00-ZA-E-G09805_00B

ARABIYAH & HASBAH OFFSHORE AND ONSHORE FACILITIES CONTRACT No. (OOK) 6600026283 / (IK) 6600026284 Doc.No. 00-ZA-E-G09805 DOCUMENT CONTROL AND REVIEW PROCEDURE

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INDEX INDEX................................................................................................................................................... 2 AMENDMENTS AND REVISIONS ....................................................................................................... 4 1.

GENERAL REQUIREMENTS.................................................................................................... 5 1.1

SCOPE .................................................................................................................................. 5

1.2

ABBREVIATIONS AND DEFINITIONS ................................................................................. 5

1.3

1.4

2.

1.2.1

Abbreviations............................................................................................................... 5

1.2.2

Definitions.................................................................................................................... 6

REFERENCE DOCUMENTS................................................................................................. 6 1.3.1

COMPANY’s documents ............................................................................................. 6

1.3.2

CONTRACTOR’s documents ...................................................................................... 7

1.3.3

Codes and Standards .................................................................................................. 7

RESPONSIBILITIES ............................................................................................................. 7 1.4.1

Project Document Administrator (PDA)........................................................................ 7

1.4.2

Project Specialist Leader (PSL) ................................................................................... 8

1.4.3

ICT Department ........................................................................................................... 8

1.4.4

Originating Personnel .................................................................................................. 9

1.4.5

Material Management and Inspection (QC) Group ...................................................... 9

FILING/REGISTERING OF DOCUMENTS................................................................................10 2.1

2.2 3.

PROJECT DOCUMENT CONTROL CENTER .....................................................................10 2.1.1

Network Drives and Folders Security in Contractor’s premises..................................11

2.1.2

Electronic Engineering Data Files Back-up and Storage.............................................11

MARINE TECHNICAL CLERK.............................................................................................12 PROJECT DOCUMENT CONTROL..........................................................................................12

3.1

CONTRACTOR’S PROJECT DOCUMENTS .......................................................................12

3.2

THIRD PARTIES’ SPECIFICATION AND DRAWINGS .......................................................12

3.3

NUMBERING SYSTEM ........................................................................................................13

3.4

SIGNATURE OF THE PROJECT DOCUMENTS .................................................................14

3.5

REGISTRATION AND MANAGEMENT ...............................................................................14

3.6

DESIGN DOCUMENTS SUBMISSION ................................................................................14

4.

DOCUMENT CONTROL ACTIVITIES .......................................................................................15 4.1

CLIENT DOCUMENT ISSUES .............................................................................................15

4.2

TECHNICALLY SENSITIVE DOCUMENTS .........................................................................15


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4.3

CONTRACTOR GENERATED DOCUMENTS .....................................................................16

4.4

SUPPLIER’S DOCUMENTS ................................................................................................17

4.5

TRANSMITTALS..................................................................................................................17

5.

PROJECT RECORD BOOKS ...................................................................................................18

6.

DOCUMENT REVIEW ...............................................................................................................19

7.

AS BUILT DRAWINGS .............................................................................................................21


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AMENDMENTS AND REVISIONS Amendment and revision

Date

Page

X1

27.04.11

All

A

Description

Project Director

Inter Disciplinary Check

GS

07.05.11

Issued for COMPANY comments / Approval (Incorporated the Internal Comments (IDC-AH-0008)

GS

B

16.06.11

Re-Issued for COMPANY comments / Approval (Incorporated COMPANY comments)

GS

0

04.07.11

Incorporated COMPANY’s comments (letter OMPD-AOC-052) and re-Issued as approved for Construction

GS

00A

13.07.11

Sect 3.3.5(Page 13): Added “ARABIYAH & HASBAH Common FACILITIES - Q23” (instead of TBD) COMPANY Plant Code Sect 3.1(Page 12): Removed “Technical Specification, Equipment List and Design Criteria” from list of Documents not to be assigned with COMPANY numbering system

GS

00B

27.12.11

Re-Issued for Construction

GS

Page 8

Section 1.4.1 – Added the Bullet 9 and Section 1.4.2 – Added the Bullet 4

Page 16

Added the new Section 4.3.2

Page 28

New Signatories methods

Page 35

Added new Revision Description – Released for Fabrication and Issued of Purchase

Page 36

Added new section – C and D

Page 44

Added new Project Phase / Area “V” - Vendor

Page 46

Added Figure 6 IDC Form (FORM-AH-0004)


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GENERAL REQUIREMENTS

1.

1.1

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Scope This procedure describes the Out of Kingdom (OOK) / In Kingdom (IK) Document Control activities and resources for the satisfactory registration, storage, distribution and control of all project related technical and procedural documents including: -

Saudi Aramco codes and standards Non Saudi Aramco codes and standards Saudi Aramco procedures Project related Technically Sensitive documents CONTRACTOR’s corporate and project specific procedures and working practices CONTRACTOR’s generated technical and engineering documents Waivers against Saudi Aramco specifications and procedures Supplier generated technical and engineering documents Project Record Books

The procedure applies to documents in both hard copy and electronic forms. The project correspondence such as letters, faxes, telexes, inter/intra office correspondence and memoranda or minutes of meetings are addressed in the document: 

00-ZA-E-G09806

Coordination procedure

The project correspondence are controlled by the CONTRACTOR and COMPANY. 1.2

Abbreviations and Definitions

1.2.1

Abbreviations PD PM PEM DPEM PPL PSL PS EIM OOK IK

Project Director Project Manager Project Engineering Manager Deputy Project Engineering Manager Project Process Leader Project Specialist Leader Project Specialist Engineering Integration Management Out of Kingdom In Kingdom


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IDC PDA PDC PCM PQM PROC HSEM PE MDR

1.2.2

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Inter Discipline Check Project Document Administrator Project Document Control Center Project Control Manager Project Quality manager Procurement Health Safety Environmental Manager Project Engineer Master Document Register

Definitions  COMPANY

Saudi Arabian Oil Company (“Saudi Aramco) / Aramco Overseas Company B.V (AOC)

 CONTRACTOR

Saipem S.P.A / Snamprogetti S A Ltd.

 Supplier

Vendor/Subcontractor to Contractor

 Technically Sensitive Documents

All documents identified, individually or by category, by Saudi Aramco which contain information which is deemed to be critical to the operation of the Saudi Aramco facility or to the security of that facility. Typically this includes all P&IDs, layouts, operating parameters, security provisions and aerial photographs

 Engineering Data

1.3

Any Saudi Aramco Engineering or Vendor drawing and/or electronic database (s) bearing information related to a Saudi Aramco facility, equipment or property disseminated in any format and media including, and not limited to, paper ; Mylar ; microfilm ; microfiche ; sepia ; photographs ; electronic files on magnetic tapes, cartridges, diskettes, spools, hard disks, optical disks, compact disks, or other electronic storage devices.

Reference Documents

1.3.1

COMPANY’s documents CONTRACT

6600026283 (OOK) and relevant Schedules

CONTRACT

6600026284 (IK) and relevant Schedules

Schedule Q of IK/OOK Contract – Quality Requirements Schedule B of IK/OOK Contract – Job Specification


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Saudi Aramco Engineering Standards SAES-A-202 (9 June 2010)

Engineering Drawings Preparation

Saudi Aramco Engineering Procedures SAEP-122 (31 Jul 2005)

1.3.2

1.3.3

SAEP-127 (17 Feb 2010)

Security and Control of Engineering Data within Saudi Aramco

SAEP-334 (12 Apr 2010)

Retrivial, Certification and Submittal of Saudi Aramco Engineering & Vendor Drawings

CONTRACTOR’s documents 

00-ZA-E-G09600 -

Project Quality Plan



00-ZA-E-G09806 -

Coordination procedure

Codes and Standards 

1.4

Project Records

ISO 9001:2008

Codes and Standards

Responsibilities

1.4.1

Project Document Administrator (PDA) The Project Document Control activities shall be carried out by the Project Document Administrator (PDA) who reports to the Project Control Manager (PCM). The PDA has overall responsibility, at the incumbent's location, for the effective and efficient operation of all administration activities and resources on the project for CONTRACTOR’s OOK / IK Document Control. Specific responsibilities:  To store, control, update and distribute the latest available issue of all project documents including Saudi Aramco project documents, codes, standards and specifications, national and international codes and standards, CONTRACTOR’s corporate documents, and all project related CONTRACTOR’s and supplier generated technical and procedural documents.  To ensure that all out of date documents or previous issues of documents held by PDC are marked or stamped superseded.


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 To register and record the title, number, revision status and other appropriate document related information, either manually or on a computer based system, all project related technical and procedural documents including Saudi Aramco, national and international codes and standards.  To identify, list and record by means of transmittals all technical document movements between CONTRACTOR’s OOK and IK Organizations, CONTRACTOR and COMPANY and CONTRACTOR and Construction / Fabrication CONTRACTORS and CONTRACTOR and SUPPLIER.  To ensure that all transmittals received from external sources are checked for completeness and acknowledgment.  To ensure that suitable files are maintained to allow the steady compilation of Project Record Books, in both hard copy and electronic format.  To ensure Saudi Aramco technically sensitive documents are carefully and systematically controlled to ensure such documents are either stored in lockable facilities or are issued on a need to know basis to parties covered by contractual secrecy agreements.  To generate the document numbers in compliance with Contract document numbering system (Figure 5) for Procedures, MRs, etc. as per reqirement.  To co-ordinate with the Engineering Document Controllers for the final issues of engineering deliverables to the Client . 1.4.2

Project Specialist Leader (PSL)  Assists the Project Document Administration Team in setting up the document registers.  Ensures that once CONTRACTOR’s documents are issued they are promptly passed to the PDA for processing.  Ensures that electronic files represent a true and reproducible version of the hard copy files.  Maintains the original hard copies of the documents and drawings after issuance to the COMPANY.

1.4.3

ICT Department 

Classify the information and data stored on the network drives according to the departments and projects.



Provide Infrastructure related to EIM application (hardware & software)



Define the User groups with Read-Only or Read-Write access to implement the


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secured access for a project.

1.4.4



On receipt of requested additional accounts or modification to the user accounts definition, carries out checks and verifies the authorization for the access level of such user account requests in project.



Ensure the changes on the access rights after getting approval from Head of the department or Project Manager (owner of the information)



Control access to information through Network Login, Folders Security, Utilization of Electronic Mail and Internet access, remote access and also provision of Network access to Third parties.



Communicate to users about the utilization of the electronic mail as well as Internet services in compliance with the rules defined in the Corporate standard.



Co-ordinate with Projects for in house weekly back up files.

Originating Personnel The project personnel (PD, PM, PEM, PQM, PROC, PCM, HSEM, PPL, PSL, PE, PS) who issues project documents (specifications, drawings, reports, minutes of meeting, etc.) or signs correspondence/transmittal is called originator and has the responsibility to:  Advise PDA which documents will be issued.  Number CONTRACTOR Originated Documents.  Identify, and if necessary apply, CONTRACTOR numbers to supplier documents.  Distribute and receive CONTRACTOR’s and Supplier’s design documents internally for comment/review and file comment prints prior to formal issue.  Issue documents indicating the purpose of issue, for controlled internal and external distribution after CONTRACTOR’s approval.  Follow up of overdue documents.  Ensure personally held superseded documents are marked "superseded".

1.4.5

Material Management and Inspection (QC) Group  Forwarding inspection and certification records to PDA for inclusion in Project Record Books.  Review the Vendor’s Inspection Test Plan (ITP) by QC group by means of approval stamp.  The applicable stamps are as follows:


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 Reviewed

 Resubmit

 With comments

 Without comments

Date

2.

2.1

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Snamprogetti Saipem

FILING/REGISTERING OF DOCUMENTS Project Document Control Center The Project Document Control Center shall comprise a dedicated area within the task force. The following furnishings will be used for project document storage for the duration of the project, they are not exclusive and may be added to or deleted as needed. a) b) c) d) e) f) g) h)

Lockable, steel filing cabinets Multidrawer, A size, planchest Multi section, multiprong, A size, lockable, hanging cabinet of steel, fire retardant design Open shelf, steel rack units Document shredders Photocopier Networked PC Printers

Project related documents shall be filed under control of the PDC as indicated in Figure 1. Technically Sensitive Documents within PDC shall be stored in lockable facilities. Technically Sensitive Documents shall be collected and stored in lockable facilities when office areas are not in use. Electronic files comprising data for incorporation into Project Record Books shall be stored in fire protected, lockable, steel storage facilities. All project documents shall be registered and logged in EIM. In general all CONTRACTOR and supplier technical documents will be registered in EIM. In addition, after the completion of the project and submission of all as built drawings, all Saudi Aramco sensitive documents including but not limited to (drawings, charts, calculations….etc) shall be shredded


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Minimum Security Requirements Engineering Data outside the secured area must be kept in locked cabinets during non-working hours. All unwanted hard and electronic copies of Engineering Data must be destroyed beyond recognition by means of mechanical shredding equipment or erased , either when the Engineering Data is no longer needed or at the completion of a job. Every effort shall be made to ensure no unwanted copies of Engineering Data left. Access to the restricted areas by other authorized personnel shall be minimized and scheduled during working hours. All drawing reproduction by Contractor shall be performed within the Contractors’ facilities; or, as alternative, in premises outside of Contractors’ facilities but approved by the COMPANY in writing before delivering the Engineering Data to the Contractor from the COMPANY. The Contractor shall obtain the COMPANY’s written permission prior to transferring Engineering Data to any third party and third party agrees in writing to comply with the SAEP-127. The Contractor shall return all original Engineering Data to the COMPANY immediately, upon completion of work or when they are no longer needed. 2.1.1

Network Drives and Folders Security in Contractor’s premises Project drive(s) is available to all project team personnel with folders list contents and different access levels. Access levels are “READ ONLY” and “MODIFY” (WRITE and DELETE) Based on request from relevant PEM / PM / Discipline Heads, ICT sets up access permission levels to all Engineering Data, restricting access to only those personnel whose work requires them to have an access to specific set of Engineering Data. Such access system shall utilize a combination of individual user LOGON ID, password and access rules. Removal of folder is only upon permission by ICT after receiving written notification from PEM/PD Access for personnel leaving Contractor organizations or whose jobs no longer require access to Engineering Data, shall be promptly removed by ICT after receiving the input from relevant PEM/PM and HR.

2.1.2

Electronic Engineering Data Files Back-up and Storage Contractors must make weekly back-up files, which must be stored in fireproof off-site and shall be kept for the duration of the job and three months after the submittal of all the Engineering Data to the COMPANY. Upon


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inclusion of the data into the COMPANY drawing system, all back-ups must be destroyed by means of erase or mechanical shredding. 2.2

Marine Technical Clerk All Saudi Aramco sensitive documents including but not limited to (drawings, charts…..ect) located on either the barge or vessel shall be shredded prior to demobilization.

3.

3.1

PROJECT DOCUMENT CONTROL CONTRACTOR’s Project documents Engineering drawings shall be vested with the COMPANY’s title block and shall be identified with the COMPANY's numbering systems. Documents such as: Material take-off sheets, Construction Specifications, Operating Specifications/Instructions, Painting Specifications, Inspection Records, Construction Schedule, Construction Bar Charts, Cover Sheets, Calculation Sheets, Meter Reading Tables, Manuals, Sketches, Requisitions, Quotations, Spare Part Lists, Performance/Calibration Curves, Purchase Orders, Installation Witness Reports, will not be assigned an engineering drawing numbers. The CONTRACTOR's identification number shall be used as file name, with the extension required by the utilized production software. Title block for specifications and drawings enclosing COMPANY's and CONTRACTOR's sectors shall be as for Figure 2 and 3-A and 3-C, and relevant notes. The “non technical” project documents (other than the specifications and drawings), e.g. Project Coordination Instructions, Project Procedures, etc., shall be written using the CONTRACTOR’s title block as for the Figure 4. The “non technical” Project documents shall be subjected to the COMPANY’s review and concurrence, but they cannot be included in the “final books”: e.g. Project Record Books, etc. For the Drawings that involve Project Transportation and Installation Operation; and which is not included inside “SAES-A-202’ Appendix B – Saudi Aramco Drawings Types” drawing category, the title blocks that involves in section 5 “SAES-A-202” shall be left blank; and only Contractor Drawing Number and rev shall be filled (Figure 3-C)

3.2

Third Parties’ specification and drawings Both the COMPANY’s and CONTRACTOR’s identification data of the Third Parties’ specification and drawings, shall be clearly visible and positioned, if


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possible, above the original identification portion of Third Parties’ documents, by means of a stamp label. 3.3

NUMBERING SYSTEM 3..3.1 Saudi Aramco project existing documents shall, as far as practical, retain their existing numbers. 3.3.2 The CONTRACTOR’s new issued documents shall be identified by both the COMPANY’s and the CONTRACTOR’s numbering systems. The COMPANY’s numbering system shall be used to identify the deliverable documents, as per the SAES–A–202. New documents (drawing) numbers should be requested from IPlant system through Saudi Aramco Website link http://iplant.aramco.com.sa. 3.3.3 Within CONTRACTOR's sector the numbering system shall be as per the CONTRACTOR’s Corporate Procedure: OPR.GM.XE.5012. (Figure 5) The “non technical” project documents (other than the specifications) e.g. Project Coordination Instructions, Project Procedures, etc. shall be identified by the CONTRACTOR’s numbering system only. It is CONTRACTOR’s PSLs duty to assign to each Supplier a dedicated block of document numbers, different for each purchase order. The project document numbers shall be in accordance with the SAES – A –202 and the CONTRACTOR’s numbering system. 3.3.4 Electronic File Name Document File Names and Drawing File Names will be in accordance with Aramco specifications defined in SAES-A-202 Section 4. 3.3.5 Plant Codes The Plant codes are: PLANT No.

Plant Description

Q23

ARABIYAH & HASBAH COMMON FACILITIES

Q22

HASBAH WELLHEAD FACILITIES

Q58

ARABIYAH WELL HEAD FACILITIES

Q59

ARABIYAH TIE-IN PLATFORM

Q60

ARABIYAH FLOWLINES

Unit No.

System


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3.4

Q61

ARABIYAH TRUNKLINES

Q62

HASBAH TIE-IN PLATFORM

Q63

HASBAH TRUNKLINE

Q64

HASBAH FLOWLINE

Q65

MEG PIPELINE

Q67

SOLVENT PIPELINE

Q93

INTERMEDIATE INJECTION PLATFORM

R19

SUBMARINE CABLE (ALL AREAS)

310

BRRI FIELD UPGRADE

472

GAS COMPRESSION FACILITIES

F07

BRRI GOSP-4 AND WET CRUDE FACI

G17

MRJN SUBSEA FLOW, TEST, TRUNKLINES

G59

TELECOMMUNICATION FACILITES

G77

MRJN GOSP-2 FACILITES

P02

COMMUNICATION FACILITIES

P10

COMMUNICATION FACILITIES ONSHORE

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Signature of the Project Documents For drawing with multiple sheets, the names and signatures of the CONTRACTOR’s project functions appointed for the preparation, checking and approval of the project specification shall be printed in the provided boxes of each sheets. For all other Project Documents only the first sheet (Figure 2 and Figure 4) shall be signed by the project functions appointed for the document preparation, checking and approval.

3.5

Registration and management The issue and the revisions of the design documents shall be scheduled and registered in the dedicated software program (EIM). The same software shall be used to record the transmission of documents to COMPANY and the received COMPANY’s comments, this way shall be followed to control the Suppliers’ documents too.

3.6

Design documents submission The CONTRACTOR’s design documents shall be submitted to COMPANY for review and concurrence, in accordance to schedule B of the Contract OOK / IK.


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The number of copies to be transmitted to COMPANY are:

4.

4.1

4.2

IFR “issued for review”

in accordance with paragraph 2.16.1 of the “Schedule B” of the Contract OOK)

IFC “issued for construction”

in accordance with paragraph 2.16.1 of the “Schedule B” of the Contract OOK)

DOCUMENT CONTROL ACTIVITIES Client Document Issues 4.1.1

At the start of the project the PD will receive and distribute inside the CONTRACTOR’s project team all applicable COMPANY’s Standards, Standard Drawings, Codes of Practice and COMPANY’s plant drawings (either conceptual or existing) relating to the project.

4.1.2

The PDA will check all the received documents against the COMPANY 's index and acknowledge their receipt.

4.1.3

Where only single copies of Standards, Codes and Standard Drawings are supplied and working copies are required by the Project Discipline Engineers, the PDA will order photocopy prints.

4.1.4

Where conceptual or existing plant drawings are supplied, the PEM will control their issue.

4.1.5

Once all technical documents are received and acknowledged by the PDA, the index or listing noted in paragraph 4.1.2 above will be issued to all PSLs for information.

4.1.6

Whenever a Discipline Engineer requires a Client Standard, Code or Standard Drawing these may be obtained from the PEM. To minimize unnecessary printing, the PDA will maintain a log of all Client documents issued, to whom and on what date.

4.1.7

Each project key personnel shall periodically generate a list of overdue documents relevant to own discipline/activity.

Technically Sensitive Documents 4.2.1

For documents issued by COMPANY, the COMPANY will identify which documents are considered Technically Sensitive on a covering letter accompanying the transmittal .


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CONTRACTOR’s and COMPANY’s Representatives shall establish a list of documents to be classified Technically Sensitive at the beginning of the project. Tentatively, the following categories of documents are deemed to be sensitive:  Flow Diagrams  P&ID  Plot Plans  Equipment Layout Drawings  One Line Electrical Diagrams  Interconnecting Diagrams  Instrument Loop Diagrams  ESD Diagrams / Cause and Effect Tables.

4.2.3

4.3

Originals of Technically Sensitive documents shall, after approval, be logged, held and stored under lockable conditions by project key personnel (originator). The originator shall make the minimum number of copies necessary for engineers to use within CONTRACTOR. The number of each document and the number of copies issued shall be logged by project key personnel (originator). Technically Sensitive documents shall be issued upon request of authorized personnel. Authorized personnel shall ensure that Technically Sensitive documents shall be handled and stored as per § 2.1 and shall also advise CONTRACTOR’s personnel on security requirements for these documents.

CONTRACTOR generated documents 4.3.1

The control, internal distribution for comments and safe keeping of all CONTRACTOR’s generated engineering or construction documents shall be the responsibility of the originating engineer prior to formal issue outside the originating discipline. Control, storage and external distribution shall be the responsibility of the originator.

4.3.2

Each technical document / drawing developed by CONTRACTOR for this project shall be subjected to self check, discipline internal checks and interdisciplinary check. IDC shall be carried out using FORM (Figure 6: FORM-AH-0004) through e-mail. PSL’s collect the comments through soft copies and incorporates / updates the documents and drawings for its next issuance to COMPANY through DC.

4.3.3

All formally issued documents shall be registered and filed by originator. No documents shall be issued externally from CONTRACTOR’s office or to the COMPANY without first being logged by the originator.

4.3.4

All documents requiring external distribution as indicated by the Project Document Distribution Matrix, or as directed by the PD shall, except for


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documents accompanying requisitions or purchase orders, be formally transmitted by PDA. 4.3.5

4.4

PDA shall at the PD's request generate a list of overdue CONTRACTOR’s documents i.e. documents which have been scheduled for issue but have not yet been issued.

Supplier’s documents 4.4.1

The CONTRACTOR originating engineers shall identify to PDA the type of documentation required from each Supplier together with submission dates (non material requirement form).

4.4.2

All documentation received from Suppliers shall be forwarded to the discipline engineers for review and comments.

4.4.3

A marked-up copy of reviewed Supplier documents shall be returned to the Supplier under cover of an External Transmittal. This transmittal shall include an approval code for each document indicating to the Supplier what action, if any, is to be taken with documents returned to him, and shall state the required re-submission date. External Transmittal shall be sequentially numbered. The PDA shall enter the returned date, status returned and subsequent actions, where applicable in the document control system. The discipline engineers shall keep under control the above mentioned activities in order to guarantee the application of the internal document control system.

4.4.4

The Supplier certified final code on the approval status label (Issued For Construction - IFC) shall be completed once the originating department is satisfied and in agreement with the Supplier that documentation is final. A copy shall be returned to the Supplier for inclusion in the Supplier’s Data Books.

4.4.5

4.5

Supplier overdue reports can be produced on a regular basis and sent to the originating department listing documents and number of days late.

Transmittals 4.5.1

Internal and external transmittals shall be utilized. Internal transmittals shall be used within CONTRACTOR’s organizations. External transmittals will be used between CONTRACTOR and all external parties including the COMPANY, suppliers and other third parties. Copies of all transmittals sent or received by Project key personnel shall be sequentially filed.


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External transmittals shall be issued only by the PDA and shall be numbered in accordance with the rules included in the document: 

00-ZA-E-G09806 Coordination Procedure

External transmittals shall indicate the attached documents by number, revision status, title and, if applicable, action code and required return date. External transmittals shall be issued in duplicate: the second copy being for acknowledgment purposes.

5.

4.5.3

All recipients of transmittals shall check the transmittal against the attached documents and for external transmittals from COMPANY, Suppliers, Third Parties confirm receipt by forwarding the acknowledgment slip/page to the originator.

4.5.4

All transmittals generated by PDC shall incorporate return dates which shall be entered into or generated automatically by the EIM. It shall be possible, on request, to issue reports indicating which, if any, documents are overdue their specified return date.

PROJECT RECORD BOOKS 5.1

Project documents shall be compiled continuously by PDA as files which can be assembled into Project Record Books as specified in Saudi Aramco Engineering Procedures SAEP-122.

5.2

The structure of the Project Record Books shall be based on computer database generated indexes submitted to and approved by COMPANY in accordance with SAEP-122.

5.3

Hard copy Project Record Book formats shall comply with the requirements of SAEP-122.

5.4

Electronic files will be based on back up tapes and disks from the CONTRACTOR’s computer hardware and will be updated regularly to achieve an electronic file for each Project Record Book consistent with the stage of the Project.

5.5

Due consideration shall be made to achieve electronic file formats as defined in SAES-A-202.

5.6

CONTRACTOR personnel shall verify that for all documents provided in “raster” format, anything that can be read on the original shall be legible on the image. All text shall be legible.


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5.7

Each of the Project Record Books is subject to the COMPANY’s review and acceptance. The Review and Acceptance Sheet is included in each Project Record Book. On completion of each Project Record Book, this sheet is signed off by the CONTRACTOR collator, the checker and finally by the COMPANY Representative following their review.

5.8

Project Record Book submission shall comply with the requirements in SAEP-122.

DOCUMENT REVIEW 6.1

Document Submission

Contractor shall issue to Company for review the document types as designated by the Contract. The types of design documents and number of copies to be provided to Company are listed at point 2.16.1 of the Schedule “B” of the Contract OOK. Contractor will issue to Company the document types designated for review, as requested at partial stage of completion and for Project Detail Design Reviews. Electronic files will accompany only the document transmittals to the Company for the official Project Detail Design Reviews. Some specific documents designated by Company as “Key Drawings” will be submitted for approval. Any approval by COMPANY shall not relieve CONTRACTOR of its obligations; Contractor will notify Company prior to making any changes to documents that have been approved. The list of “Key Drawings”, according to SAES A 202, is as follows: Piping and Instrument Diagrams Process Flow Diagrams Plot Plans/Equipment Layouts Piping Layouts and Underground Piping Plans Electrical One Line and Three Line Diagrams ESD Logic Diagrams Instrument Installation Schedules Instrument Loop Diagrams Area Classification Plans Safety Instruction Sheets


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6.2

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Document Review

COMPANY will review and comment/approve the submitted documents within fifteen (15) working days after receipt. 6.3

Design Review Meetings

CONTRACTOR will conduct Design review Meetings with COMPANY to perform review of Design documentation according to SAEP-303. The purpose of the Design Review meetings is to check the compliance of Contractor’s proposed Design and related documentation with the Project Engineering, Operation and Maintenance requirements. The Design document reviews will be conducted at the CONTRACTOR’s Design Offices CONTRACTOR will anticipate all the Documents to be reviewed during the Design Review meetings with the associated Transmittal File on CD’s to Saudi Aramco. The CD shall be labelled to indicate its contents. A paper transmittal document will accompany the CD, containing additional information as follows: CONTRACTOR’s originating engineer responsible for the batch of drawings. Saudi Aramco response co-ordinator The Electronic Transmittal File will be extracted from EIM and will be produced as an excel file. Considering as an example a drawing name as RA-123456, the data contained in the ETF (Electronic Transmittal File) will be the following: 1st Column 2nd Column 3rd Column th 4 Column th 5 Column th 6 Column th 7 Column th 8 Column th 9 Column th 10 Column th 9 Column 10th Column 11th Column 12 Column 13 Column th 14 Column

1st character of the drawing's file name: 2nd Character of the drawing's file name: The six (6) digits of the drawing's file name: The sheet number (e.g., 001,002), etc. Revision number Drawing index1 (e.g., AB123456) Drawing Index2 (e.g., AB123456) Drawing Index3 (e.g., AB123456) Drawing Type Building Number Drawing title Job order Plant No.1 Plant No.2 Plant No.3 Drawing File Name

Required Required Required Required Optional Required Optional Optional Required If Applicable Required If Applicable Required Optional Optional Optional Optional Required

Only certain fields in the database are required while others are optional. Two fields, the Drawing Type and the Building Number, are not applicable for every drawing, but are required for those drawings to which they apply. For


Rev. 00B

DATE 27.12.2011 Sheet 21

of 46

example, Index "A" drawings must always have a drawing type. Any drawing, which pertains to a particular building, must have the building number field filled in.

6.4

Documents Submission Log

A document register, indicating the submission date, the comments receiving date, the resubmission date shall be a part of the weekly report. Also the COMPANY Representative can directly:

7.

-

Look up the document control situation via a screen display,

-

And /or require the document control print out

AS BUILT DRAWINGS Final set of “as-built” drawings will be handed over to COMPANY. As-built revisions will be reflected on the electronic originals. CONTRACTOR will maintain accurate record of the Facilities Design to ensure the proper updating of the drawings designated “as-built”. CONTRACTOR will ensure to maintains at the Sharjah offices, a complete set of reproducible drawings for the WORK, including Construction / Fabrication CONTRACTOR and Vendor drawings, which reflect the current shop fabrication and construction “as-built” status of the FACILITIES. This set of reproducible will reflect any and all design changes, as well as fabrication and construction changes required to facilitate shop fabrication and construction. The information contained on these drawings shall be used by CONTRACTOR to produce the final set of “as-built” drawings.

The list of the as-built drawings is as follows: ASBUILT

DRAWING TYPE

X

Piping and Instrument Diagrams

X

Process Flow Diagrams

X

Plot Plans/Equipment Layouts / Elevation

X

Piping Layouts and Piping Plans

X

Electrical One Line Diagrams and Three Line Diagrams


Rev. 00B

DATE 27.12.2011 Sheet 22

ASBUILT X

of 46

DRAWING TYPE Emergency Shut Down Logic Diagrams

X

Instrument Installation Schedules

X

Instrument Loop Diagrams

X

Area Classification Plans

X

Safety Instruction Sheets

X

Electrical Schematic, Elementary and Interconnection Wiring Diagrams

X

Sequential Control Logic Diagrams

X

Equipment List

X

Equipment Data Sheets

X

Instrument Index

X

Instrument Data Sheets

X

Piperack Plans/Elevations

X

Cable and Conduit Schedules

X

Electrical Lighting & Distribution Panelboard Schedules

X

Fire Protection Drawings

X

Electrical Underground Plans

X

Cathodic Protection Plans & Details

X

Electrical Grounding Plans & Details

X

Electrical Plans & Elevations

X

Telecommunications Drawings

X

Cable Tray Routing Plan

X

Isometric Drawings


Rev. 00B

DATE 27.12.2011 Sheet 23

of 46

Figure 1 – FILING INDEX FOR OOK / IK PDC

A)

B)

Contractual Documents A1 -

Pre-Contract Files (excluding Estimate Files)

A2 -

Contract

A3 -

Initial Approved Cost Estimate

A4 -

Secrecy Agreement

A5 -

Novation Agreement

A6 -

Change Order Request

Correspondence, Communication and Meetings with Client B1

-

Minutes of Meeting with Aramco (Sharjah / Onshore / Fano / Fabrication Yard)

B2 -

Contractual correspondence (Penalties, Force Majeure etc.)

B3

Variations (Aramco instructions or requests that may generate variations)

-

B5 -

Guarantee correspondence

B6 -

General & Technical correspondence

B7 -

Milestones Completion Certificates

B8 -

Technical Memorandum (by discipline and location)

B9 -

Letters (to/from Client)

B10 -

Invoices

B11 -

Not used

B12 -

Correspondence between Site Manager and Client (Unofficial)

B13 -

Provisional Sum (requests by Client)


Rev. 00B

DATE 27.12.2011 Sheet 24

C)

D)

of 46

Correspondence with Operating Centres (Fabrication Site, etc.) C1 -

Minutes of meeting with Resident Manager

C2 -

Technical subjects (and VFR raised on Site)

C3

-

Monthly cost reports, estimates and other administrative subjects

C4

-

Sub suppliers monthly status reports (SAL)

C5

-

On site Third Parties presence records

C6

-

Progress reports

C7

-

Correspondence from Site to Third Parties

C8

-

Requests for Abroad Contracts

C9

-

Letter from/to Site (Fano / Karimun Yard / Star Yard / Onshore / DMM Yard)

C9.1 -

Letter from / to Site (Fano)

C9.2 -

Letter from / to Site (Karimum)

C9.3 -

Letter from / to Site (Star Yard)

C9.4 -

Letter from / to Site (Onshore)

C9.5 -

Letter from / to Site (DMM Yard)

C10 -

Construction / Fabrication Subcontract

C11 -

Correspondence Resident Manager/Subcontract (to - from) (Unofficial)

C12 -

Correspondence from/to SAS/SP Saudi Arabia – Khobar Office

Internal Correspondence D1

-

Design Modification Report (Freezing) D.M.R.

D2

-

Minutes of Internal Meetings

D3

-

Correspondence with Technical and Administrative Departments (in)

D4

-

Correspondence out with depts (general correspondence)

D5

-

Not used

D6

-

not used

D7

-

Correspondence with Client Third Party Inspectors


Rev. 00B

DATE 27.12.2011 Sheet 25

E)

F)

G)

Correspondence with other Companies (to & from) E1

-

Minutes of Meeting

E2

-

Correspondence with Saudi Companies

E3

-

Correspondence with Third Companies (generic)

E4

-

Not used

E5

-

Correspondence with Sub supplier

E6

-

Not used

Correspondence with Authorities (to & from)

(1 file)

F1

-

Correspondence with Authorities of ...............

F2

-

Correspondence with Authorities of ...............

F3

-

Correspondence with Italian Embassy in Ryadh

F4

-

Not used

F5

-

Correspondence with the Office of ...............

Purchasing G1 -

Indent numbers (register)

G2 -

Indents - Every Single file contains: Purchase memorandum Technical Documents Technical Evaluation Correspondence with Suppliers

G3 -

Monthly Purchasing Activities status reports

G4 -

Purchase orders - Every single file contains: Purchase memorandum Copy of the successful Vendor bid Technical evaluation

of 46


Rev. 00B

DATE 27.12.2011 Sheet 26

-

H)

K)

of 46

Purchase order Technical documentation Correspondence with the Vendor Expediting reports Inspection reports Penalties and/or change orders documentation

G5 -

Subcontracts (Constructions/Transports, etc.) every single file contains: Bid copy (withdrawn from G2) Technical evaluation Subcontract Technical documentation Correspondence with the subcontractor Penalties and/or change orders documentation

G6 -

Shipping and delivery documents (RDF included) and status of material equipment arrived at the construction site

G7 -

Invoices and documents for CUSTOMS CLEARANCE

G8 -

Little Petty Cash Orders

G9 -

Internal Contracts

Planning and Scheduling H1

-

Project Milestone and Project Summary schedule (level 1 and 2)

H2

-

Construction / Fabrication Schedule from (Star Yard / PT Indonesia) (level 3)

H3

-

Progress reports

H4

-

EIM

H5

-

Man-hours and resources status report (monthly issue)

Transmittals (to/from)

K1

-

Transmittals to/from Client Sharjah Office

K3

-

Transmittals to/from Site (Internal)

K4

-

Transmittals to/from Other Parties


Rev. 00B

DATE 27.12.2011 Sheet 27

L)

Plans and Procedures L1

-

Procedure

L2

-

Plans

L3

-

Line specifications and piping specifications

L4

-

Material selection

of 46


Rev. 00B

DATE 27.12.2011 Sheet 28

Figure 2 - MODEL FOR PROJECT SPECIFICATIONS

CONTRACTOR DOCUMENT No. AA-BB-C-DEEEEE CONTRACTOR’s signatories (This signatories is applicable only to the Figures 2, 3-A, 3-B) (1) Discipline Engineer: PSL (2) Project Engineer: PEM (3) Certified: PM

of 46


Rev. 00B

DATE 27.12.2011 Sheet 29

of 46

Figure 3-A – SAMPLE for PROJECT DESIGN DRAWINGS

CONTRACTOR DRAWING NUMBER (AA-BB-CC-DEEEEE) (see Figure 5)

COMPANY DRAWING NUMBER (XX – XXXXXX) (see Figure 3-B Sect (3)) TITLE BLOCK (see Figure 3-B for details)


Rev. 00B

DATE 27.12.2011 Sheet 30

of 46

Figure 3-B - TITLE BLOCK FOR PROJECT DESIGN DRAWINGS

Refer to paragraph 5 of SAES-A-202 and also to the following notes: For Subsea Cable and Infield Pipeline, the Plant Number shall be used and description of the facility shall be used in the 3rd line. Refer to SAES-A-202 5.6.3. cables in the platforms shall follow the normal tagging procedure as per SAES-A-202. (1) PLANT NOS. Refer to paragraph 3.3.5 of this procedure. (2) INDEX See the attached STD DWG. AE-036411, Sh. 001, rev. 15


Rev. 00B

DATE 27.12.2011 Sheet 31

of 46

(3) DRAWING NO. XX – XXXXXX IDENTIFYING NUMBER

R

SIZE CODE A = 711 x 1016 mm

(REVISION OF EXISTING DWG.’S WILL MAINTAIN THE SAME DWG NUMBER)

B = 508 x 711 mm C = 356 x 508 mm

Drawing Name must comply with the file naming convention. Vector, Hybrid (Vector and Raster), Microsoft Excel, Word and Acrobat PDF files shall have a naming format for drawing RA-123456, sheet 001, revision 01 or 01A as follows: Vector drawings

Prefix + Number + Sheet +V or A + Revision Example: R123456001V01 or R123456001V01A (for MicroStation files) Example: R123456001A01 or R123456001A01A (for AutoCAD files) Hybrid drawings, two Files

Vector file: Prefix + Number + Sheet + V or A + Revision Raster file: Prefix + Number + Sheet + R + Revision Example:

R123456001V01 or R123456001V01A (for MicroStation vector)

R123456001A01 or R123456001A01A (for AutoCAD vector) R123456001R01 or R123456001R01A (for raster portion) Excel

Prefix + Number + Sheet + X + Revision Example: R123456001X01 or R123456001X01A Word

Prefix + Number + Sheet + W + Revision Example: R123456001W01 or R123456001W01A


Rev. 00B

DATE 27.12.2011 Sheet 32

of 46

PDF (for Data-Centric only. Refer to section 15.12 of SAEP-334 for details)

Prefix + Number + Sheet + P + Revision Example: R123456001P01 or R123456001P01A File extension: File type

File extension

WORD

DOC

EXCEL

XLS

AUTOCAD

DWG

MICROSTATION

DGN

ACROBAT PDF

PDF

JPG

JPG

TIFF

TIF

(4) SHT. NO. On CADD dwg.’s to be used three (3) digit number i.e. 001. On other documents to be used 1 of 4, etc. (5) REV. NO. See attached drawing revision matrix. (6) DRAWING TYPE Refer to SAES – A-202 Appendix B (7) JO / EWO No. - 10-00450-0000 (8) ENGG. - PSL (9) CERT. - PD, PM or EPM Sample of Saipem title block to insert as note in all Engineering Drawing shall have at least the following information.

REV. NO.

REVISION DESCRIPTION

PREP.

CHKD.

APPR.

DATE


Rev. 00B

DATE 27.12.2011 Sheet 33

of 46

Figure 3-C - TITLE BLOCK FOR PROJECT DRAWINGS FOR TRANSPORTATION & INSTALLATION (TEMPORARY AND SIZE A)


Rev. 00B

DATE 27.12.2011 Sheet 34

INDEX

of 46


Rev. 00B

DATE 27.12.2011 Sheet 35

of 46

DOCUMENTS / DRAWINGS REVISION MATRIX Newly Prepared Original Documents / Drawings

Revision Number Issue for IDC (Inter Disciplinary Check) within X1 CONTRACTOR organization Subsequent Issues during development

Revision Description Issued for Inter Check (IDC)

Disciplinary

X2, X3……

Re-Issued for Inter Disciplinary Check (IDC)

Development Phase, First Issue

A

Issued for Review or Issued for Comments / Approval

Subsequent issues during development

B, C, D etc..

Issued for Approval

CONTRACTOR obtains a new drawing / document number and proceeds to develop a drawing in accordance with the SAES A 202

Documents / Drawings Issued for Information I1 only Subsequent issues during development I2, I3…etc.. Issued for Construction, Construction

or

approved

for 00

Issued for Information or Released for Fabrication Re-Issued for Information or Released for Fabrication Issued for Construction

In case of Final revision of Material Requisition 00 Any modification after IFC and / or Partially As- 00A, 00B, Built drawings etc..

Issued for Purchase Order Re-Issued for Construction

As-Built issue (post-construction) 100% 01 completion Subsequent 100% field verified As-Built 02, 03, etc.. revisions

As-Built As-Built

(a) Once it is determined that the drawing will be issued for construction, all alpha revisions (A, B, C, etc.) must be erased from the drawing and replaced with revision ‘00’. The drawings can be issued for construction with holds (clouded areas). All IFC drawings must be signed in the box eng (by PSL / Discipline Engineer) and Certified (by PM / Project Manager) (b) All specifications of Supply, issued in rev. A, B, etc. shall be re-issued for construction rev. 00, after purchase order issue.


Rev. 00B

DATE 27.12.2011 Sheet 36

of 46

(c) Shop Drawings Shop drawings circulated internally for review / comments shall be assigned with revision number “X1” (text in the description of revision shall be “Issued for Internal Review”), if required. After internal Check has been completed, and eventually the IDC, too, the shop drawings shall be immediately assigned with revision number “0” (text in the description of revision shall be “Issued for Construction”). Further revisions (if any) shall be numbered progressively (i.e.1,2,…..).

(d) Material Requisition Revision description of MRs issued to COMPANY under final revision “00”, “00A”, “00B” shall be “Issued for Purchase Order”; relevant transmittal to COMPANY shall be sent as “Issued for Information”.

Note All the engineering drawing will be certified according to SAEP-334 during the As Built submission


Rev. 00B

DATE 27.12.2011 Sheet 37

Figure 4 - MODEL FOR PROJECT PROCEDURES/INSTRUCTIONS

of 46


Rev. 00B

DATE 27.12.2011 Sheet 38

Figure 5 – CONTRACTOR’s Documents Numbering System

CONTRACTOR identification number as per the scheme as follows:

AA-BB-C-DEEEEE

(AA)

Unit Code

(BB)

Design Classes for Identification of Specification and drawings

(C)

Documents / Drawings Paper Size

(D)

Project Phase / Area

(EEEEE)

Sequential Numbers

(AA) –Unit Code 00

General

01

Offshore Pipeline/Umbilicals/Cable General

02

Onshore General

A0

Arabiyah Common (Offshore Platform)

A4

Arabiyah 4

A5

Arabiyah 5

A6

Arabiyah 6

A7

Arabiyah 7

A8

Arabiyah 8

A9

Arabiyah 9

A1

Arabiyah TP-1

I1

Arabiyah TP-2 (Intermediate Injection Platform)

A2

Arabiyah TP-1 Flare System

H0

Hasbah Common (Offshore Platform)

of 46


Rev. 00B

DATE 27.12.2011 Sheet 39

H2

Hasbah TP-1 Flare System

H3

Hasbah 19

H4

Hasbah 20

H5

Hasbah 21

H6

Hasbah 22

H7

Hasbah 23

H8

Hasbah 24

H9

Hasbah 25

H1

Hasbah TP-1

23

COMPOSITE CABLE Abu Ali Substation to ARBI TP-2

24

COMPOSITE CABLE MRJN GOSP 2 to HSBH TP-1

25

Onshore 12” MEG Pipeline

26

Onshore 36” Arabiyah Gas Trunkline

27

12” Gas Flowline (ARBI-4, 5, 6, 7, 8, 9 to TP-1)

28

36” Gas Trunkline (ARBI TP-1 to Khursaniyah Shore)

29

12” MEG Pipeline (Kursaniyah Shore to ARBI TP-2)

30

10” MEG Pipeline (ARBI TP-2 to ARBI TP-1)

31

12” Gas Flowline (HSBH-19, 20, 21, 22, 23, 24, 25 to HSBH TP-1)

32

36” GAS Trunkline (HSBH TP-1 to Khursaniyah Shore)

33

10” MEG Pipeline (ARBI TP-2 to HSBH TP-1)

34

6” Elemental Sulfur Solvent Injection Pipeline (Kursaniyah Shore to ARBI TP-2)

35

4” Elemental Sulfur Solvent Injection Pipeline (ARBI TP-2 to HSBH-1)

36

IIP MEG Injection (ARBI TP-2 to Subsea connection for 36” Gas T/L each)

37

15Kv Power and FOC (ARBI TP-1 to ARBI-4, 5, 6, 7, 8 & 9)

of 46


Rev. 00B

DATE 27.12.2011 Sheet 40

of 46

38

15Kv Composite Power and FOC (ARBI TP-2 to TP-1)

39

15Kv Composite Power and FOC (HSBH TP-1 to HSBH-19, 20, 21, 22, 23, 24, 24 & 25)

40

Onshore 36” Hasbah Gas Trunkline

41

Onshore 15-Kv Cable

42

Communication Systems (Offshore platforms to Onshore stations at Manifa and Wasit Gas Plant)

43

Onshore 6” elemental sulfur solvent injection

44

Pipelines, Umbilicals, Power Cables and Flexibles – General (T&I)

45

Pipelines, Spools and Risers – General (T&I)

46

Umbilicals, Power cables and flexibles – General (T&I)

47

Pipeline and Spools (Future)

48

Offshore Structures General

49

WH Arabiyah

50

WH Hasbah

51

Tie In Platforms

(BB) - Design Classes for Identification of Specification and drawings

A AB

-

AL AS AZ

-

B

-

BA BB BC BD

-

WORK SUPERVISION Specifications for temporary construction facilities, Material Requisitions, Material List, Line list Site logistics specifications Site safety specifications, Reports Other Project specifications, Reports

ENVIRONMENTAL REMEDIATION, PLANT RECLAMATION AND WASTE MANAGEMENT Tender Specification Supply Specification Other Specifications General and Technical Reports


Rev. 00B

DATE 27.12.2011 Sheet 41

BE BF BG

-

BH BI BL

-

C CA CB

-

CD CI

-

E EA EB

-

EC ED

-

EE EF

-

G

-

GA

-

GB GC GD GE GF GG

-

H HA HB HC

-

Project Reports Cost Estimates Reports for Environmental Geologic, Hydrogeologic Geotechnical Studies Reports for Monitoring Activities and Systems Environmental Theme Drawings Project Drawings and Tables

of 46

and

CIVIL / STRUCTURALS WORKS Project specifications, Reports Plot plans with setting-out data for foundations, plinths, piles bases Structural steel work, steel structures, anchorage Calculation reports, materials tests, inspection, soil investigation report, sketches, Material Requisitions ELECTRICAL Project specifications, including data sheets Plot plans (cable runs, lighting, grounding, L.V. - M.V. - H.V. substations, transformer bays, foundations) Electrical diagrams (of any type) Erection and construction drawings (installation details not provided in the Standards, layouts of control boards and switch gears, electrical equipment and machinery) Material lists, Material Requisitions Technical documentation (field inspection data, equipment catalogues, instruction manuals for start-up, operation and maintenance) PIPING & PROCESS MECHANICAL ERECTION DRAWINGS AND DIAGRAMS Project specifications, Reports, Material Requisitions, Material list Plot plans, topographic drawings, elevation plans, tables Piping erection drawings Flow diagrams and P&I diagrams Isometric erection sketches Special parts for erection drawings Miscellaneous drawings and diagrams (Pipe supports, anchor flanges, etc.) TELECOM Project specifications, including data sheets, Reports Plot plans (cable runs, fire alarm, telephone system) Erection drawings and sketches, wiring diagrams and hardware configuration


Rev. 00B

DATE 27.12.2011 Sheet 42

of 46

HD HE HF HG HH HL

-

Electrical diagrams and logic diagram Material lists, Material Requisitions Tables and graphics for operator interface Source codes Guide manuals for automation system Erection and construction drawings.

K KA

-

KD

-

ANTICORROSION Project specifications, Reports, Material Lists, Requisitions Construction and installation drawings, Diagrams

L LA LB LC LD LE LF

-

PIPELINES AND SEALINES Project specifications, Data Sheets, Forms Maps With and without Sealine or Pipeline routes Ground Profiles, Crossings Drawings Typical Drawings Material Lists, Material Requisitions Technical Report

M MA

-

MB MC MD

-

ME MF MG

-

MH ML

-

MACHINERY Project specifications, Reports, Material Requisitions, Material List Pumps, ejectors and related parts Compressors, fans, blowers and related parts Drivers (gas turbines, internal combustion engines, hydraulic turbines, steam turbines) Gears, couplings, gearboxes, transmissions and related parts Conveyors, hoisting equipment and related parts Miscellaneous machinery (machine tools, weighing machines, stokers, screens, vehicles) Boilers Heating, ventilation and air conditioning systems

P PA PB

-

PC PD PE PF PV PY

-

Material

PACKAGES Project specifications, Material Requisitions Plot plans, foundation drawings, electrical & instrument cable runs and piping routes Assembly drawings and mechanical erection drawings Flow diagrams, P&I diagrams, electrical & instrument diagrams Steel structures Electrical & instrument installation drawings Miscellaneous documents (catalogues, instruction manuals) Machinery and equipment detail drawings


Rev. 00B

DATE 27.12.2011 Sheet 43

of 46

R RA RB RC RD RE RF RG RH

-

EQUIPMENT Project specifications Atmospheric tanks, gas tanks Pressure vessels columns, reactors and similar Furnaces, waste heat boilers, stacks Heat exchangers Cooling towers Miscellaneous equipment Air- cooled heat exchangers

S SA SB SC SD SE SF

-

SM

-

INSTRUMENTATION & CONTROL Project specifications, Material Requisitions General plot plans and instrument plans Erection drawings and sketches, wiring diagrams Loop diagrams and hook-up diagrams Graphic or semigraphic control boards/panels Special parts drawings - Typical erection drawings and miscellaneous drawings Materials lists: primary and secondary

Z

-

ZA ZB ZX

-

PROJECT MANAGEMENT, PROJECT CONTROL, QUALITY ASSURANCE, CONSTRUCTION MANAGEMENT Miscellaneous specifications, plans and procedures Drawings Other Documents

(C) – IDENTIFICATION (Documents / Drawing Paper Size)


Rev. 00B

DATE 27.12.2011 Sheet 44

of 46

(D) – Project Phase / Area Identification

Size

D

Design

I

Installation Engineering

F

Fabrication

G

General

V

Vendor

(EEEEE) – Sequential Number Progressive numbers of specifications and drawings, subdivided by issuing Department, shall conform to the following table. DEPARTMENT CONSTR

NUMERIC FIELDS

DISCIPLINE

02000

-

02999

CONSTRUCTION

100000

-

109999

FABRICATION (KARIMUN YARD)

110000

-

119999

FABRICATON (STAR YARD)

GAS

03000

-

03999

PROCESS

CMS

04000

-

07999

TRANSPORTATON & INSTALLATION STRUCTURAL

ICT

08000

-

08150

INFORMATION TECHNOLOGY

PD / PM / PEM

09000

-

09599

PROJECT MANAGEMENT

QUAL

09600

-

09699

QUALITY ASSURANCE/MANAGEMENT

APR

09700

-

09799

PROCUREMENT

PCON

09800

-

09999

PLANNING AND CONTROL

CIV

10000

-

19999

CIVIL / STRUCTURALS ENGINEERING

&

COMMUNICATION


Rev. 00B

DATE 27.12.2011 Sheet 45

APRES / TMC

of 46

20000

-

29999

PRESSURE EQUIPMENT & CORROSION AND METALLURGY

MAC

30000

-

39999

MACHINERY

PACK

87000

-

88999

PROCESS PACKAGE SYSTEMS

PAEN

97000

-

99999

ENERGETIC PACKAGES

40000

-

47999

ELECTRICAL SYSTEMS

AUT

48000

-

48999

AUTOMATION

TELE

49000

-

49999

TELECOMMUNICATIONS

SMI

50000

-

59999

INSTRUMENTATION

TUB

60000

-

69999

PLANT DESIGN ENGINEERING

APR (POSE)

73000

-

73999

QUALITY CONTROL SUPPLIERS

CMS

74000

-

84999

TRANSPORTATION & INSTALLATION (INCLUDING PRECOMMISSIONING & HOOK-UP) – PIPELINE

HSE

85800

-

85899

SAFETY AND RELIABILITY

LOSPE

85000

-

85799

LOSS PREVENTION

AUS

86000

-

86999

AUXILIARY SYSTEMS TECHNOLOGY

BASC

90000

-

96699

PIPELINE SYSTEM – TECHNOLOGY (PIPELINE ENGINEERING)

MAPAF

ELE

SMAUT

AND

PIPING

PROCESS


Rev. 00B

DATE 27.12.2011 Sheet 46

Figure 6 – CONTRACTOR’s IDC FORM (FORM-AH-0004)

of 46

00-ZA-E-G09805_00B

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