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Accounts Receivable Checklist OPERA/OPERA XPRESS/OPERA XPRESS/OPERA XTENDED STAY PMS Best Practice Procedures
Overview
Use this Word document as a template to create a customized checklist for Accounts Receivable. Please note that these items are best practice suggestions and you should consult with your hotel ownership and/or accounting management for additional business requirements.
General Accounting Tasks Print the AR Aging Summary and A R Ledger reports and balance totals with t he Trial Balance Balance all Direct Bill folios for the business date with the totals in the F/O Transfer Bin to the totals on the Trial Balance Print all invoices and transfer all Direct Bill folios from the FO Transfer Bin to the AR ledger (if applicable) Print Statements for all accounts with open balances. NOTE: Aging begins on invoices from the date they transferred into the AR ledger Post & apply any collected Payments on accounts. Use Apply Cre dit for unallocated payments invoices. Post any adjustments on invoices or create new invoices with postings as necessary Close your Cashier at the end of the day using Journal by Cashier and Transaction Code report Optional Accounting/AR Functions
Print all reservations for tomorrow requiring direct bills and set up Routing instructions Check in any Posting Masters arriving today; check o ut or extent non-POS PM’s with balances Print all AR Traces and resolve them if possible Post rent on retail outlets/office space and bill it by printing a Statement from AR, or by printing a guest folio from Cashiering if posted on a Posting Master Balance Credit Cards in AR. Use t he Night Audit’s Credit Cards Posted Today report and verify the total of each card type to the total transferred to the AR account.
General Cashier
Obtain or reprint a copy of the Trial Balance report and the Cashier Summary r eport from the night before Using the Cashier Summary report, verify t he drops for each Cashier that posted Cash, Checks, or Foreign Currency Balance the total Cash, Checks, and Foreign Currency on the Cashier Summary report to the totals on the Trial Balance
Income Audit
The following reports must balance with each other for OPERA to be in balance with itse lf: Trial Balance Report – Guest Ledger Detail Report; Financial Revenue and Payments Report Trial Balance Report – Deposit Cutover Report; Deposit Ledger Details Trial Balance Report – AR Aging Detail Report and AR Aging Summary Report Trial Balance Report – Package Ledger Detail and the Package Allowance Guest INH Balance Credit Cards to your credit card processors end of day or final report – Use either the Journal by Cashier and Transaction Code (filtered by Credit Cards only) or the Night Audit Credit Card Report and balance t hat to the appropriate report from your processor (i.e. the Protobase Transaction Detail Report or the GCS/Fusebox Batch Detail Report.)
