Prafulla Vaman Jadhav
Roll no. 1308005410
SIKKIM MANIPAL UNIVERSITY
ST
BBA 1
SEMESTER ASSIGNMENT
DRIVE PROGRAM SEMESTER SUBJECT CODE SUBJECT NAME BK ID CREDIT MARKS
: FALL 2013 : BBA :I : BBA 103 : COMMUNICATION COMMUNICATION SKILLS : B1497 :4 : 60
SUBMITTED BY : NAME
: PRAFULLA VAMAN JADHAV
ROLL NO.
: 1308005410
Prafulla Vaman Jadhav
Roll no. 1308005410
1. Depending on the channel used and the style of communication, there can be various types of communication. Explain the various types of communication based on channels and style? Ans : Meaning of communication - Communication is a process whereby the meaning is defined and shared between living organisms. Communication requires a sender, a message and an intended recipient, although the receiver need not be present or be aware of the sender's intention to communicate at the time of communication. Thus, communication can occur across vast distances in time and space. Communication requires that the communicating parties share an area of communicative commonality. The communication process is complete once the receiver has understood the sender. Types of communication based on communication channels – Based on the channels used for communicating, the process of communication can be broadly classified as verbal communication and nonverbal communication. Verbal communication includes written and oral communication, whereas the non-verbal communication includes body language, facial expressions and visuals diagrams or pictures used for communication. 1.Verbal communication- Verbal communication is further divided into written and oral communication. The oral communication refers to the spoken words in the communication process. Oral communication can either be face-to-face communication or a conversation over the phone or on the voice chat over the Internet. Spoken conversations or dialogs are influenced by voice modulation, pitch, volume and even the speed and clarity of speaking. The other type of verbal communication is written communication. Written communication can be either via snail mail, or email. The effectiveness of written communication depends on the style of writing, vocabulary used, grammar, clarity and precision of language. 2.Non-verbal communication- Non-verbal communication includes the overall body language of the person who is speaking, which will include the body posture, the hand gestures, and overall body movements. The facial expressions also play a major role while communicating since the expressions on a person‟s face say a lot about his/her mood. On the other hand, gestures like a handshake, a smile or a hug can independently convey emotions. Non-verbal communication can also be in the form of pictorial representations, signboards, or even photographs, sketches and paintings. Types of communication based on style and purpose - Based on the style of communication, there can be two broad categories of communication, which are formal and informal communication that have their own sets of characteristic features. 1. Formal communication- Formal communication includes all the instances where communication has to occur in a set formal format. Typically, this can include all sorts of business communication or corporate communication. The style of communication in this form is very formal and official. Official conferences, meetings and written memos and corporate letters are used for communication. Formal communication can also occur between two strangers when they meet for the first time. Hence, formal communication is straightforward, official and always precise. It has a stringent and rigid tone to it. 2. Informal communication- Informal communication includes instances of unrestrained communication between people who share a casual rapport with each other. Informal communication requires two people to have a similar wavelength, and hence occurs between friends and family. Informal communication does not have any rigid rules and guidelines. Informal conversations need not necessarily have boundaries of time, place or even subjects for that matter, since we all know that friendly chats with our loved ones can simply go on and on.
2. As a listener, why do you think listening plays a vital role in the organization? Co-relate the importance of the listening process in workplace with probable measures to be taken to improve it. Ans : Purpose of Listening - The basic purpose of listening is to pass on the information from the sender to the receiver and that the receiver attentively listens to it. In turn, the listener advocates certain actions accordingly. For example, a child attentively listens to what his parents say and then tries to imitate it. Here, listening plays an important part because the child does not know how to read or write. His actions speak the words told by hi s parents. Similarly, this oral message is interpreted for different purpose. People listen in order to fulfil their purpose which may be to: Obtain some specific information.
Prafulla Vaman Jadhav
Roll no. 1308005410
Understand what the speaker is trying to say. Discover the main ideas in the message. Understand the different views the speaker is saying and draw a conclusion. Evaluate the speaker and himself and ask for clarification if any. Aims in the broad understanding of the conversation. Tries to get the minute details about the subject being spoken about and notes them.
In order to satisfy the above points, need to know the difference between effective and ineffective listening skills. The differences are provided in the below table :-
Effective Listening
Ineffective Listening
1. The listener is motivated to listen and is aware about his purpose. 2. The listener is comfortable with the language.
1. The listener is not clear about his purpose due to de-motivation or lack of interest. 2. The listener is unable to understand the language 3. The listener does not interpret because either he is uninterested or he does not understand it. 4. The listener is unable to concentrate on the theme, main points and details.
3. The listener tries to interpret the words of the speaker. 4. A good listener will carefully concentrate on the main points, theme and other details of the message 5. A good listener should ask questions to clarify his/her doubts. 6. An effective listening is formed where vocabulary, phonetics, tenses are used properly
5. An ineffective listener is one who never asks questions 6. Ineffective listening is when he l acks competence in the language delivered.
Listening as an Important Skill in Work Place - As we all know that listening plays an important part in the communication process at work place, we should try to maintain certain things to make it Significantly more important, some of which are discussed below: Listening carefully helps a manager to know about the thinking process of the staff members regarding different policies, procedures, rules and regulation being formulated in the organization. It helps the manager to frame better and conducive policies for his employees, in future. Listening helps to reduce the grievance among the employees. At times, it is seen that employees who have grievance within themselves outburst in front of a patient and good listener. If a manager can be a good listener, he can solve the problem immediately. Listening helps to find solutions and innovate new ideas through discussion. This helps the employees to feel better about themselves, and they take extra care and effort to solve the problem. Through listening, companies try to get new ideas by which they are able to promote a good organization culture, team work and correct decision making process. Listening to a person is a sign of respect given to a person, irrespective of his designation or position he holds in the office. It helps to develop a sense of trust between the speaker and the listener. Listening helps to increase the productivity of the employees because once the problem is found and clearly explained to the concerned people, they work on the issue to find a suitable solution to it. Listening increases the confidence level of the employees because if an employee wants to work with his team and build a good rapport with them with better self-esteem, he has to hear their problem, keep himself cool and solve the problem accordingly. Listening increases the accuracy because it helps the listener to recollect the information, which he has heard previously and then analyse them to find a suitable solution to it.
Measure to Improve Listening - Although the reasons for listening breakdowns are amorous, there are many ways to improve listening skills. They are as follows:
1. To provide indications to the speaker that you are actively involved and paying attention to the speaker. It is to make the speaker believe that you are interested in his speech. Therefore, it is
Prafulla Vaman Jadhav
Roll no. 1308005410
necessary to keep eye contact, good gestures or even a small token of appreciation. Once the speaker comes to know that the listener is not interested in his talks, it becomes more boring for the listener. Giving verbal and non-verbal clues helps the speaker to be more confident and makes it an effective learning process. 2. Concentrate on what the speaker is saying at the moment. Though we know that external factors play an important part in the listening process, a person cannot concentrate until he is willing to hear what the speaker has to say or if he does not practice concentration. A person cannot be a multitasker. It is therefore said that a person should start with a dialogue, which forces the listener to perceive the matter and interpret it correctly. Immediate response to the words heard should be avoided. 3. Refrain from formulating any immediate response about the speaker. It is to be seen that where listening plays an important part in the organization‟s communication process, effective decision has to be taken so that there is no break down in the dialogue, and each one of them interprets them correctly. It is seen as a challenge and not as conflict between the speaker and the listener. 4. A listener should try to prepare himself regarding the topic beforehand, so that he can interact with the speaker directly without any wastage of time. This is only possible when the listener is willing to ask any question or discussion with the speaker. 5. A listener should be able to accept any revision while he is interacting with the speaker. This will help the communication process to run smoothly. It has been seen that much of the time is consumed in defending a particular sequence or a word or a phrase. If the listener is able to refrain himself from it, the process would go uninterrupted. 6. It is always better to choose the right environment so that the listener does not get distracted by any external noise such as phone calls, loud noise from machines, hot and humid room temperature etc. Be sure the environment is conducive to l istening. As a speaker, if you want people to listen to you, seek advance appointment and allow them the liberty to give a time according to their convenience. A careful listener, in addition to his open mind, should also try to provide a positive feedback to the speaker by non-verbal means. It is difficult to maintain all the measures to have an effective listening process. However, by practicing some of these measures we can help ourselves to reduce the distortion and overcome the listening barrier.
3. Discuss different types of communication network practiced in an organization. Ans : Meaning of Communication Network - Communication Network refers to a simple form or means of intersection of lines in all directions where messages are sent with high accuracy, speed and smoothness. In other words, it is the pattern of communication among all the employees within the organization and where a number of individuals are involved. It is seen that if the channel of communication is long and seem an unending process, then, the communication can either be delayed or distorted. On the contrary, if the channel of communication is narrow the flow of communication is restricted. It has been shown that communication patterns or network influence groups in several important ways. It affects the group's completion of the assigned task on time, the position of t he de facto leader in the group and the group members' satisfaction from occupying certain positions in the network. It has important implications on the dynamics of communication in formal organizations. Types of Communication Network - Communication Network is divided into four different types, which help individuals to work as a team and accomplish the task successfully. The four types are explained below: 1. Chain Network 2. Circle Network 3. Wheel Network 4. Free flow Network
Prafulla Vaman Jadhav
Roll no. 1308005410
Chain Network : The Chain can readily be seen to represent the hierarchical pattern that characterizes strictly formal information flow, "from the top down," in military and some types of business organizations. Here, the message flows directly from the top to the bottom or from bottom to the top. Hence, the flow of communication follows a formal channel of distribution from superior to subordinate or vice-versa. Below figure illustrates t his chain network.
Circular Network: In this type of network, the communication is in the form of circle and the information is passed on from one colleague to the next and so on. The greatest disadvantage is that it is very time consuming. This network is illustrated in the below figure
Wheel Network: The very name suggests that it looks like a wheel with a centre point and several points, which rotates around it. Here, the centre point is regarded as the boss / manager through whom communication is passed from one individual to another. Here, the manager acts as a central authority to whom the subordinates pass the information, and intern receive instructions and guidance from him. In below figure, the central point represents the manager, and the outer points represent subordinates.
Free Flow Network: In this type of network, the communication flows from everyone to anyone in the organization. Here, there is no restriction and the communication is of an informal type and unstructured. Thus, there is no restriction in communicating with the superiors or with the
Prafulla Vaman Jadhav
Roll no. 1308005410
subordinates. It becomes more flexible and open for the individuals to interact freely. This is illustrated in below figure
4. Explain the importance of Business Letters. Differentiate between Personal and Business Letters. Ans : Meaning of Business Letter - When communication is documented, to give it a final shape we need to give more importance on our writing skills. As the name suggests, letters are the only medium of correspondence, which helps us to communicate in a more factual and clear way. Importance of Business Letters - Every business requires that the communication sent and received is clear, simple, concise and correct. The importance of writing a business letter is given below:
It is a formal way of communication between two individuals, between an individual and organization, or between two organizations. It follows certain set of rules and guidelines to communicate both within the organization and outside the organization. The best business letter should have a conversational tone, and read as if you are talking to the reader. Your reader will respond quickly and correctly only if he/she is able to understand the letter crystal clear. It prevails within the business entity only. It serves as a document for any type of correspondence, for future course of action. The language used should be simple enough to express the main idea, without being lengthy or leave the reader in a state of ambiguity. It should be courteous and contain all the required information the recipient would need in order to effectively understand it.
Thus to summarize, business letters should send across the information from the sender to the receiver in such a manner that the receiver understands exactly what the sender intends to convey and replies accordingly. Difference between Personal and Business Letters - In this age where communication has been made to travel faster through e-mails, mobile phones, ipods and pagers, writing a letter may seem to be an ancient ritual that is practised only by those of earlier generations or those who do not have any access to the technological advancements. However, there are many rewards in sitting down and expressing yourself on paper. Whether you are sending a quick note t o a friend to say hello or composing a business letter to an authority figure, writing a letter shows effort, respect and care for others. A letter, which is written to a friend, to a relative or to the parents is termed as informal letter or personal letter. Here, an individual expresses his feelings, emotions and his requirements in a very informal way. In contrast, a business letter is more of a formal way of communication, where the sender expresses his requirements in short, concise and simple form. Thus, to differentiate between a personal letter and a business letter, one has to know the differences. From the following table, you will get to know the differences between a personal letter and a business letter: Personal letter Business letter 1. It is informal 1. It is formal 2. It is unstructured 2. It is structured 3. It chooses a personal style or pattern 3. It chooses a prescribed style or pattern 4. It depends on the mood, feelings and emotions 4. It depends on the conversation or on the of the writer requirement of the writer 5. It is written without any purpose 5. It is written with a purpose
Prafulla Vaman Jadhav
6. It is generally lengthy 7. It can be handwritten or typed in any font style and size 8. It does not require to maintain a proper grammatical structure 9. It can be written in any language 10. The vocabulary used is simple and user friendly
Roll no. 1308005410
6. It is short and specific to the point 7. It is always typed with approved font style and size 8. It requires a good sense of grammar and tense 9. It is written only in English or in any other language that is approved by the organization 10. The vocabulary used and style followed are of high standards.
5. Different purposes of reading require different methods of reading. Describe the various ways of reading. What are the techniques that you can use to improve your reading? Ans : Types of reading - Reading entails active mental involvement of the reader with the written work. While reading, you are constantly and automatically relating the meaning of the written work with what you already know. Your mind subconsciously looks for similarities, parallels, applications, comparisons and contrasts with your existing knowledge and memory bank. This helps you to assimilate and retain the new information you have gathered from your reading. Different purposes of reading require different methods of reading. You need to adjust your reading strategy to suit the reading situation, your purpose, difficulty level of the text and the available time frame. The types or ways of reading can be broadly classified into the following five categories: 1. Scanning: It is the fastest type of reading. We use this method when we wish to find some specific information about something in a hurry. We quickly glance through the text, move our eyes quickly over the pages to look for relevant words or phrases that would give us the required information or lead us to it. This method is usually used for reading particular lists, sentences, paragraphs, passages, or chapters to locate specific information or facts related to your query on a particular topic or subject. While scanning, you do not actually read the material very carefully. You just move your eyes rapidly back and forth, or up and down the matter till you find the information you are seeking; e.g., if you wish to find out your result from the score sheet displayed on the notice board, your eyes will travel over the whole sheet till you find your name and roll number. You will definitely not read all the names on the sheet. Scanning is also used when you want to determine whether a particular written material will help you in finding the information you want. When you become an expert in scanning, you will see and observe nothing apart from what is relevant to the information you are seeking. 2.
Skimming or previewing: In this type of reading, your eyes will go through the whole material stopping at select portions, but you will not read everything in detail. This type of reading is done to get the main idea of a written work, or to quickly revise what one has already read. Students often skim through their course work on the day of the examination. Busy people usually use this method to go through newspapers, magazines or office reports etc. They read the main points and headlines, make a quick survey of the text to get the main idea, skip the detail and infer the whole from the little that they read. Skimming or previewing before detailed reading is like the t railer or promo of a movie. It gives you a fair idea of what to expect i.e., you can make a prediction about what sort of text it is likely to be. If you wish to buy a book you will skim through it to get a preview. You will observe the textual organizers, go through the introduction and preface, read a few random passages, and then decide whether you wish to buy it or not. 3. Extensive or supplementary reading: This type of reading is usually done for pleasure and njoyment, or when one is not under pressure to learn or retain the textual content. It is also known as light reading. There is no time constraint. You can read at your own leisurely pace. This method is used for reading novels, poetry or stories etc. It does not generally require detailed or word to word study of the text. You are also not under compulsion to concentrate. However, you are likely to be quite focused because your interest level is likely to be very high.
Prafulla Vaman Jadhav
Roll no. 1308005410
4. Intensive or detailed reading: This is the slowest and the most focused type of reading. The purpose usually is to read, comprehend and retain as much as you can. This type of reading is done for academic or professional learning, analysis, problem solving and research etc. Editing, proof reading and correction of text are also done by using this method. Every word is read carefully with the aim of observing language and deriving thorough interpretation and retention from it.
5. Vocalized or sub vocalized reading: Most of our reading is done silently. It is the natural way of reading and is ideal for comprehension. Reading aloud can decrease reading speed and comprehension because while doing so, our concentration is divided between reading and speaking. This makes reading difficult and may cause problems in understanding the matter. Loud reading should be voided unless absolutely necessary. Techniques - Reading is a passive skill, but the act of reading is active and dynamic. Reading is passive in the sense that the reader is not actively using the elements of language to create meaningful communication. When you read something you act as the receiver of language created by someone else. Even when you read something you wrote yourself, you are a passive recipient. But, when you are consciously engaged with the text to interpret its meaning and nuances, or try to relate it to something stored in your knowledge and memory, you are involved in an active cognitive act. As professionals, you will spend a lot of your working time in this very essential activity. At times you will be called upon to read, comprehend and analyse some official document or report at short notice. Therefore, you need to improve your reading skill i n order to read effectively and efficiently. You should work towards acquiring the ability to read at a good speed with complete and correct comprehension. You can learn to employ certain techniques and strategies that will help you to control your reading experience and to become skilful readers. Try using the following techniques: 1. Read actively: Active reading means to be thoroughly involved in what you are reading. Many times we read through a whole page and then suddenly realize we have no idea about what we have read. This happens when we are not mentally engaged with what we are reading. For effective reading, you have to ensure that you keep your interest, focus and concentration alive throughout the reading spell. The following tips will help you to read actively: Underline and highlight the important parts of the text. This keeps your focus intact because you are consciously looking for words, phrases or sentences that are relevant to your purpose of reading. Make notes of the key points as you read. You can do so in the margins of the text itself (if it is your own book) or on a separate sheet. Jot down any idea that springs to your mind by way of association to what you are reading. These notes should be short and crisp, not detailed sentences. Take note of the punctuation: Punctuation is an extremely important part of the structure of the written work. It divides the text into comprehensible units. Therefore, you must not ignore how the various punctuation marks impact the meaning of the written words. Be inquisitive. Do not let your curiosity and the desire to know what the text can tell you die down. Ask questions about what you want to know, what the author wants to convey, what the deeper meaning of the words is, and how it helps you to fulfil your purpose.
2. Take in more words with each fixation: When you read, your eyes move across the written page, but they do not focus on every letter or word. The eyes move across each line in jerky movements and come to rest on words at intervals. This process is called „fixation‟. The nearby words are perceived as part of this fixation. You should practice taking in more words with each fixation. This will help you increase your speed and comprehension. 3. Select an appropriate reading type: Adapt your reading style to your purpose, the type of text and the time frame available. If you have to research for a thesis, you will have to read intensively, but if you are reading a magazine, you can just skim through it. Choose your reading type for optimum effect.
Prafulla Vaman Jadhav
Roll no. 1308005410
i) Use scanning when you are in a hurry to get some specific information. While scanning, you should quickly move your eyes across or down the pages seeking specific words and phrases. Do not read everything. Fixate only on relevant words or key phrases that would give you the required information. Ignore the rest. Once you have scanned the document, you might realize that it has a lot more to offer you. You may then move to the next technique, i.e., skimming to ascertain whether it will really be useful or not. ii) Skim through the text when you wish to get the general drift and main ideas of a text. This technique is useful when you are not looking for a specific item or information, but are trying to get a „preview‟ or 'overview' of the text to know what information it is likely to provide. While skimming, you take in more of the textual details than while scanning. The best way to skim a text is to let your eyes rest on the prominent parts of the text and ignore the details. Doing so will give you a fairly good preview of the text. For effective skimming of a text, you need to know which parts of the book to observe and read, and which to ignore. All written works are organized into specific structures. Look at the structure of this unit. You will see that the content has been organized in a systematic way. All major points have been dealt with separately. All key words have been given prominence in some way or the other. The sections and subsections are clearly demarked. Paying attention to textual structure and organization improves skimming. The following textual elements need to take into account for effective skimming: a) Textual organizers or verbal signposts: Some textual elements are deliberately given prominence in the layout of the text. They catch your eye and act as indicators or signposts to steer you through the text. These indicators such as the title and the sub title, the section and the subsection headings, or photo captions and tables etc., can give you a lot of information about the content of the whole work. b) Formatting tools: Some words, phrases or sentences are formatted in such a way that they stand out and catch your attention when you skim through the text. Words written in bold type or italics, different font size, style, or colour etc., also serve as signposts and indicators and help you focus on key words, terms, points etc. c) Non-verbal indicators: Many texts contain non-verbal elements like diagrams, graphs, and charts etc., to supplement the verbal content. Taking note of these also helps in previewing a text. All these verbal, nonverbal and formatting indicators are there for a purpose. They will navigate you through the structural features of the text and give you a fairly good overview of its content. With practice, you will be able to master this very useful technique of reading. 4. Concentrate on content and speed: The speed at which you read plays a very important role in making your reading effective and efficient. There is a close relationship between the speed of reading and the understanding of the written matter. Beginners need to read slowly i n order to comprehend the text, but as you become proficient in this skill, you must learn to read fast without compromising comprehension. Seasoned and fluent readers understand more when they read fast. Laborious word-by-word reading can be tedious and boring, and result in poor grasp of the meaning of the text. However, there is no hard and fast rule about this. The ideal speed of reading may differ from person to person, text to text, and purpose to purpose. The nature and level of difficulty of the text also influence the rate of reading. Try to find your own ideal speed, but work at increasing it without decreasing your comprehension. Forced acceleration without actual comprehension will not serve any purpose. Aim at acquiring a speed that will help you to read as fast as you can without losing track of the meaning of what you are reading. 5. Build up your vocabulary: Language is expressed in words strung together in structured, meaningful sentences. Words are the primary tools of linguistic communication. Therefore, it is necessary that you know an adequate number of words and their meanings, so that you can use them for effective communication. The number of words that you know and use are said to be your vocabulary. One of the most important ways of mastering language is to increase your vocabulary. The efficiency of your reading skill depends on the size and depth of your vocabulary and your understanding of how words are structured into sentences. That means you should not only know a large number of words, but also their meanings, correct usage and various connotations in various contexts. A person‟s vocabulary is of two types: passive and active.
Prafulla Vaman Jadhav
Roll no. 1308005410
Passive vocabulary: There are many words that you understand when you hear or read them, but you never use them in your own speech or writing. All these words are part of your passive vocabulary. Active vocabulary: Your active vocabulary consists of the words that you confidently and regularly use in your own speech or writing. Your vocabulary is your word power. When you use your reading skill, you use both parts of your word power, i.e., your active as well as passive vocabulary for comprehending the text. Therefore, the more words you have at your command, the better will be your comprehension. You can improve all your language skills by increasing your vocabulary. Your effort should be to increase your passive vocabulary as well as to move words from the passive to the active level by using them consciously, repeatedly and correctly in your speech and writing. 6. Read extensively: There is a reciprocal relationship between reading and vocabulary. If you read a lot, you automatically and subconsciously keep on adding words to your vocabulary; and if you have a well-developed vocabulary, your reading skill keeps on improving. Therefore, you should make reading a habit. Read various types of books, magazines and journals. Do not limit yourself to textbooks only. Keep a pencil handy. Underline words you do not know and later look them up in a dictionary to know their exact meanings and usages. Extensive reading will help you increase your passive vocabulary, which acts as the resource for your active vocabulary. Remember, the more words you have at your command, the better will be your communication skills. 7. Use SQ3R method. Experts recommend this technique for reading to learn, retain and recall. It helps you to get an in depth understanding of the textual material. The method involves five simple steps; Survey, Question, Read, Recall and Review. Survey : Skim through the text to gain an overview of the key points. Question : Devise questions you hope the text will answer. Read : Read slowly and carefully with full concentration and focus. Recall : Recall from memory the read material; write down the main points of the text. Review : Go back to your questions. Review whether you can recall what you have read. Supplement and reinforce what you have learnt by further reading and note-taking if required. 8. Refer to the glossary for technical words and unfamiliar terminology. Do not try to guess the meaning. Knowing the exact meaning of new words will help your comprehension. 9. Assess your comprehension and retention: After reading, try to recall what you have read. Ask yourself questions about the content of the text. This will tell you how successful you have been in your reading. 10. Avoid reading pitfalls: Some factors have an adverse effect on the process of reading. You should try to avoid these. i) Do not read word by word. Remember, you are not reading a dictionary where you have to know the meaning of words individually. Written material is less meaningful if read word by word, so you should try to take in groups of words or phrases that signify units of thought or meaning. ii) Avoid faulty eye movement. Develop a wider eye-span. Try to increase the number of words you take in with each fixation. This will help you read more than one word at a glance, and to read by phrases or thought units. iii) Do not vocalize or read aloud. Get over the habit of pronouncing words or sounding or whispering them in your throat as you read. You will be able to read much faster when you read silently. iv) Do not try to remember everything. Be selective in what you try to retain. Cluttering your mind with unnecessary details will slow down your reading and comprehension. v) Avoid regression. Regression means rereading words, phrases or paragraphs. This will result in jerky and faulty reading. It will also break your concentration and the natural flow of your reading. With practice, you can learn to shun this habit. vi) Avoid reading in a non-conducive environment. A comfortable, properly lit and noise free environment will help you read without distraction and will enhance your comprehension.
Prafulla Vaman Jadhav
Roll no. 1308005410
6. Why is employment communication a necessary weapon for employer? What should an applicant look for before he submits a resume to his prospective employer? Ans : Importance of employment communication. - Employment communication involves a complex process that includes employment letters, job applications and resumes. In today‟s global competitive world where there is cut-throat competition among the jobseekers, it has become mandatory to have a good professional looking resume to increase your credibility in job market. No employer is under any obligation or compulsion to invite an applicant for the job interview without which he will not be able to judge the right candidate suitable for the right job. Guidelines for Writing Resume - In the previous section, we have seen the different contents that a resume should contain. In this section, we would know on what parameters the resume stands. In other words, it is basically a guideline regarding font, size, line spacing, how it should appear professionally and many other things. Let us see them one by one: Give the resume a professional look: A resume should be clean, and giving a professional look with the style chosen according to the background of the applicant. It should be designed to meet the requirements of the prospective employer, and hence should highlight and focus on the main sections, which the applicant has achieved. Do not have decorative design or use such typography, which will make the work of the employer difficult. Readable: A resume should be neat and readable. Well defined headings and white space to demarcate each one of them may be used. It is always recommended to use standard Times New Roman font and size 12 throughout the resume. Avoid using graphs or any type of figures in the resume. Be factual, complete and objective: Fact used in the resume should be checked twice, avoiding any type of misinformation being passed to the employer. Academic qualification, percentage of marks, date of joining and leaving an organization, email-id, postal address, father‟s name, telephone numbers should be verified before the copy is sent to the employer. The information should be in a logical, easy-to-read sequence. Take care of grammar, spelling, vocabulary and punctuation: It is to be noted that a good resume is the one, which does not contain any mistakes as long as English is concerned. Try to maintain British English in terms of language used. Usage of simple vocabulary is always advised. Appropriate writing style: Avoid using the pronouns like “ I and my” in the objective part. Instead, use it as shown in the example. “Responsible for advertisement and marketing of the product (include the product name) nationally and globally” rather to say “I was responsible for advertisement and marketing of the product (include the product name) nationally and globally”. Specific details to be mentioned: It is always advisable to mention any achievements, accomplishments, training, new skill acquired or any type of problem solved single-handedly. Copies: A resume should be neatly typed in an A4 size bond paper without any errors. It should be checked before sending it to the employer. Note that a resume should always contain a cover letter, which would be discussed in detail in the latter part of this unit. It should not be typed on the back of the first page. Use separate A4 paper to complete it. Use 1.25 lines spacing after each line to make it clearly visible to the employer. Length of a resume: A typical resume of a graduate with no work experience should not be more that one page. Remember that a lengthy resume has a higher rate of rejection if relevant or important information are not given in it. For post graduates with work experience, it can go up to three pages maximum, but not more than that at all. Closure: It is always said that every resume should contain the signature of the applicant with the date on the left hand corner, otherwise the resume stands cancelled.
