CONOCO INDONESIA INC. LTD. PROJECTS DEPARTMENT SPECIFICATION TITLE
DOCUMENT NUMBER
REV
DATE
PAGE
EQUIPMENT CRITICALITY RATING
84501-9200- 9P-005
2
1 Mar 03
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REVISION CONTROL SHEET LATE LATEST ST REV REV
DATE DATE ISSU ISSUED ED
PREP PREPA ARED RED
REVI REVIEW EWED ED
APPROV PPROVED ED
COMM COMMEN ENTS TS
O
14 Aug 02
B.Burn
S.Malkin
A.McIntosh
1
1 Oct 02
B.Burn
R.Ford
A.McIntosh
Issued For Use Logo & Attachment Changes
2
1 Mar 03
B.Burn
R.Ford
A.McIntosh
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Department Name Change
CONOCO INDONESIA INC. LTD. PROJECTS DEPARTMENT SPECIFICATION TITLE
DOCUMENT NUMBER
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EQUIPMENT CRITICALITY RATING
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TABLE OF CONTENTS 1.
INTRODUCTION.....................................................................................................4
2.
PURPOSE .............................................................................................................. 4
3.
SCOPE ................................................................................................................... 4
4.
DEFINITIONS ......................................................................................................... 5
5.
REFERENCES........................................................................................................5
6.
PROCESS ..............................................................................................................6
7.
RECORD APPROVALS .........................................................................................8
8.
ATTACHMENTS.....................................................................................................9 A
CRITICALITY RATING SCORE SHEET
B
QUALITY PROGRAM REQUIREMENTS SHEET
C
GUIDANCE ON FLUID HAZARD CLASSIFICATION
D
INSPECTION AND TESTING REQUIREMENTS SHEET, P501
E
MANUFACTURER’S DATA ATTACHMENT, INQ-4
F
CRITICALITY RATING SUMMARY SHEET
G
QUALITY PROGRAM REQUIREMENTS CHECKLIST
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CONOCO INDONESIA INC. LTD. PROJECTS DEPARTMENT SPECIFICATION
1.
TITLE
DOCUMENT NUMBER
REV
DATE
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EQUIPMENT CRITICALITY RATING
84501-9200-9P-005
2
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INTRODUCTION Quality activities are driven by a formal criticality rating process, which considers: a)
Safety and operability consequences and
b)
Probability factors, design complexity, and maturity of design.
In addition, criticality is also driven by the degree of quality planning, extent of inspection, oversight, and verification. The Engineering and Quality Departments are responsible for using this criticality rating process as a tool to communicate the importance of each equipment package so that quality plans may be developed. 2.
PURPOSE To describe a standard system for reviewing and defining the criticality of procured items and for identifying a consistent and appropriate level of quality surveillance during the manufacturing cycle. This procedure is also intended to communicate the basis for establishing inspection requirements.
3.
SCOPE Covers design review, safety, environmental and quality aspects when considering the criticality of procured equipment and complex fabricated items. Criticality Rating Assessment shall be applied to those items considered critical such as: •
ESD and Subsea Valves including Actuators
•
Linepipe
•
Vessels, e.g., Reactors, Drums, Towers
•
Heat Exchangers, including Fired Heater Heating Coils
•
Machinery, e.g., Turbines, Pumps, Compressors
•
Mechanical Equipment, e.g., Filters, Dryers, Craneage
•
Electrical Equipment e.g. Motors, Variable Speed Drives, Switchgear, Transformers, UPS and DC.
•
Instrumentation, e.g., DCS, ESD
•
Non-standard Life Saving Equipment.
•
Induction Bends.
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The Project Equipment List shall be used as the baseline for mutually agreeing between Contractor and Company those equipment packages which require assessment. A modified version is contained in Attachment F (Criticality Rating Summary Sheet) which is based on the latest Project Equipment List. 4.
DEFINITIONS Criticality: Characteristics of a product or service which present a measurable risk of failure resulting in varying levels of significance with regard to cost, plant operation, health, safety, loss of life and damage to the environment. Criticality Rating: A comparative, numerical indication of the importance of a product or service when assessed against specific criteria. Criticality Elements: Standardized essential criteria which aid as guidance for assessing the importance of such criteria The six (6) main criticality elements used in this procedure are: A.
Health, Safety, and Environmental
B.
Facility Consequences
C.
Fluid Characteristics
D.
Design Factors
E.
Manufacturing/Supplier Experience
F.
Quality System
Each main element contains four (4) sub elements ranging from low to medium to high levels of significance on a score of 1 to 4 where, for example, 2 is a higher risk rating than 1. Criticality Rating Code: A summary rating taken from the total score awarded against all sub elements and which is selected as Low Criticality (L), Medium Criticality (M) or High Criticality (H). Review Team: The Review Team consists of a Contractor engineering representative (e.g. Engineering Manager, Lead Engineer) and a Company Engineering Representative. 5.
REFERENCES 84501-9200-1L-025
Positive Material Identification
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6.
PROCESS
6.1
Determination of Criticality Ratings
6.1.1 Technically competent personnel representing Engineering Management, Process and Specialist Engineering Disciplines shall perform criticality ratings assessments. Safety and Quality representatives shall be involved to ensure that the criteria are interpreted to maximize safety and environmental protection and to optimize quality requirements. 6.1.2 Criticality Ratings and the extent of inspection shall be assessed for each procurement package meeting the criteria summarised in Section 3 above. 6.1.3 The Contractor Pipeline/Wellhead Engineering Manager or his designee shall determine the equipment packages required to be assessed and a list of such equipment shall be made. This list shall be reviewed and mutually agreed between Contractor and Company. 6.1.4 Criticality assessment shall be limited to packaged equipment. Bulk materials will not be subject to assessment. 6.1.5 Packaged equipment shall be assessed as a whole i.e. criticality rating assessments shall be conducted on the package as a whole and not for component items. 6.1.6 The lead discipline engineer (structural, process, mechanical etc), using the Criticality Rating Score Sheet (refer Attachment ‘A’) shall assess the equipment and report the Final Criticality Rating (CR) on the Criticality Rating Summary Sheet. 6.1.7 The Criticality Rating Index (CR Index) shall be established from the highest criticality index number to lowest (i.e. 2 is higher than 1), determined for safety factors, facility or financial consequences, etc. 6.1.8 Criticality Elements can be added or deleted from the risk rating based on a variety of factors such as experience or knowledge of vendor strengths and weaknesses. 6.1.9 Any additions or deletions to standard Criticality Elements shall clearly be identified by “striking through” those elements to be deleted or “italicizing” additional elements. 6.1.10 An assessment for each of the six Criticality Elements should be made and entered into the column “CR Assigned”. 6.1.11 The CR Assigned for each of the elements should be totalled on the Criticality Rating Score Sheet in order to determine the Critical Rating Total Score. Using this total the criticality rating code is determined based on the table at the bottom of the scorecard. Check with Document Control for latest available Revision
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6.1.12 The criticality rating code may be amended based on knowledge and experience of the equipment being assessed. However, prior written approval shall be obtained from the Contractor Pipeline/Wellhead Engineering Manager. 6.1.13 In the event that the criticality rating code is amended, the Criticality Rating Score Sheet must record the justification for the change. 6.1.14 The Final Criticality Rating (CR) is determined by the final Criticality Rating Total Score, in conjunction with any further amendment by the lead discipline engineer. However, Final Criticality Ratings shall be mutually agreed between Contractor and Company. 6.1.15 The lead discipline engineer shall sign off the Criticality Rating Score Sheet and shall be responsible for logging the Final Criticality Rating on the “Criticality Rating Summary Sheet” (Refer Attachment “F”). 6.1.16 Following bid analysis and purchase award to the successful vendor, the assessment may be amended based on actual factors specific to the awarded vendor, such as experience and knowledge of vendors systems, capabilities, etc. to achieve a correct rating for the actual vendor. Any revision of rating shall be noted on the “Criticality Rating Score Sheet” and the “Criticality Rating Summary Sheet”. 6.2
Quality Program Requirements
6.2.1 When the lead discipline engineer has defined the Final Criticality Rating (CR) then a Quality Program Requirements Sheet shall be prepared (Refer Attachment B) for each procured item. 6.2.2 These requirements shall serve as the basis for review of all Inspection and Test Plans and/or Quality Plans submitted by the Vendor. Inspection and Test Plans and/or Quality Plans submitted by the Vendor will be made available for Company review. Comments may be annotated in the remarks column as guidance to inspection events during the course of manufacture or fabrication. 6.2.3 The lead discipline engineer shall then prepare an Inspection and Testing Requirements Sheet, form Contractor – P501 (Refer Attachment ‘D’) and a Manufacturer’s Data Attachment, form Contractor-INQ-4 (Attachment ‘E’) 6.2.4 All inspection requirements and manufacturing data shall be defined by using the Quality Program Requirements sheet as the basis. 6.2.5 The Quality Program Requirements sheets, Inspection and Testing Requirements and the Manufacturer’s Data Attachments shall be attached to the Material Requisition and will form part of the Request for Quotation (RFQ).
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6.2.6 During bid evaluation and clarification the Quality Program Requirements Checklist (refer Attachment G) may be used as guidance and as a checklist to ensure all relevant points are covered. 6.2.7 Note that alloy component of equipment and materials may require Positive Material Identification (PIM). Guidance regarding the extent of parts to be checked, sampling requirements, approved test methods, acceptance/rejection criteria and marking requirements are contained in Positive Material Identification Specification, Document No: 84501-9200-1L-025 6.2.8 It is extremely important that, when the criticality rating and the level of inspection has been determined, candidate Vendors are advised at the earliest opportunity (i.e. RFQ stage) of the intended quality program requirements. 6.3
Records
6.3.1 In general and as a minimum, records of Criticality Rating assessments shall include: 6.3.1.1
Any instances in which quantitative Criticality Ratings are "overridden" to a higher or lower value, along with the justification for the action.
6.3.1.2
Any modifications to the "standard" criteria shown in Appendices.
6.3.1.3
The points scored for each criterion, the summary of points scored and the final rating, documented on the Criticality Rating summary sheet.
6.3.2 The Master Equipment List shall be used to summarise all criticality assessments conducted by the Engineering Dept. (Refer Attachment ‘F’) 6.3.3 All criticality records shall be retained and maintained by the Engineering Manager. Such records shall consist of: •
The Master Equipment List (modified to include Criticality Rating Summary)
•
Criticality Rating Score Sheets
•
Quality Program Requirements Sheets
•
Inspection and Testing Requirements Sheets
6.3.4 All records shall be maintained in purchase order number sequence and shall be made available for review by Contractor Quality Assurance if required. 7.
RECORD APPROVALS
7.1
All records shall, prior to issue for purchase be summarily checked by the Project Quality Control Co-ordinator and approved by the Engineering Manager or their nominated delegate(s).
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CONOCO INDONESIA INC. LTD. PROJECTS DEPARTMENT SPECIFICATION TITLE
DOCUMENT NUMBER
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EQUIPMENT CRITICALITY RATING
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8.
ATTACHMENTS
A
Criticality Rating Score Sheet
B
Quality Program Requirements Sheet
C
Guidance on Fluid Hazard Classification
D
Inspection and Testing Requirements Sheet, form Contractor – P501
E
Manufacturer’s Data Attachment, form Contractor - INQ-4
F
Criticality Rating Summary Sheet
G
Quality Program Requirements Checklist (for use as guidance during Bid Clarification)
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ATTACHMENT A
CRITICALITY RATING SCORE SHEET Item/Equipment Title: Requisition No:
Item/Equipment No:
CR CR Index Assigned A. HEALTH, SAFETY, AND ENVIRONMENTAL. (Note : Due to potential consequences of health, safety and environmental failure this element requires a minimum C. R. of 2 A catastrophic failure would lead to:
Criticality Elements
A.1 Risk leading to loss of life, permanent damage to environment
4
A.2 Possible injury to personnel, temporary damage to the environment
3
A.3 Medium risk, limited by emergency shutdown system, integrated safety systems in design
2
A.4 No assessable damage to environment, personnel or adjoining equipment
1
B. FACILITY CONSEQUENCES What impact would equipment failure have on plant/unit operation? B.1 Equipment is of high complexity and failure would results in long term production shutdown due to mobilisation time of repair equipment or fabrication time for replacement parts B.2 Equipment is of medium to high complexity and failure would cause operational upset and/or production downtime of more than 24 hours. B.3 Equipment is of low to medium complexity and failure would result in moderate impact so as to inhibit full production and require emergency maintenance and control operations. B.4 Equipment is of low complexity and failure would only result in convenience to plant operation and result in operational difficulties without loss of process operations.
4 3 2 1
C. FLUID CHARACTERISTICS What level of danger is posed by the medium transported? C.1 Toxic Gases or liquids, highly corrosives transported in complex equipment with multiple gaskets / seals or bolted connections.
4
C.2 Toxic Gases or liquids, highly corrosives transported in equipment with gasket / seals, or bolted connections
3
C.3 Toxic Gases or liquids, highly corrosives transported in equipment of medium complexity without gaskets / seals or bolted connections
2
C.4 Innocuous gas or liquid transported in equipment of flanged, solid or welded construction.
1
D. DESIGN FACTORS Are there critical or new design features which warrant special engineering or inspection follow-up? D.1 New innovative design with unproven reliability or non-code based requirements.
4
D.2 Extrapolation of proven design with limited reliability data or previous experience.
3
D.3 Modification of proven design with known reliability and past experience
2
D.4 Frequently used and well-proven design with easily obtained spare parts
1
E. MANUFACTURING/SUPPLIER EXPERIENCE What is the past experience in obtaining goods/services from the list of suppliers short listed? E.1 Past experience with manufacturers is poor, containing either design errors or consistent history of nonconforming 4 products. E.2 No historical experience dealing with suppliers, or poor industry reputation of some possible suppliers
3
E.3 Manufacturers have supplied goods to company in the past with varied results
2
E.4 Manufacturers have provided goods/ services repeatedly of good quality during the past 5 years
1
F. QUALITY SYSTEM Manufacturer’s / supplier’s quality system required for the equipment supplied F.1 Manufacturer / Supplier may have to be accepted, which has quality system below industry standard.
4
F.2 Manufacturer / Supplier must have basic Quality System in line with industry standard.
3
F.3 Manufacturer / Supplier must have Quality System in accordance with industry standard (ISO 9000, API, etc)
2
F.4 Manufacturer / Supplier must have ISO 9000, Q1 or equivalent system certification in place
1
Point Score
Criticality Rating Code
18 – 24 Points
High Criticality
H
12 – 17 Points
Medium Criticality
M
Low Criticality
L
6 – 11 Points
Criticality Rating Total Score Input/Justification for amending Criticality Rating Code
Final Criticality Rating (CR)
Established Rating
Name:
Prepared by: (Lead Discipline Engineer) Name :
Checked by: (QA/QC Dept)
Approved by: (Engineering Manager) Name:
Sign/Date:
Sign/Date:
Sign/Date:
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1)
ATTACHMENT B QUALITY PROGRAM REQUIREMENTS SHEET MRR No.: …………………………………….. CRITICALITY Equipment. Name: RATING PO No.: REQUIREMENTS H M L COMMENTS X X Assessment of suppliers by one of the X following methods: •
The Specific Project Approved suppliers list
•
Pre-commitment Assessment
•
Previous experience/historical data
•
Documentation Review
•
Certified Products and quality registration schemes
2)
Notification of Requirements of Inspections/QC Plan (ITP) with order placement. Requirement for Draft ITP within 30 days of order placement.
X
X
3)
Pre-inspection meeting prior to Manufacture.
X
4)
Project Specific Inspection / QC Plan to be approved after order placement.
X
X
5)
Design documentation, drawings Procedures to be reviewed by engineering
or
X
X
6)
Notification of Sub-suppliers and location required within 30 days of order placement.
X
7)
In Process Audit of Supplier
X
X
Dependent upon complexity of equipment and experience with vendor. Audits will be per approved audit schedule. Where materiel is identified as medium criticality then in process audits shall be reconciled on a case-by-case basis.
8)
Monitoring of vendor production/manufacturing.
during
X
X
Expediting visits (when applicable)
9)
Witness of specific major inspection points as agreed on ITP. (i.e., Hydrotest, functional test, Shipping, etc.)
X
X
10) Witness pressure testing.
X
X
11) Review of Material Test reports
X
X
12) Preservation/packing/ loading inspection.
X
13) Approve Mechanical Data Project Books and Fabrication Dossiers.
X
14) Resident inspection required.
X
X
X Dependent on critically of delivery
X
If specified by Project Engineer All inspection requirements are dependent on the individual items, project procedures and or when specified by the purchaser.
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ATTACHMENT C
GUIDANCE ON FLUID HAZARD CLASSIFICATION Where available information prohibits quantitative assessment the following procedure should be applied: 1.
Identify the chemicals in the process fluid. Sheets).
2.
Check in NFPA Fire Protection Guide on Hazardous Materials for each hazard classification. (Note: Usually no data is given if the chemical is innocuous). a)
Toxicity (Health) -
b)
Innocuous (materials which offer no health hazard) Low (slight health hazard, may be desirable to use self-contained breathing apparatus). Moderate (health hazard, use self-contained breathing apparatus). High (extremely hazardous to health, areas may be entered with extreme care, full protective clothing must be used, no exposed skin).
Flammability -
c)
(Check Hazardous Materials Data
Innocuous - non-flammable (material is not combustible). Low (material must be preheated to initiate ignition, most solids). Moderate (liquids which, when released, may give off combustible vapours). High - dangerous (liquids which can be ignited under all normal conditions, liquids at or above their flash points, fibrous solids which are combustible.
Reactivity -
-
-
Innocuous - non-explosive (material is stable even under fire conditions and not reactive with water). Low (materials normally stable but which may become unstable at elevated temperatures and pressures, or which may react with water with a low energy release). Moderate (materials which in themselves are normally unstable and undergo chemical change but not detonation, but which react violently with water with high energy release). High (materials which in themselves detonate or decompose with large energy release when initiated by a strong source, sensitive to t hermal or mechanical shock, or which react explosively with water.)
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ATTACHMENT D P501 PAGE 1 OF 1
TO BE COMPLETED BY CONTRACTOR
Contractor's Name INSPECTION AND TEST REQUIREMENTS
Rev. No. Date:
Item Description:
Req'n.
SAND REMOVAL SKID
Ins 'n T
!
e:
Pro ress & Vendor
!
Fac.
05/08/02
R2216-014001
P.O. No.
Final & Vendor
Final &
Fac.
Ex ort Packer
!
Final & Receivin Location
1. VISUAL INSPECTION/WITNESSING BY BUYER'S REPRESENTATIVE 2. CERTIFICATES/RECORDS/DATA TO BE CHECKED BY BUYER'S REPRESENTATIVE 3. CERTIFICATES/RECORDS/DATA TO BE PROVIDED BY VENDOR 01
!
!
Manufacturer’s Certificates
02
!
!
Mill Test Certificates
03
Heat Treatment (Certificates), if required
04
Heat Treatment (Charts), if required
05
!
!
Welder Qualification Records
06
!
!
Welding Procedure Qualification Records (H)
07
!
!
!
Workmanship, Material, Surface Defects, Components, Dimensions
08
!
!
!
Compliance with P.O. Description, Specifications, Certified Drawings, Catalogue Description, Paint Specification
09
!
!
Quality Control Manual
10
!
!
Non-Destructive Testings (NDT) if required
!
!
Tests and Inspection per Specifications
!
!
Other Requirements (as per Specifications)
11 12 13 14 15 16
!
17 18 19 20 21 22 23 24 25
Notes:
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ATTACHMENT E INQ-4 PAGE 1 OF 6 MANUFACTURER'S DATA ATTACHMENT REQN. NO. SELLER MANUFACTURER’S DATA FOR
: : :
R2216-014001 SAND REMOVAL SKID INSTRUCTIONS
1.
DOCUMENT INDEX THE LIST ON PAGES 2 & 3 OF INQ-4 IS AN INDICATIVE GENERALISED LIST ONLY. WHERE REQUESTED SELLER SHALL SUBMIT A SPECIFIC DETAILED LIST OR INDEX OF ALL DOCUMENTS/DRAWINGS UNDER THE TITLES SPECIFIED IN PAGES 2 & 3 WHICH ARE TO BE TREATED AS HEADING OR CATEGORIES AS APPLICABLE TO THE ORDER ALONG WITH SCHEDULED DATE OF ISSUE FOR EACH DATA/DOCUMENT ITEM ON THE LIST. AS A MINIMUM. A DETAILED LIST OF THE KEY DOCUMENTS INDICATED BY (*) MARKED ON PAGES 2 AND 3 OF 6 (INQ-4) SHALL BE SUBMITTED WITH PROPOSAL. SEE FORMAT ON PAGE 4. WE DEEM IT NECESSARY TO EMPHASIZE THIS POINT AND GIVE IT DUE CONSIDERATION IN AWARDING PURCHASE ORDER. SELLER SHALL SUBMIT UPDATED INDEX ALONG WITH EVERY TRANSMITTAL.
2.
DOCUMENT SUBMISSION QUANTITY/SCHEDULE PLEASE COMPLETE & RETURN THIS FORM INDICATING LENGTH OF TIME NECESSARY TO SUPPLY THE QUANTITY OF DATA REQUESTED. SELLER SHALL PAY PARTICULAR ATTENTION TO THE QUANTITY OF DRAWINGS TO BE SUBMITTED "FOR APPROVAL" AND BE SPECIFIC AS TO THE TIME (NUMBER OF CALENDAR DAYS) REQUIRED TO SUBMIT THESE DRAWINGS. SELLER SHALL BE REQUIRED TO FURNISH THE SPECIFIC DATA IN QUANTITIES AS INDICATED.
3.
G.A. DRAWINGS DRAWING SHALL SHOW ALL DIMENSIONS WHICH MAY BE REQUIRED BY PURCHASER FOR INSTALLATION AND FOR CLEARANCE TO ADJACENT EQUIPMENT WHEN INSTALLED.
4.
ACCURACY SELLER SHALL ASSUME FULL RESPONSIBILITY FOR THE ACCURACY OF ALL DRAWINGS AND DATA SUBMITTED BY HIM.
5.
DOCUMENT IDENTIFICATION ALL MANUFACTURER'S DATA MUST BE IDENTIFIED WITH : " CONTRACTOR'S PURCHASE ORDER NO., REQUISITION NO., EQUIPMENT NO., (TAG NO.), PROJECT/CONTRACT NO. AND A CONTRACTOR DOCUMENT NO. (CONTRACT NO.-REQUISITION NO.-ITEM CODE-SEQ.)
6.
DOCUMENT SIZE DRAWING SHALL BE A1, A2, A3 OR A4 SIZE OTHER DOCUMENTS SHALL BE ON A4 OR A3 SIZE PRINTS ALL DRAWING PRINTS/DOCUMENTS ABOVE A3 (297 MM X 420 MM) SHOULD BE FOLDED. AT "FOR APPROVAL" STAGE, VENDOR SHALL SUBMIT AT LEAST ONE REPRODUCIBLE OF ALL DRAWINGS OR DOCUMENTS ABOVE A3 SIZE.
7.
FINAL AS-BUILT DATA ALL FINAL CERTIFIED DATA SHALL BE MANUFACTURER'S "AS-BUILT": DRAWINGS/DOCUMENTS. THEY SHALL BE PROPERLY INDEXED, ORGANIZED AND COMPILED IN A FORMAT SPECIFIED BY PURCHASER COMPLETE WITH RELEVANT QUANTITY OR REPRODUCIBLE INDICATED. FINAL VENDOR DATA BOOK (S) SHALL BE GROUPED INTO: (A) EQUIPMENT DATA BOOK (S). (B) EQUIPMENT CERTIFICATE (S). DATA BOOK (S) SHALL BE BINDED IN THE 3 HOLES BINDER (S) AND ALL DRAWING PRINTS/DOCUMENTS ABOVE A3 SHALL BE FOLDED IN THE PLASTIC FOLDER.
8.
LANGUAGE ALL DOCUMENTS SHALL BE LEGIBLE AND PRESENTED IN ENGLISH LANGUAGE.
9.
GENERAL
9.1
COST OF FULLY COMPLYING WITH ALL THE INSTRUCTIONS AND DATA REQUIREMENTS IN INQ-4 SHALL BE INCLUDED IN SELLER'S QUOTE.
9.2
SELLER'S FINAL INVOICE WILL BE WITHHELD PENDING BOTH: (A) RECEIPT OF MATERIAL (B) RECEIPT OF ALL MANUFACTURER'S DATA AND FULL COMPLIANCE OF THIS INQ-4 INSTRUCTIONS WHICH IS INTEGRAL PART OF PURCHASE ORDER
9.3
RESPONSIBLE CONTACT SELLER SHALL FURNISH THE NAME, TITLE, AND TELEPHONE NO. OF THE PERSON WHO WILL BE RESPONSIBLE FOR COMPLYING WITH OUR REQUIREMENTS AND TRANSMITTING SAME TO US. NAME : TITLE: TEL:
9.4
NON-COMPLIANCE REPORT PURCHASER SHALL COMPLETE AND ISSUE THIS REPORT (PAGE-5) TO SELLER, WHEN APPLICABLE ON EACH TRANSMITTAL FROM SELLER TO MONITOR COMPLIANCE.
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ATTACHMENT E INQ-4 PAGE 2 OF 6 TO BE COMPLETED BY CONTRACTOR
ITEM CODE
MANUFACTURER ‘S DATA
FURNISH WITH PROPOSAL
QTY. 1.
KEY VENDOR DOCUMENT INDEX (SEE NOTES 1 AND 2 ON PG 1)
2.
COMPLETE VENDOR DOCUMENT INDEX (SEE NOTES 1 AND 2 ON PG 1)
3.
FLOW DIAGRAMS / P&ID
4.
GENERAL ARRANGEMENT DRAWINGS
5.
DETAILED SPECIFICATION / DRAWINGS
6.
ELECTRICAL ONE-LINE DIAGRAMS
7.
INDICATE LENGTH OF TIME NECESSARY TO SUPPLY THE QTY OF DATA REQUESTED BELOW FOR APPROVAL
QTY.
TIME REQ ARO
REFERENCE OF FINAL CERTIFIED DWGS. & MFR'S DATA (SEE INSTRUCTION 7 OF PG 1) QTY.
7P
6P
5P
7P
6P
5P
7P
6P
7P
6P
SYSTEM BLOCK DIAGRAMS
7P
6P
8.
CONTROL SCHEMATICS
7P
6P
9.
WIRING DIAGRAMS
7P
6P
10.
CAUSE & EFFECT DIAGRAMS
7P
6P
11.
INSTRUMENT INDEX
7P
6P
12.
DATA SHEETS
7P
6P
13.
PERFORMANCE CURVES
7P
6P
14.
CALCULATIONS
7P
6P
15.
CODE REPORTS
7P
6P
16.
PART LIST WITH RECOMMENDED SPARES PRICED FOR START-UP
17.
PARTS LIST WITH RECOMMENDED SPARES PRICED FOR 2 YEARS OPERATION
18.
INSTALLATION / OPERATING, MAINT. INSTRUCTIONS / MANUAL
19.
TECH. CATALOGUES AND DATA
20.
GUARANTEE (S) WARRANTY
6P
21.
TEST CERTIFICATES (FUNC., HYDRO, ETC.)
6P
22.
HYDROTEST CHARTS AND CERTIFICATES
6P
23.
TEST PROCEDURES (FUNC., ETC.)
24.
INSTRUMENT CALIBRATION CERTIFICATES
6P
25.
SIGNED VENDOR AND/OR SUB-CONTRACTOR / INSPECTOR TEST REPORTS
6P
26.
LUBRICATION SCHEDULE
7P
6P
27.
PAINTING PROCEDURES
7P
6P
28.
PAINTING INSPECTION REPORTS
29.
WELDING PROCEDURES SPECIFICATIONS
30.
WELDING PROC. QUALIFICATION RECORDS
31.
NON-DESTRUCTIVE EXAMINATION PROCEDURE
32.
NON-DESTRUCTIVE EXAMINATION REPORTS
6P
33.
MANUFACTURER’S CERTIFICATES
6P
34.
MILL MATERIAL CERTIFICATES
6P
5P
TIME REQ. AFTER APP'L DWG MARK-UPS
6P 7P
6P 6P
5P
6P
7P
6P
6P 7P
6P 6P
7P
6P
IF ANY PORTION OF THE ABOVE IS NOT APPLICABLE, PLEASE ADVISE IN WRITING. P - PRINTS R - REPRODUCIBLE ARO - AFTER RECEIPT OF ORDER OR TELEX OF INTENT (TOI) OR TELEX OF AWARD (TOA) WHICHEVER IS EARLIER.
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ATTACHMENT E INQ-4 PAGE 3 OF 6 TO BE COMPLETED BY CONTRACTOR
ITEM CODE
VENDOR'S EQUIPMENT CERTIFICATE(S)
FURNISH WITH PROPOSAL
QTY.
INDICATE LENGTH OF TIME NECESSARY TO SUPPLY THE QTY OF DATA REQUESTED BELOW FOR APPROVAL
QTY.
TIME REQ ARO
REFERENCE OR FINAL CERTIFIED DWGS. & MFR'S DATA (SEE INSTRUCTION 7 OF PG 1) QTY.
35.
HEAT TREATMENT CERTIFICATES, IF REQUIRED
36.
HEAT TREATMENT CHARTS, IF REQUIRED
37.
PRESERVATIVE PROCEDURES
7P
6P
38.
LIFTING ARRANGEMENT
7P
6P
39.
LIFTING PROCEDURES
7P
6P
40.
MFG FAB/PRODN SCHEDULE
41.
QA/QC MANUAL
7P
6P
42.
QUALITY PLAN
7P
6P
43.
INSPECTION AND TEST PLAN
7P
6P
44.
INSPECTION SCHEDULE
7P
6P
45.
CERTIFICATE OF COMPLIANCE
46.
CD ROM
47.
SPECIAL TOOLS – LIST
5P
48.
PRELIMINARY ESTIMATE EMPTY / OPERATING / TEST WEIGHTS
5P
49.
UNPRICED PURCHASE ORDERS
5P
TIME REQ. AFTER APP'L DWG MARK-UPS
7P
2 7P
6P
6P
IF ANY PORTION OF THE ABOVE IS NOT APPLICABLE, PLEASE ADVISE IN WRITING. P - PRINTS R - REPRODUCIBLE ARO - AFTER RECEIPT OF ORDER OR TELEX OF INTENT (TOI) OR TELEX OF AWARD (TOA) WHICHEVER IS EARLIER.
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ATTACHMENT E INQ-4 PAGE 4 OF 6 TO BE COMPLETED BY VENDOR
VENDOR DOCUMENT INDEX ITEM CODE / SEQUENCE NO.**
TITLE / DESCRIPTION**
DOCUMENT NO. VENDOR
CONTRACTOR***
REV NO.
ISSUE DATES / PERIOD FOR APPROVAL
FINAL
**
THE ITEM NUMBERS AND CORRESPONDING HEADINGS/CATEGORIES LISTED IN THE FIRST 2 COLUMNS ON PAGES 2 AND 3 OF INQ-4 SHALL BE USED WHERE APPLICABLE. - VENDOR SHALL ADD DETAILED LIST BELOW THESE APPROPRIATE HEADINGS/CATEGORIES. - VENDOR DOCUMENT SEQUENCE NUMBERING SYSTEM SHALL BE: FOR E.G. G.A. DRAWINGS-004-001, 004-002 . - THE SEQUENCE NO. OF AN ITEM NOT FALLING UNDER THE PREDEFINED HEADINGS OR CATEGORIES ON PAGES 2 AND 3 SHALL BE THE NEXT AFTER THE PREVAILING LAST ITEM.
***
CONTRACTOR DOC. NO. SYSTEM SHALL BE [CONTRACT NO.- REQUISITION NO. - ITEM CODE - SEQ] E.G. R2391-4001-004-001 SHALL BE THE DRAWING NO. OF A MECHANICAL G.A. DRAWING.
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ATTACHMENT E INQ-4 PAGE 5 OF 6
TO BE COMPLETED BY CONTRACTOR VENDOR DATA SECTION REQN. NO.:
R2216-014001 CONTRACTOR NAME VENDOR DATA SECTION INQ-4: NON- COMPLIANCE REPORT
PURCHASE ORDER NO. REQUISITION NO. ITEM DESCRIPTION VENDOR TRANSMITTALL REF. VENDOR DATA RECEIPT DATA
: : : : :
R2216-014001 SAND REMOVAL SKID
1.
(
)
THE DOCUMENT LIST IS NOT COMPLETE/UPDATED
2.
(
)
VENDOR TO CONFIRM DOCUMENT LIST IS FINAL
3.
(
)
THE DOCUMENT IS NOT AS PER VENDOR SUBMITTED DOCUMENT LIST
4.
(
)
THE DOCUMENT IS NOT AS PER INQ-4
5.
(
)
TOTAL NUMBER OF COPIES RECEIVED IS NOT AS PER INQ-4
6.
(
)
THE DOCUMENT DOES NOT BEAR A PT. JAY RAY NUMBER
7.
(
)
NO REPRODUCIBLES SUBMITTED
8.
(
)
PRINTS OF DRAWINGS LARGER THAN A3 SIZE HAVE NOT BEEN FOLDED
9.
(
)
VENDOR TO CONFIRM THE DOCUMENT IS FINAL, AS-BUILT AND AS SUCH NO FURTHER REVISIONS TO DOCUMENT WILLL FOLLOW. IF SO, VENDOR TO STAMP "AS-BUILT".
10.
(
)
DOCUMENTS NOT PROPERLY COMPILED
11.
(
)
12.
(
)
DOCUMENTS ILLEGIBLE
13.
(
)
PREVIOUS COMMENTS NOT INCORPORATED
14.
(
)
DOCUMENT SEQUENCE ITEM NUMBER IS NOT AS PER INQ-4/APPROVED DOCUMENT LIST
15.
(
)
DOCUMENTS NOT PRESENTED IN ENGLISH LANGUAGE
16.
(
)
DOCUMENTS NOT LISTED IN THE TRANSMITTAL
17.
(
)
NO TRANSMITTAL
18.
(
)
DOCUMENT BEARS THE SAME REVISION NUMBER AS THE PREVIOUS ONE SUBMITTED FOR APPROVAL
VENDOR DEVIATION/POST APPROVED/RECEIVED
PLEASE RESUBMIT BY
APPROVAL
DOCUMENTS REJECTED. .
REVISION
REQUEST
NOTIFICATION
FORM
NOT
DOCUMENTS ACCEPTED FOR APPROVAL THIS TIME SUBJECT TO COMPLIANCE OF THE ABOVE IN FUTURE INQ-4
ATTACHMENT E PAGE 6 OF 6
VENDOR DEVIATION/POST-APPROVAL REVISION REQUEST NOTIFICATION FORM TO BE COMPLETED BY VENDOR P.O. NO.:
REQUEST NO.:
REQN. NO.: DESCRIPTION: *
EQPT TAG NO.:
SPECIFICATION DEVIATION/REQUEST
*
POST-APPROVAL REVISION
DESCRIPTION OF SPEC. DEVIATION OR POST-APPROVAL REVISION WITH JUSTIFICATION: (PROVIDE ATTACHMENT IF NECESSARY; ALSO LIST ALL KEY DOCUMENTS AFFECTED BY THE REQUESTED CHANGE TOGETHER WITH REVISED DATES)
*
IMPACT
*
COST
*
DOCUMENT INDEX
*
DELIVERY OF MATERIAL
*
WEIGHT
SIGNATURE SIGNATURE
DATE :
DATE:
RESPONSE (BY CONTRACTOR)
* *
BACK CHARGEABLE REVISION DEVIATION
ACCEPTED
ACCEPT WITH COMMENTS
SIGNATURE (REQUISITION ENGINEER):
DATE:
APPROVAL (PROJECT MATERIAL CO-ORD/PMT):
DATE:
APPROVAL (PROJECT ENGINEER):
DATE:
APPROVAL (Company):
DATE:
REJECTED
IMPORTANT Specification issued with P.O. and KEY Vendor Data approval thereafter are treated as "FROZEN" BOTH BY SELLER AND BUYER. POST-ORDER DEVIATION OR POST-APPROVAL REVISION INITIATED BY VENDOR IS THEREAFTER STRICTLY PROHIBITED. Under no circumstances seller shall revise documents/drawings without receipt of prior approval on this form. This form is intended to control post-order deviations and/or post-approval revisions. *DISTRIBUTION:
VENDOR DATA (for inc. in Job Book)
REQUISITION ENGINEER
ORIGINAL TO VENDOR
PROJECT MANAGEMENT (CONTRACTOR)
INSPECTION
PROCUREMENT
FABRICATION
PROJECT MANAGEMENT (COMPANY)
* PLEASE TICK (!) APPROPRIATE BOX
CRITICALITY RATING SUMMARY SHEET
Item
System
Subsystem
Tag
Equipment / Material Name
Location
Attachment F Page 1 of 1
Rating Point A B C D E F Criticality Final Remarks Rating Criticality Total Rating (CR) Score
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
21 OF 23
22 OF 23
ATTACHMENT G
QUALITY PROGRAM REQUIREMENTS CHECKLIST (for use as guidance during Bid Clarification) ALL POINTS MUST BE ANSWERED
MR/PO No.
1.
Vendors Inspection and Test Plan and/or Quality Plan is required for review with bid. (Typical plan would be acceptable.)
Y / N
2.
Vendors stage inspection or QC plan is required for approval within ____weeks of order p lacement.
Y / N
3.
Vendors to submit copies of suborders for items listed as follows:
4.
Design documentation/p rocedures identified in the documentation scheduled are subject to review and approval.
5.
Contractor reserves the right of unrestricted access to Vendors facilities for the purpose of inspection, expediting, audit, by Contractor/Company or nominated third party.
6.
Y / N Contractor's
In the event non-conformances during manufacture, Contractor is to be
Y / N
Y / N
ATTACHMENT G
QUALITY PROGRAM REQUIREMENTS CHECKLIST (for use as guidance during Bid Clarification) ALL POINTS MUST BE ANSWERED
MR/PO No.
1.
Vendors Inspection and Test Plan and/or Quality Plan is required for review with bid. (Typical plan would be acceptable.)
Y / N
2.
Vendors stage inspection or QC plan is required for approval within ____weeks of order p lacement.
Y / N
3.
Vendors to submit copies of suborders for items listed as follows:
4.
Design documentation/p rocedures identified in the documentation scheduled are subject to review and approval.
5.
Contractor reserves the right of unrestricted access to Vendors facilities for the purpose of inspection, expediting, audit, by Contractor/Company or nominated third party.
Y / N
6.
In the event non-conformances during manufacture, Contractor is to be notified by Vendor immediately.
Y / N
7.
Vendor concession/deviation request must be made in writing using the Contractor Standard Form.
Y / N
8.
RESIDENT inspection is required
Y / N
Y / N Contractor's
Y / N
- Contractor's inspection authority - Independent Inspection authority (if required) 9.
Alloy verification is required for CRA material
Y / N
10. Other requirements:
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