05. TRANSACTION PROCESSING Section 05.01
Section Description Cash Payment from Deposit Account by Voucher
Page 106
05.02
Cash Receipts into Deposit Account
107
05.03
Cash Payment by Cheque from Deposit Account
109
05.04
Transfer by Cheque to Deposit Account
110
05.05
111
05.06
Transfer Transaction Through Debit Voucher from Deposit Account To Loan/ Deposit Account Deposit Receipt through Outward Clearing Cheque
05.07
Corrections
112
05.08
Batch Transactions - Transfer Batch
119
05.09
124
05.11
Closure/ Premature Closure of Deposit Accounts (Credit Balances) Deposit Account Closure By Issuing Bankers/ Demand Draft Cheque or Transfer To BGL Deposit Accounts: Closure Correction Credit Balances
05.12
Transfer of a Deposit Account to another branch
127
05.10
111
125 126
05. TRANSACTION PROCESSING 05.01 Cash Payment from DEPOSIT Account by Voucher: Steps 1 2
Description Payment of Cash (for Deposit account) Authorisation (If the amount is more than the Teller Limit)
Screen No 001060 Queue (Refer 14.01)
Menu: Transactions posting Deposit/CC/OD Accounts Payments Cash (SCR:001060) 1.
You will be taken to the screen No.: \\ SCR:001060 Deposits: Cash Withdrawal by Voucher.
2.
Field Account Number: Enter the Account Number of the customer from whom the cash is being withdrawn. Press tab key. The account name and message will be displayed.
3.
Field Amount: Enter the amount of withdrawal.
4.
Field Statement Narrative: Paid to appear by default. After that type brief narration of the transaction.
5.
Click on Transmit.
6.
You will get "Cash drawer - Issue and Receive cash - Web page dialog" Screen.
7.
Enter the amount of withdrawal in respective denominations. CARE: The amount being entered should tally with the transaction amount. Before clicking on Transmit, check that the Give/Receive field is 0.
8.
Click on Transmit or press Enter key.
9.
You will get an OK message with the Name of the Customer.
10. If
the amount is beyond the Teller‟s capability level, it will generate a queue reference number, which will be authorized by the Officer. Please refer 14.01 for authorization process.
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05.02. Cash Receipts into Deposits Account: Steps 1 2
Description Receipt of Cash (for Deposit account) Authorization (If the amount is more than the Teller Limit)
Screen No 001010 Queue (Refer 14.01)
Menu: Transactions Posting Deposits/CC/OD Accounts Receipts Cash (SCR: 001010) 1.
You will be taken to the Screen No.:\\ SCR: 001010 Deposits: Cash Deposit.
2.
Field Account Number: Enter the Account Number in which cash is being deposited. Press tab key. The account name and message is displayed.
3.
Field Amount: Enter the amount of cash received.
4.
Field Statement Narrative: „Deposit by‟ appears by default. Enter the name of the person who deposited the Cash in the blank field. This will appear subsequently on the enquiry screen.
5.
Other Fields are not relevant for the present transaction. (In case of deposits for Janta Deposits received through the Janta Deposit Collector, the Janta Deposit‟s Deposit docket will also have to be filled in and all the relevant details viz. Agent Number, JDCC Book No., JDCC Receipt No and JDCC Receipt Date will also have to be filled in.)
6.
Click on Transmit.
7.
You will get Cash Drawer: Issue and Receive Cash - Web Page Dialog Screen.
8.
Enter the amount of cash received denomination wise in Denom In/ Amount In Field.
9.
Please ensure that the amount received is exactly the same as the Transaction amount. For cash adjustments, if you have received an excess amount from the customer, the difference amount to be refunded should be entered in Denom Out/ Amount out Field.
10. Click
on Transmit or Press Enter key.
11. If
any Messages are set on the Account, a Message Box will appear, displaying such Messages. Click on OK in the Message Box.
12. An
OK message along with the name of the customer will be displayed at the bottom of the Screen.
13. If
the amount received is beyond the Teller‟s capability level, then a queue reference number will be generated. The queue item to be authorized by the officer for posting to the account. Please refer 14.01 for the authorization process.
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Changes consequent to BPR version: After the cashier enters the cash receipt transaction and clicks on Transmit, the Cash Drawer will get updated immediately. A receipt will be printed for the transaction in the printer meant for this purpose. If any exceptional conditions occur, after the transaction was committed or the checker rejects the transaction then, the amount will be credited to a new BGL account 98576BBBBC (Sundry Deposits Unidentified Credit Cash BPR. For such entries in SD Unidentified Credits, system will display a reference number for the entry and OK message with a warning. The user has to take action for reversing the transaction manually from the BGL account. This BGL account has to be monitored on a daily basis by the Branch officials, and ideally there should not be any overnight balance in the account. Screenshot of a typical transaction is given below:
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05.03. Cash Payment by Cheque from Deposit Account Steps 1 2
Description Payment of Cash (for Deposit account)- By cheque Authorization (If the amount is more than the Teller Limit)
Screen No 051072 Queue (Refer 14.01)
Menu: Transactions Posting Deposits/CC/OD Accounts Payments Cheque 1. You will be taken to the Screen \\ SCR:051072 „CAS: Cash Withdrawal By Cheque‟ 2. Field Account Number: Enter the Account Number on which the cheque is drawn. Press tab key. The account name and message is displayed. 3. Field Amount: Enter the amount of the cheque 4. Field Cheque No.: Enter the Cheque Number that is presented. 5. Field Instrument Type: Select 10. Savings Bank Account Cheque, or 11 for Current Account or other option depending on the type of account from the drop down menu. 6. Transaction date is by default the system date. 7. Field Instrument Date: Enter the date of the Cheque in dd/mm/yyyy format. Calendar help facility is also available. 8. Field Statement Narrative: „Paid to‟ is the default narration in the first tab. Give brief narration for the transaction in the second tab. 9. Click on Transmit. 10. You will get a screen "Cash drawer: Issue and receive cash - Web page dialog". 11. Enter the amount of cash to be paid denomination wise in the Denom Out/ Amount Out Field. 12. Please ensure that the amount paid is exactly the same as the Transaction amount. Otherwise, system will give an error message. For cash adjustments, if you have paid an excess amount of Cash to the customer, the difference amount received should be entered in Denom In / Amount In Field. 13. Click on Transmit or Press Enter key. 14. If any Messages are set on the Account, a Message Box will appear, displaying the Messages. Click on OK in the Message Box. 15. An OK message along with the Name of the Customer will be displayed at the bottom of the Screen. 16. If the cheque is out of range (does not pertain to the account), you will get
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an error message: „401: Cheq out of Range‟. 17. If the amount is beyond the Teller‟s passing powers, then a queue reference number will be generated, and the same to be authorized by an officer for posting to the account and for subsequent payment to the Accountholder. The process of authorization is explained in Chapter 14.01. 05.04. TRANSFER by Cheque to Deposit Account: Steps 1 2
Description Transfer of amount from one Deposit Account to another by cheque Authorization (If the amount is more than the Teller Limit)
Screen No 051073 Queue (Refer 14.01)
Menu: Transactions posting Deposit / CC / OD Accounts Transfers By Cheque to Deposit. 1.
You will be taken to the Screen \\ SCR: 051073 „CAS: Transfer Cheque Deposit‟.
2.
Field From Account: Account Number: Enter the Account Number to which the cheque is to be debited. Press tab key. The account name and message is displayed.
3.
Field Amount: Enter the amount of the cheque.
4.
Field Cheque No. Enter the number of the cheque presented by the customer.
5.
Field Instrument Type: Select the suitable option from the Drop Down Box eg., ‟10. Savings Bank Account Cheque‟.
6.
Field To Account: Account Number: Enter the account number to which the Credit will be posted. Press tab key. The account name and message is displayed.
7.
Transaction date is by default the system date.
8.
Field Instrument Date: enter the date of the cheque.
9.
Click on „Fetch fee‟ button. This will calculate the fee etc. in case of nonhome transactions. In such cases, the „Applicable Fee‟ can be changed by the user (the „Calculated Fee‟ is not editable). For home branch transactions i.e. intra-branch transactions, this will be zero(0).
10. Click
on Transmit button.
11.
If any Messages are set on the Account, a Message Box will appear, displaying the Messages. Click on OK in the Message Box.
12.
An OK message along with the name of the customer will be displayed at the bottom of the Screen.
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13.
If the cheque does not pertain to the account, you will get an error message: „401: Cheq out of Range‟.
14. If
the transaction amount is beyond the Teller‟s passing powers, a queue reference number will be generated, to be authorized by the officer for posting to the account. For this, please refer Chapter 14.01.
05.05. Transfer Transaction Through Debit Voucher from Deposit Account To Loan/ Deposit Account: Steps 1 2
Description Transfer of amount from a Deposit Account to another Deposit A/c or Loan A/c by voucher Authorization (If the amount is more than the teller limit)
Screen No 001045 Queue (Refer 14.01)
Menu: Transaction Posting Deposits CC/ OD accounts Transfer By Voucher to Deposit/ Loan 1. You will be taken to the Screen SCR:001045: „Deposits: Transfer of Funds‟ 2. Field From Account: Insert the Deposit account number to be Debited for transfer of amount. Press tab key. The account name and message will be displayed. 3. Field Amount: Enter the amount to be Debited. 4. Field To Account: enter the Deposit/ Loan account number to be Credited. Press tab key. The account name and message will be displayed. 5. Text Field Statement Narrative: Type brief details of the transaction. 6. The other Fields can be left blank. 7. Click on Transmit. 8. The transaction will be submitted to checker for authorization (Refer14.01). 9. On authorization, an OK message along with the Name of the account holder will be displayed at the bottom of the screen. 05.06. Deposit Receipt through Outward Clearing Cheque: Steps 1 2
Description Deposit Receipt through Outward Clearing Cheque Authorization (If the amount is more than the Teller Limit)
Screen No 001020 Queue (Refer 14.01)
Menu: Transactions Posting Deposits/ CC/ OD Accounts Receipts Deposits: Outward Clearing - Cheque Deposit
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1.
You will be taken to the Screen \\ SCR: 001020 „Deposits: Cheque Deposits‟
2.
Field Account Number: Enter the Account Number to which the cheque is to be credited. Press tab key. The account name and message is displayed.
3.
Field Amount: enter the amount of the cheque
4.
Field the Cheque No.: Enter the Cheque Number.
5.
Fields „BCB Code‟ enter the „City Code‟, „Bank Code‟, and „Branch Code‟ which is available as a part of the respective MICR codes given at the bottom of the Cheque.
6.
Field Instrument Type: Select the appropriate instrument type e.g., '10. Savings Bank Account Cheque‟' from the Drop Down Box.
7.
Field Instrument Date: Enter the date of the instrument, which should be equal to or earlier than the System Date in the boxes in „dd/mm/yy‟ format.
8.
Field Drawer Name/ Drawee Bank: fill in appropriately.
9.
Field Statement Narrative: select one of the options „Salary‟, „Arrears‟, „Interest Warrant‟, „Dividend‟, „Bond‟, „Refund Order‟, „Misc from‟ from the Drop Down Box. Enter further details in the Box next to it.
10. Field
Clearing Date: enter the date on which Clearing Advice would be received from the Service Branch in the boxes in „dd‟ „mm‟ „yy‟ format.
11. Field
„Clearing Type‟: select the appropriate Clearing type from the Drop Down Menu e.g., „1. Hi-Value‟ or „2. MICR‟ (the Clearing session should already be opened)
12. Click 13. The
on Transmit button.
Transaction will be submitted for authorization.
14. On
authorization, if any Messages are set on the Account, a Message Box will appear, displaying the Messages. Click on OK in the Message Box. Please refer to Chapter 14.01 for the authorization process.
15. An
OK message will be displayed at the Checkers terminal, along with the Customer‟s Name at the bottom of the Screen.
05.07.Corrections: A transaction that has been completed can be reversed on the same day before EOD through the Correction Menu or using the Correction button in the Journal. In this process, the original entry is reversed. You may wish to reverse an entry if a wrong amount has been entered erroneously or a wrong account number has been entered erroneously. After reversing the wrong entry, a fresh entry with the right particulars needs to be posted. Steps 1 2
Description Correcting the erroneousness Transaction Authorization
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Screen No Queue (Refer 14.01)
Correction for Receipt Through Cheque: Menu: Transaction Posting Deposits CC/ OD accounts Corrections Receipts Cheque 1. You will be taken to the Screen SCR: 001120: „Deposits: Correct Cheque Deposits‟. This option should be carefully used for only making error correction. 2. Insert account number, amount, Clearing type, Instrument type, Cheque No., City Code Bank Code, Branch Code, Instrument Date, Clearing date and trace no. Note: Trace Number is the Host Trace No., which can be found out through transaction enquiry in the account or through journal enquiry. CARE: All details inserted for correction transaction shall be same as made while original entry was posted into the system. 3. Field „CMP Flag‟: retain the default option „No. 4. Click on „Transmit‟. 5. A queue reference number will be generated to be authorized by the checker (Refer 14.01). 6. On authorization, an OK Message along with the Name of the account holder will be displayed at the bottom of the screen. An example of correction by picking the transaction from the Journal is given below: An amount of Rs.10000 was withdrawn by the customer. The voucher was written for Rs.100 only. On clicking the Journal icon, the transactions are displayed as under:
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The first entry (i.e. the latest) cash withdrawal for Rs.10000 with Trace No.123036 is to be reversed; select the item by clicking once. Then click on Correction button. This brings up the details of the transaction as shown below.
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Please do not alter any information in this screen. Simply click on Transmit. Since this is a Cash Withdrawal transaction that is being reversed, the Cash dialog box opens for you to get back the money from the customer.
Key in the amount in the Denom In/ Amount In field. Ensure that the Give/Receive field is 0. Then click on Transmit.
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A confirmation of successful reversal is displayed by an OK message in the status bar.
116
You can now do a Transaction enquiry on the account to see that the reversal has taken place.
117
The next step is to put through a fresh entry for the correct amount for Rs.100/-, which is the actual as desired by the customer.
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05.08. Batch Transactions - Transfer Batch Steps 1 2 3
Description Creation of Batch Creation of Rows (ADD Row) Authorization
Screen No Diff screen for diff transactions Queue (Refer 14.01)
Menu: Batch Transactions Batch Entry Screen 1.
You will be taken to the Screen \\ SCR: Batch Prompt Screen
2.
Field Function: Retain the default option Transfer Batch Screen from the pull down menu.
3.
Click on Transmit.
4.
You will get Transfer Batch Screen.
5.
Field Description: Enter brief description of the batch. This is mandatory.
6.
Field Supervisor Overrides Reqired Y/N ?: It is by default Y (This enables Supervisor overrides and facilitates on-line authorization for exceptions by the officer for the transactions, wherever needed).
7.
Click on Create Batch button.
8.
Batch ID, Batch Status and No. of Items will be defaulted.
9.
Click on Add Txn.
10. You
will get "Transfer Batch Detail Screen - Web Page Dialog".
11. Field
„Txn Type‟: select the appropriate option from the pull down menu: „Deposit: Credit‟, „Deposit: Debit‟, „G/L: Credit‟ etc. (This field is mandatory). 12. If a credit is to be given to a Loan account, but instead, „Deposit: Credit‟ has been selected, and the Loan Account Number is entered subsequently, the Batch will be created. But on transmission, it will not be successful. The system cannot tell you at the time of Batch creation, that you have entered a Loan account Number, but selected the wrong Txn Type eg., „Deposit: Credit‟. 13. The
Fields will default as per your selection in the field Txn Type.
14. Enter
values in the Fields Account Number, Amount, etc., as per the voucher, either Debit or Credit as the case may be.
15. After 16. At
filling in the details for each transaction click on the Transmit button.
the end of all the transactions Click on Close button.
17. You
will get the original screen, wherein all the transactions entered will be displayed serially and the total debit amount and credit amount will be
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displayed. Ensure that these are equal. The total no of transaction legs entered will be displayed as „No of Items‟. 18. Status 19. Once 20. The
of each transaction will be shown as Created.
you are satisfied with the totals of the batch, Click on Transmit button.
transaction will be submitted to checker for authorization.
21. After
authorization, the system will post the Debits first and Credits later on and will completes the batch posting, changing the Status as Posted and Response message as OK with customer name.
22. On
authorization (Refer 14.01), a message will be displayed at the bottom of the Screen Batch Posting Complete.
Important Points: When any entry is to be deleted, first add the correct entry to the batch, and then delete the wrong entry. Click on „Transmit‟. If the Debit Transaction fails, the entire batch fails. An Error will be displayed: „Cannot Continue Batch Posting as Debit Transaction has failed. Please modify the transaction before transmitting.‟ However, if the Debit transaction is successful, but even one of the Credit transactions is unsuccessful, the „Batch Posting Complete‟ Message is displayed at the bottom of the Screen, but the „Status‟ Field displays „Failed‟. In Batch Transaction, if any row shows "0:0:OK", with „Batch Status‟ as „Posted‟, it is actually a failed batch. Check the account and modify the transaction. Transfer Batch Functionality - changes: 1.
A new status "Host Resp Not Recvd" has been added for individual transactions in a batch and a new button "Modify Txn Status" has been provided in the Transfer Batch screen.
2.
Whenever there is any network error while posting a batch, the batch transmission will „Stop‟ and the status of the item being posted at that instant will change to "Host Resp Not Recvd". The user has to select that particular item and perform a check by clicking on “Modify Txn Status” button to see if the transaction has hit the host or not. Depending upon the response from the host, the status of the item is changed from "Host Resp Not Recvd" to either 'Created' or 'Posted'.
3.
When the transactions in a batch is having the status "Host Resp Not Recvd" we cannot use the “Delete Row” or “Modify Txn” buttons.
4.
Batch Entry Screen: The label "Status" has been changed to "Batch Status" and "Txn Status" in the respective places.
5.
Batch Status: The provision for Status Change of Batch has been removed. If the status of a batch is either „In Progress‟ or „Failed‟ the Branch cannot send
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EOD signal. If the batch is in „In Progress‟ status and the Branch does not want to post the batch, individual transactions in the batch have to be deleted, so that the status will change to „Created‟. If the status is „Failed‟, the Branch has to retrieve the batch, modify the failed transaction or delete the failed transaction and add new transaction to tally the batch and repost it. 6.
Batch Status Screen lists only 'Failed' and 'In Progress' batches.
Batch Search: Menu: Batch Transactions Batch Search Fields „Batch ID‟, „Branch‟, „Teller‟, „Terminal„ are displayed. If searching for a specific batch, enter the Batch ID. Otherwise, if the Batch ID is not known, the Field may be left blank to locate the Batch. Retain the Branch Code No appearing in the Field „Branch‟. If the Search is being done for Batch Transactions put through by a particular Teller, enter the Teller‟s ID and/ or the Teller‟s Terminal No in the Fields „Teller‟ and „Terminal‟. These Fields can be left blank, if a branch-wide search is being made. In the Field „Batch Status‟, select one of the options: „1: Created‟, „2: In Progress‟, „4. Posted‟, „5: Failed‟ and „All Statuses‟. Select „Transfer‟ from the Drop Down Box. In Field „Retrieve Top‟, „20‟ appears by default. Change the number, if required. Click on Execute. Depending on the choice made in the „Batch Status‟ Field, the list of batches will be displayed. The Field Status will display „1‟, „2‟, „4‟ or „5‟ for „Created‟, „In Progress‟, „Posted‟, and „Failed‟ respectively. Select the required Batch and click on „Return Batch ID‟. This will take you to the Transfer Batch Screen. Modify Batch: Use the Batch Search menu option as detailed above to arrive at the Transfer Batch Screen for amending the Batch. Txn
Txn Type
Dr/ Cr
Account No. Amount
Txn Status
Journal ID
Response Message
8314
20050 Dr
98060032636
5000
Posted
1880787
0: O.K.
8316
20050 Dr
98058032630
5000
Posted
1880787
0: O.K.
8320
1050
Dr
30000517650
2345
Posted
1880787
0: O.K. NAME IS UMED
8327
20030 Cr
98588032637
12345
Created
If a transaction has been committed, the Response Message will display „Posted‟. If a transaction has been created but not posted to the account, the Response Message will display „Created‟.
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If there had been any network error while posting a transaction, the Response Message will display „Host Resp Not Recvd‟. In such cases, select that particular item and perform a check by clicking on “Modify Txn Status” button to see if the transaction has hit the host or not. Depending upon the response from the host, the status of the item is changed from "Host Resp Not Recvd" to either 'Created' or 'Posted'. If a transaction has to be modified, like changing the Account No or Amount, select the Row and click ‘Modify Transaction’. If a transaction has to be added, click on „Add Row‟ and enter the details of another transaction to be added to the Batch. If a row (transaction) has to be deleted, click on „Delete Row‟. You will get a message, „Are you sure you want to delete the row‟. Click on „Yes‟. The transaction will be deleted.
After making the necessary corrections to the Batch, Click on „Transmit‟.
This will take the transaction to the Queue.
If a Batch Status is „In Process‟, a row cannot be added. In such a case, first click on „Delete Row‟ to delete the transaction. You will get a message, „Are you sure you want to delete the row‟. Click on „Yes‟. The transaction will be deleted. Now, to add a transaction, click on „Add Row‟ and enter the details of another transaction to be added to the Batch. Many errors occur due to wrong account classification i.e. a CC account being classified as Loan Account, or a G/L Account is classified as Deposit Account etc. Transfer Batch Functionality with effect from 10.07.2006 To prevent generation of Gliff entries on account of failed transfer batches a new BGL account „Batch Posting – OLRR‟ (A/c No 99512+bbbbb+c) has been opened which is mapped to CGL system Suspense Account (2148505001). This account is accessible to branches for transaction enquiry purpose only. In this functionality system will ensure that during authorization of the batch all debits listed in the batch are transmitted and after confirmation of successful posting of debits the credits are transmitted. System also ensures that a credit does not happen if any one of the debits fails. If first debit fails, system will not pass any internal entry. If one or more of the debit posted successfully but one or more of the debit fails then system will pass an internal entry of crediting BGL a/c 99512 with the sum of all posted debits. If all the debits in the batch are posted successfully but one or more of the credit failed them system will credit A/c 99512 with the sum of all failed credits. Branch has to enquire the above BGL account daily and ensure zeroisation of account without fail.
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If any of the transactions in the batch is a government transaction, then additional details for the same must be entered through screen 7055. It may be noted that no additional details are required for PPF AND SCSS accounts. Please note that for rectification of batch the screens provided in the BGL Batch/Technical Rectification Others should not be used. The total of all pending failed batches will increase unrectified outstanding entries in the CGL SYSTEM SUSPENSE ACCOUNT (INR 2148505001). To rectify the pending entries in the failed batches, retrieve the concerned batch and rectify the failed rows. The details of failed batches can be obtained from Reports Printing Reports Failed Transfer Batch Report. Once the batch is rectified the system will reverse the entry in the BGL A/c 99512. Split Transfer Batch Functionality: In the existing transfer batch utility only one teller authorizes and posts the complete batch. The split batch utility enables multiple tellers to authorize individual items as per their financial powers, which is based on their capability. This makes authorization and posting as separate activities. In the new split batch functionality: (a)
Any teller can be a maker
(b)
Maker can also be a checker
(c)
For one batch there can be more than one checker
(d)
Batches can be posted after all transactions are authorized
(e)
Any teller of the branch with a minimum capability 3 can post the authorized batches to the host
(f)
The final responsibility of the transactions will be of maker and the teller who authorized the individual items. The teller who posts the batch to the host shall not be responsible for the transactions in the batch
(g)
If all the rows are within the financial powers of the maker, the batch will be posted directly
(h)
If one or more of the rows in the batch are beyond the financial power of the maker, the batch will go to queue of all tellers
(i)
To a checker the system will display only those rows, which are within his financial powers. Also all rows already authorized by tellers with same or lower capability will also be displayed
(j)
Transactions that have not yet been authorized can be modified. If any modification is required to be done in an already authorized transaction, this transaction has to be deleted first and then another row with the correct particulars is to be added 123
(k)
At the time of authorization only the capability level is validated
(l)
The supervisory override will be taken care of at the time of the final posting to the host and the system will store the ID of the tellers who authorized the override
(m)
The new functionality provides for the teller posting the batch to defer the posting of a transaction, where an override is required. This will enable the system to continue posting other transactions. In line with the existing functionality, credit transactions will be posted after posting of all debit transactions. If any transaction is deferred while posting the batch, the status of the batch will be failed. This batch will have to be retransmitted. The host response message will the minimum capability level required for this override, so that the maker can resend the transaction to a teller appropriate capability for posting the batch finally
(n)
All other features of the existing transfer batch utility will remain the same
05.09. Closure/ Premature Closure of Deposit Accounts (Credit Balances) Steps 1
Description Closing of Deposit account by transfer
Screen No 003045
2
Authorization
Queue (Refer 14.01)
Menu: Transaction Posting Deposit/ CC/OD Account Closures Closures (Credit Balance) Transfer You will be taken to the Screen No. \\SCR:003045 Deposits: Transfer Closure. Field „From Account‟: Give the account number of the account to be closed Field „To Account‟: Give the account number of the account where the amount has to be transferred to. Field „Exempt from Penalty‟: choose „YES‟ from the Drop Down Box, if penalty is to be waived; otherwise, if penalty is to be levied, retain the default option „No‟. Field „Use Sp Int Rate‟: choose „No‟ from the Drop Down Box, if No Special Interest Rate is to be levied; otherwise, in case any Special Interest Rate is to be levied, choose „Yes‟. Field „Sp Int Rate‟: if the above box has been set to Yes, incorporate the Special Interest Rate in this Field. Field „Waive Period/ Event based Fees‟: „Yes‟/ „No‟. Field „Promo No‟: choose „NF: No Fees‟ from the Drop Down Box, if no Closure Fees are to be levied, otherwise choose „CF: Apply Closure Fees‟. Click on „Transmit‟.
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The transaction will be submitted to checker for authorization and the checker has to authorize the transaction On authorization (Refer 14.01), an OK Message will appear. Important: in case a „Sweep‟ has been set on the account, it must be removed before the account is closed; otherwise an error message „2088: Sweep must be deleted before Closure‟ appears. 05.10. Deposit Account Closure By Issuing Bankers/ Demand Draft Cheque or Transfer To BGL Steps 1 2
Description Deposit Account Closure Authorization
Screen No 003080 Queue (Refer 14.01)
Menu: Transaction Posting Deposits CC/OD accounts Closure Closure Credit balances by FCNB BGL/ Bankers Cheque/ Demand Draft You will be taken to Screen No. \\SCR: 003080: „Deposits: Accounts Closure by Bank Cheque and Demand Draft‟. Enter account number (Account that needs to be closed). Case I (Closure by issuing Bankers Cheque/ Demand Draft): Select Remittance type from the dropdown („1. Bankers Cheque‟/ „2. Demand Draft‟). Insert Beneficiary Name in the Field 1 and Field 2. Do not key in any BGL account Number. Field „Exempt from Penalty‟: choose „YES‟ from the Drop Down Box, if penalty is to be waived; otherwise, if penalty is to be levied, retain the default option „No‟. Field „Waive Period/ Event based Fees‟: select „Yes‟/ „No‟ from the Drop Down. Text Field „Statement Narrative‟: enter the transaction details. To key in the exchange on Bankers Cheque or Draft, click on Exchange button. This will bring some more fields. CARE: Key in the exchange amount in the Commission Field. Click on Transmit. The transaction will be submitted to checker for authorization (Refer 14.01) and the checker has to authorize the transaction. On authorization, a Journal No is displayed. Note down the Journal Number on the voucher as the same is to be used for issuance of Bankers Cheque/Demand Draft later on(Refer 10.18).
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Case II (Closure by transfer to BGL): Select Remittance type from the dropdown (Transfer to BGL account/ Transfer to RBI Suspense BGL account as the case may be). Care: Branch Clearing Transactions are not supported on this screen. Insert Correct BGL account number. Click on 'Transmit'. The transaction will be submitted to checker for authorization (Refer 14.01) and the checker has to authorize the transaction On authorization, Name of the account holder will be displayed at the bottom of the screen of the authorizing officer. 05.11. Deposit Accounts: Closure Correction Credit Balances: This option is to be used for reversal of wrongly closed accounts by issuing Bankers Cheque/ Demand Draft/ Transfer to BGL account. Care: In case Demand Draft/ Bankers Cheque is issued, this correction cannot be made and Bankers Cheque/ Demand Draft needs to be paid by cancellation after opening fresh account (to be tested). Menu: Transaction Posting Deposits CC/ OD accounts Closure Closure Correction (Credit balances) by BGL/ Bankers Cheque/ Demand Draft This will take you to Screen \\SCR: 003180: „Deposits: Correct Account Close by Bank Cheque third party‟. Enter the account number. Case I (Closure by issuing Bankers Cheque/ Demand Draft) Enter the Trace Number. Field „Transaction Date‟: enter the date of original transaction. Note: Trace Number is the host trace no, which can be found out through transaction enquiry in the account or through journal enquiry. Do not insert any BGL account Number. Click on „Transmit‟. An OK Message will be displayed at the bottom of the Screen. Case II (Closure by transfer to BGL) Care: Branch Clearing Transactions are not supported on this screen. Key in the Trace Number. Note: Trace Number is the Host Trace no, which could be found out through transaction enquiry in the account or through journal enquiry.
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Key in the correct BGL account number (The account in which amount is parked after closure of the account). Click on Transmit. The transaction will be submitted to checker for authorization (Refer 14.01) and the checker has to authorize the transaction. On authorization (Refer 14.01), closure transaction will be reversed. 05.12. Transfer of a Deposit Account to another branch 05.12.01. TDR –Transfer from a Core branch to another Core Branch: Menu: Deposit CC/OD Accounts & Services Amend Deposit CC/ OD Account This will take you to Screen \\SCR: 007050 „Deposits: Change Details‟. Select option as „9:Account Type/ Home Branch‟ - in the return Screen. Screen SCR: 007046 „Deposits: Change Account Type/ Branch‟ appears. Change the Code number of the branch from the existing branch to the branch where you need to transfer the TDR. 05.12.02. MOD A/c - Transfer to another Branch: A MOD account cannot be transferred to another branch as this is linked to another account (Savings Bank). Even if Screen 7050 - option „9. Account type/home br change‟ is used, the home branch cannot be changed. Only after the link to the SB A/c is broken and the account becomes independent, then only it can be transferred.
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