13. CLEARING Section
Section Description
Page
13.01
Outward Clearing
290
13.02
Accounting Entries to be passed in CBS
291
13.03
Session Maintenance
293
13.04
Holiday Processing
300
13.05
Enquires
301
13.06
Correction
302
13.07
To clear a pending batch
302
13.08
Outward Clearing Report
303
13.09
INWARD CLEARING
304
13.10
Manual Cheque Presentation
306
13.11
Entry of Remittances (DD/ BC/ GC/ TC)
307
13.12
Batch Transaction
308
13.13
Correction
311
13.14
OLRR (On-line Rejection Referral)
311
13.15
Cheque Dishonour (inward Clearing)
312
Trickle Feed Mechanism
314
Annexure
13. CLEARING MODULE 13.01. Outward Clearing: Steps Description
Screen No
On Day of Lodging: 1 Open Session
002080
2 Lodge Cheques- Deposit Loans BGL 3 Authorise 4 Close Session 5 Extract 6 Send request to Host for Clg reports
001020 011020 020020 Queue (Ref 14.01) 002080 002080 031239
On Receipt of TR advice: 1 Mark Returns 2 Clear Batch 3 Put through Accounting entries
028000 002080
The following 7 types of Outward Clearing are available: 1. 2. 3. 4. 5. 6. 7.
MICR Non-MICR High Value Inter-Bank National Late Clearing High Value Late Clearing Other
Terminology: 1. Lodging Date: date on which instruments are being lodged; if not specified, the System Date is picked up. 2. Posting Value Date: This is the effective date of credit and is equal to or less than Clearing Date. This is the date on which Cheques under a particular batch would be presented in Clearing House (Credit amount would be eligible for interest calculation). As per RBI Guidelines, every Bank has to give credit to the customer on the date the Bank receives the funds in Clearing. This is the date on which customer accounts get „Value date‟ effect for interest calculation. 3. Clearing Date: This is the date on which Uncleared balance in customer accounts will move to clear balance, on realization of cheques. This would be the
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date on which the clearing credit advice is received from the service branch and put through at the branch. In case of Hi-Value Clearing, all the above 3 dates would be the same. 4. Session: It is defined as a combination of Clearing Type and Clearing Date. Only one session can be opened on a date for a particular type of Clearing. For example, there can be a session of MICR for 31-May-2005 and another session of Non-MICR for 31-May-2005, but there cannot be 2 sessions of MICR for 31- May 2005. Account Numbers of various Outward Clearing Suspense Accounts: Outward Clearing Suspense Account MICR Non-MICR High Value Inter-Bank National Late Clearing High Value Late Clearing Other
1 2 3 4 5 6 7
Acct No 98544 98547 98545 98546 98553 98554 98555
13.02. Accounting entries: The Outward Clearing Suspense Account is the intermediate account that holds the amount of cheques lodged for clearing. At the time of Lodging: (System-generated) 1. Dr. Outward Clearing Suspense A/c Cr. Customer A/c (The Cheque amount will be under „Uncleared Funds‟ in customers‟ accounts) Important:
When a cheque is lodged, the system will debit the corresponding „Outward Clearing Suspense A/c and credit the customer‟s account.
The customer‟s account is therefore credited at the time of lodgement itself.
However, the amount would be shown as „Uncleared balance‟.
The transaction does not rank for Interest
Customer cannot withdraw the amount.
On the day of Realisation (based on TR advice received for total cheques presented): Manual Entry 2. Dr. Br Clg Gen A/c Sch No.4 Cr. Outward Clearing Suspense A/c (This is a BGL to BGL transaction. It is a consolidated entry. Reversal for entry no.1) 291
When a Cheque is marked as Returned: system-generated 3. Dr. Customer A/c Cr. Outward Clearing Suspense A/c Based on the TR advice received for Returns: Manual Entry 4. Dr. Outward Clearing Suspense A/c Cr. Br Clg Gen A/c Sch No.8 Entry No 4 is reversing entry for Entry No 3. Separate Debits and Separate Credits is the appropriate method to be followed. However some Circles follow the method of netting off in which case entry No.4 need not be put through. Menu for Br Clg Txns is: Branch Accounting (BGL) Transfer Inter-branch Outward Suspense A/c is not a reconciliation type of account. The account should not accumulate balances. The account may show utmost 2 days‟ clearing amounts as balance depending upon the number of days involved in whole clearing operation. Flow of Activities in Outward Clearing: Stages to be performed on day 1 i.e., on the day of lodging: Stage I: Open Session – Separate Sessions to be opened for different Clearing types. Note: Branch calendar should have been created for the month. Else error message will be displayed as “5406:BRANCH CALENDER RECORD NOT FOUND” Stage II: Cheque Deposit – Lodging of Cheques. Enquire & balance Cheques lodged in the system. Stage III: Close Session (Re-open Session if necessary – Cheque Deposit – Close Session) it implies end of lodging of cheques for particular session. Stage IV: Extract Generate Outward Clearing Report Stages to be performed on receipt of TR advice (Day 2 or Day 3): Stage V: Mark Return
Pass TR Advice for Total Amount of Outward Clearing.
Pass TR Advice for Cheques Returned in Outward Clearing.
Stage VI: Clear Batch
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13.03. Session Maintenance: Stage I: Open Session Opening of a session – this job should be done by the Officer-in-charge of Clearing only. Note: Cheques can be lodged in the system only after a Session (batch) is opened for a particular Clearing Type and Date. Once the session is opened, multiple tellers can do data entry. Separate Sessions are to be opened for different Clearing types. Menu: Clearing Outward Clearing Session Maintenance. Field „Clearing Type‟: Choose the appropriate type from the Drop Down Menu e.g., „2. MICR‟ from the options: „1. High Value‟, „2. MICR‟, „3. Non-MICR‟, „4. InterBank‟, „5. National‟, „6. Late Clearing High Value‟ and „7. Late Clearing Others‟. Field „Clearing Date‟: enter the date on which the Credit can be released to the customer; e.g., 3 days hence i.e., 17-05-2004 for 14-05-2004. (Note: It is not the Service Branch/Clearing house clearing date). Calendar facility is available for picking up the date. Field „Posting Value Date‟: The Posting Value Date (effective date) of credit is equal to or less than Clearing Date. (From this date, the customer can get value date effect for interest calculation. In the above example, the posting value date may be 16-05-2004, when the Service branch/Clearing house has given credit to the branch) Field „Action‟: Choose „1. Open Session‟. Click on Transmit. AnOK message is displayed. Now the Tellers can lodge the Outward Clearing Cheque into the system. Stage II: Lodging Cheques in Outward Clearing/ Cheque Deposit entry by Tellers: a) Single Instrument: When data entry is done for a single cheque, the Cheque Deposit Menu can be used. Note: The particular type of Clearing Session should have been opened before lodging cheques. Menu: Clearing Outward Clearing Cheque Deposit. Screen \\ SCR:001020 Deposits: Cheque Deposit is displayed. The following Fields have to be filled in: Field „Account Number‟: enter the Account Number to which the Cheque is to be credited.
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TAB KEY: After entering the account no, the user has to press TAB key so that the appropriate screen will get automatically displayed, based on the type of the account, for entering the particulars of Cheque and Deposit/ Loan/ BGL account details. Note: Once the User presses TAB key after entering the account no, the customer‟s name will also be displayed for Deposit and Loan accounts. For Deposit Account: SCR: 001020 – Deposits: Cheque deposit For Loan Account: SCR: 011020 – Loans: Cheque repayment For BGL Account: SCR: 020020 – G/L: Cheque deposit) If you press „F7‟ while the cursor is in the „Account Number‟ Field, the system will pre-fetch customer details and display in a box. Note: If the account is newly opened, you will get a Message at the bottom of the Screen „This is a newly opened Account. Please observe Caution‟. Field „Amount‟: enter the amount of the Cheque. Field „Instrument Type‟: select the appropriate Instrument type from the Drop Down Menu e.g., „10. Savings Bank Account Cheque‟. Field „Cheque No‟: enter the Cheque number. Fields „City Code‟, „Bank Code‟, and „Branch Code‟: enter the respective MICR codes given at the bottom of the Cheque. Field „Instrument Date‟: enter the instrument date, which should be equal to or less than the Posting Value Date in the boxes in „dd‟ „mm‟ „yy‟ format. Field „Drawer Name/ Drawee Bank‟: fill in appropriately. Field „Statement Narrative‟: select one of the options „Salary‟, „Arrears‟, „Interest Warrant‟, „Dividend‟, „Bond‟, „Refund Order‟, „Misc from‟ from the Drop Down Box. Enter further details in the Box next to it. Field „Agent No‟: may be left blank. Field „CMP Flag‟: set it to „No‟. Field „Customer Remarks‟: enter Remarks, if any. Field „Clearing Date‟: enter the date on which Clearing Advice would be received from the Service Branch in the boxes in „dd‟ „mm‟ „yy‟ format. Field „Clearing Type‟: select the appropriate Clearing type from the Drop Down Menu e.g., 2. MICR. (For which clearing session is opened) Clearing Date and Clearing Type have been re-located at the bottom and need not be entered again and there is no need to visit these fields after the first entry. Click on Transmit button. The Transaction will be submitted for authorization.
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On the authorization screen , a new check box has been added : „View Clearing TXn‟. Click on both the check boxes viz., „View all queues‟ and „View Clearing Txns‟ and click on „execute‟ button. You will get the outward clearing transactions in a grid form. All the required information is available in a single screen. The status of the transactions is „P‟(Pending) as denoted in the left most column before authorization. Upon authorization, the same will be updated as „A‟(Authorised) . Each row can be chosen and authorized. The scroll down can be used to see more transactions. Similarly the screen can be scrolled left and right. In case there is a validation when the record is authorized like invalid citi code, invalid date etc., the checker is expected to take appropriate action. On authorization, an OK message will be displayed at the Checker‟s terminal, along with the Customer‟s Name. Note: If a Long Enquiry (SCR 032001) is made on the Account at this stage, the Cheque amount would be displayed under „Uncleared Balance‟. The cheque amount would not be included in the Field „Available Balance‟. Note: Clearing date and Clearing Type will come as default till the user changes these values. Note: The user captured Drawer Name / Drawee Bank details during outward clearing cheque lodgment will now appear in the customer Passbook/ Statement/Online enquiry along with the instrument number. b) Batch Transaction: when the data entry is to be done for a bunch of instruments, it can be done through the Batch Entry Menu. (For Multiple cheques one credit) Note: For Single cheque multiple credits, the user has to use an Intermediate BGL account through Transfer Batch option. Menu: Batch Transactions Batch Entry Screen. Screen \\ SCR: Batch Prompt Screen is displayed. Function: select „Outward Clearing Batch Screen‟. Fields „Control Total‟ and „Total no. of items‟ will be displayed. Field „Control Total‟: give the total amount of the cheques to be entered. This total has to be done manually. Field „Total no. of items‟: enter the total number of instruments in the batch. This total has to be done manually. Click on Transmit. This action takes you to Outward Clearing Batch Screen. In the Field „Description‟, give the brief description of the Outward Clearing batch to be entered e.g., 27/05/2004. Click „Create Batch‟.
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Field „Total No of items‟: number of items is already displayed. Click the white box for „Supervisory Overrides‟. The Control Total is displayed at the bottom of the Screen. Note the Batch ID from the Batch ID Box. Field „Batch Status‟ shows „Created‟. Click „Add Row‟. A new Screen for posting of the Cheques will appear. In the Field „Txn Base‟ at the top, select the appropriate choice from the Drop Down Box: „SCR: 001020 Deposits: Cheque Deposit‟ or „011020: Loans: Chq Repayment‟ or „020020: G/L Cheque Deposit‟. If option „001020‟ is selected, the system displays the same Screen as in Cheque Deposit discussed earlier. Fill in the entire Cheque Details. Click on Transmit. Note the Transaction ID displayed at the bottom of the Screen. The entry will be added to the Batch. In a similar manner, add all the Cheques to the Batch. Click on the „Close‟ button to view the Outward Clearing Batch Screen. Verify „Batch Total‟ and „Control Total‟. They should tally. Click on Transmit. The Batch Transaction will be submitted for authorization. On authorization, an OK message will be displayed at the Checker‟s terminal. „Batch Posting Successful‟ message is displayed. Click on Close button. Clearing Total Modification: In case the total amount and the total number of cheques differ from the control totals, the control totals can be modified using the MENU: Batch Transactions Clearing Total Modification. Fill in the Batch ID and click on Retrieve Total The original total amount and no. of cheques will be displayed Enter the new total amount and new total number of the cheques in the appropriate fields and Click on Transmit.
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A message: „Batch details updated. Please Fetch the Batch to work ith new data‟ ill appear. Retrieve the batch from the „Batch search‟ Menu and transmit the batch and proceed with the authorization as discussed above. To enquire the total of Cheques lodged in Outward Clearing in the system, use the Menu: Clearing Outward Clearing Enquiries Clearing Session enquiry This is dealt with under Section 13.05. c) Trickle Feed Mechanism: Trickle feed mechanism is dealt with in the chapter „Interfaces‟. Note: Menu: Branch Administration File Upload Screen Two fields Clearing Type and Clearing Date are added in this screen. These two will be editable when OCL: Outward Clearing is chosen in the Upload type. Stage III: Close Session. After the data entry of Outward Clearing cheques is done, the Officer-in-charge of Clearing will close the Session. A Session can be reopened again, but has to be closed before Extraction. Menu: Clearing Outward Clearing Session Maintenance You will be taken to the Screen 002080: Clearing Session Transaction. Field „Clearing Type‟: Choose the appropriate type from the Drop Down Menu e.g., 2. MICR from the list of options: 1. High Value, 2. MICR, 3. Non-MICR, 4. InterBank, 5. National 6. Late Clearing High Value and 7. Late Clearing Others. Field „Clearing Date‟: enter the date on which the clearing cheque amount moves from unclear balance to clear balance; e.g., 3 days hence i.e., 17-05-2004 for 1405-2004. Calendar facility is available for picking up the date. Field „Posting Value Date‟: The Posting Value Date (effective date) of credit is equal to or less than Clearing Date. Field „Action‟: Choose 2. Close Session. Click on Transmit. An OK message appears. Re-Opening a Session: A Closed Batch can be re-opened, provided the next stage of „Extract‟ has not been carried out. „Re-opening of Session‟ is done by Officer-in-Charge of Clearing. Stage IV: Extraction 297
This means the list of outward clearing cheques is finalized. The Extraction function extracts the data and creates a flat (ASCII) file for processing at Service branch/ Clearing House. Through this Extraction process, the Branch authorises CDC to create an ASCII file. The file will be generated at CDC and sent to the branch for onward transmission to Service branch through floppy. The files are available at E: Application\ CDC\ Interfaces\ extracts-from-cdc. Menu: Clearing Outward Clearing Session Maintenance You will be taken to the Screen 002080: Clearing Session Transaction. Field „Clearing Type‟: Choose the appropriate type from the Drop Down Menu e.g., 2. MICR from the list of options: 1. High Value, 2. MICR, 3. Non-MICR, 4. InterBank, 5. National 6. Late Clearing High Value and 7. Late Clearing Others. Field „Clearing Date‟: enter the date on which the Clearing takes place; e.g., 3 days hence i.e., 17-05-2004 for 14-05-2004. Calendar facility is available for picking up the date. Field „Posting Value Date‟: The Posting Value Date (effective date) of credit is equal to or less than Clearing Date. Field „Action‟: Choose „4. Extract‟. Click on Transmit. An OK message appears. Important: After a Session is extracted, it cannot be re-opened; no cheques can be entered after Extraction. The Outward Clearing Report has to be printed after this. This is covered in Section 13.08. The Print Out has to be sent to the Service Branch with the Cheques. After Extraction and Printing of Outward Clearing Report, the Lodging day work is over. On receipt of TR advice: Stage V: Mark Return. At the time of lodging of cheque, the customer‟s account is credited as „Uncleared Balance‟ by debit to Outward Clearing Suspense Account. When the cheque is returned unpaid from the Clearing House, the user has to use the option „Mark Return‟ to reverse the amount. The system also recovers the applicable charges based on the reason for the return. „Mark Return‟ should be performed before doing the action “CLEAR BATCH”. Clearing Outward Clearing Mark Returns You will be taken to the Screen SCR: 028000 „Prompt Screen for Cheque Return‟. Note that the Account No. need not be given in this Screen.
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Field „Cheque No‟: enter the cheque number. Field „Clearing Type‟: choose the appropriate one from the Drop Down menu. Field „Clearing Date‟: enter the Clearing Date. Field „Amount‟: enter the amount of the cheque returned. Field „Instrument Type‟: choose the appropriate one from the Drop Down menu, eg., ‟10. Savings Bank Cheque‟. Field „BCB/MICR Code‟ :Fill in City Code, Bank Code, Branch Code as given at the bottom of the instrument. After transmitting the screen 28000, the new pop-up screen will appear for selecting the Return reason. This pop-up screen automatically closes on transmit and screen 28000 will be available for processing the next record. Note: If „Insufficient funds‟ is selected as reason, charges will be levied and an amount of Rs 55/- will be directly debited to the account of the customer. The Transaction will be submitted for authorization and on authorization an Ok message will be displayed at the Checker‟s terminal. When a cheque is marked for return, the system debits the Customer A/c (reverses the earlier credit) and credits Outward Clearing Suspense A/c. The system generates the following transaction: Dr. Customer A/c Cr. Outward Clearing Suspense A/c. Branch Clearing entries to be passed after Marking „Return‟: Pass TR Advice for the Total Outward Clearing Amount, manually. This is a BGL to BGL transaction. This reverses the earlier debit to „Outward Clearing Suspense A/c‟ by debiting Branch Clearing. Dr. Br Clg Gen A/c Sch No 4 Cr. Outward Clearing Suspense A/c. Pass TR Advice for the Returned Cheques Amount, manually. This entry reverses the earlier system-generated credit to Outward Clearing Suspense A/c. Dr. Outward Clearing Suspense A/c Cr. Br Clg Gen A/c Sch No.8 Stage VI: Clear Batch This action clears the batch of a clearing session, i.e. all the Uncleared balances in customers‟ accounts will move to Cleared Balance. Menu: Clearing Outward Clearing Session Maintenance. You will be taken to the Screen 002080: „Clearing Session Transaction‟. Field „Clearing Type‟: choose the appropriate one from the Drop Down menu.
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Field „Clearing Date‟: enter the Clearing Date. Calendar Facility is available. Field „Posting Value Date‟: effective date of credit should be equal to or less than the Clearing Date. Field „Action‟: choose „5. Clear Batch‟. Click on „Transmit‟. A message „All Cheques belonging to this Session will be cleared‟ will be displayed. Confirm the same by clicking on OK. A OK message appears. The Uncleared Funds in the customers‟ accounts will be cleared after updation at CDC. If „Clear Batch‟ is done first and then Mark Return‟, the system will not ask for „Supervisory Override‟. But in such cases, the funds will be available for the customer and he/ she can withdraw funds from anywhere. Therefore, the sequence of Mark Return, pass accounting entries, and then Clear Batch has to be followed meticulously. With this, the process of Outward Clearing is over. Let us now see some special issues and menus. 13.04. Holiday Processing: When a Holiday is suddenly announced on a particular Clearing Date (either for a Bank as a whole or a branch of a Bank at a particular centre), use the „Holiday processing‟ Menu to mark Holiday. For example, Clearing Date 31/05/2004 has suddenly been declared a Holiday. The entire Clearing Batch will be rolled over to 01/06/2004. Steps Description 1 Change Clearing Date 2 Authorise
Screen No 002085 Queue (14.01)
Menu: Clearing Outward Clearing Holiday Processing. You will be taken to the Screen \\ SCR:002085:Clearing Date Maintenance Fill in the following Fields:
Field „Clearing Type‟: choose the Clearing type, eg., „2. MICR‟.
Fields „City Code, Bank Code & Branch Code‟:
If the entire Clearing house is not functioning, just key in the City Code.
If all the branches of a particular Bank are not functioning, fill in the „City Code‟ and „Bank Code‟.
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If a particular branch of a particular Bank is not functioning, fill in the „City Code‟, „Bank Code‟ and „Branch Code‟.
Against „Existing Clearing Date‟: enter old Clearing date.
Against „New Clearing Date‟: enter the new Clearing date.
Click on Transmit. If an Outward Clearing session has not been created, or it has been „Cleared‟, an Error Message appears „5062: Outward Clearing Session does not exist‟. 13.05. Enquiries: Steps Description 1 Enquire Clearing Session Status
Screen No 020801
After authorisation of all cheques, enquire the balance of Cheques lodged in the system. The following menu provides for enquiring the status of the session as well as cheque status. Clearing Outward Clearing Enquiries Clearing Session enquiry Screen SCR: 020801 is displayed. You can enquire about the status of the clearing session. Key in the „Clearing type‟ and „clearing date‟ and click on „Transmit‟. The Session Status, with Total cheques with batch total will be displayed. The various Clearing session statuses are: Action in Session Maintenance Open Closed Extract Clear batch After uncleared balance is Cleared
Session Status OPEN CLOSED EXTRACTED READY FOR CLEARING CLEARED
OPEN: The session has been opened and the user can post the cheque for this clearing date/clearing session. CLOSED: The session is closed for lodging cheques. The next step is “EXTRACT” where final reports are generated. The user cannot lodge any more cheques for this clearing date/clearing session. However there is a provision to “REOPEN” the clearing session and lodge clearing cheques. After entering the cheques the session is to be closed. EXTRACTED: The session is sealed and no more cheques can be lodged at this stage. READY FOR CLEARING: After the user performs “CLEAR BATCH” on clearing date the clearing session status will be shown as “ready for Clearing”.
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CLEARED: The uncleared balance in the customer‟s account will be moved to clear balance at this stage. After the user performs the action “CLEAR BATCH” it will take sometime to clear the uncleared balance. Cheque Enquiry: The following menu provides for enquiring the status of a cheque lodged in outward clearing to the customer‟s account. Clearing Outward Clearing Enquiries Cheque enquiry (SCR:002086) Fill up the field „Account no‟. The „Instrument Number‟ field is optional and a cheque number can be entered here to enquire about a particular cheque. cheque. Select the „Instrument Status‟ Field as ‟01. ALL‟, so that he can enquiry the various status of the cheque deposited in the account. The other options in this Field are: „2. Posted‟, ‟04. Corrected‟, ‟05. Returned‟, ‟06. Cleared‟. Screen 002087: „Cheque Deposit Enquiry is displayed‟. 13.06 Correction: This menu can be used for reversing the entries put through on the same day. This is available as sub menu. The user has to key in all the relevant particulars including the TRACE NO of the original transaction, which is to be reversed. The Trace No can be found from the Transaction enquiry. Note: The user has to put through the correct transaction after reversing (CORRECTION) the erroneous entry. Note: There is also provision for correction in the View Journal Icon available in the tool bar. 13.07: To clear a pending batch: The option „Clear Batch‟ should be done on the clearing day. If for any reason clear batch is not possible on the clearing day, the user has the option to clear on the following day. In this case, the original clearing date is to be given in session maintenance for clearing the previous clearing batch. For e.g., the following are the clearing dates of the branch: Serial no 1 2 3
Date of lodgement 14.06.08 15.06.08 16.06.08
Clearing Date 16.06.08 17.06.08 08.06.08
On 18.06.08, the branch has received the Transfer Responding advice for all the 3 days. After marking return in the system, for all the 3 days‟ cheques, the Branch has to do “CLEAR BATCH” for 3 times for each day (like Clearing date: 16.06.08,17.06.08 and 18.06.08) individually.
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13.08. Outward Clearing Report: Reports for Outward Clearing can be taken at branch level as well as from CDC. a) at branch level: Menu: Reports Printing Reports Branch O/W Clearing Report Enter the Report Type, Clearing Date and Session Initiation Date. Click on Transmit. Select the Printer where the Report is to be printed. This report contains the details of cheques lodged on a day. Reports Printing Reports – Branch O/W Clearing Report Report type: There are two options: 1. Cheque wise report 2. Bank wise report Choose one of these as required. Clearing Date: Enter the Clearing Date of the session. Session initiation date: Enter the date of lodging. Click on Commit. A message will be displayed: „All transactions committed‟ Click on Transmit. „Report saved on Branch Server‟ message will be displayed. Note: The report has to be printed from the Server from the „SavedReports‟ folder. Important points to be remembered while handling Outward Clearing: Outward Clearing is one of the 15 actions to be checked in the checklist prior to EOD. Outward Clearing comprises 6 Stages of activities: I: Session Opening, II: Cheque Deposit, III: Close Session, IV: Extraction, V: Mark Return and VI: Clear Batch. When the other Bank returns the instrument, „Mark Return‟ has to be done after „Extraction‟ but before „Clear Batch‟, before giving Credit to the customer. If „Mark Return‟ is done through the system, Charges will be recovered automatically. Correction facility is also provided under Outward Clearing. Menu: Clearing Outward Clearing Corrections. Screen \\SCR: 001120 Deposits: Correct Cheque Deposit.
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022120: Cheque Deposit Return - at the time of „Mark Return‟, A/c no. Need not be given, it will be picked up. Bank-wise Report is to be sent to Service branch. At the time of Lodging the cheque: After entering the Account number in the Cheque Deposit screen (Screen No:001020), the user has to press “TAB” without fail. The purpose of TAB is: i) system displays Customer name for Deposit/ Loan Accounts ii) system displays the correct screen for entering the cheque particulars: 001020 010020 020020
for Deposit Accounts for Loan Accounts for BGL Accounts
13.09 Inward Clearing: Accounting entries in Inward Clearing modules: Menu
Menu Navigation
Manual Cheque Presentation
Clearing Inward Clearing Presentation (SCR: 051071) Clearing Inward Clearing Remittances (SCR: 020071) Clearing Inward Clearing Dishonour Cheque Dishonour (SCR: 051079)
Remittances Dishonour
Batch/ Trickle Feed
OLRR
Clearing Inward Clearing Presentation OLRR (SCR: 009571)
Accounting Entries passed by the System Dr Customer Account Cr Inward Clearing Suspense Account (98543) Dr GL Account (DD/BC/GC/TC) Cr Inward Clearing Suspense Account (98543) Dr OLRR Dishonour Account (98575) Cr Inward Clearing Suspense Account (98543) For Successful transactions: Dr Customer Accounts Cr Inward Clearing Suspense Account (98543) For Unsuccessful transactions: Dr OLRR Suspense Account (98557) Cr Inward Clearing Suspense Account (98543) For Manual Posting: Dr Customer Account Cr OLRR Suspense Account (98557) For Dishonour: Dr OLRR Dishonour Account (98575)
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TR Advice from Service Branch/ Clearing House (This entry to be passed by the User Manually)
BGL Transfer Intra Branch
Cr OLRR Suspense Account (98557) For Clearing Cheques: Dr Inward Clearing Suspense Account (98543) Cr Branch Clearing General Account (98611) For Returned Cheques: Dr Branch Clearing General Account (98611) Cr OLRR Dishonour Account (98575)
Inward Clearing cheques can be processed in 3 ways in B@ncs24. The User can use any one of the following 3 methods: 1) Manual Cheque Presentation: Cheques are entered and processed individually. 2) Batch Process: The user has to create „Inward Clearing batch‟ and enter the cheque particulars in a batch and the batch of cheques gets authorized in the batches. It is operationally convenient to use the Batch Entry option rather than the Manual option, so that posting and / or rejection of the cheques will be done by the system automatically. 3) Trickle-Feed Mechanism: The file received from Service branch/ Clearing House containing the cheque particulars is uploaded by the branch to CDC through “FILE UPLOAD” menu and the cheques are processed by the system at CDC. This is covered under „Interfaces‟. Different types of instruments processed in Inward Clearing: a) Customer Account Cheques b) Non-customer account instruments like Draft (DD), Bankers Cheque (BC), Gift Cheque (GC), Travellers Cheque (TC) etc. Inward Clearing has 3 sub-menus: Presentation, Dishonour, and Correction. Menu: Clearing Inward Clearing Presentation. Menu: Clearing Inward Clearing Dishonour. Menu: Clearing Inward Clearing Correction. Correction is 'Undo', but can be done only before EOD.
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13.10. Manual Cheque Presentation: Steps Description 1 Inward Clearing Posting - Manual Cheque (Single) - For Remittance 2 Authorise 3 Dishonour of Cheques 4 Authorise
Screen No 051071 020071 Queue (Ref 14.01) 051079 Queue (Ref 14.01)
Manual processing involves the Cheques received from Service Branch/ Clearing House being entered and processed individually. All the Cheques except the Remittances (DD/ BC/ GC/ TC) should be entered by the User in the following manner and sent for authorization. A separate menu has been provided for Remittances. Menu Navigation: [for Customer Cheques] Clearing Inward Clearing Presentation Manual Cheque Presentation. The Screen: SCR:051071 „CAS: Manual Cheque Presentation‟ appears. Fill in the particulars. Field „Account No‟: enter the Account No of the cheque issued. Field „Amount‟: enter the amount of the Cheque. Field „Cheque No‟: enter the Cheque serial No. Field „Instrument Type‟: enter Instrument type (‟10: Savings Bank‟, ‟11: Current Account‟ etc.) Field „Transaction Date‟ is picked up by the system. Field „Instrument Date‟: enter the date of the instrument, which should be equal to or less than System Date or Payment Date. Field 'OLRR Reversal Flag' should be „No‟ (default masked field) Field „Promo No‟: Field „Statement Narrative‟: fill in appropriately. Click on Transmit. A Queue reference will be generated. The relative transaction has to be authorized by the Checker.
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13.11 Entry of Remittances (DD/ BC/ GC/ TC): Menu Navigation: Clearing Inward Clearing Presentation Remittances (DD/ BC/ GC/ TC). You will be taken to the Screen \\SCR: 020071 „G/L: Cheque Presentation through Clearing‟. Fill in the particulars. Field „Amount‟: enter the amount of the instrument. Field „Prefix‟: enter the prefix as appearing on the instrument. Field „Cheque Type‟: enter 1. Bankers Cheque, 2. Draft, 3. Gift Cheque, 4. Traveller Cheque. Field „Description‟: enter short description Field „Beneficiary Name‟: enter the Beneficiary name. Field „Promo No‟: leave it blank. Field „Encryption Reqd‟: Yes or No. Field „Cheque No‟: enter the instrument number. Field „Issue Bank‟: enter the Issue Bank Name. Field „Issue Branch‟: enter the Issue Branch Name. Field „Issue Date‟: enter the date of issue of the instrument. Field „Receive Advice‟: enter Yes/ No. Field „Non Core Flag‟: is set to No. There is no validation for remittances issued by Non-Core Branches. Field „Serial No‟: enter the Serial No. Field „DD Key‟: enter the DD Key. Field „Revalidated‟: select either Yes or No. Field „Reval Date‟: if the instrument is revalidated, enter the date of revalidation. OLRR Reversal Flag: set to „No‟ from the Drop Down Box. Prefix of instrument is vital. For any VPIS issued prior to migration, the Prefix should be: BC (Five digit) GC (Five digit) Click on Transmit. For every transaction, a Queue reference will be generated. transaction has to be authorized by the Checker.
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The relative
When an Inward Clearing cheque is processed (each transaction has to be put through independently), the following entries will be passed: Dr. Customer a/c Cr. Inward Clearing Suspense a/c (System-generated financial entry) In case of Insufficiency of funds in the customer‟s account, a Override” will pop up.
“Supervisory
After entering all the inward clearing cheques in Manual presentation, the user has to respond to the branch clearing TR advice through Branch Accounting (BGL) Transfer Intra branch (SCR:020045) Dr. Inward Clearing Suspense a/c Cr. Branch Clearing General A/c. (Sch No 8) (Manual, reversing entry for the above entry). Dishonouring the Failed Instruments: (SCR:051079) The details of the cheque to be returned are entered in the following menu: Clearing Inward Clearing Dishonour Cheque Dishonour (SCR: 051079) The user has to give the details of the cheque to be returned and choose from the drop-down the reason for Dishonour. The Supervisory Override screen for the Dishonour Transaction has to be authorized by the checker having the appropriate capability level. The System passes the entry for debiting the OLRR dishonour account (BGL account No. 98755) and reverses the Inward Clearing Suspense account. The user has to manually reverse the OLRR dishonour account with the Transfer Responding Advice or Counter Return Instrument. 13.12 Batch transaction: Steps Description 1 Create Inward Clearing Batch – Screen no.1 Screen no.2 2
3 4
Post Cheques by adding rows – Deposit Account Remittance RBI DD Authorise Enquiry of Failed Batch Transactions (Repair the Failed Transactions accordingly)
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Screen No Batch Prompt screen Inward Clg Batch Screen 051071 020071 021071 Queue (Ref 14.01) Batch Prompt Screen
Menu: Batch transaction Batch Entry Screen Screen SCR\\: Batch Prompt Screen appears. Field „Function‟: select Inward Clearing Batch Screen from the Drop Down Menu. Field „Control Total‟: give the total amount of the cheques to be entered. The totaling has to be done manually. Field „Total Number of Items‟: enter the total number of cheques of the batch that have to be entered. This has to be done manually. Note: After creating the batch, the system will not allow the User to amend the „Control Total‟ or „Total Number of Items‟. Click on Transmit button. Inward Clearing Batch Screen appears. Description: give the brief description of the Inward Clearing batch to be entered. Total no. Of items and control total are displayed already. Click on „Create Batch‟. Note the Batch ID from the Batch ID Box. The Field „Batch Status„ at the top displays „Created‟. Click on „Add Row‟. The next Screen „Transfer Batch Detail Screen‟ is displayed. Field „Txn Base‟: select one of the options, viz., SCR: 051071 CAS: Manual Cheque Presentation‟ for the customer‟s accounts or SCR: 020071 „G/L Cheque Presentation through Clearing for Remittances (DD/ BC/ GC/ TC) payment or 021071: „G/L RBI DD Presentation through Clearing‟. For Customer cheques please follow steps given in Section 13.10 and for Remittances follow steps given in Section 13.11. For example, if Customer Cheque were to be input:
Field „Account No‟: enter the Account No of the cheque issued.
Field „Amount‟: enter the amount of the Cheque.
Field „Cheque No‟: enter the Cheque No. Field „Instrument Type‟: enter Instrument type (‟10: Savings Bank‟, ‟11: Current Account‟ etc.)
Field „Transaction Date‟ is picked up by the system.
Field „Instrument Date‟: enter the date of the instrument, which should be equal to System Date or Payment Date.
Field 'OLRR Reversal Flag' should be No (default „masked‟ field).
Field „Promo No‟:
Field „Statement Narrative‟: fill in appropriately.
After filling in all the details in the above manner, click on Transmit. 309
Note the Transaction ID appearing at the bottom of the Screen. The entry will be added to the Batch. In a similar manner, add all Cheques to the Batch. Click on the „Close‟ button to view the „Inward Clearing Batch Screen‟. Verify „Batch Total‟ and „Control Total‟. They should tally. Click on Transmit. After all the instruments received in Inward Clearing are entered in a Batch or batches by the user, the batch/ batches will be submitted to the Checker for authorization. The checker has to verify all the cheques individually and authorize the batch. (Verification should be made for individual transaction, appearing as a row in a batch, in respect of signature, correctness of customer/ account particulars etc. After verification is made in this manner, the entire batch can be authorised). “Batch has been successfully posted” message appears if all the instruments in the batch are posted. Otherwise “Batch failed: Intimate the maker” message appears. In such cases, the user has to check for the reasons for which the batch has failed by going to the „batch search‟ option. The Response Message Column indicates the Reason for Failure. Failed instruments will be posted to OLRR Suspense Account (98557 + 5 digit Branch code + Check Digit). These have to be separated and processed (whether to pay the cheques or dishonour it) through „Online Rejection Referral Enquiry‟. Menu Navigation: Batch transaction Batch Search Enter the batch ID and remove the Teller No, Terminal No. Select the option as “Inward Clearing” Click on “Execute”. The failed batch will be displayed. Select the failed batch click “Return batch ID”. The user has to note down the failed instruments with the reason therein. For processing the failed instruments refer steps 13.16 “OLRR Processing” 1. Correction: This is an „undo‟ function and can be done only before EOD. Menu: Clearing Inward Clearing Correction 2. OLRR Enquiry: This facility is provided to view all rejected cheques and take appropriate action.
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13.13 Correction: This menu can be used for reversing the entries put through on the same day. This is available as a sub-menu. The user has to key in all the relevant particulars including the TRACE NO. of the original transaction, which is to be reversed. The Trace No can be found from the Transaction enquiry. Please Note that the user has to put through the correct transaction after reversing (CORRECTION) the erroneous entry. Note: there is also provision for correction in the View Journal Icon available in the tool bar. 13.14 OLRR (On-line Rejection Referral) Steps Description 1 OLRR Enquiry 2 Honour or dishonour of rejected Cheques Judiciously
Screen No 009751
OLRR refers to “ ONLINE REJECTION and REFERRAL”. All the failed instruments (other than DD/ BC/ GC/ TC) in “Trickle Feed” or “Inward Clearing Batch” are posted/ parked in “OLRR Account” for manual processing (Honour / Dishonour). When Inward clearing cheques are processed in an Inward Clearing Batch/ Trickle Feed, the failed instruments (Other then DD/BC/GC/TC) are automatically debited to OLRR Suspense account. Note: Only failed customer cheques will be posted to OLRR account and not remittance instruments. The User has to separate the failed instruments from the processed batch. After noting the failed instruments in Inward Clearing Batch/ Trickle feed, the user has to go to following menu for processing failed instruments: Clearing Inward Clearing Presentation Online Rejection and Referral Enquiry. Screen SCR: 009751 is displayed. Enter the Transaction date. Select the Transaction type as „Batch‟ for Inward Clearing batch [“Cheque Clearing” for Trickle Feed] and enter „Transacting Branch Code‟. Use any one of the following filters to retrieve the failed instruments: Account Number (or) Cheque Number (or) Account manager (or) Home Branch (or) Transacting Branch. Note: Account manager field is not used at present. Click on „Transmit‟. “SCR:009572: Inward Clearing cheque Transaction action” will appear
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All the details for failed instruments will be displayed. The User has to choose from the dropdown “User Action” for processing the failed instruments. Action: if the User decides to Honour the Failed Instruments: Choose the User action as “Manual Posting” Screen No: 051071 will pop up with option to modify the cheque particulars. After modifying click on Transmit. “Transaction is successful” message will be displayed in the screen. The system passes the entry for debiting the Customer‟s account and crediting the “OLRR – Suspense account” (Reversal of OLRR entry) In OLRR, if any Supervisory Override is required then the transaction has to be authorized by the checker having appropriate capability level. Please do not alter the “Technical Status” field. Please leave it blank. Action: if the User chooses to Dishonour the Failed Instruments: When an instrument which fails in Inward Clearing Batch/ Trickle Feed is parked in OLRR account and if the user wants to Dishonour it: Choose the user action field as “Dishonour” Select from the Field „Correspondence Action‟ “Dishonour”. Select from the „Dishonour Reason‟ Field, the reason for dishonour. The Supervisory Override screen for the Dishonour Transaction, which has to be authorized by the checker having the appropriate capability level. The System passes the entry by debiting the OLRR Dishonour account (BGL account No. 97857) and crediting the OLRR Suspense account (reversal of earlier entry). The system will also debit the Dishnonour charges as applicable. The user has to manually reverse the OLRR Dishonour account with the Transfer Responding Advice or Counter Return Instrument. 13.15 Cheque Dishonour (Inward Clearing): Steps Description 1 Noting of Inward Clearing Cheque Dishonour 2 Authorisation
Screen No 51079 Queue (Refer 14.01)
This menu has been provided to „Dishonour‟ the Cheques presented in Inward clearing. 1. Menu Navigation: Clearing Inward Clearing Dishonour Cheque Dishonour. 2. You will get the Screen No 051079 CAS: Inward Clearing Dishonour.
312
3. In the Field „Account Number‟ key-in the account no. 4. In the Field „Amount‟ key-in the Amount from the Cheque. 5. In the Field „Cheque No.‟ key-in the Cheque no. to be dishonoured. 6. In the Field „Promo No.‟ select „No fees‟ if no charges are to be recovered from the Customer. 7. In the „Dishonour Reason‟ select the Reason for Dishonour from the Dropdown. Click on Transmit. A Queue reference no. will be generated. The transaction will be submitted in Queue for authorization (Refer: 14.01). The checker authorizes the Queue after verifying the transaction. It will debit the OLRR- Dishonour a/c and credit the Inward Clearing Suspense account. Precautions to be taken in Inward Clearing Module:
While creating Inward Clearing Batch, the „Control Total‟ and the number of items should tally with the instruments on hand.
For Trickle Feed Mechanism, the correctness of the file should be doubly ensured before uploading to CDC.
Transfer Responding Advice received from Service branch has to be responded.
Before EOD, ensure that the following Accounts have “NIL” balances: o 98543:- Inward Clearing Suspense Account o 98557:- OLRR Suspense Account
OLRR _ Dishonour (98575) account may have a debit balance equal to the total amount of Cheques returned to Clearing house. The Transfer Responding Advice received for “Returned Cheques” are to be credited to OLRR _ Dishonour (98575) account.
Failed Instruments in Batch/ Trickle Feed should be processed only through “OLRR Equiry” menu.
If the Inward Clearing cheques are processed through Trickle Feed, please ensure that the User who had uploaded the file should not log-off while the transactions in the queue are authorised.
Cheque books should be entered in the system whenever it is issued to the Customers; otherwise the cheques will fail when presented in clearing. Also, during migration, all cheques ranges must be captured properly.
Cheques of correct account type should be issued. Cheque types (savings bank, current account, cash credit account) should not be interchanged. This is necessary to ensure against transaction failure in Inward Clearing.
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Inward Clearing Processing Thru Trickle Feed Mechanism Trickle Feed Mechanism (TFM) will be used for posting Inward Clearing instruments through electronic file (instead of manual posting). Under this, only instruments relating to Savings Bank, Current Account and Cash Credit Accounts will be handled. Other instruments like Draft, Bankers Cheque, Dividend/Interest Warrants etc., will continue to be posted manually. Care: If the input file contains instruments of other types (i.e. other than Savings Bank, Current Account and Cash Credit Accounts, those records will not be processed. They have to be processed manually. File format 1. Presenting Bank Code – 9 a. MICR center b. Presenting Bank Code c. Presenting Bank Branch 2. Drawee Bank Code - 9 a. MICR center b. Presenting Bank Code c. Presenting Bank Branch 3. MICR Clearing Date 4. Amount 5. Cheque Number 6. RBI Sequence Number 7. Instrument Code
- Number (3) - Number (3) - Number (3) - Number (3) - Number (3) - Number (3) - 8(DDMMYYYY) - 13(11+2) -6 - 10 - 2 (Transaction Type like SB, CA, CC) - 10 zeros (23 zeros in BandraKurla clearing)
8. Blank Columns
File Format Specifications Sl. No 1 2 3 4 5 6 7 8
Field Name Presentation Bank Code Drawee Bank Code MICR Clearing Date Amount Cheque No. RBI sequence No Instrument Code Blank Columns
Length 9 9 8 13(11+2) 6 10 2 10 or 23
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Comments DDMMYYYY Amount in paise
In SBI clearing and Bandra-Kurla clg 23 Zeros
Reports The core banking system will generate reports for each of the file uploaded into the system. The report is in normal text format. It contains status of each transaction (i.e., successful or unsuccessful) and an analysis of total debits of the transactions processed. The transactions appearing in this report should be duly checked with the clearing instruments and authenticated by the checking official. The checked report shall be filed for audit purposes. A consolidated Voucher Verification Report containing all the transactions handled through trickle feed on that day will be generated at EOD and sent to the branches. If the reason for the failure of an instrument is „No such account‟, it means that in VPIS, there are more than one cheque having the same cheque number issued to more than one customer. In such cases, identify the right account number from the instrument and manually post these instruments accordingly as explained under the relevant head in STEP 7 Against all unsuccessful transaction, OLRR System Suspense account will be printed to denote that the failed transaction is parked in this account. If no account number is printed against failed transaction, it implies that TFM has not made any accounting entry for this record. Precautions It should be verified that the amount of cheque has been properly encoded. Should there be any difference, it should be taken up with Service Branch. It should also be verified that instruments other than SB, CA & CC are not classified under SB, CC or CC and vice versa, in the file received from Service Branch. If other instruments are classified into SB, CA or CC OR an SB or CA or CC instrument is misclassified in any one of the type in SB, CA or CC, TFM will debit the customer‟s account in the branch, which is having a valid cheque number matching the cheque number in the misclassified record. (e.g., Savings Bank Cheque misclassified under Current Account in Inward Clearing file from Service Branch will be posted to Savings Bank account provided the cheque number tallies). Similar problem may arise if Cheque book of one type is given to another type (e.g., SB Cheque to Current Account) If an SB, CA or CC instrument is classified erroneously under any other instrument type (like draft or Bankers‟ Cheque), they will have to be posted manually This mechanism is applicable for branches in MICR centres only. Process Flow STEP 1 Receive the input file from Services Branch through email / floppy. If the data is received in floppy, check the floppy for virus. For this purpose, Anti-virus software should be kept up-to-date. Do not change the order of instruments. i.e., Keep
315
them in the same order in which it was received from Service Branch. Separate instruments other than Savings Bank, Current Account and Cash Credit without disturbing the order and release any such other instruments for manual posting. Run the program installed in the branch to verify the total of SB, CA and CC. The total of instruments in input file should be equal to the total of SB, CA & CC instruments. Add the total of other instruments and verify that the grand total tallies with that of total of Transfer Advice received from Service branch. STEP 2 The input file may be copied in the relevant directory of Branch Core Banking server -- \ftp\Interfaces\Batch_uploads. (This has been explained in the draft manual on Salary Posting) STEP 3 An Official who is having User Type 40/50/60 only can upload the File Menu: Branch Administration File upload Screen Screen No: 69004 Select the Upload type „ICL: Inward Clearing‟ from drop down Give the IP address of Branch server (Example: \\10.0.18.12) and select input file in \ftp\Interfaces\Batch_uploads directory by using Browse… Click on the file to be uploaded and press open Give processing date (optional) If the processing date is not given, the system application date will be taken, as the processing date i.e. the file will be processed on the same day it is uploaded.
Select correct file type
Map to Batch_Uploads Directory (Input your Branch server IP address)
On clicking „Browse‟, the following screen appears. Choose the relevant file.
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\\10.0.18.11\Batch_Uploads\Inward Clearing.txt
If the date is not given, Application date is the Processing date
Application Date
On clicking „Upload‟ button the transaction will be sent for authorization queue. STEP 4 Any Officer in the branch can authorize this transaction. IDs of both Maker and Checker will be stored centrally.
317
Same file cannot be uploaded again
If the file is OK, it will be successfully uploaded with the message „FTP Succeeded‟. Otherwise, the message will be „FTP Failed”.
318
File has been successfully uploaded
STEP 5 A cron job will be running every 10 minutes at CDC, which will be processing the Inward clearing file. A report will be generated immediately after processing and ftp‟ed to the respective branches. Against each record, the report gives the status. „Processed‟ means successful. Otherwise it gives the reason for failure and the account number where the failed transactions have been posted. If no account number is indicated against failed record, it means that no accounting entry has been passed by the system. In which case, necessary accounting entries are to be posted. The following accounting entries are passed by TFM: For Successful (Processed) Transactions: Dr. Customers accounts Cr. Inward Clearing Suspense a/c (98543) For Rejected (Unprocessed) Transactions: Dr. OLRR-SUSP SYS-SUSP a/c (98557) Cr. Inward Clearing Suspense a/c (98543) b) Manual Posting is to be done for other instruments. On posting of these instruments (through the menu, Clearing Inward Clearing Presentation Manual Cheque Presentation Screen (051071)), the following accounting entries are passed by the system. Dr. Draft/Bankers Cheque/or other relevant accounts Cr Inward Clearing Suspense a/c
319
On completion of posting of all Inward Clearing instruments (either through TFM or manually, explained above under various heads) are completed, the balance in Inward clearing suspense a/c will be equal to the total of Transfer Advice received from Service Branch. By debiting Inward clearing suspense a/c and crediting Branch Clearing General a/c manually, the balance in Inward clearing suspense a/c will be zero. If not, reconciliation should be carried out. CARE: In a rare situation, TFM may not post an instrument into an account on account of a failure, reason of which has not been defined in the system. In such cases, the total of instruments appearing in Trickle Feed report will not be equal to the total instrument uploaded. This can be identified by the non-appearance of any account number against rejected transaction in the Trickle Feed report. This has to be handled as explained. STEP 6 How to handle inward clearing cheques, which are rejected by Trickle Feed on account of various failure reasons Invoke the menu Clearing Inward Clearing Presentation Online Rejection Referral Enquiry
Input Txn date, Txn Branch; Select ‘Cheque Clearing’ and Transmit
Screen (No:009572) will appear. The details of failed transactions will be displayed one by one. User can either honour or dishonour the instrument case by case. To honour or dishonour, step by step procedure has been explained below. STEP 7 (A) debited)
Cheque to be honoured (Where OLRR System Suspense account is
If the Officer decides to honour the instrument, select „Manual Posting‟ in User action.
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Reason for Rejection Posted to Select ‘Manual Posting’ – Screen No.051071 pops up automatically
(Care: Do not press ‘Transmit’ immediately after choosing ‘Manual Posting’. Wait for SCR No.051071 to pop up)
Pops up automatically
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Input Account No., Instrument Type and Instrument Date
Amount, Cheque No., Transaction Date are picked up automatically. OLRR Reversal flag is ‘Y’ by default On Transmitting, the transaction will go into the queue for authorization. On authorization and successful updation, the following entries are passed Debit Customer a/c Credit OLRR Suspense a/c STEP 7 (B) Cheque to be dishonoured ((Where OLRR System Suspense account is debited)
If it is decided to dishonour the instrument, choose as follows on the above screen Against User Action Correspondence Action Dishonour
Choice under dropdown Dishonour Dishonour As applicable – from the dropdown
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On Transmit, applicable charges will be recovered and no accounting entries will be posted as Trickle Feed has already debited OLRR Suspense account. At the end of the day, balance in OLRR Suspense a/c should be equal to the amount of cheques dishonoured (which should be reversed on receipt of TR from Service Branch). If there is no return, then the balance should be zero in OLRR Suspense a/c. STEP 7 (C) Cheque rejected by Trickle Feed and NOT debited to OLRR Suspense a/c but is to be paid (honoured) Go through the following menu, Clearing Inward Clearing Presentation Manual Cheque Presentation. The following response screen (051071) appears.
OLRR Reversal flag is ‘N’ by default
STEP 7 (D) Cheque rejected by Trickle Feed and NOT debited to OLRR Suspense a/c but is to be returned unpaid. In a rare situation it may happen that a cheque has been rejected by Trickle Feed but not debited to OLRR Suspense a/c and Inward Clearing Suspense a/c is not credited. To add to the complication, if the cheque is to be dishonoured, the following screen (Inward Clearing Dishonour Cheque Dishonour should be used for posting. Posting through this specific menu will debit OLRR Suspense a/c and Credit Inward Clearing Suspense a/c. If not done, there will be difference in the total clearing instruments (SB, CA & CC) received from Service Branch and the total of Trickle Feed posting.
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Select Dishonour Reason
This screen should NOT be used for posting dishonoured cheques, which have already been accounted for by Trickle Feed Posting
This screen has been provided to handle dishonoured cheques in branches where Inward Clearing instruments are posted manually. In branches, where Inward Clearing instruments are posted through Trickle Feed, this screen will be used for instruments (other than SB, CA and CC), which are posted manually.
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A sample report is given below.
REPORT ID: TF0220-01
STATE BANK OF INDIA
RUN DATE: 06/07/2004 11:30
PROC DATE: 06/07/2004 BRANCH:
04728 WALKESHWAR T R I C K L E F E E D T R A N S A C T I O N S
PAGE: 1
CURRENCY: INR =============================================================================================== ACCOUNT NO CHQNO JRNL
AMOUNT
DATE
SYS SRC PROMO
MESSAGE
SUSPENSE DETAILS
---------------------------------------------------------------------------------------------------------------------------------------------10003721628-795424-000014467
75.00 DR- 5/07/04-INV- - -- PROCESSED
-
10003721628-795425-000014470
75.00 DR- 5/07/04-INV- - -- PROCESSED
-
10003700776-149586-000014471
208.00 DR- 5/07/04-INV- - --PROCESSED
-
0-977767-000014472 98557047287
31140.00 DR- 5/07/04-INV- - --NO SUCH ACCOUNT
-
0-974978-000014474 98557047287
2610.00 DR- 5/07/04-INV- - --NO SUCH ACCOUNT
-
Successful
10003731818-148975-000014475
1110.00 DR- 5/07/04-INV- - --CLEARED BAL/FUNDS/DP NOT AV- 98557047287
10003733429-906580-000014562
18000.00 DR- 5/07/04-INV- - --CLEARED BAL/FUNDS/DP NOT AV- 98557047287
10003733429-906579-000014563
51200.00 DR- 5/07/04-INV- - --CLEARED BAL/FUNDS/DP NOT AV- 98557047287
0-965982-000014564 98557047287
16400.00 DR- 5/07/04-INV- - --NO SUCH ACCOUNT
-
0-978746-000014565 98557047287
2000.00 DR- 5/07/04-INV- - --NO SUCH ACCOUNT
-
0-973532-000014566 98557047287
489.00 DR- 5/07/04-INV- - --NO SUCH ACCOUNT
-
Rejected/Posted to OLRR suspense a/c
325
REPORT ID: TF0220-01
STATE BANK OF INDIA
RUN DATE: 06/07/2004 11:30
PROC DATE: 06/07/2004 BRANCH:
04728 WALKESHWAR
TRICKLE FEED TRANSACTIONS
PAGE: 2
CURRENCY: INR ==================================================================================== DEBITS NUMBER
CREDITS
AMOUNT
NUMBER
AMOUNT
NET TOTAL NUMBER
AMOUNT
---------------------------------------------------------------------------------------------------------------------------------------------INV NOT PROCESSED
0
INV TRAN REJECTED8
122949.00
INV PROCESSED
3
0.00
0 0
358.00
0.00
0.00 0
0 8
0.00
0.00
122949.00 3
358.00
---------------------------------------------------------------------------------------------------------------------------------------------BOR NOT PROCESSED 0 0.00 0 0.00 0 0.00 BOR TRAN REJECTED
0
0.00
0
0.00
0
0.00
BOR PROCESSED
0
0.00
0
0.00
0
0.00
---------------------------------------------------------------------------------------------------------------------------------------------CTA NOT PROCESSED
0
0.00
0
0.00
0
0.00
CTA TRAN REJECTED
0
0.00
0
0.00
0
0.00
CTA PROCESSED
0
0.00
0
0.00
0
0.00
---------------------------------------------------------------------------------------------------------------------------------------------GEN NOT PROCESSED
0
0.00
0
0.00
0
0.00
GEN TRAN REJECTED
0
0.00
0
0.00
0
0.00
GEN PROCESSED
0
0.00
0
0.00
0
0.00
---------------------------------------------------------------------------------------------------------------------------------------------TOT NOT PROCESSED
0
TOT TRAN REJECTED
8
TOT PROCESSED
3
0.00
0
0.00
0
0.00
122949.00
0
0.00
8
122949.00
358.00
0
0.00
3
358.00
==================================================================================== TOT TRANSACTIONS
11
123307.00
0
0.00
11
==================================================================================== *** END OF CURRENCY - INR ***
*** END OF REPORT - TF0220-01 06/07/2004 11:30 ***
326
123307.00