Career Planning Toolkit

Careers with the Victorian Government Career Planning Tool Kit Here you’ll find easy-to-use tools that can assist you through the various stages of your career planning.

Career plan 1. Career planning chart Life values 2. Examining life values 3. My ideal life . Career!life planning timeline General requirements of a job ". #here am $ right no%& '. Motivational Motivational a(ilities pattern ). Career *uestions Skills knowle!ge an! personal attributes +. My (est *ualities and s,ills . #hat are my o( re*uirements& 1/. #hat are my short and long term goals& "arriers to career planning 11. Examining the (arriers using force field analysis

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1.

Career Planning Chart 6arriers to my plans include

0ame

1.

..................... ................................ ..................... .................................... ..........................

2.

ate

3.

..................... ................................ ..................... .................................... ..........................

.

evie% date ..................... ................................ ..................... .................................... ..........................

".

My L#$% V&L'%S are

1.

1.

2.

2.

3.

3.

.

.

".

".

7actors that %ill help me include

$ am ()T#V&T%* (y

1.

..................... ................................ ..................... .................................... ..........................

2.

4sing the follo%ing &"#L#T#%S+ ..................... ................................ ..................... .................................... ..........................

3.

4sing the follo%ing S'",%CT &-%&S+

".

..................... ................................ ..................... .................................... .......................... ..................... ................................ ..................... .................................... ..........................

5o use them $ need to 1.

5he follo%ing C#-C'(ST&.C%S+

2.

..................... ................................ ..................... .................................... ..........................

3.

6y the follo%ing -%L&T#).S/#PS+ ..................... ................................ ..................... .................................... ..........................

.

5o achieve the follo%ing -%S'LTS+ ..................... ................................ ..................... .................................... ..........................

$n $#V% 3%&-S T#(% $ %ould li,e to (e .................... .............................. ..................... ...................................... ...........................

My %SS%.T#&L -%0'#-%(%.TS -%0'#-%(%.TS of a o( are ..................... ................................ ..................... .................................... ..........................

.................... .............................. ..................... ...................................... ...........................

5o overcome them $ need to

.

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My P-%$%--%* -%0'#-%(%.TS of a o( are

T) G%T T/%-% # .%%* T)+ .................... .............................. ..................... ...................................... ...........................

..................... ................................ ..................... .................................... ..........................

.................... .............................. ..................... ...................................... ...........................

My P%-S).&L P%-S).&L 0'&L#T#%S include ..................... ................................ ..................... .................................... ..........................

$n T1) 3%&-S T#(% $ T#(% $ %ould li,e to (e .................... .............................. ..................... ...................................... ...........................

My K.)1L%*G% 2 SK#LLS include

.................... .............................. ..................... ...................................... ...........................

..................... ................................ ..................... .................................... .......................... My SP%C#&L#T3 SK#LLS include

T) G%T T/%-% # .%%* T)+ .................... .............................. ..................... ...................................... ...........................

..................... ................................ ..................... .................................... ..........................

.................... .............................. ..................... ...................................... ...........................

$n T%. 3%&-S T#(% $ %ould li,e to (e

Currently $ am (describe your current position). .................... .............................. ..................... ...................................... ...........................

..................... ................................ ..................... .................................... .......................... T) G%T T/%-% # .%%* T)+







2.

%4amining Life Values

Purpose 5his exercise helps you to examine your perceptions a(out %hat is important to you as an individual. 5here are no right or %rong ans%ers.

#nstructions -oun! 5+ an, 5+ an, in order 1 to 1". -oun! 6+ evie% 6+ evie% and eliminate five and ran, again if necessary. -oun! 7+ evie% and eliminate five and ran, again if necessary.

Value

*escription

7rie 7riend ndsh ship ip

5o %or, or, %it %ith h peo peopl ple e $ li,e li,e and and to to (e li,e li,ed d (y (y them them

8ocation

5o (e a(le to to live %h %here $ %ant to to live

8oyalty

5o (e loyal to my employer and to my (oss and to ,no% $ have their loyalty in return

7amily

5o have time to spend %ith my family

8ead eadersh ership ip

5o (eco (ecome me an infl nfluen uentia tial lead eader

9chievement 9chievement

5o accomplish important things: to (e involved in significant significant underta,ings

;elfrealisation

5o do %or, that is personally challenging and that %ill allo% me to realise the full potential of my (est talents

#ealth

5o earn a great deal of money

Expertness

5o (ecome a ,no%n and respected authority in %hat $ do

;ervice

5o contri(ute to the satisfaction of others

5o (e seen as successful: to (ecome %ell ,no%n

;ecurity

5o have a secure and sta(le position

5o have the authority to approve or disapprove proposed courses of action= to ma,e assignments and to control allocation of resources

5

6

7







$n -oun! 7 you 7 you identified the five life values that are most important to you at the moment. >our priorities are the aspects of life that are important to you and so they %ill affect your career choices and satisfaction. 6ut (ear in mind you might find some of your values change over time.

5he five life values that are most important to me are 1. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... 2. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... 3. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... . .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... ". .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ...............................







3. (8 #!eal Life

Purpose 5his exercise is another %ay of thin,ing a(out your values and preferences. ou might decide to use only one of these exercises.@

1. esign esign your your ideal life. life. #rite #rite do%n your your five most importa important nt life values. values. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ......................................... ............................... Ao(!career #hat sort of %or, do you thin, %ould (e your ideal %or,& #hat sort of s,ills %ould you (e using& #hat %ould (e the level of responsi(ility& #ould you (e earning plenty of money or enough to (e comforta(le& #ould it involve a lot of interaction %ith a num(er of people or %ould you %or, more on your o%n& #ould it (e a high-ris, o( or %ould it feel safe and secure& #ould it (e in the private or the pu(lic sector& $f you have a name for this o(= %rite it do%n. $f you have no name for the o( you are imagining= visualise the o( and %rite do%n %hat you see. ............................................................................................................................................................ ............................................................................................................................................................ ............................................................................................................................................................ 2. 5hin, a(out a(out your life outside %or,. %or,. o you see see yourself yourself surrounded (y lots of family family or spending spending lots of time alone or %ith a friend& #here %ould you live and ho% %ould you spend your time& ............................................................................................................................................................ ............................................................................................................................................................ ............................................................................................................................................................ 3. #ill you (e the sort of of person %ho %ho is active in in the community& community& #hat sort sort of community community activity %ould %ould (e important in your life& oes this involve steady commitment or advancement& #rite do%n a description of %hat you imagine yourself doing. ............................................................................................................................................................ ............................................................................................................................................................ ............................................................................................................................................................ . #hat a(out a(out yourself yourself as an individual& individual& #hat sort sort of exploration exploration do do you %ant to do ?for example= spiritual %ell(eing= %ell(eing= learning or painting@& 9re 9re there any physical!health goals that are important to you&







". 5hin, a(out a(out the a(ove and ma,e a list of the values that emerge emerge as most most important to to you. Compare Compare these %ith the ones you identified in the previous exercise ?or %rite them do%n on your career planner if this is the only values exercise you are going to do@. ............................................................................................................................................................ ............................................................................................................................................................

 Career9life planning timeline Purpose
7:

;:

<:

=:

>:

?: 8ears

n the line a(ove= mar, your age and the current year. >ou might also mar, in significant events!phases of your life ?actual= anticipated and!or hopeful@. 0o% ans%er the *uestions (elo% that you find relevant. 1. $n DDD. ?for ?for example= example= /@ years time $ %ill (e DDD years years old. 6y that that time $ %ould %ould li,e my life to (e ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... 9nd $ %ould li,e li,e to achieve ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ........................................ .............................. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ........................................ .............................. 2. $n DDD ?for example= 2/@ 2/@ years time $ %ill (e DD.. years old. old. 5o 5o (e half%ay half%ay to%ards my life goals= goals= $ %ill need to have done the follo%ing ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... ........................................................................................................................................................... 3. $n DDD. ?for example= example= 1/@ years time $ %ill (e DDD years old. old. $ %ould %ould li,e to achieve the follo%ing









Community........................................................................................................................................ ...........................................................................................................................................................
Consider ho% this information influences your career planning and adust as necessary.

" 1here am # -ight .ow@

Purpose 5his exercise lets you run a *uic, chec, on ho% actively you are managing your career at present. #nstructions #or, through the follo%ing chec,list. 6e honest %ith yourself: you %ill (enefit from the most accurate assessment of yourself. Skills 9m $ using my (est and and most enoyed enoyed s,ills in my present present o(& Have $ recently developed any ne% s,ills& Have $ improved some of the ones $ had& o $ ,no% the s,ills $ %ant to develop& 9m $ doing something something a(out it& ,obs $s the o( $ have the o( $ really %ant& 9m $ %or,ing to%ards to%ards %hat $ really %ant& %ant& o $ ,no% all $ need to ,no% a(out the %or, $ %ant& 9m $ doing something something a(out it& Goals o $ have career goals for the next three years& Have $ recently revised my life goals& 9m $ consciously consciously %or,ing to%ards to%ards them&

3es

.o







o $ (elieve and constantly remind myself that $ cannot al%ays choose %hat happens to me= (ut $ can choose the attitude $ adopt to it& Communication 9m $ %or,ing to%ards to%ards improving my communicatio communication n s,ills& 9m $ a good listener& listener& o $ strive to (e assertive= rather than t han su(missive or aggressive& 9re my relationships relationships %ith others improving all all the time& Spen! a few minutes reflecting on 8our answers to these questionsA 3ou might like to make a note of an8 areas 8ou feel nee! attention. attention . ' (otivate! &bilities Pattern

Purpose 5his exercise helps you %or, out the factors that are associated %ith your past achievements. $t %ill provide you %ith a guide to the ,inds of things t hat motivate you. 4nderstanding your natural talents is very important to choosing %or, you find f ind satisfying and enoya(le. ne %ay of f inding out more a(out yourself is to examine your past achievements and identify recurrent themes. Motivational patterns are esta(lished early in a person’s life and remain fairly constant. 7or this reason they can (e used as relia(le predictors of situations that %ill suit a certain individual. individual. 5here are five elements or characteristics that= %hen present= are li,ely to result in satisfying and meaningful %or, for an individual. 5hey are •

&bilities the individual is motivated to use ?for example= analyse= organise= persuade@

•

;pecific subject matter that (rings out the (est in the individual individual

•

•

•

Certain circumstances or conditions under %hich the individual is motivated to %or, ?for example= stress= structure= novelty= difficulty@ 9 certain certain relationship the relationship the individual strives to esta(lish %ith others ?for example= spar, plug’= loner’= team mem(er’= facilitator’@ 5he result the individual is loo,ing to accomplish ?for example= serve others= (uild things= control things= solve pro(lems@.

Motivational Motivational patterns are specific to individuals and tend to remain fairly constant over time. 5hey are different from s,ills= %hich demonstrate a person’s (readth of experience experience and capa(ilities. capa(ilities. 5hese motivational motivational preferences are often held so strongly people %ill try to shape their %or, to match their







Exploring your motivational pattern

#nstructions Step 5 5o identify your motivational pattern you should thin, a(out your past achievements - things you enoyed doing and you felt you did %ell. 8ist five of your achievements achievements in the column provided. 5hey can (e achievements achievements from childhood on%ards and can include achievements achievements at %or, and outside of %or,. Step 6 5he next step is to uncover the aspects of the achievements that led to your sense of satisfaction and success. 5hese factors can (e grouped under the five elements or characteristics outlined in the Exploring your motivational pattern chart. chart . 8oo, at each of t he achievements you listed and %rite do%n do%n the a(ilities you used= the su(ect matter involved and so on in the appropriate columns. Step 7 5he final step is to identify any patterns that emerge. 8oo, at your results and note any common features in the (ottom ro%. 9re there circumstances in %hich you have regularly excelled& 9re there topics you find stimulating& o you do your (est %or, as part of a team= on your o%n= or in a partnership& partnership& >ou have no% identified your motivational pattern. >ou are most li,ely to enoy - and do %ell - those o(s that incorporate your motivators. &chiev ievement

&bilit ilitiies you used ?for example= analyse= organise= persuade@

;pecific subject matter subject matter ?for example= sport= (otany= money= animals@

Circumstance s9con!itions ?for example= difficulty= novelty= stress= structure@

-elationships you esta(lished %ith others ?for example= loner’= team mem(er’= spar, plug’= facilitator’@

-esults you achieved ?for example= service to others= control of things= discovered ne% ,no%ledge@







) Career questions 5he chart (elo% gives a structure for as,ing yourself important *uestions that %ill (enefit your career planning process. >ou can as, a friend= %or, colleague or your manager to assist you in %or,ing through these *uestions or you can ta,e some reflection time and %rite do%n your thoughts and responses as you %or, through each *uestion. 'n!erstan!ing m8 nee!s •

#hat are my values&

•

#hat is my life purpose&

'n!erstan!ing what m8 organisation offers •

• •

•

#hat motivates me&

•

#hat de-motivates me&

•

#hat do $ need to ,eep my life in (alance&

'n!erstan!ing what # have to offer •

#hat are my strengths&

•

Ho% can my strengths (enefit my employer&

•

•

•

#hat are my accomplishments and experiences& #hat is my competitive advantage& #hat attri(utes differentiate me from others %ith a similar (ac,ground& #hat are the uni*ue services $ can ma,e

#hat %ould improve the li,elihood of my staying %ith my present employer& #hat can my employer offer me to assist me to (e more effective&

'n!erstan!ing m8 organisationBs nee!s •

•

•

#hat (enefits does my employer offer&

#hat are my interests& •

•

#hat are the gro%th opportunities opportunities in my organisation&

#hat are the goals and mission of my organisation& #hat ,no%ledge and s,ill sets do $ need to help my employer and effectively perform my o(&







+ (8 Strongest Personal 0ualities Knowle!ge an! Skills

$ncreasingly= employers today loo, for a com(ination of personal *ualities= ,no%ledge and s,ills that they have identified as important for each o(. 4nderstanding 4nderstanding %hat you have t o offer %ill ma,e it easier to find the right o( for you. 7or each of the follo%ing list your strongest personal *ualities= ,no%ledge or s,ills. 5hese are the t hings that (est descri(e you or that you do (est. (est. $t can (e helpful to as, a couple of friends or peers peers to do the same and then to compare and discuss any differences to help you finalise the list. >ou might also li,e to ot do%n examples examples of %hen you you have demonstrated demonstrated each *uality. *uality. Clic, here for more information a(out commonly sought *ualities= ,no%ledge and s,ills ?lin, to erecruitment info@. info@ . >ou >ou can also register a personal profile that many government employers %ill scan %hen they have a o( to fill.

(8 personal qualities inclu!e+

Personal Quality Evidence (examples of occasions occasions when when I have demonstrated demonstrated this skill) skill) Example Initiative – asked my boss if I could chane the office mail processes. processes. !hese chanes resulted in much faster and more reliable mail distribution and lots of positive feedback from manaers and staff. 1. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ...................................... ............................ 2. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ...................................... ............................ 3. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ...................................... ............................ . .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ...................................... ............................ ". .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ...................................... ............................

(8 knowle!ge an! skills inclu!e+

"kill "kill

Evidence Evidence (exampl (examples es of of occasi occasions ons when when I have demonstr demonstrated ated this skill) skill)

Example# Written Communications – I have demonstrated these skills skills when I was a customer services officer and fre$uently fre$uently had to prepare written written letters% reports and emails. emails. It was essential that these were clear% accurate and responsive to the customers& $ueries and concerns. 1. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ...................................... ............................ 2. .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ...................................... ............................









". .................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ...................................... ............................  1hat are m8 job requirements@

Purpose 5here %ill (e some re*uirements of a o( you consider essential and others you consider desira(le ?those you can (e more flexi(le a(out@. 5his exercise %ill help you to esta(lish the conditions you are loo,ing for in a o(. #nstructions ;tart (y completing the ta(le. #or, from other exercises in this section might help you understand your needs. -equirement Geographical •

•

;pecific location limitations Mo(ility ?%illingness to move around@

;alary!income • •

ollar range egular or (ased on commission&

ther (enefits •

Car

•

5elephone

(8 essential requirements

(8 preferre! situation







ther re*uirements re*uirements

1/. (8 Short an! Long Term Goals ften you %ill find yourself daydreaming daydreaming a(out your am(itions and the t he steps you need to ta,e to achieve these dreams. 9 simple %ay to ensure your daydreams are achieva(le is to (rea, them do%n into goals. 5o achieve your goals= you first need to esta(lish your short and long term goals. nce you have esta(lished your your short and long term goals= you %ill (e a(le to esta(lish the steps you need to ta,e to follo% the goals to completion. >ou %ill not (e a(le to define every step to complete your goals right a%ay. >ou might need to revie% this a couple of times t imes to finalise the steps. 9lthough= once you have finalised the steps= follo%ing them to completion %ill ena(le you to reach your goals logically and practically.

Short term action items 9ctivity 1

#hat %ill $ do&

6y %hen&







2

3

11. %4amining the "arriers using $orce $iel! &nal8sis Purpose 5his exercise %ill help you to understand and deal %ith those factors that support your career plans and those that might hinder them. 5here is li,ely to (e a range of factors that %ill affect your %illingness %illingness and a(ility to pursue the career of your choice. $t is valua(le to understand your situation. 5here are factors that %ill help you ?helpers’@ and factors that %ill present (arriers ?inhi(itors’@. ;ome examples are given in the ta(le (elo%. #hat are the helpers and the inhi(itors that affect your career& Circle any relevant ones from the ta(le (elo% and then add some of your o%n. /elpers •

•

•

$ have a helpful mentor %ho offers useful advice. $ have a manager %ho is interested in helping staff to develop to their full potential. $ am in a large organisation organisation that supports

#nhibitors • •

•

$ have financial fears. $’m %aiting for the children to gro% up and (ecome independent. $’m more a%are of my strengths than my %ea,nesses.







#hich inhi(itors are of primary importance ?identify a(out three@ •

..............................................................................................................................................................

•

..............................................................................................................................................................

•

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Ho% %ould you classify these using the follo%ing descriptors& descriptors& •

Concrete ?5oo Concrete ?5oo hard= can’t go through.@

•

Glass ?Can’t Glass ?Can’t get around= can’t get through= (ut if you hit the right spot it %ill shatter.@

•

-ubber ?8oo,s ?8oo,s impermea(le= (ut it %ill (end.@

•

(irage ?7rom (irage ?7rom a distance it loo,s solid until you %al, right up t o it. $f you challenge challenge it= you’ll find it is an illusion.@

Ho% %ill $ chec, these perceptions& perceptions& ........................... ............. ............................ ............................ ............................ ............................ ....................... .............. .......... ........ ... ..................... ................................ ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ............................................... ..................................... ..................... ................................ ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ............................................... ..................................... ..................... ................................ ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ............................................... ..................................... #hat specific activities do $ have to underta,e to remove these primary inhibitors@ $nhi(itor ..................... ................................ ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ............................................... ..................................... ..................... ................................ ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ............................................... ..................................... ..................... ................................ ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ............................................... ..................................... ..................... ................................ ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ............................................... ..................................... Goal







Career Planning Toolkit

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