2004 RULES ON NOTARIAL PRACTICE – Cessy Ciar - Page 1 of 13
A.M. No. 02-8-13-SC 2004 Rules on Notarial Practice Republic of the Philippines Supreme Court Manila
EN BANC A.M. No. 02-8-!-SC 200" Rules on Notarial Practice
notar, public throu(h competent e1i)ence of i)entit, as )e6ne) b, these Rules; an) 9c: represents to the notar, public that that the si(nature on the instrument or )ocument 5as 1oluntaril, a3e) b, him for the purposes state) in the instrument or )ocument )eclares that he has eecute) the instrument or )ocument as his free an) 1oluntar, act an) )ee) an) if he acts in a particular representati1e capacit, that he has the authorit, to si(n in that capacit,. capacit,. SEC. 2. A)r(ation or Oat* . - &he term =A3rmation> =A3rmation> or =#ath> refers to an act in 5hich an in)i1i)ual on a sin(le occasion7
RES#$%&'#N Actin( on the compliance )ate) 0* +ul, 200" an) on the propose) Rules on Notarial Notarial Practice of 200" submitte) submitte) b, the Sub-Committee Sub-Committee for the Stu), raftin( an) /ormulation of the Rules o1ernin( the Appointment of Notaries Public an) the Performance an) Eercise of &heir #3cial /unctions of the Committees on Re1ision of the Rules of Court an) on $e(al E)ucation an) Bar Matters Matters the Court Resol1e) Resol1e) to APPR#4E APPR#4E the propose) propose) Rules on Notarial Notarial Practice of 200" 5ith mo)i6cations thus7 2004 RULES ON NOAR!AL NOAR!AL PRAC!CE RULE ! !MPLEMENA!ON
SEC&'#N . &itle. - &hese Rules shall be no5n as the 200" Rules on Notarial Practice. SEC. 2. Purposes. - &hese Rules shall be applie) an) construe) to a)1ance the follo5in( purposes7 9a: to promote ser1e an) protect public interest; 9b: to simplif, clarif, an) mo)erni
SEC&'#N . Ac$no%le&'(ent. - =Acno5le)(ment> =Acno5le)(ment> refers to an act in 5hich an in)i1i)ual on a sin(le occasion7 9a: appears in person before the notar, public an) presents presents an inte(rall, complete instrument or )ocument;
9a: appears in person before before the notar, public; 9b: is personall, no5n to the notar, public public or i)enti6e) b, the notar, public throu(h competent e1i)ence of i)entit, as )e6ne) b, these Rules; an) 9c: a1o5s un)er penalt, of la5 to the 5hole truth of the contents of the instrument or )ocument. SEC. !. Co((ission. - =Commission> refers to the (rant of authorit, to perform notarial acts an) to the 5ritten e1i)ence of the authorit,. authorit,. SEC. ". Co+, Certication. - =Cop, Certi6cation> refers to a notarial act in 5hich a notar, public7 9a: is presente) 5ith an instrument or )ocument that is neither a 1ital recor) recor) a public recor) nor publicl, recor)able; 9b: copies or super1ises the cop,in( of the instrument or )ocument; 9c: compares the instrument or )ocument 5ith 5ith the cop,; an) 9): )etermines that the cop, is accurate an) complete. SEC. *. Notarial Re'ister . - =Notarial Re(ister> refers to a permanentl, boun) boo 5ith numbere) pa(es containin( a chronolo(ical recor) of notarial acts performe) b, a notar, public. SEC. ?. urat. - =+urat> refers to an act in in 5hich an in)i1i)ual on a sin(le occasion7 9a: appears in person before the notar, public an) presents presents an instrument or )ocument; 9b: is personall, no5n to the notar, public public or i)enti6e) b, the notar, public throu(h competent e1i)ence of i)entit, as )e6ne) b, these Rules; 9c: si(ns the instrument or )ocument in the presence presence of the notar,; an) 9): taes an oath or a3rmation before the notar, public as to such instrument or )ocument. SEC. @. Notarial Act an& Notari/ation . - =Notarial Act> an) =Notari
=Notari refer to an, act that a notar, public is empo5ere) to perform un)er these Rules.
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SEC. 8. Notarial Certicate. - =Notarial Certi6cate> refers to the part of or attachment to a notari
SEC. 8. E5ecutie u&'e. - =Eecuti1e +u)(e> refers to the Eecuti1e +u)(e of the Re(ional &rial Court of a cit, or pro1ince 5ho issues a notarial commission.
SEC. . Notar, Pulic an& Notar, . - =Notar, Public> an) =Notar,> refer to an, person commissione) to perform o3cial acts un)er these Rules.
SEC. 20. Manuacturer. - =Manufacturer> un)er these Rules refers to one 5ho pro)uces a notarial seal an) shall inclu)e an en(ra1er an ) seal maer.
SEC. 0. Princi+al. - =Principal> refers to a person appearin( before the notar, public 5hose act is the subect of notari
RULE !!! COMM!SS!ON!N7 O# NOAR PUL!C
SEC. . Re'ular Place o or$ or usiness . - &he term =re(ular place of 5or or business> refers to a stationar, o3ce in the cit, or pro1ince 5herein the notar, public ren)ers le(al an) notarial ser1ices.
SEC&'#N . 9ualications. - A notarial commission ma, be issue) b, an Eecuti1e +u)(e to an, Duali6e) person 5ho submits a petition in accor)ance 5ith these Rules.
SEC. 2. Co(+etent Ei&ence o !&entit,. - &he phrase =competent e1i)ence of i)entit,> refers to the i)enti6cation of an in)i1i)ual base) on7 9a: at least one current i)enti6cation )ocument issue) b, an o3cial a(enc, bearin( the photo(raph an) si(nature of the in)i1i)ual; or 9b: the oath or a3rmation of one cre)ible 5itness not pri1, to the instrument )ocument or transaction 5ho is personall, no5n to the notar, public an) 5ho personall, no5s the in)i1i)ual or of t5o cre)ible 5itnesses neither of 5hom is pri1, to the instrument )ocument or transaction 5ho each personall, no5s the in)i1i)ual an) sho5s to the notar, public )ocumentar, i)enti6cation. SEC. !. O)cial Seal or Seal. - =#3cial seal> or =Seal> refers to a )e1ice for a3in( a mar ima(e or impression on all papers o3ciall, si(ne) b, the notar, public conformin( the reDuisites prescribe) b, these Rules. SEC. ". Si'nature itnessin' . - &he term =si(nature 5itnessin(> refers to a notarial act in 5hich an in)i1i)ual on a sin(le occasion7 9a: appears in person before the notar, public an) presents an instrument or )ocument; 9b: is personall, no5n to the notar, public or i)enti6e) b, the notar, public throu(h competent e1i)ence of i)entit, as )e6ne) b, these Rules; an) 9c: si(ns the instrument or )ocument in the presence of the notar, public.
SEC. . 6en&or . - =4en)or> un)er these Rules refers to a seller of a notarial seal an) shall inclu)e a 5holesaler or retailer.
&o be eli(ible for commissionin( as notar, public the petitioner7 9: must be a citi
SEC. *. Court. - =Court> refers to the Supreme Court of the Philippines. SEC. ?. Petitioner. - =Petitioner> refers to a person 5ho applies for a notarial commission. SEC. @. O)ce o t*e Court A&(inistrator . - =#3ce of the Court A)ministrator> refers to the #3ce of the Court A)ministrator of the Supreme Court.
9c: proof of pa,ment for the 6lin( of the petition as reDuire) b, these Rules; an) 9): three 9!: passport-si
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SEC. !. A++lication #ee . - E1er, petitioner for a notarial commission shall pa, the application fee as prescribe) in the Rules of Court. SEC. ". Su((ar, :earin' on t*e Petition . - &he Eecuti1e +u)(e shall con)uct a summar, hearin( on the petition an) shall (rant the same if7 9a: the petition is su3cient in form an) substance; 9b: the petitioner pro1es the alle(ations containe) in the petition; an) 9c: the petitioner establishes to the satisfaction of the Eecuti1e +u)(e that he has rea) an) full, un)erstoo) these Rules. &he Eecuti1e +u)(e shall forth5ith issue a commission an) a Certi6cate of Authori
the sai) uris)iction for a term en)in( the thirt,-6rst )a, of ecember 9,ear: FFFFFFFFFFFFFFFFFFFFFFFF Eecuti1e +u)(e SEC. 8. Perio& O 6ali&it, o Certicate o Aut*ori/ation to Purc*ase a Notarial Seal. - &he Certi6cate of Authori
NO!CE O# :EAR!N7
Notice is hereb, (i1en that a summar, hearin( on the petition for notarial commission of 9name of petitioner: shall be hel) on 9)ate: at 9place: at 9time:. An, person 5ho has an, cause or reason to obect to the (rant of the petition ma, 6le a 1eri6e) 5ritten opposition thereto recei1e) b, the un)ersi(ne) before the )ate of the summar, hearin(. Eecuti1e +u)(e SEC. ?. O++osition to Petition . - An, person 5ho has an, cause or reason to obect to the (rant of the petition ma, 6le a 1eri6e) 5ritten opposition thereto. &he opposition must be recei1e) b, the Eecuti1e +u)(e before the )ate of the summar, hearin(. SEC. @. #or( o Notarial Co((ission . - &he commissionin( of a notar, public shall be in a formal or)er si(ne) b, the Eecuti1e +u)(e substantiall, in the follo5in( form7 REP%B$'C #/ &E P'$'PP'NES RE'#NA$ &R'A$ C#%R& #/ FFFFFFFFFFFFFF &his is to certif, that 9name of notar, public: of 9re(ular place of 5or or business: in 9cit, or pro1ince: 5as on this 9)ate: )a, of 9month: t5o thousan)
&his is to authori
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commissions an) the resi(nation or )eath of notaries public. &he Eecuti1e +u)(e shall furnish the #3ce of the Court A)ministrator information an) )ata recor)e) in the re(ister of notaries public. &he #3ce of the Court A)ministrator shall eep a permanent complete an) up)ate) )a tabase of such recor)s. SEC. !. Rene%al o Co((ission . - A notar, public ma, 6le a 5ritten application 5ith the Eecuti1e +u)(e for the rene5al of his commission 5ithin fort,-61e 9"*: )a,s before the epiration thereof. A mar ima(e or impression of the seal of the notar, public shall be attache) to the application. /ailure to 6le sai) application 5ill result in the )eletion of the name of the notar, public in the re(ister of notaries public. &he notar, public thus remo1e) from the Re(ister of Notaries Public ma, onl, be reinstate) therein after he is issue) a ne5 commission in accor)ance 5ith these Rules. SEC. ". Action on A++lication or Rene%al o Co((ission . - &he Eecuti1e +u)(e shall upon pa,ment of the application fee mentione) in Section ! abo1e of this Rule act on an application for the rene5al of a commission 5ithin thirt, 9!0: )a,s from receipt thereof. 'f the application is )enie) the Eecuti1e +u)(e shall state the reasons therefor. RULE !6 POERS AN" L!M!A!ONS O# NOAR!ES PUL!C
SEC&'#N . Po%ers. - 9a: A notar, public is empo5ere) to perform the follo5in( notarial acts7 9: acno5le)(ments; 92: oaths an) a3rmations; 9!: urats; 9": si(nature 5itnessin(s; 9*: cop, certi6cations; an) 9?: an, other act authori
an acno5le)(ment urat or si(nature 5itnessin(. 9c: A notar, public is authori; an) 9*: the notar, public notari
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act )escribe) in these Rules for an, person reDuestin( such an act e1en if he ten)ers the appropriate fee speci6e) b, these Rules if7 9a: the notar, no5s or has (oo) reason to belie1e that the notarial act or transaction is unla5ful or immoral; 9b: the si(nator, sho5s a )emeanor 5hich en(en)ers in the min) of the notar, public reasonable )oubt as to the formers no5le)(e of the conseDuences of the transaction reDuirin( a notarial act; an) 9c: in the notar,s u)(ment the si(nator, is not actin( of his or her o5n free 5ill. SEC. *. #alse or !nco(+lete Certicate . - A notar, public shall not7 9a: eecute a certi6cate containin( information no5n or belie1e) b, the notar, to be false. 9b: a3 an o3cial si(nature or seal on a notarial certi6cate that is incomplete. SEC. ?. !(+ro+er !nstru(ents or "ocu(ents . - A notar, public shall not notari
SEC&'#N . !(+osition an& aier o #ees. - /or performin( a notarial act a notar, public ma, char(e the maimum fee as prescribe) b, the Supreme Court unless he 5ai1es the fee in 5hole or in part. SEC. 2. rael #ees an& E5+enses. - A notar, public ma, char(e tra1el fees an) epenses separate an) apart from the notarial fees prescribe) in the prece)in( section 5hen tra1elin( to perform a notarial act if the notar, public an) the person reDuestin( the notarial act a(ree prior to the tra1el. SEC. !. Pro*iite& #ees. L No fee or compensation of an, in) ecept those epressl, prescribe) an) allo5e) herein shall be collecte) or recei1e) for an, notarial ser1ice. SEC. ". Pa,(ent or Reun& o #ees. - A notar, public shall not reDuire pa,ment of an, fees speci6e) herein prior to the performance of a notarial act unless other5ise a(ree) upon. An, tra1el fees an) epenses pai) to a notar, public prior to the performance of a notarial act are not subect to refun) if the notar, public ha) alrea), tra1ele) but faile) to complete in 5hole or in part the notarial act for reasons be,on) his control an) 5ithout ne(li(ence on his part.
ser1ices shall issue a receipt re(istere) 5ith the Bureau of 'nternal Re1enue an) eep a ournal of notarial fees. e shall enter in the ournal all fees char(e) for ser1ices ren)ere). A notar, public shall post in a conspicuous place in his o3ce a complete sche)ule of char(eable notarial fees. RULE 6! NOAR!AL RE7!SER
SEC&'#N . #or( o Notarial Re'ister. - 9a: A notar, public shall eep maintain protect an) pro1i)e for la5ful inspection as pro1i)e) in these Rules a chronolo(ical o3cial notarial re(ister of notarial acts consistin( of a permanentl, boun) boo 5ith numbere) pa(es. &he re(ister shall be ept in boos to be furnishe) b, the Solicitor eneral to an, notar, public upon reDuest an) upon pa,ment of the cost thereof. &he re(ister shall be )ul, pa(e) an) on the 6rst pa(e the Solicitor eneral shall certif, the number of pa(es of 5hich the boo consists. /or purposes of this pro1ision a Memoran)um of A(reement or %n)erstan)in( ma, be entere) into b, the #3ce of the Solicitor eneral an) the #3ce of the Court A)ministrator. 9b: A notar, public shall eep onl, one acti1e notarial re(ister at an, (i1en time. SEC. 2. Entries in t*e Notarial Re'ister . - 9a: /or e1er, notarial ac t the notar, shall recor) in the notarial re(ister at the time of notari
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9c: A notar, public shall recor) in the notarial re(ister the circumstances of an, reDuest to inspect or cop, an entr, in the notarial re(ister inclu)in( the reDuesters name a))ress si(nature thumbmar or other reco(ni
business hours pro1i)e); 9: the persons i)entit, is personall, no5n to the notar, public or pro1en throu(h competent e1i)ence of i)entit, as )e6ne) in these Rules; 92: the person a3es a si(nature an) thumb or other mar or other reco(ni
SEC&'#N . O)cial Si'nature. L 'n notari
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attorne,s number on the face thereof 5ith the 5or)s Inotar, publicI ac ross the center. A mar ima(e or impression of such seal shall be ma)e )irectl, on the paper or parchment on 5hich the 5ritin( appears. 9b: &he o3cial seal shall be a3e) onl, at the time the notarial act is performe) an) shall be clearl, impresse) b, the notar, public on e1er, pa(e of the instrument or )ocument notari
also a 1en)or he shall onl, pa, the manufacturers authori
SEC&'#N . #or( o Notarial Certicate . - &he notarial form use) for an, notarial instrument or )ocument shall conform to all the reDuisites prescribe) herein the Rules of Court an) all other pro1isions of issuances b, the Supreme Court an) in applicable la5s. SEC. 2. Contents o t*e Conclu&in' Part o t*e Notarial Certicate . L &he notarial certi6cate shall inclu)e the follo5in(7 9a: the name of the notar, public as eactl, in)icate) in the commission; 9b: the serial number of the commission of the notar, public; 9c: the 5or)s INotar, PublicI an) the pro1ince or cit, 5here the notar, public is commissione) the epiration )ate of the commission the o3ce a))ress of the notar, public; an) 9): the roll of attorne,s number the professional ta receipt number an) the place an) )ate of issuance thereof an) the 'BP membership number. RULE !=
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CER!#!CAE O# AU:OR! O# NOAR!ES PUL!C
representati1e.
SEC&'#N . Certicate o Aut*orit, or a Notarial Act. - A certi6cate of authorit, e1i)encin( the authenticit, of the o3cial seal an) si(nature of a notar, public shall be issue) b, the Eecuti1e +u)(e upon reDuest in substantiall, the follo5in( form7
SEC. !. Pulication o Resi'nation . - &he Eecuti1e +u)(e shall imme)iatel, or)er the Cler of Court to post in a conspicuous place in the o3ces of the Eecuti1e +u)(e an) of the Cler of Court the names of notaries public 5ho ha1e resi(ne) their notarial commissions an) the eHecti1e )ates of their resi(nation.
CER&'/'CA&E #/ A%&#R'&O /#R A N#&AR'A$ AC& ' 9name title uris)iction of the Eecuti1e +u)(e: certif, that 9name of notar, public: the person name) in the seal an) si(nature on the attache) )ocument is a Notar, Public in an) for the 9Cit,Municipalit,Pro1ince: of the Republic of the Philippines an) authori
SEC&'#N . C*an'e o Na(e an& A&&ress. - ithin ten 90: )a,s after the chan(e of name of the notar, public b, court or)er or b, marria(e or after ceasin( to maintain the re(ular place of 5or or business the notar, public shall submit a si(ne) an) )ate) notice of such fact to the Eecuti1e +u)(e. &he notar, public shall not notari
RULE =! RE6OCA!ON O# COMM!SS!ON AN" "!SC!PL!NAR SANC!ONS
SEC&'#N . Reocation an& A&(inistratie Sanctions . - 9a: &he Eecuti1e +u)(e shall re1oe a notarial commission for an, (roun) on 5hich an application for a commission ma, be )enie). 9b: 'n a))ition the Eecuti1e +u)(e ma, re1oe the commission of or impose appropriate a)ministrati1e sanctions upon an, notar, public 5ho7 9: fails to eep a notarial re(ister; 92: fails to mae the proper entr, or entries in his notarial re(ister concernin( his notarial acts; 9!: fails to sen) the cop, of the entries to the Eecuti1e +u)(e 5ithin the 6rst ten 90: )a,s of the month follo5in(; 9": fails to a3 to acno5le)(ments the )ate of epiration of his commission; 9*: fails to submit his notarial re(ister 5hen 6lle) to the Eecuti1e +u)(e; 9?: fails to mae his report 5ithin a reasonable time to the Eecuti1e +u)(e concernin( the performance of his )uties as ma, be reDuire) b, the u)(e; 9@: fails to reDuire the presence of a principal at the time of the notarial act; 98: fails to i)entif, a principal on the basis of personal no5le)(e or competent e1i)ence; 9: eecutes a false or incomplete certi6cate un)er Section * Rule '4; 90: no5in(l, performs or fails to perform an, other act prohibite) or man)ate) b, these Rules; an) 9: commits an, other )ereliction or act 5hich in the u)(ment of the Eecuti1e +u)(e constitutes (oo) cause for re1ocation of commission or imposition of a)ministrati1e sanction. 9c: %pon 1eri6e) complaint b, an intereste) aHecte) or a((rie1e) person the notar, public shall be reDuire) to 6le a 1eri6e) ans5er to the complaint. 'f the ans5er of the notar, public is not satisfactor, the Eecuti1e +u)(e shall con)uct a summar, hearin(. 'f the alle(ations of the complaint are not pro1en the complaint shall be )ismisse). 'f the char(es are )ul, establishe) the Eecuti1e +u)(e shall impose the appropriate a)ministrati1e sanctions. 'n either case the a((rie1e) part, ma, appeal the )ecision to the Supreme Court for re1ie5. Pen)in( the appeal an or)er imposin( )isciplinar, sanctions shall
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be imme)iatel, eecutor, unless other5ise or)ere) b, the Supreme Court. 9): &he Eecuti1e +u)(e ma, motu proprio initiate a)ministrati1e procee)in(s a(ainst a notar, public subect to the proce)ures prescribe) in para(raph 9c: abo1e an) impose the appropriate a)ministrati1e sanctions on the (roun)s mentione) in the prece)in( para(raphs 9a: an) 9b:.
Promul(ate) this ?th )a, of +ul, 200". a1i)e +r. C.+. Puno 4itu( Pan(aniban Quisumbin( Onare<-Santia(o San)o1al-utierre< Carpio AustriaMartine< Corona Carpio-Morales Calleo Sr. A
Republic of the Philippines SUPREME COUR Manila
SEC. 2. Su+erision an& Monitorin' o Notaries Pulic . - &he Eecuti1e +u)(e shall at all times eercise super1ision o1er notaries public an) shall closel, monitor their acti1ities. SEC. !. Pulication o Reocations an& A&(inistratie Sanctions . - &he Eecuti1e +u)(e shall imme)iatel, or)er the Cler of Court to post in a conspicuous place in the o3ces of the Eecuti1e +u)(e an) of the Cler of Court the names of notaries public 5ho ha1e been a)ministrati1el, sanctione) or 5hose notarial commissions ha1e been re1oe). SEC. ". "eat* o Notar, Pulic. - 'f a notar, public )ies before ful6llin( the obli(ations in Section "9e: Rule 4' an) Section 29e: Rule 4'' the Eecuti1e +u)(e upon bein( noti6e) of such )eath shall forth5ith cause compliance 5ith the pro1isions of these sections. RULE =!! SPEC!AL PRO6!S!ONS
SEC&'#N . Punis*ale Acts. - &he Eecuti1e +u)(e shall cause the prosecution of an, person 5ho7 9a: no5in(l, acts or other5ise impersonates a notar, public; 9b: no5in(l, obtains conceals )efaces or )estro,s the seal notarial re(ister or o3cial recor)s of a notar, public; an) 9c: no5in(l, solicits coerces or in an, 5a, inuences a notar, public to commit o3cial miscon)uct. SEC 2. Re+orts to t*e Su+re(e Court . - &he Eecuti1e +u)(e concerne) shall submit semestral reports to the Sup reme Court on )iscipline an) prosecution of notaries public.
A.M. No. 02-8-13- SC
#eruar, 1?< 2008
RE@ 2004 RULES ON NOAR!AL PRAC!CE &he Court Resol1e) upon the recommen)ation of the Sub Committee on the Re1ision of the Rules o1ernin( Notaries Public to AMEN Sec. 2 9a:. Rule '' of the 200" Rules on Notarial Practice to 5it7 SirsMes)ames7 Quoted hereunder, for your information, is a resolution of the Court En Banc dated February 19, 2008.
IA.M. No. 02-8-!-SC-Re7 200" Rules on Notarial Practice. L &he Court Resol1e) upon the recommen)ation of the Sub Committee on the Re1ision of the Rules o1ernin( Notaries Public to AMEN Sec. 2 9a:. Rule '' of the 200" Rules on N otarial Practice to 5it7 Rule !! E/'N'&'#NS
RULE =!!! REPEAL!N7 AN" E##EC!6! PRO6!S!ONS
SEC&'#N . Re+eal. - All rules an) parts of rules inclu)in( issuances of the Supreme Court inconsistent here5ith are hereb, repeale) or accor)in(l, mo)i6e). SEC. 2. E>ectie "ate. - &hese Rules shall tae eHect on the 6rst )a, of Au(ust 200" an) shall be publishe) in a ne5spaper of (eneral circulation in the Philippines 5hich pro1i)es su3cientl, 5i)e circulation.
ISec. 2. Component E 1i)ence of ')entit,. &he phrase Icompetent e1i)ence of i)entit,I refers to the i)enti6cation of an i n)i1i)ual base) on7 9a: at least one current i)enti6cation )ocument issue) b, an o3cial a(enc, bearin( the photo(raph an) si(nature of the in)i1i)ual such as but not limite) to passport )ri1ers
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license Professional Re(ulations Commission ' National Bureau of 'n1esti(ation clearance police clearance postal ' 1oters ' Baran(a, certi6cation o 1ernment Ser1ice an) 'nsurance S,stem 9S'S: e-car) Social Securit, S,stem 9SSS: car) Philhealth car) senior citi
4er, trul, ,ours. MA. $%'SA . 4'$$ARAMA 9s(): Cler of Court
&he 200" Rules on Notarial Practice 9A.M. No. 02-8-!-SC or the =Rules>: too eHect on Au(ust 200". 't 5as enacte) 9a: to promote ser1e an) protect public interest; 9b: to simplif, clarif, an) mo)erni hile the Rules reDuire the presentation of competent e1i)ence of i)entit, it )oes not mention communit, ta certi6cates or ce)ulas or resi)ence certi6cates 5hich prior to the eHecti1it, of the Rules 5ere the onl, )ocuments that parties to instruments 5ere reDuire) to present to notaries public. Are +arties re;uire& to +resent co(+etent ei&ence o t*eir i&entit, to t*e notar, in all instances
'n Cable Star 'nc. 1. Cable B#SS 9R No. 80*8 +anuar, 28 2008: the Supreme Court )enie) petitioners motion for etension to 6le petition for re1ie5 =for submittin( an a3)a1it of ser1ice of the motion that fails to compl, 5ith the 200" Rules on Notarial Practice re7 competen t e1i)ence of a3ants i)entit,.> 'n footnote ? of Si(ma 1. 'nter-Alia. 9R No. @@88 Au(ust ! 2008: the Court eplaine) that it )enie) the petitioners motion for etension of time to 6le petition for re1ie5 lie5ise for submittin( an a3)a1it of ser1ice that )oes not compl, 5ith the reDuirement on competent e1i)ence of i)entit,. An) in )e la Cru< 1. imaano 9AC No. @@8 September 8 2008: the Court state) 5ithout Duali6cation that =Rule '' Sec. 2 of the 200" Rules on Notarial Practice no5 reDuires a part, to the instrument to present competent e1i)ence of i)entit,>.
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&he fore(oin( pronouncements of the Court sho5 that non-compliance 5ith the Rules aHect the notarial act itself i.e. the )ocument notari. 9Ma)eleine %4 A1an Jhttp7sc.u)iciar,.(o1.phpublicationsbenchmar2008020208.phpK accesse) +ul, 20 200:. 'n Amora 1. C#ME$EC 9R No. 2280 +anuar, 2* 20: the Supreme Court a3rme) the 1ali)it, of the petitioners certi6cate of can)i)ac, e1en thou(h he presente) a ce)ula but not competent e1i)ence of i)entit, to the notar, public 5ho a)ministere) his oath since he is personall, no5n to the notar,7 =Another re) a( for the C#ME$EC to )ismiss #lan)rias petition is the fact that Amora claims to personall, no5 the notar, public Att,. rana)a before 5hom his C#C 5as s5orn. 'n this re(ar) the )issentin( opinion of Commissioner $arra: 5hen it pro1i)e) that 1ali) an) competent e1i)ence of i)enti6cation must be presente) to ren)er Ser(io . Amora +r.s JpetitionersK C#C 1ali). &he 1er, 5or)in( of the 200" Notarial Rules supports m, 1ie5 that the instant motion for reconsi)eration ou(ht to be (rante) to 5it7
Section 2. A3rmation or #ath. L &he term =A3rmation or #ath> refers to an act in 5hich an in)i1i)ual on a sin(le occasion7 9a: appears in person before the notar, public; 9b: is personall, no5n to the notar, public or i)enti6e) b, the notar, public throu(h competent e1i)ence of i)entit, as )e6ne) b, these Rules; an) 9c: a1o5s un)er penalt, of la5 to the 5hole truth of the contents of the instrument or )ocument. As Duote) supra competent e1i)ence of i)entit, is not reDuire) in cases 5here the a3ant is personall, no5n to the Notar, Public 5hich is the c ase herein. &he recor)s re1eal that JpetitionerK submitte) to this Commission a s5orn a3)a1it eecute) b, Notar, Public #riculo A. rana)a 9rana)a: 5ho notari Amora 1. C#ME$EC interprets the 200" Rules on Notarial Practice pro1isions on competent e1i)ence of i)entit, an) harmoni )oes not mean that it is pro hac 1ice. 'n sum competent e1i)ence of i)entit, )o not tae the place of ce)ulas. &he
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No. ?882 ecember 2" 2008; Ba,lon 1. Almo AC No. ?82 *** SCRA 2" 2*! J2008K: 5hich the a3ant is reDuire) to present to the notar, if he is not personall, no5n to the him. 'n contrast the a3ant is reDuire) b, la5 to present his ce)ula to the notar, for each notarial act re(ar)less of 5hether or not he is no5n to the latter. Are ce&ulas still releant as ar as t*e notarial act is concerne&
Some notaries public certif, that the, personall, no5 the a3ant an) so the, no lon(er )eman) the presentation of competent e1i)ence of i)entit,. But at the same time the, also )o not )eman) the presentation of the a3ants ce)ula because this is not reDuire) b, the Rules. An) so there are no5 urats an) acno5le)(ments that )o not contain an, information about the a3ants ce)ula as 5ell as those that are silent about both his ce)ula an) his competent e1i)ence of i)entit,. 'n footnote of illiams 1. 'cao the Court also eplaine) that un)er Section ! of the Rules a resi)ence certi6cate is no lon(er consi)ere) a competent e1i)ence of i)entit,. An) the Court in Ba,lon 1. Almo 9AC No. ??2 +une 2* 2008: cate(oricall, state) that the respon)ent notar, public7 =Tshoul) not ha1e relie) on the Communit, &a Certi6cate presente) b, the sai) impostor in 1ie5 of the ease 5ith 5hich communit, ta certi6cates are obtaine) these )a,s. As a matter of fact reco(ni 't therefore appears that parties to instruments are no lon(er reDuire) to present their ce)ulas to notaries public. hile the Rules )o not mention ce)ulas L in Ba,lon 1. Almo the Supreme Court e1en state) that it )i) not inclu)e ce)ulas in the list of competent e1i)ence of i)entit, 5hich seems to in)icate the Courts preference to )o a5a, 5ith it alto(ether L it is submitte) that these are still necessar, for the proper eecution of the notarial act. &his is because their presentation is prescribe) b, 1arious la5s such as7 . Section ? of Common5ealth Act No. "?* or the Resi)ence &a Act 5hich states that7 =hen a person liable to the taes prescribe) in this Act acno5le)(es an, )ocument before a notar, public it shall be the )ut, of such person 5ith 5hom such transaction is ha) or business )one to reDuire the ehibition of the resi)ence certi6cate sho5in( pa,ment of the resi)ence taes b, such person
2. Section 2" of the Re1ise) A)ministrati1e Act 5hich the Supreme Court Duote) in its ecision in illiams 1. 'cao repro)uce) abo1e; !. Section 2* of the Re1ise) A)ministrati1e Act7 =ReDuirement as to notation of pa,ment of Jce)ulaK resi)ence ta. L E1er, contract )ee) or other )ocument acno5le)(e) before a notar, public shall ha1e certi6e) thereon that the parties thereto ha1e presente) their proper Jce)ulaK resi)ence certi6cate or are eempt from the Jce)ulaK resi)ence ta an) there shall be entere) b, the notar, public as a part of such certi6cate the number place of issue an) )ate of each Jce)ulaK resi)ence certi6cate as aforesai).> ". an) Section ?! of the $ocal o1ernment Co)e7 =9a: hen an in)i1i)ual subect to the communit, ta acno5le)(es an, )ocument before a notar, public T it shall be the )ut, of an, person o3cer corporation 5ith 5hom such transaction is ma)eT to reDuire such in)i1i)ual to ehibit the communit, ta certi6cate.> Are t*e Rules consistent %it* t*e la%s re;uirin' t*e +resentation o t*e ce&ula to t*e notar, +ulic
't appears that the la5s reDuirin( the presentation of the ce)ula ha1e not been repeale) b, subseDuent le(islati1e enactments. An) so these la5s remain 1ali) until the present 9Article @ Ci1il Co)e: not5ithstan)in( the Rules silence insofar as ce)ulas are concerne). &o be 1ali) the Rules must conform to an) be consistent 5ith the pro1isions of the enablin( statute; as such it cannot amen) the la5 either b, abri)(in( or epan)in( its scope 9Pere< 1. P$& R No. *020"8 April @ 200:. A(encies cannot in the (uise of rule-main( le(islate or amen) la5s or 5orse ren)er them nu(ator, 9Conte 1. Commission on Au)it R No. ?"22 2?" SCRA !0 J?K:. But is there reall, a conict bet5een the Rules an) the la5s reDuirin( the presentation of the ce)ulaU 't is submitte) that there is none. &he reDuirement for the presentation of competent e1i)ence of i)entit, )oes not abri)(e or epan) the scope of the la5s aHectin( notarial practice since its purpose is to protect the inte(rit, of the notarial act. Secon)l, the Rules silence on the matter of ce)ulas shoul) not be taen as proof that these are no5 unnecessar,. Clearl, the la5s aHectin( notarial practice an) the Rules can be applie) simultaneousl, an) thus harmoni
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ence it is onl, 5hen the part, or parties isare not personall, no5n to the notar, that the, must present competent e1i)ence of their i)entit, to him; or in the alternati1e the oath or a3rmation of one cre)ible 5itness not pri1, to the instrument )ocument or transaction 5ho is personall, no5n to the notar, public an) 5ho personall, no5s the in)i1i)ual or of t5o cre)ible 5itnesses neither of 5hom is pri1, to the instrument )ocument or transaction 5ho each personall, no5s the in)i1i)ual an) sho5s to the notar, public )ocumentar, i)enti6cation 9Rule '' Sec. 2 JbK:. #n the other han) the, must present their communit, ta certi6cates to the notar, 5hether or not the, are personall, no5n to him. But to be sure it is su((este) that the notar, reDuire the presentation of competent e1i)ence of the i)entit, of all parties to instruments 5hether or not the, are personall, no5n to him as 5ell as their communit, ta certi6cates. After all it is better to err on the si)e of caution. 9&his post is an epan)e) 1ersion of the authors article that appeare) in the September !0 200 issue of &he $a5,ers Re1ie5.: E)it April 8 20!7 &he Supreme Court in its April 0 20! Resolution in +an)oDuile 1. Att,. Re1illa 9AC No. *": un)erscore) that a notar, public )oes not nee) to reDuire a3ants to present proof of their i)entit, if he no5s them personall, but he must state this fact in his urat7
“…If the notary public knows the aants personally, he need not require them to show their alid identi!cation cards" #his rule is supported by the de!nition of $%urat& under 'ection (, )ule II of the *++ )ules on -otarial .ractice" / $%urat& refers to an act in which an indiidual on a sin0le occasion1 2a3 appears in person before the notary public and presents an instrument or document4 2b3 is personally known to the notary public or identi!ed by the notary pu blic throu0h competent eidence of identity4 2c3 si0ns the instrument or document in the presence of the notary4 and 2d3 takes an oath or armation before the notary public as to such instrument or document" In this case, 5eneraline Brosas is a sister of /tty" )eilla, 6r"&s wife4 5eri7alyn Brosas .edrosa is his wife&s sister8in8 law4 and Elmer /larado is the lie8in houseboy of the Brosas family" /tty" )eilla, 6r" knows the three aants personally" #hus, he was %usti!ed in no lon0er requirin0 them to show alid identi!cation cards" But /tty" )eilla, 6r" is not without fault for failin0 to indicate such fact in the $%urat& of the complaint8 adait" -o statement was included therein that he knows the three aants personally…9
Ne1ertheless Att,. Re1illa 5as repriman)e) an) )isDuali6e) from bein( commissione) as a notar, public or from performin( an, notarial act if he is presentl, commissione) as a notar, public for a perio) of three months because he 1iolate) the )isDuali6cation rule un)er Section !9c: Rule '4 of the 200" Rules on Notarial Practice7 “'EC" :" ;isquali!cations" < / notary public is disquali!ed from performin0 a notarial act if he1 = = = = 2c3 is a spouse, common8law partner, ancestor, descendant, or relatie by anity or consan0uinity of the principal within the fourth ciil de0ree"
