Basic Customization for Workflow

Basic Customization for workflow 1. 2. 3. 4.

Generating Number ranges RFC destination Dead line monitoring Out look integration

1).Generating number ranges. Basic customization is required in sap to run the sap business workflows properly. •

Automatic workflow configuration must be run

•

The basic workflow configuration must be done in SAP through transaction code – SWU3 To configure workflow for a system the SWU3 transaction provides 4 main areas to configure:

•

1.

Maintain Runtime Environment,

2.

Maintain Definition Environment,

3.

Maintain Additional Settings and Services

4.

Classify Tasks as General.

Standard objects (Workflow tasks, standard tasks, and so on) are indentified with an eight –digit number. The last five digits of this number are assigned automatically by the system. The prefix number is used for the first three digit of this number. To guarantee unique identification, define a unique prefix number for each system and client. The prefix number applies for the following objects. • • • •

Workflow template Standard task Task groups Rules

Every workflow definition is assigned with an 8-digit number with the prefix WS. See the screenshot above. The first 3 digits in the above 8-digit number is common for all the workflows created in a specific client. Please note that this prefix is not common for all the clients. For e.g., If the workflow definition is saved with ‘WS99901062’, then it means that 999 is the Prefix and is common for all the workflow definitions created in that client. Go to transaction ‘SWU3’ (Automatic Workflow Customizing) Prior to generating, the Maintain Prefix Numbers (under the Maintain Definition Environment) needs to be run. The prefix numbers must be unique for each client of instance to prevent possibilities of overwriting workflows between systems Environment’ and

Simply select the top entry for each area and click on the Generate icon. All of the items should change from red X to green checkmarks. See below screen shot

See the below screen shot number ranges got generated for client 800.

2). RFC Destination. The Configure RFC Destination step generates an RFC logical destination named WORKFLOW_LOCAL_xxx (where xxx stands for the three-digit client number). The Maintain Workflow System Administrator step generates the WF-BATCH userID, which is used for the background processing of the workflow engine.

This user has a system-generated password, which is not viewable by anyone. As stated above, this userID will receive the privileges of the user who configures the Workflow Engine,.

WF-BATCH user should have SAP_ALL profile.

3) Dead line Monitoring. Activate the nodes in” Maintain run time environment “in SWU3. Activate the below nodes for dead line monitoring in sap workflow. • •

Schedule Background Job for Missed Deadlines Schedule Background Job for Deadline Monitoring

Specify a time interval in which the background job will be regularly called. The time interval used in automatic Customizing is usually three minutes. Each time it is executed, the background job checks whether new deadlines were met since the last run. To be able to successfully execute this activity, the activity Configure RFC destination must have been successfully executed •

Schedule Background Job for Missed Deadlines

Schedule below back ground jobs for missed deadlines. See the below screen shot Back ground job name: SWWERRE Back ground job report: RSWWERRE

Time interval should be one minute or two minutes.

•

Schedule Background Job for Deadline Monitoring

We have to schedule below back ground jobs for missed deadlines. See the below screen shot Back ground job name: SWFSLSDLEX Back ground job report: RSWFSLSDLEX Time interval should be one minute or two minutes.

4) Out look integration.

The SAP workflow can be linked to other software tools such as Microsoft Outlook or Lotus Notes. Using SAP Workflow, each step of a business transaction can be easily monitored throughout the initiation and completion of the business processes. SMTP Connection Configuration To configure the SMTP mail settings: • • •

SMTP Connection: Set up SAP Connect settings using SCOT transaction Set up the Job to send the e-mails out to the recipients.