00012_P_OL-10_14-KEMSOS OCT'14

PROPOSAL LETTER Date Ref. number Name of Group Contact persons Company Address Phone / Fax Mobile Email

: October 3, 2014 : 00012_P/PRO/OCT.14 : KEMSOS : Mr. Mastirto : KEMSOS : Jakarta :: 081284060207 : [email protected]

Dear Mr. Mastirto, Warmest greetings from HORISON ULTIMA KING’S HOTEL BATAM … Thank you for your kind interest shown to HORISON ULTIMA KING’S HOTEL BATAM as the venue for your upcoming event. Further to your inquiry, please find below our proposal for your kind perusal: ROOM ARRANGEMENT: Period of Stay : Oct’14 Number of Room : TBA Special Room Rate We are delighted to offer you a special room rate: Room Type

Rack Rates (Rp)

Special Rates (Rp)

Deluxe 835,000 460,000 Junior Suite 125,000 1,100,000 Horison Suite 2,300,000 2,100,000 The above rates are quoted for single or double occupancy and inclusive of the following benefits:  Buffee Breakfast  Welcome drink upon arrival  Free in-room internet access  21% prevailing government tax and service charge MEETING ARRANGEMENT: Period : Oct 2014 Event Name : KEMSOS Time : TBA No. of Person : TBA Venue : TBA Set Up : TBA

HORISON ULTIMA KING’S BATAM Jl. Yos Sudarso, Seraya Atas, Batam Island P: +62 778 – 43 00 03 | F: +62 778 – 741 80 28 E-mail: [email protected] www.horison-group.com

Meeting Package

Rack Rates (Rp)

Special Rates (Rp)

HALF DAY MEETING 1XCB, 1XLunch

Rp. 180.000net/day/pax


FULL DAY MEETING 2XCB, 1XLunch



FULL BOARD MEETING 2XCB, 1XLunch, 1XDinner



The above packages are included the following benefits:  21% prevailing government tax and service charge  Reception desk with flower arrangement  1 (one) flipchart with 2 colors markers  Note pad, pen, candy & mineral water  1 (one) LCD & screen and 2 (two) standard microphones  Free internet access during the event  Complimentary use of standard sound system Additional Charges:  Dinner / Lunch  Coffee Break

: Rp. 100.000nett/person : Rp. 50.000nett/person

Check-in and Check-out policy:  Check-in time is 2pm and check-out time is 12pm.  Early check-in and Late check-out request are subject to room availability as follows: o Early check-in after 11am : free of charge. o Early check-in before 11am : 25% of one night room charge. o Early check-in before 08am : 50% of one night room charge. o Late check-out until 2pm : free of charge. o Late check-out after 2pm : 50% of one night room charge. o Late check-out after 6pm : 100% of one night room charge. Children Policy:  The age of children is 11 years and below.  Maximum one child is free to stay in existing bed with breakfast.  The 12 years of age is considered as adult. Extra person charge (with or without Extra bed):  Extra charge is applicable for maximum one additional person at Rp. 250.000 nett per night includes breakfast. PAYMENT:  50% advance deposit of total cost is required to confirm the booking.  Balance payment of 50% is required 2 (two) weeks before the date of event.  Payment can be made by: Cash or Credit Card:


Wire Transfer: RUPIAH ACCOUNT Beneficiary Name : PT KEMAKMURAN BERSAMA Bank Name : BANK MANDIRI Bank Account No. : 109-0077077071 Bank Address : KCP. JODOH BATAM Note: Bank charges to be paid by the clients Credit Card: Type of Card : ______________________________________ Number : ______________________________________ Expiry date : _____ /_____ / _____ Name on Card : _____________________________________ ID Number : ______________________________________ Four (4) small digits : ______________________________________ 100% deposit :(Please send the copy of bank receipt after the payment is made by email CANCELATION POLICY & NO SHOW CHARGE:  Deposit received is non refundable.  Cancellation made within 21 days prior to event dates  Cancellation made within 7 days prior to event dates amount.  No show and or early departure amount.

: 50% from the total amount. : 100% from the total : 100% from the total

FOOD & BEVERAGE: All Food and Beverage service for the function/s within the Hotel must be provided by the Hotel in accordance with the Hotel’s prevailing prices for such services. Meals for crew and contractors can be ordered with prior notice to our sales person in-charge. POLICE PERMIT:  According to police regulation no JUKLAP/02/XII/1995 – December 29th 1995, All meeting event which will be performed in hotel such as fair, bazaar, carnival, exhibition, festival, convoy, foreign speaker, political meeting, international meeting and agility event must have the authorization from police department. 

Organizer, whether it is individual, political or non political organization and corporation must do the above prerequisite for the meeting to run smoothly in Horison Ultima King’s Hotel Batam. Hotel will be of assistance to give notification letter (as support; declaring that the event is truly perform in Horison Ultima king’s Hotel Batam, on behalf of the matter copy of the police authorization document must be given to the hotel for security reason.


TERMS & CONDITIONS:  The prices are valid for the event and dates as stated above.  Should the number of guest attending the function be less than the guaranteed number, we will charge according to the guaranteed number.  Should the number of guest attending the function be more than the guaranteed number, we will charge according to the numbers attending the event and additional charges should be paid upon function is finished.  Should there be any additional in terms of attendants and/or food, should be informed to us in writing within 5 (five) working days before the function date.  Hotel is not responsible for any damage and or lost of any guests and organizer belonging that occurred before, after or during the function. CUT OFF DATE: We have not book the space for your group at the moment. This offer is valid for 14 days and may be extended in accordance with your response. We hope all of the above information is in order and meet to your requirement. Hope, please do not hesitate to contact me at below numbers if you have any questions or need further assistance. Thank you once again for considering Horison Ultima King’s Hotel Batam and look forward to being of service to you and your guests, assuring you of our best care. Kind regards,

Puspa Sales Marketing Manager HORISON ULTIMA KING’S HOTEL BATAM Phone : +62 778 430003 Mobile : +62 81364405115, 08566613339 E-mail : [email protected] CC : EAM


00012_P_OL-10_14-KEMSOS OCT'14

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