cost sheet: Raw materials Raw material overheads Production costs
BILFG1 BILFG xxx xxx xxx --------- Produc Productio tionn valua valuatio tionn will will be be at COG COGM M level level or or COGM+ COGM+ admi adminn exp. exp. Leve Levell Cost of goods manufactured xxx (COGM) Administration xxx Sales & Distribution xxx ----Cost of go goods sold (COGS) xxx In client 800 –for company code 10001 controlling area -1000 operating concern IDEA In IDEA –All SD condition types and equivalent CO-PA value fields We check IDEA and do customization the same way for our operating concern also IDEA is a references to all the CO consultants
CUSTOMIZATION : Maintain operating concern Path :SPRO-Controlling –Profitability analysis –Structures –Define operating concern –Maintain operating concern (Tr code is KEA0)
Give the operating concern
:BIL1 (It is a text field)
Select create button Ignore the warning message press enter Description
:Operating concern for BIL
Select costing based check box Select account based check box select attributes tab operating concern currency INR
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select company code currency check box fiscal year variant
:V3
save select data structure tab select create button under data structure select KMVTNR sales employee select left arrow select value fields tab select VV010 revenue select VV140 cost of goods sold select left arrow select save button from the menu select data structure save from the menu select data structure activate Select back arrow Select yes button for the message to generate the operating concern environment. Ignore the message press enter Save Define profitability segment characteristics (Segment –level characteristics) Path: Up to structures the path is same -Define profitability segment Characteristics (Tr code is KEQ3)
Give the operating concern
:BIL1
Enter For product and customer Select costing base and account base radio button Save Press enter to save in your request Assign controlling area to operating concern: Path :SPRO-Enterprise structure –Assignment –Controlling –Assign controlling area to operating concern.
Select position button Give the controlling area
:BIL
Enter For controlling area
:BIL
Assign operating concern
:BIL1
Save Press enter to save in your request
98
Define no.range for actual postings Path :SPRO-Controlling –Profitability –Profitability analysis –Flows of actual values –Initial steps –Define no.range for actual postings (Tr code is KEN1)
Operating concern
:BIL1
Select maintain groups button Select generated groups check box From the menu select interval maintain Select interval button From no.
1
To no.
:9999999999 (10 times)
Save Ignore the message press enter Maintain assignment of SD conditions to CO-PA value fields: Path :Up to flows of actual values values the path is same –Transfer of of billing documents –Assign value fields .(TR code code is KE4I)
Double click on maintain assignment of SD conditions to CO-PA value fields Select new entries button Open one more session with SPRO-Controlling-Pr SPRO-Controlling-Profitability ofitability analysis –Structures –Structures –Set operating concern
Give the operating concern Select operating concern Enter
:IDEA
User the Tr code is KE4I
Come to the first session Condition type
:PR00
Value field
:VV010 (Revenues)
Condition type
:VPRS (cost)
Value field
:VV140 (Cost of goods/ Sold)
Save Press enter to save in your request Notes : Direct posting from FI/MM PR00 price :VV010 Revenues Scrap sales/waste sales –Posting only in FI, only FI-No Co account base , if we post manually in FI If we post directly in FI-for FI- for account no.300000-399999 up date VV010 revenues VPRS costs
:VV140 cost of goods sold
If we post directly in FI for account no.400000-499999 up date VV140 cost of goods sold
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Up to flows of actual value the path is same
(Through path )
Direct posting from FI/MM:Maintain PA transfer structure for direct postings Tr code is KEI2
Select structure FI (Financial accounting COPA) Double click assignment lines folder Give the controlling area
:BIL
Enter Enter once again Select assignment :20 (Direct revenues from FI) Double click on source folder From
:300000
To
:399999
Double click on value fields folder Select new entries button Quality /value
:Select value filed
Fixed /variable /variable :Select 1 fixed fixed amounts Value field
:select VV010
Save Press enter to save in your request Double click on assignment lines folder Assignment select
:10 Direct cost from FI
Double click on source folder From
:400000
To
:499999
Double click on value fields folder Select new entries button Quantity /value :select value field Fixed /variable /variable :select 1 fixed amount Value field
:VV140
Save Activate profitability analysis Path :Up to flows of actual values the path is same
Activate profitability analysis (KEKE)
Select position button Give the controlling area
:BIL
100
Enter For controlling area
:BIL
Activate status
:select 4 (component activate for both types of profitability analysis)
Save, press enter to save in your request SD END USER AREA 1. Creation of sales order Path: Logistics –Sales and Distribution – Sales –Order –Create (Tr code is VA01)
Order type
:select OR (Standard Order)
Sales organization
:BILS
Distr istrib ibut utio ionn Chan Channe nell
:BD
Division
:BS
Enter Sold to party P.O.No.
:200101 :1
P.O.Date
:To days date
Required delivery date :Today’s date Delivery plant
:BILP
Payment terms
:0001
Item
:10
Material
:BILFG
Order quantity :10 kg Enter Ignore the message press enter Select item
:10
From the menu select Goto Item Conditions Select shipping tab From the menu select Edit in complication log We get a message document is complete ,no errors Select save button or Ctrl+S Note the order no.11764 Production receipt :
There are two types of production receipt. 1. Production receipt without production order MVT Type:521
2. Production receipt with production order MVT Type:101
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Path :Logistics –Materials Management –Inventory management –Goods movement –Goods -receipt –Other (Tr code is MB1C)
Moment type
:521 (Receipt w/o production order into unrest –use stock)
Plant
:BILP
Storage location
:HYD
Enter Give the material
:BILFG
Quantity
:50
Save Ignore the warning message press enter Note : Check it GL A/c 200122 Inventory, Inventory, select automatic posting posting check box From the menu select other goods receipts Display-Enter Select accounting documents button Select accounting document no. BSX 200122 Inventory FG 20000 BILFG
BIL2
GBB 300200 INC/DEC in stocks FG 20000-BILFG BIL2 ZOF Qty *Standard Price 50*400 Delivery: Path : Logistics –Sales & Distribution –Sales –Order –Sub request functions –Outbound delivery (Tr code is VL01N)
Shipping post
:BILH
Give the order no.
:11764
Enter Actual goods issue date :Today’s date Select item
:10
Select picking tab Picked quantity
:10
Select post goods issue button From the menu select outbound delivery display Enter From the menu select Environment Document flow keep the cursor on goods issue delivery document no. (down side in document column) Select display document button Select accounting documents button Select accounting document no. Double click on accounting document no.
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2001 200122 22 Inve Invent ntor oryy FG FG 400 40000-BI BILF LFG G
BSX BSX is is ass assig ignn thi thiss A/c A/c BIL2 BIL2
300200 INC/DEC in stocks FG 4000 BILFG GBB VAY assigned to BIL2 Qty delivered *Standard price 10*400 Sales billing Path :Up to sub sequent functions the the path is same –Billing document(Tr code is VF01)
(Through path)
Select Delivery document no. Execute Save From the menu select Billing document-Display-Select accounting button Double click on accounting document no. 200100 DLF Industries Limited 6000 customer no.is taken from sales order 300005 Sales local own goods 6000-ERL Qty sold *Sale price 10*600 REPORT PAINTER
Report to view customer wise/product wise /Sales organization wise /plant wise profitability Define forms for profitability reports : Path :SPRO-Controlling –Profitability analysis –Information system –report components –Define forms –Define forms for profitability reports-(The Tr code is KE34)
Double click on creation Form Give the operation concern form :AML Form description
: From AML profitability
Select two axes (matrix) radio button Select create button Select operating concern currency radio button Enter Double click on row 1 Select value field with characteristics radio button Enter Value field select VV010 – Revenue Select confirm button Double click on row 2 Select value field with characteristics radio button Enter Value field select VV140 –cost of goods sold
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Select confirm button Double click on row 3 Select formula radio button Enter Select Y001 Select minus button Select Y002 cost of goods sold Enter Short text Net profit Select copy short text button Enter Double click on column 1 Select characteristics radio button Enter Select plant /Actual indicator for available characteristics Select left arrow For plant /actual indicator From :Select 0 actual data Select confirm button Save From the menu select Edit-General data selection Once again general data selection From the available characteristics column Select record type, period /year Select left arrow For record type For form column :Select B direct posting from FI For To column :Select F billing data For period /year : For from column :Select variable on /off check box Local variable
:Enter 1
Press enter For to column select variable on/off check box Local variable
:2
Enter Select confirm button From the select Extras –variables –variable definition For For nam namee 1
: Giv Givee the the des descr crip ipti tion on from from peri period od /yea /year r
For name 2 Description :To period /year
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Enter & save Create profitability report:
Same path Double click on crate profitability report Tr code is KE31
Give the report :BILREPORT ( This is a text field) field) Description
:BIL Profitability Report
Select report with from radio button Give the form name
:BIL1
Select create button Select operating concert currency radio button From the characteristics list :Select customer /plant /product ,Sales organization Select left arrow Select output type tab Select classic drill down radio button Select available on selection screen check box Save Ignore the message press enter Select execute button Form period/year
:01.2008
To period /Year
:12.2008
Execute Ignore the message select press enter To view product wise profitability from the menu select navigate-with drill down Double click on product This called date cube PRODUCT COSTING
This is used for valuation of inventories i.e. Finished goods and Work in progress PP Module MM Module FI Module CO Module
| | |
Product costing
Note: SAP lab :Product :Product costing made easy BPB publication –Not –Not covered product costing costing Crate a cost estimate with quantity structure Cost element with quantity structure At standard cost In the month end we get actual cost Variable will be settled to accounts
105
How standard cost will be arrived at :
Sales budget for next month Production budget Material requirement Planning | | (Make to orders (confirmed orders) (This is same men budget) + And make to stock (expected orders)) Overhead planning = Standard cost Cost sheet for the product BILFG1 Raw materials xx Raw material overheads xx Production costs xx Cost Cost of good goodss manu manufac factu ture redd (COG (COGM) M) xx Administration Expenses xx Sales & Distribution exp. xx ---Cost of goods sold (COGS) xx To check with client at what level he wants to value stocks At COGM level or At COGM +Admin level Raw material standard cost
For each product –we find out materials required For BILFG1 We required BILRM1 BILRM2 MM Module :Material Master Accounting view –moving average price BIL RM1 75 BILRM2 125 PP Module: Bill of Material (BOM)
To produce BILFG1 what materials are required and how much quantity BILRM1 1Kg BILRM2 1Kg Raw material standard cost =Quantity from BOM (PP)*Rate from Material Master (MM) (1*75)+1*125)=200 Raw material overheads
Overheads like freight charges :At the time of receipt it will be added to material –At the time of consumption the material cost includes freight also. Overhead like loading and unloading normal amounts change directly to P & L account clients will tell us-how much percentage can be taken on raw material cost (consumption.) 5% of raw material costs Eg: 250*5%=12.5 Production costs:
Cost centers in PP Module :Work centers Dept A
Dept B
Dept C
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Dept D
Dept A Issue
Raw material
Dept B Issue
Dept C
Dept D Issue finished product
All products need not go through all the Departments Process flow for each product in PP module we call as routing. PP Module: Routing Raw material Wages Salaries Power
(Process flow) Dept B Dept D Issue Finished product
Dept A Issue 300000 100000 320000 ------720000 =====
Planned cost
Planned hours available Machines 100 working for 3 shifts (24 Hours ) No.of days 30 Days 100*30*24=72000 Machine hour rate 720000/72000=10 Rs (Activity type) To Produce BILFG1 Hours required 5Hrs Production cost 10*5=50 Production cost : (Hours required in Dept A * Machine hour rate)+(Hours required in Dept B* Machine hour rate )+ (Hours required in Dept D * Machine hour rate) Example : Why can’t we allocate based on production Production Qty 999 Kgs 1 Kg -----1000
BILFG1 BILFG2
Hrs Req 1 999 ----1000
If we allocate cost based on production BILFG1 BILFG2
720000*999/1000=719280 720000*1/1000= 720 -------720000 ====== If we allocate cost based on hours required BILFG1 BILFG2
720000*1/1000 =720 720000*999/1000
=719280 ----------720000 ========
ACTIVITY BASED COSTING Co –Consultants job:
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Cost
720000
1. Creation Creation of 2 secondar secondaryy cost elements elements (Use (Use Tr.code Tr.code is KA06) KA06)
A) RM ove overh rhea eadd rat ratee B) Activi Activity ty alloca allocatio tionn Give the cost element 1200000 Valid from 01.04.2008 to 31.12.9999 Enter Give the name and description :RM Overhead rate Cost element category
: Select 41 overhead rates
Save Cost element
:1200001
Enter Name and description Cost element category
:Activity allocation :select 43 Interval activity allocation
Save Creation of activity type –Machine hour: Path :Accounting –Controlling –cost Center accounting –Master data –Activity type-Individual processing –create (Transaction code KL01)
Activity type
:BIL
Valid from
:01.04.2008 to 31.12.9999
Enter Give the Name & Description :Machine hour Activity unit
:select H
Cost center categories :Select * (All (All cost center categories) Active type category
:select 1 (Manual entry , Manual allocation)
Allocation cost element :1200001 Save Creation of cost centers: (Tr.code is KS01)
Give the cost center
:Dept G
Valid from
: 01.04.2008 to 31.12.9999
Reference cost center
:Dept A
Controlling area
:BIL
Enter Change the name to Dept G Change the description to cost center :Dept G Person responsible
:MrG
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Other things are common Select save button Cost center
:Dept H
Reference cost center
:Dept A
Controlling area
:BIL
Enter Change the name to Dept H Change the description to cost center:Dept H Change person responsible to Mr.H Cost center category :select 9( Allocation cost center) Save Create of cost center group (Tr code is KSH1) KSH 1)
Give the cost center group :BILPROD Enter Description :BIL Production cost center group Select insert cost center button Select cost center Dept G Save Define overhead keys: Path :SPRO-Controlling –Product cost controlling –Product cost planning basic settings for material costing overheads-Define overhead keys
Select new entries Overhead key
:BIL1
Description
:BIL Overhead key
Save Press enter to save in your request Define overhead groups Same path
Select new entries button Valuation area
:BILP
Overhead group
:BIL1
Overhead key
:BIL1
Name of overhead group
:BIL over head group
Save
109
Press enter to save in your request Note: Overhead rate will be given to overhead key Overhead key will be assigned to overhead group Overhead group will be specified in material master Define calculation basis Path :SPRO-Controlling- Product cost controlling –Product cost planning-Basic planning-Basic setting for material costing –Over head –costing sheet components –Define calculation bases
Select new entries button Base
Name
Base
:D1 (Text filed) :Raw materials :D2
Name
:Production cost
Save Press enter to save in your request Select D1 double click on details folder Controlling area
:BIL
Enter Select new entries button From cost element
:400000
To cost element
:400099 RM consumption
Save Select back arrow two times Select base D2 Production cost Double click on details folder Controlling area
:BIL
Enter Select new entries button From cost element
:400100
To cost element
:400299 Personnel & Manufacturing group
From cost element
:400500
To cost element
:400599 Depreciation a/c
From cost element
:1200001 Activity allocation
110
To cost element
:1200001
Save Define percentage overhead rates:
Same path
Select new entries button Overhead rate
:D3
Name
:RM overhead rate
Dependency
:Select D010 Overhead type/Overhead key
Save Press enter to save in your request Select D3 Double click on details folder Ignore the warning message press enter Select new entries button
Vali Valid d from from
To
Contr Control olli ling ng area area Over Overhe head ad type type Over Overhe head ad key key
01.04.2008 31.03.2009 BIL
Select 2 BIL1 5 (Planned overhead overhead rate) rate) RM key
01.04 1.04.2 .20008 31.0 31.033.200 .20099 BIL
1 (Ac (Actu tual al over overhe head ad rate ate) BIL BIL11 10
Select save button or Ctrl+S Press enter to save in your request Define Credits
Same path
Select new entries button Credit
:D4
Name
:BIL RM credit key
Save Press enter to save in your request Select
:D4
Double click on details folder Controlling area
:BIL
Enter Select new entries button Valid to
:31.03.2009
Cost element
:1200000 RM overhead rate
111
Perc Percen enta tage ge
Fixed percentage
:100%
Cost center
:Dept H (Allocation cost center)
Save Actual over head rate 10% Credit key D4 -1100000 Cost Dept.
1.
RM1 Purchase/Receipt (Freight including)
Inventory RM local DR 600000 To GR/IR clearing RM local 600000 2. Load Loadin ing g & Unlo Unload adin ing g char charge gess
Loading & Unloading charges Dr To Bank
7000 Dept H 7000
3. RM 2 Purchase
Inventory RM local DR 300000 To GR/IR clearing RM local 300000
4.
Loading & Unloading charges for RM 2
Lodging & unloading charges DR To Bank
5.
3000 3000
RM Consumption for production Order 1-RM1 and RM2
RM consumption local DR 40000 Order 1 RM Consumption local DR 20000 Order 1 To Inventory Inventory RM local local 40000 To Inventories RM local 20000
6.
RM consumption for production order 2 RM-1 and RM2
RM consumption local DR 10000 Order 2 RM Consumption local DR 30000 Order 2 To inventory RM local 10000 To Inventory Inventory RM local local 30000 In the month end
RM material consumption Lodging & Unloading charges % on consumption
100000
10000 10% actual overhead rate Cost center Dept H (Allocation cost center)
Loading & Unloading for RM1 7000 DR Loading & Unloading for RM2 3000 DR
Order 1 6000 DR Order 2 4000CR
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H Value will be zero Order 1 60000 6000 ----66000 =====
RM Consumption RM overhead rate (Actual 10%)
Order2
40000 4000 ----44000 =====
Indirectly we are allocating cost center Dept H values to production orders based on the consumption values. Define costing sheets: Path :Up to overhead the path is same- Define costing sheets
Select new entries button Costing sheet
:BIL
Description
:BIL Costing Sheet
Save Press enter to save in your request Select
:BIL
Double click on costing sheet rows folder Select new entries button Row
Base
Overhead
10 20
D1 400000-400099 :10
Description
Raw materials D3
From To Row:10 Credit
:D4
Row Base Description
:30 :D2 :Product cost
Row Description From To row Save
:40 :Cost goods manufacturer :10 :30
RM Overhead rate
Assign costing sheet to plant : Path :SPRO-Controlling –Product cost controlling –Product cost planning –Material cost estimate with quantity structure- Define costing costing variants (TR code is OKKN) OKKN)
Select position button
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Cost variant :Select PPC1 standard cost estimate (Materials) Enter Select PPC1 Select details button Select valuation variant button Select create beside valuation variant /plant Select new entries button In plant
:BILP
Save Press enter to save in your request Select back arrow Select valuation variant :001 with plant BILP Select details button Select overhead tab Give the costing sheet
:BIL costing sheet both in the places
Save Define cost component structure:
To know the break up of standard product cost What is raw material cost? What is RM overhead cost ? What is production cost ? Path :SPRO-Controlling –Product cost Controlling –Product cost planning –Basic settings for material costing – Define cost component structure . (OKTZ)
Select cost component structure structure :01 Double click on cost components with attributes folder Select component structure
:01 with cost component 10 raw materials
Double click on assignment:Cost component –cost element interval folder Select new entries button Cost competent structure
:01
Chart of Accounts
:BIL
From cost element
:400000
To cost element
:400099
Cost component
:select 10 RM
Save Ignore the warning message press enter Press enter to save in your request
114
Select back arrow Double click on cost components with attributes folder Select cost component structure 01 with cost component 80 Material over head Double click on assignment:Cost component cost element –Interval folder Select new entries button Cost component structure
:01
Chat of Accounts
:BIL
From cost element
:1200000 RM overhead
Cost component
:80 Material overhead
Save Press enter to save in your request Double click on cost components with attributes folder Select cost component structure :01 with lost component 50 production machine Double click on assignment cost component –cost element interval folder Select new entries button Cost component structure
:01
Chat of Accounts
:BIL
From cost element
:400100
To cost element
:400299
Cost component
:select 50 production machine
One more Cost component structure
:01
Chat of Accounts
:BIL
From cost center
:400500
To cost center
:400599
Cost component
:50
One more Cost component structure
:01
Chat of Accounts
:BIL
From cost element
:1200001
Cost component
:50
Save Double click on cost component structure folder For cost component structure 01 select active check box Save For cost component structure assignment structure structure 02 also for cost component component
115
Note: The above procedure is to be followed to 02 also PP CONSULTANT JOB: Define MRP controller Path :SPRO-Production –material requirements Planning –Master data-Define –MRP controllers
Select new entries button Plant :BILP MRP controller :Mr.A Save Press enter to save in your request
Notes: Define floats (Scheduling margin key)
Floats –Buffer days or grace days
2 days grace days 08.1 08.12. 2.20 2008 08 10.1 10.12. 2.20 2008 08 10.1 10.12. 2.20 2008 08 12.1 12.12. 2.20 2008 08 11.1 11.12. 2.20 2008 08 13.1 13.12. 2.20 2008 08 15.1 15.12. 2.20 2008 08 17.1 17.12. 2.20 2008 08
Prod Produc ucti tion on orde orderr crea creati tion on Prod Produc ucti tion on orde orderr rele releas asee Prod Produc ucti tion on star startt date date Prod Produc ucti tion on end end date date
Path :SPRO-Production –Material requirements planning –Planning –Scheduling and capacity parameters –Define floats (Scheduling margin key)
Select new entries button Plant
:BILP
Margin key
:BIL
Opening period
:2 days
Float before production
:2 days
Float after production Release period
:2 days :2 days
Save Press enter to save in your request Define production scheduler Path :SPRO-Production-Shop floor control- Master data-Define production scheduler
Select new entries button Plant :BILP Production scheduler :B Description :Mr.B Save Press enter to save in your request Determine person responsible for work center
116
Path :SPRO-Production –Basic data –Work center ce nter –General data –Determination person responsible
Select new entries button Plant :BILP Responsible person : Mr.C Person responsible for work center :Mr.C Save Press enter to save in your request CO END USER AREA: Planning cost center wise (KP06)
Version
:0
From period
:9 (December)
To period
:9 (December)
Fiscal year
:2008
Give the cost center
:Dept G
Select page down button or next page button Cost element
:400100 Salaries A/c
Select from based radio button Select overview screen button (F5) For 400100 Plant fixed cost
:720000
Save Planning for machine hours Path :Accounting –Controlling –Cost center accounting –Planning-Activity output /Prices-Change (KP26)
Version
:0
From period
:9
To period
:9
Fiscal year
:2008
Select next page or page down button Cost center
:Dept G
Activity type
:BIL
Select form based radio button Select overview screen button Plant activity
:72000
Save
calculation of Machine hour rate
117
Path :Up to planning the path is same – Allocations –Price calculation (KSPI)
Select cost center group radio button Cost center group select Execute Select save button Ignore the message press enter
:BILPROD
MM END USER AREA Creation of material master
(MM01)
A) Raw material B) Finished product
2 1
Give the material
:BILRM2
Industry sector :Mechanical Engineering Material type
:Raw material
Press select view button Sele Select ct bas basic ic dat data1 a1
:Sel :Selec ectt pur purch chas asin ingg Sele Select ct gen gener eral al pla plant nt data data /st /stor orag agee /Acc /Accou ount ntin ingg
Select organization levels button Plant
:BILP
Storage location
:Hyderabad
Enter Give the description
:Raw material 2
Base unit of measurement :KG Material group :BILC Division
:BS
Select purchasing tab Purchasing group
:BIL
Select accounting 1 tab Valuation class :BIL1 RM Local Price control
:select V moving
Moving price
:150
Save One more material
:BILFG1
Industry section
:Mechanical engineering
Material type
:Finished product
Press select view button Select basic data1, MRP1, MRP2,MRP3, Work scheduling, general plant data /storage1, accounting , Costing 1 Select organizational levels button /enter
118
Enter Plant
:BILP
Storage location
:Hyderabad
Enter Description
:Finished product 1
Base unit measurement :KG Division
:BS
Select MRP1 tab MRP type
:select PD (MRP)
MRP controller :A Lot size
:select EX lot for –lot order quantity
Select MRP 2 tab In –house production
:0 days
Sche Schedu dule le marg margin in key key
:sel :selec ectt BIL BIL
Select MPR 3 tab Ignore the warning message press enter Availability check
:select KP (no check )
Select work scheduling tab Production scheduler
:B
Select accounting tab Valuation class :BIL2 Finished products products Price control
:S (Standard price)
Standard price :300 Select costing one tab Overhead group
:select BIL1
Save Note :BOM=Bill of Material PP END USER AREA Creation of Bill of Material Path :Logistics –Production –Master data –Bills of material –Bill of material –Material BOM –Create (CS01)
Give the material
:BILFG1
Plant
:BILP
BOM usage
:select 1 production
Enter For item
:10
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Give the component
:BILRM1
Quantity
:1
Item
:20
Give the plant
:BILRM2
Quantity
:1
Save Creation of work center Path :Up to mater data the path is same –Work centers –then work centers-create (CR01)
Plant
:BILP
Work center
:Dept G
Work center category
:select 0001 Machine
Select basic data button Give the description
:Dept G
Person responsible
:Mr.C
Usage
:009
Under standard value maintenance Standard value key
:SAP1 Normal production
Select costing tab Start date
:01.04.2008
Cost center
:Dept G
For machine activity :Give activity type BIL Activity unit
:H (Hour)
Formula key
:SAP002 (Production machine time)
Save Creation of routings Path :Up to master data the path is same –Routings –Routings –Standard routings –Create (Tr code is CA01)
Give the material
:BILFG1
Plant
:BILP
Enter Usage
:select 1 production
Status
;select 4 (released (general))
Select operation button For operation 10 give the work center
:Dept G
Control key
:select PP01 in hour production
Double click on operation
:10
120
Machine standard value
:5
Unit
:H (Hour)
Save Note: Routing is process flow as a department wise CO –END USER AREA Creation of cost estimate with quantity structure: Path :Accounting –Controlling –Product cost controlling –Product cost planning-Material costing –cost estimate with quantity structure –Create (Tr code is CK11N)
Give the material
:BILFG1
Plant
:BILP
Costing variant
:select PPC1 (standard cost estimate for material )
Enter Costing date from
:Today’s date
Note :In live environment next month first day date, this is planning planning date, In training institution institution use today’s date
Costing date to
:31.12.9999
Quantity structure date :08.12.2008 Valuation date
:08.12.2008
Enter Cost sheet
Raw materials BIL RM1 BILRM2
1 Kg 1Kg
75 150
RM overhead cost -5% Production costs 5*10 Machine hours 5 Hrs Machine hour rate 10Rs
225 11 -----
50 286
From the menu select Costs –>Display cost components Select save button or Ctrl+S Enter Marking and releasing Display material master Path :Logistics –Materials management –Material master-Material –Display –Display current (MM03)
Material :BILFG1 Press select views button Select costing 2 view Enter Plant :BILP
121
Enter A) Marking and releasing Display material master
1. Making updates future price price in live environment on 21 21 st February create estimate for March and store in the System. 2. Realizing updates current price on 1 st of March release stock valuation will be at the new rate from 1 st of March B) Marking and releasing : Path :Accounting –Controlling –Product cost controlling –Product cost planning –material costing –Price update (CK24)
Posting period
:9
Fiscal year Company code
:2008 :BIL
Plant
:BILP
Material
:BILFG1
Select test run check box Select marking allowance button Select company code Costing variant
:BIL :select PPC1 (Standard cost estimate for materials)
Save Select back arrow Deselect test run check box Execute Select material
:BILFG1
Select costing to tab Select back arrow two times Select release button Execute Select material
:BILFG1
Select costing to tab
ACTUAL COSTING CO consultant Job Check costing variants for Manufacturing orders (PP)
122
Path :SPRO-Controlling –Product cost controlling -Cost object controlling –product cost by order –Manufacturing orders –Check costing variants for manufacturing orders(PP) (Tr.code is 0PL1)
Select costing variant PPP1 Production order plan Select details button Select valuation variant button Select create button beside valuation variant /plant Select new entries button In plant
:BILP
Save Press enter to save in your request Select back arrow Select valuation variant :006 with plant BILP Select details button Select overhead tab Give the costing sheet :BIL costing sheet Save Select back arrow Select costing variant PPP2 production Order Actual Select details button Select valuation variant button Select create beside valuation variant/plant Select new entries button In plant
:BILP
Save Press enter to save in your request Select back arrow Select valuation variant 007 with plant :BILP Select details button Select overhead tab Costing sheet
:select BIL costing sheet
Save Define goods received valuation for order delivery:
Same path
Select new entries button Valuation area :BILP Valuation variant :007 production order -Actual Save Press enter to save in your request
123
Work in process customization
Creation of 5 secondary cost elements (Tr code is KA06) Give the cost element
:1100000
Valid from
:01.04.2008 to 31.12.9999
Enter Name & Description
:Order /Project result analysis
Cost element element category category :select 31 (order (order /project results analysis) Save Cost element
:1100001
Reference cost cost element :1100000 Controlling area
:BIL
Enter & Save Cost element
:1100002
Reference cost cost element :1100000 Controlling area
:BIL
Enter & Save Cost element
:1100003
Reference cost cost element :1100000 Controlling area
:BIL
Enter & Save Cost element
:1100004
Reference cost cost element :1100000 Controlling area
:BIL
Enter Save Define results analysis keys Path :SPRO-Controlling –Product cost controlling –Cost object controlling –Product cost by order –Period end closing –Work in process –Define results-Analysis keys (Tr code is OKG1)
Result analysis key :FERT WIP calculation for production orders Define results analysis versions(Tr code OKG9)
Same path
Select new entries button Select controlling area :BIL Technical result analysis cost element :select 1100000 Save
124
Press enter to save in your request Define valuation method (Actual cost) ( Tr code is OKGC)
Same path
Select new entries button Select actual cost button Controlling area
:BIL
Result analysis version :0 Result analysis key
:FERT
Enter & Save Press enter to save in your request Define line Id’s
Same path Purchase of to get the break up of WIP (Work In Progress)value Select line ID EL (Revenues) EK
Direct cost
FK
Production co cost
ABR
settle settledd cost cost for for contro controlli lling ng area area 1000 1000
Select copy as button (F6) Change the controlling area to BIL for all line ID’s Enter & Save Press enter to save in your request Define Assignment (OKGB)
Same path
Select line ID EL that is revenues for controlling area
:1000
Select copy as button Change the controlling area to BIL Change masked cost element to 00003+++++ (5 times plus)(300000 to 399999) Enter & Save Press enter to save in your request Select line ID :EK Direct cost for controlling area 1000 Select copy as button Change the controlling area to BIL Change mass cost element to 00004000++ Enter and save Select line ID FK that is production cost for controlling area 1000 Select copy as button
125
Change the controlling area to BIL Production cost elements:
400100 -400199 Personnel 00004001++ 400200-400299 Manufacturing 00004002++ 400500-400599 Depreciation 00004005++ 1200001 Activity allocation 00012+++++ Change master key cost element to 00004001 Enter & Save Notes: for define assignment line ID brak up of WIP Dept A Dept B Issue RM
ept C work in progress
RM over head Production costs
100000 200000
Calculate internally WIP by using secondary cost elements and transfer to financial accounting require the break up of WIP by using line ID’s and account assignments to line ID’s. Select line ID FK production cost for controlling area BIL Select copy as button Change the mass cost element to 00004002++ Enter & Save Select 2FK line ID’s for controlling area BIL Select copy as button –Change masked cost element from first line ID 00004005++ Change to 00012+++++ Enter & save Select bank arrow Select line ID ABR Settled cost for controlling area 1000 Select copy as button Change the controlling area to BIL Change mass cost element to 0001000001 :(settlement cost element) Enter & save Define update; (Tr.code is OKGA)
Same path Select new entries button Controlling area
:BIL
Version
:0
Result analysis key
:FERT
126
Line ID
:select EL revenues
Category
:select N (costs not to be included)
Controlling area
:BIL
Version
:0
Result analysis key
:FERT
Line ID
:Select EK (Direct cost)
Category
:select K cost
WIP
:1100001
Revenues
:1100002
Controlling area:BIL Version
:0
Revenues analysis key :FERT Line ID
:FK production cost
Category
:select K cost
WIP creation
:1100003
Reserves creation
:1100004
Select page down button One more controlling area :BIL Version
:0
Result analysis key
:FERT
Line ID
:ABR settled cost
Category
:select A (Settled cost )
Save Press enter to save in your request Creation of two GL Masters:
WIP entry Work in process
DR
BS
CA(Current assets, Loans & Advances) To Increase /Decrease in WIP P & L Credit INC/DEC in stocks
FS00
Give the GL Account no. Company code
:200123
:BIL
Select with template button Give the GL A/c No.200121 INV RM local Company code :BIL Enter
127
Change short text to and GL GL A/c long text to work work in process Other fields are common Save GL A/c No.300201 Company code :BIL Select with template button Give the GL A/c no.300200
Increase /Decrease stocks FG
Company code :BIL Enter Change short text and GL A/c loge text to INC/DEC stocks – WIP (Work in Progress) Save Define posting result for setting work in process Path :Up to period end closing the path is same –Work in process –Define posting results for setting work in process (OKG8)
Select new entries button Controlling area
:BIL
Company code :BIL Result analysis version :select 0 Result analysis category :WIPR (Work in Process with requirement to Capitalized) P & L A/c
:300201
Balance sheet
:200123
Save Press enter to save in your request Define results analysis version (OKG9)
Same path
Select controlling area :BIL select details button Select transfer to Financial accounting check box Save Ignore the warning message press enter Press enter to save in your request
RM issue overhead production costs
Dept A
Dept B
Dept D
FG not received Settle to accounts by using secondary costs elements break up WIP (BY using line IDs)
128
Define variance keys: Path :Up to period end closing the path is same –Variance calculation :Define variance keys (OKV1)
Select variance key 00001 Production order Select copy as button Change the variance key to BIL1 Change the name also variance key for BIL Enter & Save Define default variance keys for plants (OKVW)
Same path
Select position button Give the plant :BILP Enter For plant :BILP Assign variance key :BIL1 Save Press enter to save in your request Define target cost version: (OKV6)
Notes: Budgeted cost =Budgeted production Qty
*
Standard pr price
Standard cost =Standard quantity * Standard price Targe argett cos cost =Ac =Actual tual prod produc ucti tioon qty
*
stan standdard ard pric rice
Actual cost =Actual Pr Production *
actual pric rice
Path :Same path
Select controlling area 1000 with target cost version 0 Select copy as button Change the controlling area to BIL Change the description to target cost version for BIL Enter & Save Press enter to save in your request Assign variance key in Material master Path :Logistics –Material management-Material master –Material –Change –Immediately (MM02)
Give the material no.BILFG1 Press select views button Select costing 1 view Enter
129
Give the plant :BILP Enter Variance key
:select BIL1
Save Creation of cost element group (KAH1)
Give the cost element group :BILPRODN Enter Description :Production cost element for BIL Select Edit-Cost element -Select insert cost element button 400100 400100 400299 400299 Personnel Personnel & Manufac Manufacturin turingg 400500 400500 400599 400599 Deprec Depreciat iation ion 1200001 Activity allocation Save Create allocation structure: Path :SPRO-Controlling –Product cost controlling- Cost object controlling –Product cost by order-Period end closing –Settlement –create allocation structure
Select new entries button Allocation structure
:B2
Text
:BIL Production differences allocation structure
Save Press enter to save in your request Select
:B2
Double click on assignments folder Select new entries button Assignment
Text
01
Direct costs(Raw materials)
02
Material overheads
03
Production costs
Save Select assignment 01 Double click on source folder From cost element
:400000
To cost element
:400099
Double click click settlement cost elements folder Select new entries button Receiver category
:select G/L, GL account
130
Select by cost element check box Save Double click on assignments folder Select assignment 02 Material overheads Double click on source folder From cost element
:1200000 RM overhead rate
Double click on settlement cost elements folder Select new entries button Receiver category
:select G/L , GL Account
Select by cost element check box Save Double click on assignment folder Select assignment 03 production cost Double click on source folder Give the cost element group :BILPRODN save Double click on settlements cost elements folder Select new entries button Receiver category
:select G/L
Select by cost element check box Save Create settlement profile:
Same path
Select new entries button Settlement profile
:BIL
Description
:BIL production order differences settlement profile
Select to be settled in full radio button Allocation structure :B2 Default object type
:select G/L
Select % settlement check box Select equivalence number check box Select amount settlement check box Under valid receivers for GL account :Select settlement required Document type :SA Maximum no.of distribution rules :999 Residence time
:12 months
131
Save Press enter to save in your request Define CO.No.range interval for the business transactions
RKL RKL
-Act -Actua uall Acti Activi vity ty Allo Allocat catio ionn
KZPIKZPI- Actual Actual over overhea headd (Perio (Periodic dic)) User transactions code :KANK
Give the controlling area
:BIL
Select maintain groups button Double click on RKL Double click on KZPI Select Co. No. range interval for BIL check box From the menu select –Edit –Assign element group Save Ignore the warning message press enter Define exchange rate for type P (Standard truncation for cost planning for INR to EURO (Transactions code OB08)
Select new entries button Exchange rate type :P Valid from :01.12.2008 From currency :INR To currency :EUR Direct quotation :0.02 Save Press enter to save in your request FI Consultant job
BILRM2
receipt
Purchase order Opening stock | GR | IV Inventory RM local To Stock taking
DR GBB
BSX BSA
Current liability & provision
Production order differences are to be settled to accounts Production order differences manufacturing DR PRD To INC/DEC in stocks FG GBB AUA Creation of 2 GL masters (FS00)
132
Give the GL A/c No.400201 Company code :BIL Select with template button Give Give the the GL GL A/c A/c No. No.
:400 :40020 2000 Conv Conver ersi sion on cha charg rges es
Company code :BIL Change short text and GL account long text to production order differences Select create /bank/Interest tab Field status group change to G014 MM adjustment account Save GL A/c No.
:100599
Company code :BIL Select with template button Give the GL A/c No.100500 VAT payable Company code :BIL Enter Select type /Description tab Chang short text and GL account long text to Stock taking Select create /bank /interest tab Change the field status group G049 (manufacturing cost accounts) Save Give the GL account no.300200 INC/DEC stock in FG Company code :BIL Select edit cost element button Valid from :01.04.2008 to 31.12.9999 Enter Cost element category :select 22 external settlement Save
Assignment of account for automatic postings (OBYC) (See the material )
Double click on transaction PRD Cost (Price) differences Give the Chart of Accounts
:BIL
Enter Save Give A/c No.400201 production order differences Save Press enter to save in your request
133
Select back arrow Double click on GBB offsetting entry for inventory posting Valuation modifier
:X
General modification
:BSA opening stock taking
Valuat Valuation ion class class :BIL1 :BIL1 Account no.
:100599 stock taking account
Valuation modifier
:X
General modification
:AUA production
Valuation class :BILL Account
:300200
Save Press enter to save in your request PP CONSULTANTS AREA Define order type –Dependent parameters Path :SPRO-Production –Shop floor control-Master data –Order-Define order type dependent parameters. (Tr code is OPL8)
Select plant
:1000 with order type PP01
Select copy as button Change the pant to BILP Enter and Save Press enter to save in your request Define scheduling parameters for production orders Path :Up to Shop floor control the path is same- Operations-Scheduling –Define scheduling parameters for production orders (Tr code is OPU3)
Select plant
:1000 with order type PP01
Select copy as button Change the plant to BILP Enter and save Press enter to save in your request Define confirmation parameters Path :Up to shop floor control the path is same –Operations-Confirmation-Define confirmation parameters (OPK4) (OPK4)
Select plant 1000 with order type PP01 Select copy as button Change the plant to BILP
134
Enter and Save Press enter to save in your request Define checking control Path :Up to shop floor control the path is same –Operations –Availability check –define checking control (OPJK)
Select business function function :1 & 2 for order type PP01 for plant 1000 1000 Select copy as button Change the plant to BILP Enter Change the plant to BILP Enter and save Press enter to save in your request END USER AREA Creation of production order: Path :Logistics –Production-Shop floor control-Order control-Order –Create –with material (Tr code is CO01)
Give the material
:BILFG1
Production plant
:BILP
Planning plant
:BILP
Order type
:select PP01 Production order
Enter Give the total Qty under quantities :10 Start date & end date :Today’s date Select cost order button (Ctrl+F7) From the menu select Goto Costs –Analysis Select back arrow Select release order button (Ctrl+F1) Save From the menu select order display note the order no.60003225 Enter Select assignment tab Not to the reservation no.66076 no.66076 Raw material receipt by way of opening stock Path :Logistics –Materials management –Inventory management –goods movement –Goods receipt –Other (Tr code is MBIC)
Give the movement type
:561
135
Plant
:BILP
storage location
:HYD
Enter Give the material no.
:BILRM2
Quantity
:100 kgs
Select save button or Ctrl+S From the menu select other goods receipts display Enter Select accounting documents button 200121 In Inventory RM LCL 15000 BILRM2
BIL1
BSX
100599 Stock taking
GBB
BSA
15000 BILRM2
BIL1
100*150
Raw material issue to production order:(Tr code is MB1A)
Select to reservation button Give the reservation no.66076 Enter Qty BIL RM1 :15 BIL RM2 :15 Save From the menu select goods issue display Enter Select accounting documents button Select accounting document no. 2001 200121 21 Inve Invent ntor oryy RM loca locall
1125 1125 BILR BILRM1 M1 BSX BSX
BIL1 BIL1
400000 RM consumpt mption local 1125 BILRM1 GBB VBR Quantity consumed * Avg rate ( 15 *75)
BIL1
200121 Inventory RM local 2250 BILRM2 BSX BIL1 400000 RM consumption local 2250 Qty consumed * Avg. rate (15*150)
GBB BILRM2
VBR BIL1
Actual overhead calculation Path :Accounting –Controlling –Product cost controlling –Cost object controlling –product cost by order –Period end closing –single functions –Overhead –Individual processing (Tr code is KGI2)
Give th the order no.
:60003225
Period
:9
Fiscal year
:2008
136
Select text check box Select dialog display check box Execute Select back arrow Deselect text run check box Execute
Work in process calculation Path :up to single functions the path is same –Work in process –Individual processing –Calculate (Tr code is KKAX)
Give the over no.
:60003225
WIP period
:9
Fiscal year
:2008
Result analysis version :select 0 Select test run check box Execute Select back arrow Deselect test run check box Execute Settlement of work in process to accounts
(31.12.2008 (month end date)
Path :Up to single functions the path is same –Settlement of individual processing (Tr code is K088)
Give th the order no.
:60003225
Settlement period
:9
Fiscal year
:2008
Deselect text run check box Select check transaction date check box Execute Select detail lists button Select accounting documents button Select accounting document no. 300201 INC/DEC in stock stock WIP 3713 P &L Account 200123 Work in Process 3713 Balance Sheet (Actual RM +Actual RM overheads)
To view work in process report
137
Path :Accounting –Controlling –Product cost controlling –Cost object controlling –Product cost by order – Information system –Reports for product cost by order –Object –Object list –Order selection (Tr code is S_ALR_87013127)
Plant Material number From period To Period Execute Select report call button
:BILP :BILFG1 :01 2008 :9 2008
Confirmation of production order Path :Logistics –Production –shop floor control –Confirmation –Enter-For operation –time ticket (Tr code is Co11N)
Give the order no.
:60003225
Operation /Activity
:10 kg
Confirmation type
:select final confirmation
Yield to confirm
:10 kg
Fro activity 2 to confirm
:60 Qty
Unit
:H (Hour)
Save Production receipt Path :Logistics –Material management management –Inventory management –Goods movement –Goods receipt for order (Tr code is MB31)
Give document date
:31.12.2008
Posting date
:31.12.2008
Give the movement type
:101 (Goods receipt for order into ware house)
Order
:60003225
Plant
:BILP
Storage location
:HYD
Enter Ignore the warning message press enter Select save button or Ctrl+S From the menu select goods receipt display Document no.5000011861 Enter Select accounting documents button Select accounting document no. 200122 Inventory FG 2860
BILFG1
BSX
BIL2 GBB
3002 300200 00 INC/ INC/DE DEC C in stoc stocks ks FG 286 28600 BILF BILFG1 G1 BIL2 BIL2
138
AUF
Qty produced * standard rate 10*286 To make production order technically complete (TECO) Path :Logistics –Production –shop floor control –Order –Change (Tr code is CO02)
Give the order no.60003225 Enter From the menu select functions –Restrict processing –Technically complete Save Calculation of variances Path :Accounting –Controlling-Product cost controlling –Cost object controlling –Product cost by order - period ending closing –single functions- Variances –Individual processing (Tr code is KKS2)
Give the order no.60003225 Select execute button Select back arrow Deselect text run check box Execute Double click on variance amount Open one more session for order display (CO03) Give the order no.60003225 Enter From the menu select go to cost analysis Calculation of work in process (KKAX) Path :Upto single functions same path –Work in Progress –Individual processing-Calculate
Work in process for Dec Production for Dec To calculate WIP once again work in process will be reserved and variances will be settled to accounts Give th the order no.
:60003225
WIP to Period
:9
Fiscal year
:2008
Result analysis version:0 Deselect text run check box Execute Settlement of work in process to accounts :KO88 Give th the order no.
:60003225
Settlement period
:9
Fiscal year
:2008
139
Deselect test run check box Select check transaction date check box Execute Select details list button Select accounting documents button Select accounting document no. GBB 300200 INC/DEC in stocks FG 853 BILFG1 400201 Production order order diff 853 period period 300201 INC/DEC in stock WIP 3713 P & L debit 200123 work in process 3713 –Balance sheet credit
AUA
BIL2
ASSET ACCOUNTING AREA
Capital work in progress line item settlement Machine Machine purchase purchase Debit to CWIP Machine Machine no.15 no.15 01.12.2008 Commission 13/12/2008 Frei Freigh ghtt cha charg rges es 05.1 05.12. 2.20 2008 08 sett settle le from from CWIP CWIP to to res respe pect ctiv ivee aass sset et Commissioning charges 12/12/2008 Define settlement profile: Path :SPRO-Financial accounting –Asset accounting- Transactions-Capitalization Transactions-Capitalization of assets under construction – Define /Assign settlement profiles (TR code is OKO7)
Double click on define settlement profile Select settlement profile AI Settlement assets under construction Select details button Select to be settled in full radio button Allocation structure :select A1( CO allocation structure) Defau efaullt obje object ct type ype
:sele select ct FXA FXA asse assett
Select % settlement check box Select equivalence numbers check box Select amount settlement check box Under valid reserves for fixed assets :Select settlement required Document type
:AA (Asset Posting)
Max no. distribution rules Residence time
:999
:12 months
Save Select back arrow two times
140
Double click on assign settlement :Profile to company code Select position button Give the company code :BIL Enter For company code BIL assign settlement profile AI Save Press enter to save in your request Creation of capital work in progress asset master master (AS01)
Give the asset class
:BIL4000 capital work in progress
Company code :BIL Enter Description
:CWIP –General
Capitalized on :01.12.2008 Select time dependent tab Business area
:BILH
Select depreciation areas tab Depreciation key
:0000 (no depreciation)
Save Note down the asset no.500001-0 Asset purchase posting (F-90)
Give the doc .Date & Posting date
:01.12.2008
Type
:KR
Company code
:BIL
Posting key
:31
Vendor account
:2001
Give the amount
:600000
Business area
:BILH
Text
:Machinery purchase posting
Posting key
:70
Account no.
:500001-0
Transaction type
:100 External acquisition
Remove the TDS codes Enter Amount
:*
Text
:+
Document –Simulate & Save
141
Freight payment (F-02)
Give the Doc date & Posting date Type Company code
:15.12.2008
:SA :BIL
Posting key
:70
Account
:500001-0
Transaction type
:100
Enter Give the amount
:10000
Text
:Freight payment
Posting key
:50
Account no.
:200105 SBI current a/c
Enter Amount
:*
Business area
:BILH
Text
:+
Document –simulate & save Creation of machinery master (AS01)
Give the asset class Company code
:BIL 2000 Dept A :BIL
Enter Description
:Machine no.15
Capitalized on to days date Select time dependent tab Business area
:BILH
Select depreciation area tab Depreciation key
:BIL1
Useful life
:15 years
Period
:6 months
Ordinary depreciation start date :Today’s date Save Note: the asset no.200004-0 Settlement of CWIP to machine no.15 Path :Accounting –Financial accounting –Fixed assets –Posting-Capitalized –Posting-Capitalized asset under construction –distribute (Tr code is A1AB)
142
Company code
:BIL
Asset
:500001
Sub number
:0
Execute From the menu select Edit –select –select all (F5) Select enter button Category
:select FXA asset
Settlement receiver
:200004-0
Give the percentage
:100
Select back arrow Save Select settlement button (Shift +F8) Give the asset value date
:13.12.2008 (Today’s date)
Text
:CWIP settlement
Deselect text run check box Execute Go and see the document (FB03)
Enter
Note :In live environment you take a purchase of machinery don’t enter directly Asset account, first enter in Capital Work in Progress after commissioning commissioning added all charged convert to asset accounting. accounting. NEW GENERAL LEDGERS ( ECC 6 NEW FEATURES)
New general ledger ledger (Multiple ledgers) Accounting group V3 India group April –March B1 Leading ledger –0L Acco Accoun unti ting ng grou groupp K4 US Grou Groupp Jan Jan –Dec –Dec K4 Non Non lead leadin ingg ledg ledger er –M –M11 Accounting group V6 UK Group July-June V6 Non leading ledger 2 –M2 When we create ledgers automatically ledger group will be created We can assign in ledger group number of legers for 0L we can assign all and M2 At the time of posting –If we don’t specify ledger group –It updates all legers. FC (Foreign currency)Revaluation –Gain /Loss to charge to P & L account -For leading ledger 01 and non non leading ledger M1-For UK group purpose it is to be added to asset and calculate depreciation for ledger group 0L-Assign M1 ( 0L is already assigned) –At the time posting it updates ledgers 0L and M1 Representative ledger and non-representative ledger
When we create legers ledger group will be created that ledger will be called representative ledger – we are assigning for 0L ledger group M1 –This is called non representative ledger.
143
At the of posting system checks representative ledger periods are open or not –we need not open non-representative ledgers periods. Eg: Ledger GRP (Group)-0L Ledger 01
Representative ledger (April 2008- March 2009) Janu Januar aryy 200 20099 peri period od shou should ld be open open Ledg edger M1 Non-r on-rep epre rese senntati tative ve led ledger ger January 2009 –December 2009 January 2009 period can be closed.
We are creating M1 ledger –Automatically M1 ledger GRP is created –we are assigning ledger 0L (0L=Leading ledger) –Always leading ledger only should be the representative ledger. Document types and no.ranges are required non-leading ledgers –All non-leading ledgers we specify all document types and given only one number range –we give number range interval only for one number range. CUSTOMIZATION Activate new general ledger accounting: Path :SPRO-Financial accounting –Financial accounting global settings –Activate new general ledger accounting
Select new general ledger active check box Save (This is one time job work at client place) Define ledgers for general ledger accounting Path :SPRO-Financial accounting (new) -Financial accounting global settings (new) –Legers –Ledger-Define ledgers for general ledger accounting
Select new entries button Ledger :M1 ( Text filed) Ledger name
:Non leading ledger for BIL
Totals table
:FAGLFLEXT
Ledger :M2 Ledger name
:Non leading ledger for BIL
Totals table
:FAGLFLEXT
Save Save in your request Ignore the message press enter Define and activate non-leading ledgers:
Same path
Give the ledger :M1 Enter
144
Select new entries button Company code :BIL Fiscal year variant
:K4
Posting period variant :BIL Save Press enter to save in your request Select back arrow Give the ledger :M2 Enter Select new entries button Company code :BIL Fiscal year variant :V6 (July to June) Posting period variant :BIL Save Define ledger group:
Same path
Select ledger group
:0L
Double click on ledger assignment folder Select new entries button Ledger
:M1
Deselect representative ledger check box Save Ignore the warning message press enter Press enter to save in your request Define document types for entry view in a ledger Path :SPRO-Financial accounting (new)-Financial accounting global settings (new) –Document –Document types – Define document types for entry view in a ledger.
Give the ledger :M1 Enter Select new entries button Type Number range SA 40 (give it any number range) KR 40 DR 40 WE 40 WA 40 RE 40 RV 40 WI 40 AA 40 Save Press enter to save in your request
145
Select back arrow Give the ledger :M2 Enter Select new entries button Type SA KR DR WI WA WE WL RE RV AA
Number range 41 41 41 41 41 41 41 41 41 41
Save Define document types for general ledger view
Same path Give the ledger :M1 Enter Select new entries button Type Number range SA 45 KR 45 DR 45 WA 45 WI 45 WL 45 WE 45 RE 45 RV 45 AA 45 Save Press enter to save in your request Select back arrow Ledger
M2
Enter Select new entries button Type SA KR DR WA WE WI WL RE RV
Number range 46 46 46 46 46 46 46 46 46
146
AA Save
46
Define document number ranges for entry view: Path :Up to document the path is same – Document number rages –Documents in entry view –Define document number ranges for entry view
Give the company code :BIL Select change intervals button Select interval button
No.range
:40
Year
:2009
From no.
:1100001
To no.
:1200000
Enter Select interval button No.range
:41
Year
:2008
From no.
:1200001
To no.
:1300000
Enter and save Ignore the warning message press enter Define document no.range for general ledger view: Path :Up to document the path is same –Document no.rages –Documents in general ledger view –Define document no.range for general ledger view
Give the company code
:BIL
Select change intervals button Select interval button
No.range
:45
Year
:2009
Form number
:500001
To number
:600000
Enter Select interval button
No.range
:46
Year
;2008
From number
:600001
To number
:700000
147
Enter & save Ignore the warning message press enter END USER AREA Posting of transaction : Path :Accounting –Financial accounting-General ledger ledger –Posting –Enter general posting for ledger group (Tr code is FB01L)
Give the document date
:Today’s date
Type
:SA
Ledger group
:blank
Company code
:BIL
Posting key
:40
Account number
:200100 Cash A/c
Enter Give the amount
:100000
Business area
:BILH
Text
:Equity share capital receipt
Posting key
:50
Account no.
:100000 Equity share capital
Enter Amount
:*
Business area
:BILH
Text
:+
Document –Simulate & Save Document date
:Todays date
Type
:SA
Ledger group
:0L
Company code
:BIL
Posting key
:40
Account no.
:200100 Cash A/c
Enter Amount
:50000
Business area
:BILH
Text
:Equity share capital receipt
Posting key
:50
Account no.
:100000 Equity share capital
Enter
148
Amount
:*
Business area
:BILH
Text
:+
Document –Simulate & Save
0L Leading ledger
April 2008- March 2009 10 th Period 105000
2008
M1 Non-leading ledger Jan 2009-Dec 2009 1 st Period 105000
2009
M2 Nonleading ledger July 2008 –June 2009 7 th Period 100000
2008
To view the ledger Path :Accounting –Financial accounting –General ledger –Account –Display balances (new) (Tr c od is FAGLB03)
Account number
:100000
Company code :BIL Fiscal year Ledger
:2008 :0L
Execute Double click on balance 105000 To view the document Select document no.check box Select display document button Select call up document overview button Select back arrow 3 times Select choose ledger button Change the ledger to M1 Enter Change the Fiscal year to 2009 Execute Select back arrow Select choose ledger button Change the ledger to M2 Enter Change the fiscal year 2008 Execute Segments Creation Scenario
Company code :BIL
Future scenario
Company code BIL
149
| Business area | Profit centers
:HYD :Cement, Steel
| Segment | Prof rofit center
In future there will not be any developments profit center
HYD Cemen ment , Steel
Segments will be assigned in the for Business areas
In case of automatic line items generation business Area will not be picked up
Profit center –through derivation rules Profit center is updated automatically segment also will be updated.
Segment creation Path :SPRO-Enterprise structure structure –Definition –Financial accounting accounting -Define segment
Select new entries button Segment
Description
BGL Bangalore segment HYD Hyderabad segment Select save button or Ctrl+S Press enter to save in your request Assign segment in profit centers: Path :Accounting –Controlling profit center accounting –Master data profit center –Individual processing change (Tr code is KE52)
Profit center
:select Steel
Enter Segment
:select HYD
Enter Select activate button
(Shift +F1)
One more profit center Profit center
:Cement
Enter Segment
:select HYD
Select activate button DOCUMENT SPLITTING
In document splitting, line items are split according to selected dimensions –so that we can draw financial statements for the selected dimensions at any time. Eg: Profit Center wise, Segment wise
150
Sales
Party X Account Dr To Sales Steel To Sales cement cement
Due to document splitting
Party Party X Accoun Accountt Dr Party X account Dr To Sales Steel To Sale Saless Ceme Cement nt
100000 80000 Steel profit center 20000 20000 Cement profit profit center center 80000 80000 20000 80000 2000 200000
Steel Steel Cement Steel Cemen Cementt
Creation of 3GL masters :FS00
A) Sales –Steel Sales B) Sales –Cement Sales C)Zero balance clearing a/c current liabilities & provisions FS00
GL Account no.:300010 Company code :BIL Select with template button Give Give the the Gl Gl A/c A/c No. No.
:300 :30000 0055 Sal Sales es loca locall own own good goodss
Company code :BIL Enter Change short text and GL account long text to sales Steel Save Select edit cot element button Valid from 01.04.2008 to 31.03.9999 Enter Cost element category :11 Revenues Save Second a/c
Give the GL A/c No.
Company code
:300011 :BIL
Select with template button Give the GL A/c Company code
:300010 :BIL
Enter Change short text and GL a/c long text to sales Cement Save Select edit cost element button
151
Cost element category :11 Revenues Save GL A/c No. Company code
:100530 :BIL
Select with template button Give the GL A/c No.100505 VAT payable Company code
:BIL
Enter Change short text and GL account long text to Zero balance clearing Select create /Bank /Interest tab Change field status group to G067 (Reconciliation account) Save Classify G/L Accounts for document splitting: Path :SPRO-Financial accounting (new)-General ledger accounts(new) –Business transactions –Document splittingClassify G/L accounts for document splitting
Give yo your ch chart of of ac accou counts Enter Select new entries button
:BIL
Account from Account to 100000 299999 01 01000 300000 399999 30000 400000 499999 20000 Save Press enter to save in your request
Category Description Balance sheet account Revenue Expense
Define Zero balance clearing account
Same path
Select account key
:000
Double click on accounts folder Chart of Accounts
:BIL
Enter Select new entries button Give the G/L account
:100530 Zero balance clearing A/c
Save Press enter to save in your request Activate documents splitting
Same path Select document splitting check box
152
Save Press enter to save in your request END USER AREA Posting of sales (F-22)
Give the document date
:Todays date
Type Company code
:DR :BIL
Posting key
:01
Customer Account
:100000
Enter Amount
:80000
Business area
:BILH
Text
:Sales invoice posting
Posting key
:50
Account
:300010 Sales Steel
Enter Business area
:BILH
Text
:+
Select profitability segment button (right arrow button profit center steel) Ignore the warning message press enter Give the profit center Steel Select continue button One more item Posting key
:50
Account no.
:300011 Sales Cement
Enter Amount
:*
Business area
:BILH
Text
:+
Select profitability Segment right arrow button Give the profit center
:Cement
Select continue button Document –Simulate From the menu select Document –Simulate General ledger button
153
Save From the menu select Document –Display Select general ledger View button
CENTRAL EXCISE AND SALES TAX
CIN: Country India Version MM Consultant SD consultant FI consultant –Creation of accounts and assignment of accounts Central excise is an Indirect Tax This will be charged at the the time of sales, sales men (Removal of goods) Central excise registration
:15 digits code
(10 digits will be income tax PAN + 5 digits central excise) Central excise registration will be plant wise Central excise rates are given in central excise tariff chapter IDs :8 digits code Under chapter id we have material description and rate Bas Basic Excis xcisee Du Duty (BE (BED) 14% max maximum imum (no (now ch chang anged to 10 10%) Additional excise duty (AED) –Products like textiles 15% of basic amount –Now no AED Special Excise Duty (SED)- Tobacco related products 8% on invoice original value Education cess 2% (on 8% excise duty) Higher and secondary secondary education cess 1% (on 2% ED) ED) CEN VAT (Central Excise Value Added Tax) –Earlier MODVAT Where we pay excise duty at the time of purchase, the excise amount can be adjusted when we pay excise duty on sales to excise dept. (Though collected from from customer) customer) RG23 RG23A A
Part Part 1 Quan Quanti tity ty upda updati tion on Exci Excise se duty duty on cons consum umab able le Part 2 value value updation updation - 100% CENVAT CENVAT same year
RG23 RG23C C Part Part 1 Qua Quant ntit ityy upd updat atio ionn – Exci Excise se duty duty on Cap Capita ita Goo Goods ds Part 2 value value updat updation ion - 50% current current year year 50% 50% next year PLA
Personal Ledger Account Bank excise credits and debits
ER1
(Excise re return 1) (Earlier itit was RT12 monthly return) To pay excise before 5 th of next month To file the return before 10 th next month
154
RG1
Finished goods register
Purchase scenario: Consumable purchase Basic price Excise 8%
100 8 ---108 4.32 ----112.32
VAT 4%
capita goods purchase (stores) 200 20 ---220 8.8 ---228.8
10%
Goods receipt for consumables A) Goods Goods receip receiptt entr entryy Inventory RM local DR To GR GR/IR cl clearing RM RM LC LCL
100 100
B) Exci Excise se entr entryy RG 23 A BED DR To CENVAT clearing 8
8
Invoice verification for consumables GR/IR clearing RM LCL CENVAT clearing A/c DR VAT Receivable To party
DR DR
8
100 4.32 112.32
Goods receipt for capital goods A) Goods Goods receip receiptt entr entryy Inventory stores local DR To GR/IR GR/IR clearin clearingg stores stores Local Local 200 B) Exci Excise se entr entryy RG 23C BED DR CENVAT on hold DR To CENVAT clearing a/c
200
10 10 20
Invoice verification for capital goods GR/IR clearing stores LCL CENVAT clearing a/c VAT Receivable To party Sales scenario
Basic price Excise rate
14%
DR DR DR
200 20 8 .08
1000 140
155
228.08
----1140 142.5 ------1283
VAT 12.50%
Sales billing : Customer A/c Dr 1283 To Sales 1000 To CENVAT suspense 140 To VAT payable 142.50 Excise invoice creation CENVAT suspense a/c Dr 140 To Excise duty payable 140 Excise Balances: RG23A RG23A RG23C RG23C PLA 8
Purchase Payable on sale 140 To pay PLA Deposit PLA A/c Dr To Bank
5
10 6
150 150
Excise utilization Excise duty payable DR To RG23A BED To RG23C BED To PLA 129
140 5 6
10) Sales tax Payment to Dept VAT Payable VAT Receivable To Bank
143 13 130
VAT Payable Dr Dr To VAT Receivable To Bank
143 13.10 129
11) Final balances in excise registers Purchase /Deposit Utilized at the time of sale Closing balance
3
RG23A RG23C PLA 8 10 150 5 6 129 ----------------------------------------------------------------4 21 ======================================
SAP:
156
129
Tax procedures TAXINJ: Formula based TAXINN condition based In new implementations –TAXINN Client 000-SAP has given TAXINN and TAXINJ Excise conditions /Service tax conditions / Education cess conditions /Sales tax conditions. CENTRAL EXCISE CUSTOMIZATION Activate Country Version India for specific fiscal year Path :SPRO-Financial accounting –Financial accounting global settings –Tax on sales /purchases –Basic settings India-Activate country version India for specific fiscal years
Select position button Component :select IND Enter For component IND select active check box Save Press enter to save in your request
Check and change settings for tax processing Path :Up to tax on sales / purchases the path is same –Basic settings-Check and change settings for tax processing
Select new entries button Process :B1 Description
:A/P Basic Excise duty (A/P BED)
Tax type
:select 2 (input tax)
Posting in indicator
:select 2 (separate liline ititem)
Save Press enter to save in your request Select back arrow Select process
:B1
Select copy as button Change the process to B2 Change the description :A/P CST Posting indicator
:select 3 (Distribute to relevant expense /revenue items)
Enter & Save Select
:B1,B2
Select copy as button Change the process to B3 Change description to APVAT Enter
157
Change the description to AR VAT Other things are common Press enter and Save Change process to B5 Change description to AR CST Change tax type to
:1
Posting indicator
:2 separate line item
Enter and Save Select B5 Select copy as button Change the process to B6 Change the description to AR VAT VAT Other things are common Press enter & Save Define condition types: Path :Up to tax on sales /purchases the path is same -Basic settings-Check calculation procedure procedure –Double click on define condition types
Select new entries button Condition type
:BIL1
Description
:AP Excise BED
Access sequence
:select JTAX (IN: Excise Access)
Condition class
:select D (Taxes)
Calculation type
:select A (percentage)
Condition category
:select D (Tax)
Select item condition check box Save Press enter to save in your request Select back arrow Select
:BIL1
Select copy as button Change the condition condition type change change to :BIL2 Change the description to
:APCST
Access sequence
:Change to JST1 (India Sales tax access)
Enter & Save Select
:BIL2
Select copy as button
158
Change condition type to
:BIL3
Change description
:A/P VAT
Other things are common Enter & Save Define procedures Path :Up to tax on sales /purchases the path is same –Basic settings –Check calculation procedure
Double click on define procedures Select new entries button Procedure
:TAXINN
Description
:Sales tax India
Save Press enter to save in your request Select :TAXINN Double click on control data folder Select new entries button S te p
Condition type
Desc escriptio tion
100
Select BASB
Base amount
110 120
BIL1
150
From
To
Stati tatisstic tics
Print
Base type
Account key
Select 362
Calculated cell
100
100
AP Excise BED Basic +Excise
100
100
110
140
160
BIL2
A/P CST
150
150
170
BIL3
A/P VAT
150
150
Select static’s check box Select X
B1
Select X Select X
B2
Select static check box
B3
Save
Assign country to calculation procedure Path :Up to tax on Sales /Purchases the path is same –Basic settings –Assign country to calculation procedure
Select position button Country
:IN for India
159
Enter For country IN assign procedure TAXINN Save Press enter to save in your request Define tax codes for sales and purchases Path :Up to tax on sales / purchases the path is same –Calculation –Define tax codes for sales and purchases (Tr code is FTXP)
Give the country Enter Tax code Enter Give the description Tax type Enter Save Tax code
:IN :V0 :0% Input tax :V (input tax)
:V1
Enter Description
:V1 Dummy tax code for purchases
Tax type
:V for input tax
Tax percentage rate
:0
Enter & Save Tax code
:A0
Enter Description
:0% output tax
Tax type
:A ( out put tax)
Enter & Save One more tax code Tax code
:A1
Enter Description
:Dummy tax code for sales
Tax type
:A (Out put tax)
Enter & Save
Creation of GL masters (FS00) To Copy
200156 RG23A BED A/c Current assets, assets, Loans & Advances to copy 200155 200155 VAT receivable 200157 RG23C BED A/c Current Assets, Assets, Loans and Advances to copy 200155 200155 VAT
160
receivable 200158 CENVAT on hold Current Current Assets, Loans and Advances to copy 200155 VAT receivable 200159 PLA Account Current Assets, Assets, Loans & Advances to copy 200155 200155 VAT Receivable 200155 VAT receivable receivable already already created 100506 CENVAT A/c clearing current liability provision provision copy 100505 VAT payable 100507 CENVAT A/c suspense current liability liability & provisions copy 100505 VAT payable 100508 Excise duty payable A/c current liability & provision copy 100505 VAT payable 100509 CST payable A/c current liabilities & provision X copy 100505 100505 100505 VAT payable payable already already created Save Note :In all accounts tax category * posting without check box
Define tax accounts Path :Up to tax on sales /purchase the path is same posting –Define Tax accounts (Tr code is OB40)
Double click transaction B1 A/P Excise BED Give the chat of accounts
:BIL
Enter Save Select posting key button Debit
40
Credit
50
Save Press enter to save in your request Select accounts button Give the account no.100506 CENVAT clearing A/c Save Press enter to save in your request Select back arrow Double click on transaction B3 APVAT Save Select posting key button Debit 40
161
Credit 50 Save Press enter to save in your request Select accounts button Give the A/c no.200155 VAT receivable Save Press enter to save in your request
Maintain excise registration Path :SPRO-Logistic general –Tax on goods movements –India –Basic settings –maintain excise registrations
Select new entries button Excise registration
:2
(ECC number means excise control code) ECC no.
1234
Excise Registration no.(15 digits code) (10 digits PAN other 5 Excise no.) Excise range Excise division
:123456
:Kukatpally range :Kukatpally division
Commissionerate
:Hyderaba commissionerate
Excise invoice items(EI)
:999
Select partial credit check box Save Press enter to save in your request Maintain company code settings
Same path
Select new entries button Select company code
:BIL
Select details button CENVAT document type
:SA
Util Utiliz izat atio ionn FI docu docume ment nt typ type
:SA :SA
Select debit account override check box Select auto adjustment indicator check box Select immediate credit on capital goods check box First month
“select April
Excise selection days
:30 days
162
No.of excise invoice selection :999 Excise invoice selection procedure
:FIFO
Save Press enter to save in your request Maintain plant settings:
Same path
Select new entries button Plant Excise registration No.GRS per Excise invoice Save
:BILP :002 (This is plant level) :select Multiple goods receipt multiple credits
Maintain excise groups:
Same path
Select new entries button Excise group
:2
Description
:Excise group for BILP
Plant
:BILP
Excise registration
:2
No.GRS per excise invoice multiple goods receipts, multiple credits Select default challan quality in GR check box Select EI capture check box under MIGO settings Select post excise Invoice MIGO check box Select duty different at GR check box Select update RGI at MIGO check box Save Press enter to save in your request Note :MRO –Invoice verification Maintain series groups
Same path Select new entries button Series group :2 Series description :BILP series group Excise registration :2 Save Press enter to save in your request Maintain excise duty indicators:
Same path Select new entries button Excise indicator 1 :100% Tax Excise indicator 2 :50% Ta T ax Excise indicator 3 :Nil Tax Save
163
Press enter to save in your request Maintain excise defaults: path :Up to India the path is same –Basic settings –Determination of excise duty –maintain excise defaults
select new entries button Tax procedure :TAXINN CVD condition JCV1: A/P BED condition type :BIL1 A/R BED condition type :BILA BED percentage :BIL 4 Save Press enter to save in your request Maintain chapter ID’s:(8Digists excise code) Path :Up to India the path is same –Master data –Maintain chapter Id’s
Select new entries button Chapter ID :50000001 Unit of measurement for excise kg Description as per law :Chemicals Save Create request request in your your Work Bench Request Request for BIL save Select next entry (F8) button Chapter ID :55000001 Unit of measurement for excise kg Description as per law Steel Save
Specify G/L Accounts per excise transaction Path :Up to India the path is same –Account determination –specify GL accounts per excise transaction
Select new entries button Excise group
:select 2
Excise transaction transaction type type :GRPO (Excise (Excise Invoice for goods goods receipt against PO) PO) Company code
:BIL
Chart of Accounts
:BIL
RG23A BED
:200156
RG23C BED
:200157
MODVAT clearing
:100506 (CENVAT clearing )
G/L account per PL PLA BED
:200159
CENVAT on hold
:200158
CENVAT suspense account
:100507
PLA on hold
:200159
164
Save Press enter to save in your request The same way the you send the accounts for all excise transaction types. For excise transaction transaction type DLFC DLFC same as above above
Save Note :
PLA on Hold To Bank
Dr
PLA A/c Dr To PLA on Hold A/c (This is used for next next year carry forward) Specify SAP Script forms Path :Up to India the path is same –Business transactions –Excise registers –Specify SAP script forms
Select all the registers of company Code :IN01 Select copy as button Change the company code to BIL for Registers and returns Save press enter to save in your request Maintain number ranges Path :Up to India the path is same –Tools-Number ranges
Object :Select J_1IINTNUM (Internally document number to be generated ) Select number rages button Select change intervals button Select interval button Number rage
:01
Year
:2008
From no.
:1
To no.
:100000
Save Ignore the message press enter Select back arrow two times Object
:Select J_1IRG23A1 (RG23A part 1 no. range object)
Select number rages button Excise group
:select 2
Select change intervals button Select interval button No. range
:01
Year
:2008
From number :100001
165
To number
:200000
Enter & save Ignore the warning message press enter Select back arrow two times Object
:J_1IRG23A2 This is (RG23A part II Number rage object)
Select number rage button Excise group
:2
Select change intervals button Select interval button
No.range
:01
Year
:2008
From no.
:200001
To no.
:300000
Enter & save Ignore the warning message press enter Select back arrow two times Select object J_1IEXCLOC (Local excise invoice number rage for sales) Select number ranges button Series group
:2
Select change intervals button Select interval button
No.range
Year
:01 :2008
From number :300001 To number
:400000
Enter & Save Ignore the warning message press enter Select back arrow two times Select object
:J_1IINTPR2 despatch series number
Select number ranges button Excise group
:2
Select change intervals button Select interval button
No.range
:01
Year
:2008
From no.
:500001
To no.
:600000
Enter & save
166
Ignore the warning message press enter Excise rates maintenance
Use the Tr code is J1ILN (India local menu) (This have no path) Path :Indirect taxes -Master -Master data -Excise rate maintenance (Tr (Tr code is J1ID)
Select material & chapter ID I D combination radio button Select maintain button(F5) Select new entries button Material
:BILRM1
Plant
:BILP
Chapter ID
:5000001 Chemicals
Material type
:Raw materials
GR with reference
:select multiple goods receipt , multiple credits
Declared
:1
Declaration date
:29.02.2008
One more Material
:BILFG
Plant
:BILP
Chapter ID
:5500001 Steel
Material type
:RG1
GR with reference
:Multiple goods receipts, Multiple credits
Declared
:1
Declaration date
:29.02.2008
Save Select back arrow Select CENVAT determination radio button Select maintain button Select new entries button Give the plant
:BILP
Input material
:BILRM
Output Output material material :BILFG Intimation date :01.04.2008 Save Select back arrow Select vendor excise details radio button
167
Select maintain button Select new entries button Vendor
:2001
Excise indicator for vendor :1 ( 100% Tax) Type of vendor :select manufacturer Save Select back arrow Select customer excise details radio button Select maintain button (F5) Select new entries button Give Give the the ccus usto tome merr no. no. :200 :20010 1011 Excise indicator for customer
:select 1 (100% Tax)
Save Select back arrow Select excise indicator for plant radio button Select maintain button Select new entries button Company code
:BIL
Plant
:BILP
First month
:select April
Excise indicator for company :select 1 (100% Tax) Save Select back arrow Select excise indicator for pant and vendor radio button Select maintain button Select new entries button First column excise indicator
:select 1
Second column column excise excise tax indicator for vendor vendor :select 1 (100% Tax) Third column excise tax indicator for vendor
:Select 1 (100% tax)
Save Select back arrow Select excise indicator for plant & customer radio button Select maintain button Select new entries button First column excise tax indictor for company
:select 1 (100% tax )
Second column Excise indicator for vendor
:Select 1 (100% tax)
Third column excise tax indicator vendor :select 1 (100% tax)
168
Save Creation of condition records
(FV11) (No path this one) Condition type
:select BIL1 AP Excise basic
Select key key combination combination button Select plant /vendor /material radio button Enter Plant Vendor
:BILP :2001
Material
:BILRM1
Amount
:8 (Excise rate & Tax rupees)
Valid from
:01.04.2008
Valid to
:31.03.2009
Tax code
:V0
Save Select back arrow Condition type :BIL3 A/P VAT Select key combination button Select plant /vendor /Material /Material radio button Plant Vendor
:BILP :2001
Material
:BILRM1
Amount
:4
Valid from
:01.04.2008
Valid to
:31.03.2009
Tax code
:V0
Save SD Excise customization SD consultant job Define condition types Path :SPRO-Sales & Distribution –basic functions –Pricing –Pricing control –Define condition types
Double click on maintain condition types Select new entries button Condition type Description
:BIL4 :A/R Basic excise duty (AR BED)
169
Access sequence
:JEXC (India Excise Access)
Plus/ Minus
:Select A Positive
Condition class
:select A discount or Surcharge
Calculation type
:select A (Percentage )
Select Item condition check box Select amount /percentage check box Save Press enter to save in your request Select back arrow Select Select copy as button
:BIL4
Change the condition type to BILA Description A/R Excise BED (100% copy) Access sequence
:select JDUM (India 100 copy of other fields are values)
Enter & Save Select BIL4 & BILA Select copy as button Change condition type to BIL5 Description
:A/R CST
Acces ccesss seq sequuence ence
:sele select ct JCST JCST (Indi Indiaa Cen Centr tral al Sale Saless Tax Tax :Acc :Acces ess) s)
Plus / Minus
: Blank
Calculation type
:A (Percentage)
Conditio Conditionn class :change :change to D (Taxes) Condition category
:select D (Tax)
Enter Change the condition type to BIL6 Description
:AR VAT
Access sequence
:change to JLST (India Local sales tax access)
Plus or Minus
:Blank
Calculate type
: A (Percentage)
Conditio Conditionn class :select :select D taxes Condition category
:select D tax
Enter & save Define account keys: Path :SPRO-Sales & Distribution Distribution –Basic functions –Account assignment/costing assignment/costing –Revenue account determination – Define and assign account keys –Double click define account key
Select new entries button
170
Account key Name
:B4
Account key Name
:B5
:A/R Excise BED :AR CST
Account key :B6 Name :AR VAT Save Press enter to save in your request Check and change settings for tax processing Path :SPRO-Financial accounting –Financial accounting global settings –Tax on sales /Purchases –Basic settings – Check and change settings for tax processing
Select B2 and B3 Select copy as button Change the process to B5 Change the description to A/R CST Tax type
:select 1 (Output tax)
Posting indicator
:select 2 (separate line item)
Enter Change process to
:B6
Change the description to A/R VAT Tax type
:change to 1 Output tax
Enter & save Save in your request Define tax accounts: Path :up to Tax on sales /Purchases the path is same –Posting –Define tax accounts (Tr code is OB40)
Double click on truncation
:B5 AR CST
Give your Chart of Accounts
:BIL
Enter Save Select posting key button Debit
:40
Credit
:50
Select save button Press enter to save in your request Select accounts button Give the account no.100509 CST (payable) Save
171
Press enter to save in your request Select back arrow Double click on transaction :B6 ARVAT Save Select posting key button Debit :40 Credit :50 Save Press enter to save in your request Select accounts button Give the account no.100505 VAT payable Save Press enter to save in your request Maintain pricing procedures Path :SPRO-Sales & Distribution –Basic functions –Pricing –pricing control –Define and assign pricing procedures
Double click on maintain pricing procedures Select new entries button Procedure :BIL Description :BIL domestic Pricing procedure Save Press enter to save in your request Select :BIL double click on control data folder Select new entries button
S te p
Condition type
Descr escrip ipti tio on
100
PR00
Price
200
210
BIL 4
Fro From
To
Subtotal
100
100
A/R Basic excise duty
100
100
Basic +Excise
100
200
Requi equire re
Select Check box (√) Select Check box (√)
Stat Statis isttics ics
Prin Printt
Acco Accoun untt key
X
ERL
Select Check box (√) B4
Select Check box (√)
172
400 410
BILA
Base value
100
--
A/R BED (100% copy) Basic +Excise
200
200
400
410
420 450 460 500
BIL5 BIL6
AR CST AR VAT Basic +Excise+ Sales tax
420 420 420
Select Check box (√) Select Check box (√)
X
Select Check box (√) X X
460
B5 B6
Select Check box (√)
Save
Define pricing procedure determination Path :Up to pricing control the path is same –Define and assign pricing procedures ( Tr code is OVKK)
Double click on define pricing procedure determination Select position button Sales organization :BILS enter For BILS change the pricing procedure to BIL Save Press enter to save in your request Define tax determination rules Path :SPRO-Sales and Distribution –Basic functions –Taxes –Define tax determination rules
Select new entries button Tax country :IN Sequence :1 Tax category :BIL5 Tax country :IN for India Sequence :2 Tax category :BIL6 Name:A/R VAT Save Press enter to save in your request Define tax relevancy of mater records:
Same path Double click on customer taxes Select new entries button Tax category
Name
Tax classification
Description
BIL5 BIL5 BIL6 BIL6
A/R CST A/R CST A/R VAT A/R VAT
0 1 0 1
Nil Tax Taxable Nil Tax Taxable
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Save Press enter to save in your request Select back arrow Double click on material taxes Select new entries button Tax category
Name
Tax classification
Description
BIL5 BIL5 BIL6 BIL6
A/R CST A/R CST A/R VAT A/R VAT
0 1 0 1
Nil Tax Taxable Nil Tax Taxable
Save Press enter to save in your request Assign delivering plants for tax determination (OX10)
Same path
Select position button Plant :BILP Enter Select plant :BILP Select details button Select address button(Shift +F5) Region :select AP (Andhra Pradesh) Enter & Save Press enter to save in your request Assignment of accounts for automatic postings Tr code is VKOA
Double click on Table 1 Select new entries button Application area Condition type
:V :KOFI
Chart of Accounts
:BIL
Sales organization
:BILS
Account assignment group for customer :01 domestic revenues Account assignment group for customer :03 finished goods Account assign group for account key :B4 AR Excise duty GL Account 100507 (Send VAT suspense account) Save Press enter to save in your request SD END USER AREA Assign tax classification classification material master (Tr code is MM02)
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Give the material no.BILFG Press select view button Select sales :sales organization organization data 1 Select organization levels button Plant
:BILP
Sales organization
:BILS
Distribution channel
:BD
Enter For tax classification classification tax category BIL5 0 taxable For tax classification classification tax category BIL6 1 taxable Save Enter tax classification in customer master (Tr code is XD02)
Select the customer Company code
:BIL
Division
:200101 :BS
Select customer sales area button Double click on sales organization
:BILS
Enter Select sales area data button Select billing documents tab For tax category
:BIL6
Tax classification
:1 (taxable)
Save
Creation of condition records (Tr code is VK11)
Condition type type :select BIL4 A/R A/R basic excise excise duty Select key combination button Select material radio button Enter Sales organization
:BILS
distribution channel
:BD
Material
:BILFG
Amount
:10
Valid from to
:01.04.2008
Valid to
:31.03.2009
Save
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Select back arrow Select condition type BILA (A/R BED 100% copy) Select key combination button Select sales organization radio button Enter Sales organization
:BILS
Amount
:100
Valid from
:01.04.2008
Valid to
:31.03.2009
Save Select back arrow Condition type :select BIL6 AR VAT Select key combination button Select country /Plant/Region /Material radio button Enter Country
:IN
Plant
:BILP
Region
:AP
Material
:BILFG
Amount
:4 (Percentage)
Valid from
:01.04.2008
Valid to
:31.03.2009
Tax code
:select A1 (Dummy tax code for sales)
Save To check whether 0% input tax code and 0% output tax code assigned a ssigned to company code to BIL Path :SPRO-Financial accounting –Financial accounting global global settings –Tax on sales /Purchases -posting -Assign tax codes for non taxable transactions(OBCL)
Select position button Company code
:BIL
enter For company code
:BIL
Input tax code
:V0
Output tax code
:A0
Company code
:BIL
enter For company code
:BIL
Input tax code
:V1
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Output tax code
:A1
Save Press enter to save in your request Creation of Purchase order (ME21N)
Purchase org
:BILR
Company code
:BIL
Vendor
:2001
Enter Give the purchasing group
:BIL
Item
:10
Material
:BILRM1
PO Quantity
:100 Kgs
Net price
:75
Currency
:INR
Plant
:BILP
Enter Select invoice tab Tax code
:select V1 dummy tax code for purchases
Enter Select Taxes button Select back arrow Save Not the purchase order no.4500017094 To open material periods for January (MMPV)
From company code
;BIL period
Fiscal year
:10 :2008
Select check and close period radio button Execute Ignore the warning message press enter (Note : Use the Tr code J1EI for creation of Excise Invoice no’s following the other steps same above) Give the Excise invoice no. no. and date Goods receipt ( Tr code is MIGO)
Select goods receipt
Give the purchase order no.4500017094
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Enter Quantity in delivery note
:100 kgs
Select item ok check box Select where tab Storage location
:HYD
Press enter Select excise invoice tab Give the excise invoice no.1 Excise invoice Date
:Today’s date
Save Select display button Enter Select document information tab Select FI documents button Select back arrow Select excise invoice tab Select more data button Select part 2 tab Select accounting document no. Invoice verification (MIRO)
Invoice date
:05.01.2009
Posting date
:11.01.2009
Reference
:51
Select calculate tax check box Text
:Invoice verification
Tax code
:V1 (Dummy tax code)
Purchase order no.
:4500017094
Enter Give the amount
:8424
Enter Business area
:BILH
Sele Select ct payme ayment nt tab tab
:Bas :Basee line line date date (Tod (Today ay’s ’s date date))
Payment term
:0001
Enter & Save From the menu select invoice document display Select follow on documents button To print excise registers: (Tr Code is J1ILN)
178
Path :Indirect taxes –Registers –Excise tax –Extract (J2I5)
Excise group
:2
Start date
:01.01.2009
End date
:31.01.2009
Select any register radio button Select RG23A part I check box Select RG23A part II check box Execute Enter Select back arrow Select print utility program (TR code is J2I6) Select RG23A part 1 radio button Execute Excise group Start date
:2 :01.01.2009
End date
:31.01.2009
Execute Output device
:LP01
Select print preview button Select back arrow two times Select RG23A part II radio button Execute Excise group
:2
Start date
:01.01.2009
End date
:31.01.2009
Execute Output devise
:LP01
Select print preview button To view sales tax register (Tr code is J 1 I L N) Indirect taxes –Registers –Sales tax –sales tax register (J1I2)
Company code Tax code LST condition type Execute
:BIL
:V1 :BIL3
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SD EXCISE Creation of sales order (VA01)
Order type
:OR
Sales organization
:BILS
Distribution channel
:BD
Division
:BS
Enter Sold to party
:200101
PO Number
:2
PO date
:Today’s date
Required delivery date :Today’s date Delivery plant
:BILP
Payment terms
:0001
Item
:10
Material
:BILFG
Order quantity :10 Kgs Enter Ignore the message press enter Select item
:10
From the menu select GotoItem conditions From the menu select Edit –In complication log (Ctrl +F8) Select save button Note the sales order no.11771 Delivery (Tr code is VL01N)
Give the shipping shipping point :BILH Order no.
:1171
Enter Actual goods inward received date Select item
:Today’s date
:10
Select picking tab Picked quantity
:10 Kgs
Select post goods issue button From menu select out bound delivery –Display Enter From the menu select Environment-Document flow
180
Keep the cursor on go goods delivery delivery no. Select display document button Select accounts document button Select account document no. Post :
Inventory FG IN/DE Stock FG
700 700
Sales Billing (VF01)
Select the delivery no. Select execute button Save From the menu select billing document –display Select accounting button Select accounting document no. Excise invoice creation (Tr code is J1ILN) Path :Indirect taxes –Sales /Out bond movements-Excise invoices –For sales order –Out going Excise invoice create /Change /Display /Display (Tr code is J1IIN) J1IIN)
Select from billing button (F5) Enter Excise group to
:2
Serious group
:2
Select utilization utilization button (F6) Save Ignore the warning message press enter CENVAT suspense A/c Dr To Excise duty payable Go and see sales billing display (VF03)
Give the billing document no.90036108 Select accounting button Select accounting document no. RG23A BED posting (F-02)
Give the document date :Today’s date Type Company code
:SA :BIL
181
Posting key
:40
Account no.
:200156 (RG23A BED)
Enter Amount
:50000
Business area
:BILH
Text
:RG23A Debit
Posting key
:50
Account no.
:200105 Bank account
Enter Amount
:*
Business area
:BILH
Text
:+
Document –Simulate & Save PLA Deposit (F-02)
Give the document date :Today’s date Type Company code
:SA :BIL
Posting key
:40
Account no.
:200159 (RG23A BED)
Enter Amount
:100000
Business area
:BILH
Text
:PLA deposit
Posting key
:50
Account no.
:200105 Bank account
Enter Amount
:*
Business area
:BILH
Text
:+
Document –Simulate & Save
Excise duty payment: (Tr code is (J1ILN) Path :Indirect taxes –Sales /Out bond movements –fortnightly payment (J2IUN)
Company code
:BIL
182
Plant
:BILP
Excise group
:2
Period
:01.03.2009
Business area
:BILH
to
Today’s date
Execute RG23A Utilized
:6.60
Select duty button Select Simulate button (F7) Select right mouse button Select continue button Save Go and see the document (FB03)
Document no. Company code Fiscal year Enter
:BIL
:38 :2008
FINANCIAL STATEMENT VERSION
Balance Sheet and Profit & Loss account format creation In India –Companies Act –Schedule VI format Summary
Share capital Reserves & Surplus Secured loans Unsecured loans
Schedules
Amount
Equity share capital Preference share capital General Reserves Capital Reserve
100001 100102
100000 100101
By using 0-9 levels –we can get all 3 versions consultant creates 2 versions –Summary -Schedules In 000 Client SAP has given for India Bain. Path :SPRO-Financial Accounting –General ledger Accounting-Business transactions-Closing transactions-Closing –Document-Define financial statement versions.
Select new entries button Financial statement version
Name
:BIL1 Balance Sheet and Profit & Loss account
183
Maintain Language
:EN
Select item keys automatic check box Chart of Accounts
:BIL
Save Press enter to save in your request Select financial statement item button Keep the cursor on AML1 Select create items button Give the items :Balance Sheet :Profit & Loss account :Net profit /Loss transfer to Balance Sheet Enter Kept the cursor on profit and loss account Double click on No text exists against Liability +Equity Give item
:Liabilities
Enter Double click no text exists against Assets Give the item Assets Enter Keep the cursor on Assets Press select button button (beside reassign button) button) Keep the cursor on Balance sheet Select resign (Shift+F6) button Select subordinate radio button Enter Keep the on liabilities Press select button (F9) Keep the cursor on Balance Sheet Select resign button (Shift+F6) Select subordinate radio button Enter Keep the cursor on Profit & Loss account Select create item button Give the items :Income Give the items :Expenditure Enter Save Press enter to save in your request
184
Keep the cursor on Liabilities Select create items button Give the
Share capital Reserves & Surplus Secured loans Unsecured loans
Enter Keep the cursor on Assets Select create items button Give the items :Net Fixed Assets :Net Current Assets :Misc. expenditure expenditure to the the extent not not written off Eg: Preliminary exp. Enter Keep the cursor on Income Select create items button Give the heads :Sales :Other Income :Inc/Dec in Stocks Enter Keep the cursor on expenditure Select create item button Expenditure : Raw material consumption Personnel expenses Manufacturing expenses Administration Expenses Interest Depreciation Enter and Save Double click no text text existent against net result :Profit Give the item :Net profit transferred from P & L Account Enter Keep the cursor on Net profit transfer from P & L Account Press select button (F9) Keep the cursor cursor on reserves reserves & Surplus Select reassign button (shift +F6) Select subordinate radio button
185
Enter Double click on no text exists against net result loss Item
:Net loss transferred from P & L Account
Enter Keep the cursor on net loss transferred from P & L Account Press select button (F9) Keep the cursor on Misc. Expense to extend not written off Select reassign button Select subordinate radio button Enter Save Assignment of accounts are to be assigned to the last note Keep the cursor on Share Capital Select assign accounts button Enter From Account
:100000
To Account
:100099
Select debit check box Select credit check box From Account
:100101
To
:199999
Select debit check box Select credit check box Note :Expect 100000 all are same Enter Keep the cursor on net fixed assets Select assign accounts button From Account
:200000
To Account
:299999
Select debit check box Select credit check box Enter Keep the cursor on sales Select assign accounts button From account
:300000
To account
:399999
186
Select debit and Credit check box Enter Keep the cursor on Raw material consumption Select assign account button From account
:400000
To account
:499999
Select Debit Debit and Credit check box Enter Keep the cursor net profit/loss transferred to Balance Sheet Select Assign account button From account
:100100
Select Debit & Credit Check box Enter & Save To check whether all accounts assigned or not Select check button Select non assigned account check box Enter & Save Liabilities
Sources of Funds:
Share capital
Reserves & Surplus Secured loans Unsecured loans
Amount
100000 100001 100002 100003 ------100100 100101 100102
Total Liabilities
X
X
Double click on liabilities
X X -----=====
Start of group Liabilities End of group total liabilities Select display total check box Enter Double click on share capital Start of group
:Source of funds
End of group
:Share capital
Select display totals check box
187
Enter Double click on Reserves & Surplus End group :Reserves & Surplus Select display total check box Enter Note :Same way secured and unsecured loans Double click on assets Start of group :Assets End of gro grouup
:To :Total Asset ssetss
Select display total check box Enter Double click on Net fixed Assets Start of group :Application of funds End of group
:Net fixed Assets
Select display total check box Enter Double click on Misc. expenditure expenditure to extend not written off End group Misc. expenditure to the expend not written off Select display totals Enter Double click on Profit & Loss Account End of Group
:Net Profit /Loss for the year
Select display total check box Enter Double click on Income Start of group :Income End of Group
:Total Income
Select display total check box Enter Double click on sales End of Group :Sales Select display total check box Enter Double click on Expenditure Start of group :Total expenditure Select display total check box Enter Double click on Raw material consumption
188
End of group
:Raw material consumption
Select display total check box Enter Double click on net profit profit /Loss transferred to Balance sheet Start of of group group :Net Profit /Loss transferred to balance Sheet Sheet Select display total check box Enter Double click on on No text exist exist against P & L result Item
:Net profit/Loss transferred to Balance Sheet
End of Group: Group: Net profit/Loss profit/Loss transferred to Balance Balance Sheet Select display total check box Enter & Save Open one more session : Path :Accounting-Financial Accounting –General Ledger-Information system—General Ledger reports-Balance Sheet/Profit loss Statement /Cash flow-General –Actual/Actual comparisons- Balance sheet/Profit Loss Statement (S_ALR_87012284)
Company code
:BIL
Business area
:BILH
Fin Financ ancial ial Sta Stateme temennt versio rsionn
:BIL :BIL11
Reporting year
:2008
Reporting period
:1 to 16
Comparison year
:2007
Comparison periods
:1 to 16
Select classical list radio button Select special evaluations tab Balance sheet type
:1 (Standard Financial Statement )
Select output control tab Company code summarization :Select 1 (Balance sheet per company code) Business area summarization
:select 1(Balance Sheet per business area)
Summary report
:3
Comparison type
:1
Note :2 types of comparison in SAP
2008 2007 Sales 100 75 1) Percentage of Increase Current year –Previous year *100 ---------------------------------Previous year 100-75/75*100=33.3
189
2) Percentage Percentage of growth :Current year *100 -------------------Previous year 100/75=133 Scaling :5/2 Scaling note : A) Only Rupees without paise
0/0
B) Rupees with paise
0/2
C)Rupees in lakhs –without decimals
5/0
D)Rupees in mission without decimals 6/0 E)Rupees in crores without decimals
7/0
F)Rupees in laksh –Thousands in decimals
5/2
Sales Rupees in in la lakhs (100000)
5 De Decimals
987654321.55
2 decimals
2 decimals
9876.54
Select execute button Select back arrow Select special evaluations tab Give the display currency dollar execute ASSET ACCOUNTING REPORTS:
1.Depreciation forecast Path :Accounting –Financial accounting –Fixed assets –Information system –Reports on asset accounting – Depreciation for cost –Depreciation on capitalized c apitalized assets (Depreciation simulation) (Tr code is S_ALR_87012936)
Give the company code Report date Execute
:BIL
:31.03.2011
2. Fixed asset schedule as per schedule VI of companies Act
Gross block in the beginnin g year
Addition s during the year
Sales /Transfer s during the year
Gross block in the year end
Dep.for the year end
Acc.Dep.in Dep.for Dep on Acc.Dep Net Net block the the sales in the block in the beginning year /Transfer year in the beginning of year year end
Information systems –Accounting –Financial accounting –Fixed assets –Asset History sheet (Tr code is AR02
190
Give your company code Report date Select group totals only radio button Execute
:BIL :31.03.2009
(Note :Retirement mean sale of asset) Select asset button Double click on asset retirement
PROJECT
BIL group (to go for ERP) Packages available Cost / Feature/Time ERP Packages SAP Oracle Financials JD Edwards People soft Decided to go for SAP –Consulting firms Cost/Support /Experience /Experience 1) 2) 3) 4) 5)
WIPRO Infosys Satyam Intell Zensar
Buy SAP package from SAP-India –Bangalore with the support of WIPRO –Hyderabad vendors. Implement all the modules at all locations (BIG Bang project) or in a phased manner BIL
A) Project Manager B) Accounts Manager C)Cost Accountant D) Purchase Manager E) Sales Manager F)IT Staff
WIPRO
A) Project Manager B) FI Consultant C)Co Consultant D)MM Consultant E)SD Consultant F) BASIS Consultant G) ABAP Programmers
Kick of Date means Start date Form a staring committee BIL Senior people WIPRO Senior people
191
Project Mangers BIL and WIPRO BIL core team members m embers –As is process existing process and requirements from SAP WIPRO- Study the process and prepare to be process GAP reports –Write to SAP the requirement /through programmer/work around /user exits. WIPRO-Customization based clients requirement . BIL core team –Testing WIPRO –Customization document Before going live Training to the BIL company users will be given Fix ago live date: Customization will be transported from development client to production client. Up load masters in production client Upload balances in production client Give the number ranges in production production client. client. On go live date :Enter transactions in production client. Support: For the issues raised by BIL end users. Rollouts : Implementing Implementing SAP in different locations locations afterwards
1. 2. 3. 4. 5.
Proj Projec ectt Prepa Prepara rati tion on Busi Busine ness ss blue blue pri print nt Realization Fina Finall pre prepa para rati tion on Go and and liv livee aand nd supp suppor ortt
ASAP Methodology (ASAP –Accelerated SAP)
OSS mean Online Support Support Service Land Scape 1. Development Quality testing Production Send box –All scenarios configuration selected scenario Testing
2. Development Production R/ 3 Structure
Presentation application data base
SAP Package data stored in data base server
192
